The commission may make or cause to be made preservation duplicates of records and may designate as duplicates existing copies of initial state records. A preservation duplicate record shall be durable, accurate, complete and clear and shall be made by means designated by the commission.
A preservation duplicate record shall have the same force and effect for all purposes as the original record whether or not the original record is in existence. A transcript, exemplification or certified copy of a preservation duplicate record shall be deemed for all purposes to be a transcript, exemplification or certified copy of the original record.
The commission shall review all duplicating and microfilming systems and installations of agencies subject to this chapter and recommend any changes necessary to assure maximum efficiency and economic use of equipment and procedures, including but not necessarily limited to, the type of equipment, type of storage files, methods and procedures for keeping duplicate records and the location of equipment. The commission may establish centralized duplicating or microfilming facilities if it deems it in the best interest of the state. Agencies subject to this chapter shall consult with and receive approval of the commission prior to the purchase of any duplicating or microfilming equipment or files to be used for storage of records.
[C75, 77, 79, 81, § 304.13]
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