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Text: HF00474                           Text: HF00476
Text: HF00400 - HF00499                 Text: HF Index
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House File 475

Partial Bill History

Bill Text

PAG LIN
  1  1    Section 1.  Section 303.12, Code 1995, is amended to read
  1  2 as follows:
  1  3    303.12  ARCHIVES.
  1  4    "Archives" means documents, books, papers, photographs,
  1  5 sound recordings, electronic records, or similar material
  1  6 produced or received pursuant to law in connection with
  1  7 official government business, which no longer have
  1  8 administrative, legal, or fiscal value to the office having
  1  9 present custody of them, and which have been appraised by the
  1 10 state archivist as having sufficient historical, research, or
  1 11 informational value to warrant permanent preservation.  The
  1 12 state archivist is the trustee and custodian of the archives
  1 13 of Iowa, except that county or, which have been transferred
  1 14 and delivered to the state archives of Iowa.  County,
  1 15 municipal, and local government archives are not included in
  1 16 the state archives of Iowa unless they are voluntarily
  1 17 deposited with transferred to the custody of the state
  1 18 archivist with the written consent of the state archivist and
  1 19 are physically delivered to the state archives of Iowa.  The
  1 20 state archivist shall prescribe rules for the systematic
  1 21 arrangement of archives as to the proper labeling to indicate
  1 22 the contents and order of filing and the archives must be
  1 23 labeled before the archives may be transferred to the state
  1 24 archivist's custody.
  1 25    Sec. 2.  Section 303.13, Code 1995, is amended to read as
  1 26 follows:
  1 27    303.13  TRANSFER OF ARCHIVES.
  1 28    The state executive and administrative departments,
  1 29 officers or offices, councils, boards, bureaus, and
  1 30 commissions, shall deliver to the state archives of Iowa and
  1 31 transfer and deliver to the state to the custody of the state
  1 32 archivist all archives as defined in section 303.12 and as
  1 33 prescribed, in accordance with the retention schedules in the
  1 34 records management manual.  Before transferring and delivering
  1 35 archives, the office of present custody shall file with the
  2  1 state archivist a classified list of the archives being
  2  2 transferred in detail as the state archivist prescribes.  If
  2  3 the state archivist, on receipt of the list, and after
  2  4 consultation with the chief executive of the office filing the
  2  5 classified list or with a representative designated by the
  2  6 executive, finds that, according to the records management
  2  7 manual, certain classifications of the archives records listed
  2  8 are not of sufficient historical, legal, or administrative
  2  9 informational value to justify permanent preservation, the
  2 10 state archivist shall not accept or retain the material for
  2 11 deposit in the state archives.
  2 12    Sec. 3.  Section 303.15, Code 1995, is amended to read as
  2 13 follows:
  2 14    303.15  CERTIFIED COPIES &endash; FEES.
  2 15    Upon request of a person, the state archivist shall make a
  2 16 certified copy of any document, manuscript, or record
  2 17 contained in the archives or in the custody of the department
  2 18 except if state archivist unless reproduction is inappropriate
  2 19 because of legal, curatorial, or physical considerations.  If
  2 20 a copy is properly authenticated it has the same legal effect
  2 21 as though certified by the officer from whose office it was
  2 22 obtained or by the secretary of state.  The copy may be made
  2 23 in writing, or by a suitable photographic process.  The state
  2 24 archivist shall charge and collect for copies the fees allowed
  2 25 by law to the official in whose office the document originates
  2 26 for certified copies.  The state archivist shall charge a
  2 27 person requesting a search of census records for the purpose
  2 28 of determining genealogy the actual cost of performing the
  2 29 search.  
  2 30                           EXPLANATION
  2 31    This bill adds electronic records to the definition of
  2 32 archives.  It states that county, municipal, and local
  2 33 government archives are not considered to be state archives
  2 34 unless they are delivered to the state archives and accepted
  2 35 by the written consent of the state archivist.  The bill
  3  1 requires that records for state archives must be delivered to
  3  2 the state archives and that they will be kept according to a
  3  3 retention schedule set up in the records management manual.
  3  4 Section 303.15 is amended to show that the records are in the
  3  5 custody of the archivist and not the department.  
  3  6 LSB 2127HV 76
  3  7 cl/jw/5
     
Text: HF00474                           Text: HF00476
Text: HF00400 - HF00499                 Text: HF Index
Bills and Amendments: General Index     Bill History: General Index
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