CHAPTER 187AFTERCARE SERVICES PROGRAMPreambleThese rules define and structure the aftercare services program, which assists youth leaving foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center in their successful transition to adulthood. The aftercare services program, including the preparation for adult living (PAL) program component, helps youth formerly in foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center to continue preparing for the challenges and opportunities presented by adulthood while receiving services and supports. The program offers services and financial benefits to eligible youth up to the age of 23. All services and supports are voluntary.441—187.1(234)  Purpose.  The purpose of the aftercare services program is to provide services and supports to youth who are transitioning from foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center to adulthood. The primary goal of the program is for youth to move toward self-sufficiency and to recognize and accept their personal responsibility for the transition from adolescence to adulthood.Related ARC(s): 4485C441—187.2(234)  Aftercare services program eligibility requirements.  To be eligible for aftercare services, a youth must meet the following requirements:  187.2(1)    Residence.  The youth must be a resident of Iowa.  187.2(2)    Age.  The youth must be at least 17 years of age but less than 23 years of age. Program supports and services vary by age.  187.2(3)    Out-of-home placement experience.    a.    Preservices.  The youth must meet eligibility requirements for preservices as described below:   (1)  The youth is at least 17 years of age; and  (2)  The youth was placed in foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center; was adopted after reaching 16 years of age; or entered a subsidized guardianship arrangement after reaching 16 years of age; and  (3)  The youth has access to funding for preservices provided in contract that has not been fully expended for the contract year.  b.    Core services.  The youth must meet eligibility requirements for core services as described below:  (1)  The youth is 18, 19, or 20 years of age; and  (2)  The youth exited foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center:  1.  On or after the youth’s eighteenth birthday; or  2.  Between the ages of 17½ and 18 after having been in any combination of foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center for at least one day in at least 6 of the 12 calendar months prior to the youth leaving placement; or  (3)  The youth was adopted from foster care on or after the youth’s sixteenth birthday; or  (4)  The youth entered a subsidized guardianship arrangement from foster care on or after the youth’s sixteenth birthday.  c.    Extended services.  The youth must meet eligibility requirements for extended services as described below:  (1)  The youth resides in Iowa; and  (2)  The youth is 21 or 22 years of age; and  (3)  The youth was served by the aftercare services program prior to the age of 21; and  (4)  The youth has access to funding for extended services provided in contract that has not been fully expended for the contract year.  d.    Definition of foster care.  For purposes of this chapter, “foster care” is defined as 24-hour substitute care for a child who is placed away from the child’s parents or guardians and for whom the department or juvenile court services has placement and care responsibility through either a court order or voluntary agreement.  (1)  A placement may meet the definition of foster care regardless of whether:  1.  The placement is licensed and the state or a local agency makes payments for the child’s care;  2.  Adoption subsidy payments are being made before the finalization of adoption; or  3.  There is federal matching of any payments made.  (2)  Foster care may include, but is not limited to, placement in:  1.  A foster family home; or  2.  A foster care group home; or  3.  An emergency shelter; or  4.  A preadoptive home; or  5.  The home of a relative or suitable person; or  6.  A psychiatric medical institution for children (PMIC).  187.2(4)    Responsibility.  The youth must:  a.  Actively take part in developing and participating in an individual self-sufficiency plan; and  b.  Indicate recognition and acceptance of personal responsibility in the transition toward self-sufficiency, which includes, but is not limited to, meeting with the self-sufficiency advocate regularly and as described in the youth’s individual self-sufficiency plan, as described in subrule 187.3(2).Related ARC(s): 4485C, 5420C441—187.3(234)  Services and supports provided.  The aftercare services program shall provide the following services and supports to eligible youth:  187.3(1)    Preservices.  Planning, coordination of services, and trust-building activities may be provided to a youth placed out of home, as described in paragraph 187.2(3)“a,” who is expected to participate in aftercare services at 18 years of age or older. The administrator may provide funds as described in paragraph 187.3(4)“a.” However, funds provided to the youth in preservices will be deducted from available funds in the youth’s first year of participation in core services.  187.3(2)    Core services.  Case management services shall be offered to youth, as described in paragraph 187.2(3)“b,” at a safe and convenient location. Activities shall include, but not be limited to, all of the following:  a.  Development of an individual self-sufficiency plan, based on an assessment of the youth’s strengths and needs. Each core services participant shall have a plan to identify:  (1)  The youth’s goals for achieving self-sufficiency;  (2)  The target date for reaching the goals; and  (3)  The tasks, responsible parties, time frames, and desired outcomes needed to reach the goals.  b.  Services to develop a budget and money management skills training.  c.  Services to assist the youth in establishing or reestablishing relationships with significant adults.  d.  Services to facilitate the youth’s access to community resources.  e.  Life skills training, as identified in the youth’s individual self-sufficiency plan. Life skills training shall include, but not be limited to, skills to help the youth in establishing and maintaining safe and stable housing; education goals; employment goals; health and health care coverage; and healthy relationships.  f.  Additional case management activities necessary for youth to successfully transition to adulthood and as described in the individual self-sufficiency plan.  g.  Individual face-to-face contact with the youth at the frequency defined in the youth’s individual self-sufficiency plan and according to the youth’s changing needs. If a youth is a resident of Iowa but is attending a postsecondary education program in another state, the program administrator or designee shall approve an alternative method for maintaining contact with the youth if and when it is a hardship for the youth to physically be in Iowa.  h.  Ongoing assessment, including evaluation and coordination of the services, supports, and life skills training being provided to assist the youth in reaching self-sufficiency goals and to determine if and what progress is being made. The case manager shall amend any goals, outcomes, tasks, responsible parties, and time frames in the plan along with services, supports, and life skills training provided as necessary to assist the youth in achieving self-sufficiency.  187.3(3)    Extended services.  Extended services may be provided to youth, as described in paragraph 187.2(3)“c,” and may include, but are not limited to, life skills training, periodic check-in, referrals to needed services, and limited payments to youth. Funds, limited to an annual per-participant amount identified in the contract, may be provided to a former aftercare services participant. Prior to receiving available funds, the youth is required to meet with the advocate and discuss the reason the youth is accessing funds and prior efforts to meet the need. The youth may also be asked to provide documentation of income.  187.3(4)    Start-up allowance.  When a youth between the ages of 17 and 21 is receiving or is expected to receive core services in accordance with subrule 187.3(2), and is actively participating in the program, the program administrator or designee may authorize and provide payment to a youth as described below:  a.  The start-up allowance is intended to assist in covering the initial costs of establishing the youth’s living arrangement, such as by paying rental or utility deposits, purchasing food, or purchasing necessary household items.  b.  The start-up allowance is limited to $600 per youth.  187.3(5)    Vendor payments.  When a youth qualifies for core services in accordance with subrule 187.3(2), and is actively participating in the program, the program administrator or designee may authorize and provide payment to a youth as described below:  a.  To receive a vendor payment, the youth must demonstrate that there are no other means to meet the needs that would be covered by the vendor payment. The youth shall contribute toward the cost of meeting the identified need, to the extent the youth is able. A youth receiving a preparation for adult living (PAL) stipend, preservices or extended services is not eligible for a vendor payment.  b.  Vendor payments may include, but are not limited to:  (1)  Health care-related expenses;  (2)  Transportation assistance;  (3)  Costs related to employment and education;  (4)  Clothing; and  (5)  Room and board.  c.  The amount available for a 12-month period of service shall not exceed $1,200 per youth.  187.3(6)    Preparation for adult living (PAL) stipend.  When an eligible youth is actively participating in the program, the administrator or designee shall deliver the preparation for adult living program as described in Iowa Code section 234.46 and as follows:   a.  To be eligible for the PAL stipend, the youth must:  (1)  Meet eligibility requirements in Iowa Code section 234.46 and rule 441—187.2(234); and   (2)  Have been placed out of home in foster care, the Iowa state training school, or a court-ordered Iowa juvenile detention center as identified by Iowa Code chapter 232 on the youth’s eighteenth birthday and have exited after having been in any combination of the same services in at least 6 of the 12 months before leaving placement; and   (3)  Be ineligible for voluntary foster care placement, due to one of the following:  1.  The youth has a high school diploma or equivalent, or  2.  The youth has reached 20 years of age, or  3.  The youth became eligible for aftercare services due to exiting the Iowa state training school or an Iowa detention center, or  4.  The youth became eligible for aftercare services due to exiting court-ordered care in accordance with Iowa Code chapter 232 by a relative or another person with a significant relationship with the youth.  b.  To be eligible for the PAL stipend, the youth must meet one or more of the following criteria:  (1)  Be enrolled in or actively pursuing enrollment in postsecondary education, a training program or work training; or  (2)  Be employed for 80 hours per month or be actively seeking that level of employment; or  (3)  Be attending an accredited school full-time pursuing a course of study leading to a high school diploma; or  (4)  Be attending an instructional program leading to a high school equivalency diploma.  c.  The maximum monthly stipend shall be provided after completion of the youth’s budget. The maximum amounts provided to a youth shall be stated in the contract and shall be based on program eligibility and guidelines, as follows:  (1)  The monthly stipend shall be prorated based on the number of days of youth participation, for those entering and exiting the program during the month.  (2)  When the monthly unearned income of the youth exceeds the overall maximum monthly stipend offered in the preparation for adult living program, the youth is not eligible for payments under subrule 187.3(4) unless unused startup funds remain.  (3)  When the net earnings of the youth exceed the overall maximum monthly stipend offered in the preparation for adult living program, the monthly stipend shall be reduced by 50 cents for every dollar earned by the youth over the overall monthly maximum stipend.  (4)  All earned and unearned income received by the youth during the 30 days before the determination shall be used to project future income. If the 30-day period is not indicative of future income, income from a longer period or verification of anticipated income from the income source may be used to project future income.  (5)  Nonrecurring lump-sum payments are excluded as income. Nonrecurring lump-sum payments include, but are not limited to, one-time payments received for such things as income tax refunds, rebates, credits, refunds of security deposits on rental property or utilities, and retroactive payments for past months’ benefits such as social security, unemployment insurance, or public assistance.  (6)  The youth shall timely report the beginning and ending of earned and unearned income. A report shall be considered timely when made within ten days from the receipt of income or the date income ended.  (7)  When the youth timely reports a change in income, the youth’s prospective eligibility and stipend amount for the following month shall be determined based on the change.  (8)  Recoupment shall be made for any overpayment due to failure to timely report a change in income or for benefits paid during an administrative appeal if the department’s action is ultimately upheld. Recoupment may be made through a reasonable reduction of any future stipends.  (9)  Recoupment shall not be made when a youth timely reports a change in income and the change is timely acted upon, but the timely notice policy in rule 441—16.3(17A) requires that the action be delayed until the second calendar month following the month of change.  (10)  The stipend may be paid to the youth, the foster family, or another payee other than a department employee. The payee shall be agreed upon by the parties involved and specified in the individual self-sufficiency plan, described in subrule 187.3(2).   (11)  The maximum stipend may be based on the age of the youth.  187.3(7)    Extended services allowance.  Youth 21 or 22 years of age who previously received aftercare services may receive extended services funds if they meet all of the following criteria:  a.  The youth is participating in extended services as described in subrule 187.3(3).  b.  A budget discussion has been completed timely by the youth with a self-sufficiency advocate.  c.  The need has been identified in the individual self-sufficiency plan.  d.  The extended services funds approved for the youth have not exceeded $300 for a three-month period calculated from the date of initiation of extended services.Related ARC(s): 4485C, 4973C, 5020C, 5420C441—187.4(234)  Termination of aftercare services.     187.4(1)  A youth may be discharged from the aftercare services program for any of the following reasons:  a.  The youth fails to follow individual self-sufficiency plan components and expectations as determined by the program administrator or designee.  b.  The youth fails to meet regularly with the self-sufficiency advocate without good cause as determined by the program administrator or designee.  c.  The youth voluntarily withdraws from the program.  d.  The youth is no longer a resident of Iowa.  e.  The youth reaches 23 years of age.  187.4(2)  Aftercare services and supports may be terminated for up to six months as determined by the program administrator or designee when a youth intentionally physically threatens or injures program staff or an employee of an aftercare provider agency.  187.4(3)  The PAL stipend may be terminated if the youth fails to meet work or education eligibility requirements for 30 consecutive days without good cause as determined by the program administrator or designee.  187.4(4)  The PAL stipend may be terminated if the youth fails to maintain satisfactory progress as defined by the education or training program in which the youth is enrolled. A youth who is not making satisfactory progress may stay in the PAL program component of the aftercare services program by choosing the work option specified in subparagraph 187.3(6)“b”(2). A PAL stipend or allowance shall not be reinstated for at least 30 days if the stipend was terminated for the reason described in this subrule.  187.4(5)  The youth intentionally misrepresents income or expenditures or spends funds in a manner inconsistent with their intended purpose. The program administrator may request receipts or acceptable evidence that funds went to the intended purpose.   187.4(6)  There are insufficient funds.  187.4(7)  Unless otherwise stated, a youth whose aftercare service is terminated in accordance with this rule may return to the program after the passing of at least 30 days. However, if the youth has received three or more notices of termination within a 12-month period, the youth may not return until at least three months have passed from the date of the third notification.Related ARC(s): 4485C441—187.5(234)  Waiting list.  The program administrator or designee shall create a waiting list when all funds for the aftercare services program are committed for the fiscal year. Names shall be entered on the waiting list on a first-come, first-served basis once the youth is determined eligible. Due to funding, it may be necessary to create more than one waiting list.Related ARC(s): 4485C441—187.6(234)  Administration.  The department may contract with another state agency or a private organization to perform the administrative and case management functions necessary to administer the aftercare services program. Agencies and organizations providing services or supports shall meet the standards in rules 441—108.2(238) through 441—108.6(238).Related ARC(s): 4485CThese rules are intended to implement Iowa Code section 234.46 and Public Law 106-169, the Foster Care Independence Act of 1999.Related ARC(s): 8451B, 8653B, 8717B, 0851C, 1064C, 1894C, 4485C, 4973C, 5020C, 5420C