The head of each agency shall establish and maintain a program for the economical and efficient management of the records and forms of the agency. The program shall:
1. Provide for effective controls over the creation, maintenance, and use of records and forms in the conduct of current business.
2. Provide for co-operation with the secretary of the commission in applying standards, procedures, and techniques to improve the management of records and forms, promote the maintenance and security of records deemed appropriate for preservation, and facilitate the segregation and disposal of records of temporary value.
3. Provide for compliance with this chapter and the rules adopted by the commission.
4. Provide for the designation of an agency records and forms coordinator who shall assist the agency in the content requirements of the forms design process and in the development of the agency's forms management program.
5. Report to the commission before the last Wednesday in December of each year those forms and records which have been created or discontinued in the past year, or provide a list of forms and records currently being used by the agency.
[C75, 77, 79, 81, § 304.14]
84 Acts, ch 1093, § 5
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