Text: SSB03193 Text: SSB03195 Text: SSB03100 - SSB03199 Text: SSB Index Bills and Amendments: General Index Bill History: General Index
PAG LIN 1 1 Section 1. NEW SECTION. 18.188 ELECTRONIC RECORDS 1 2 REPOSITORY STANDARDS. 1 3 The division of information technology services shall 1 4 establish standards for an electronic repository for 1 5 maintaining mandated agency reports as provided in section 1 6 304.13A. Such repository shall be developed and maintained 1 7 for the purpose of providing public access to such mandated 1 8 reports. The division shall develop such standards in 1 9 consultation with the state librarian. 1 10 Sec. 2. Section 304.3, Code 1999, is amended by adding the 1 11 following new subsection: 1 12 NEW SUBSECTION. 9. The director of the division of 1 13 information technology services of the department of general 1 14 services. 1 15 Sec. 3. Section 304.7, Code 1999, is amended by adding the 1 16 following new subsection: 1 17 NEW SUBSECTION. 1A. Public records policies for an 1 18 electronic repository for mandated agency reports. 1 19 Sec. 4. NEW SECTION. 304.13A ELECTRONIC RECORDS. 1 20 1. An agency required to compile and maintain a report, on 1 21 and after July 1, 2001, shall maintain such report in an 1 22 electronic form, consistent with standards for electronic 1 23 records established by the division of information technology 1 24 services of the department of general services. Such agency, 1 25 by itself, or with the assistance of the division of 1 26 information technology services, shall also make the report 1 27 accessible to the public through the internet as provided in 1 28 subsection 2 and through other electronic means. 1 29 2. A copy of all required agency reports shall be located 1 30 at an internet site maintained by the division of information 1 31 technology services of the department of general services in 1 32 consultation with the state librarian, and all required 1 33 reports shall be placed on electronic media with sufficient 1 34 copies to permit the state librarian to ensure equal access 1 35 through public libraries throughout the state. The state 2 1 librarian shall provide for the distribution of such copies, 2 2 at a minimum, to all public libraries in this state. 2 3 For purposes of this section, "public library" means a city 2 4 library, a regional library as provided in chapter 256, or a 2 5 county library as provided in chapter 336. 2 6 3. It is the intent of the general assembly that this 2 7 section be interpreted to reduce, to the greatest extent 2 8 possible, printed copies of agency reports while protecting 2 9 the public's right to have access to such reports. It is the 2 10 intent of the general assembly that the distribution of a 2 11 printed mandatory report be used only when it is the most 2 12 efficient and cost-effective method for providing public 2 13 access to such report. It is the intent of the general 2 14 assembly that agency reports subject to this section be made 2 15 available, to the greatest extent possible, to the public by 2 16 electronic means. 2 17 4. The commission, in consultation with the division of 2 18 information technology services, shall make recommendations to 2 19 the governor and the general assembly for the continued 2 20 reduction of printed reports throughout state government in a 2 21 manner that protects the public's right to access such 2 22 reports. 2 23 Sec. 5. INFORMATION TECHNOLOGY DEPARTMENT DUTIES 2 24 CONDITIONED ON ENACTMENT. Notwithstanding the provisions of 2 25 this Act, if an information technology department and an 2 26 information technology council are created by enactment of the 2 27 general assembly during the 2000 regular legislative session, 2 28 and signed by the governor, all of the following apply: 2 29 1. The reference to the director of the division of 2 30 information technology services of the department of general 2 31 services in section 304.3, subsection 9, if enacted in this 2 32 Act, shall be corrected by the Code editor to refer to the 2 33 director of the information technology department. 2 34 2. The references to the division of information 2 35 technology services of the department of general services in 3 1 section 18.187 and section 304.13A, subsection 1, if enacted 3 2 in this Act, shall be corrected by the Code editor to refer to 3 3 the information technology council. 3 4 3. The reference to the division of information technology 3 5 services of the department of general services in section 3 6 304.13A, subsection 2, if enacted in this Act, shall be 3 7 corrected by the Code editor to refer to the information 3 8 technology department. 3 9 EXPLANATION 3 10 This bill provides that a state agency required to compile 3 11 and maintain a report, on and after July 1, 2001, is to 3 12 maintain such report in an electronic form, consistent with 3 13 standards for electronic records established by the division 3 14 of information technology services of the department of 3 15 general services. Such agency, by itself, or with the 3 16 assistance of the division of information technology services, 3 17 is to make the report accessible to the public through the 3 18 internet and other electronic means. 3 19 The bill provides that a copy of all required agency 3 20 reports shall be located at an internet site maintained by the 3 21 division of information technology services, in consultation 3 22 with the state librarian, and all required reports are to be 3 23 placed on electronic media with sufficient copies to permit 3 24 the state librarian to ensure equal access in public libraries 3 25 throughout the state. The state librarian is to provide for 3 26 the distribution of such copies, at a minimum, to all public 3 27 libraries in this state. 3 28 The bill provides that it is the intent of the general 3 29 assembly that the provisions of this bill be interpreted to 3 30 reduce, to the greatest extent possible, printed copies of 3 31 agency reports while protecting the public's right to have 3 32 access to such reports. The bill provides that it is the 3 33 intent of the general assembly that the distribution of a 3 34 printed mandatory report be used only when it is the most 3 35 efficient and cost-effective method for providing public 4 1 access to such report, and that agency reports subject to this 4 2 section be made available, to the greatest extent possible, to 4 3 the public by electronic means. 4 4 The bill provides that if an information technology 4 5 department is created by enactment of the general assembly 4 6 during the 2000 regular legislative session, and signed by the 4 7 governor, the Code editor is to change references to the 4 8 director of the division of information technology services of 4 9 the department of general services to the director of the 4 10 information technology department and references to the 4 11 division of information technology services of the department 4 12 of general services to the information technology department 4 13 or the information technology council, as provided. 4 14 The bill also adds the director of the division of 4 15 information technology services of the department of general 4 16 services as a member of the state records commission. 4 17 LSB 5358DP 78 4 18 mj/cf/24
Text: SSB03193 Text: SSB03195 Text: SSB03100 - SSB03199 Text: SSB Index Bills and Amendments: General Index Bill History: General Index
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