The commission shall adopt rules in accordance with the provisions of chapter 17A which are necessary for the exercise of the powers and duties granted by this chapter. The rules shall provide for:
1. Procedures to promote the economical and efficient management of records and to insure the maintenance and security of records deemed appropriate for preservation.
2. Procedures and standards for the efficient and economical utilization of space, equipment, and supplies needed for the purpose of creating, maintaining, storing and servicing records.
3. Standards for the selective retention of records of continuing value.
4. Procedures for compiling and submitting to the commission lists and schedules of records proposed for disposal.
5. Procedures for the physical destruction of records proposed for disposal.
6. Standards for the reproduction of records.
7. Procedures to assign state form numbers to all forms and maintain an index of all forms.
8. Standards for the design and printing specifications for forms.
9. Procedures for the process of approval for all requests for forms prior to the printing of forms.
10. Procedures to promote the economical and efficient management of forms and to insure that forms are not created nor reproduced unnecessarily.
11. Procedures to assist, train, and instruct state agencies and their internal records and forms management representatives in forms management techniques and provide direct assistance to new state agencies as they are created.
In carrying out its duties under this chapter, the commission shall develop a records management manual within one year of July 1, 1974. The records management manual shall be made available to agencies subject to the provisions of this chapter and shall contain the rules and regulations required by this chapter, such other information as is necessary, and shall provide for implementing the provisions of this chapter. The commission may contract for services required to develop the records management manual. The records management manual shall be revised and updated periodically to reflect decisions made by the commission.
[C75, 77, 79, 81, § 304.7]
84 Acts, ch 1093, § 4
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