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Senate File 2183

Partial Bill History

Bill Text

PAG LIN
  1  1                                          SENATE FILE 2183   
  1  2 
  1  3                             AN ACT
  1  4 RELATING TO A TRANSFER OF THE RECORDS MANAGEMENT DUTIES OF THE
  1  5    DEPARTMENT OF GENERAL SERVICES TO THE DEPARTMENT OF CULTURAL
  1  6    AFFAIRS AND MAKING CONFORMING CHANGES.  
  1  7 
  1  8 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:
  1  9 
  1 10    Section 1.  Section 7E.5, subsection 1, paragraphs c and m,
  1 11 Code 1997, are amended to read as follows:
  1 12    c.  The department of general services, created in section
  1 13 18.2, which has primary responsibility for property and
  1 14 records management, risk management, purchasing, printing, and
  1 15 data processing.
  1 16    m.  The department of cultural affairs, created in section
  1 17 303.1, which has primary responsibility for managing the
  1 18 state's interests in the areas of the arts, history, the state
  1 19 archives and records program, and other cultural matters.
  1 20    Sec. 2.  Section 303.2, subsection 2, paragraph d, Code
  1 21 1997, is amended to read as follows:
  1 22    d.  Administer the state archives of the state as defined
  1 23 in section and records program in accordance with sections
  1 24 303.12 through 303.15, and 304.6.
  1 25    Sec. 3.  Section 304.3, subsections 2 and 8, Code 1997, are
  1 26 amended to read as follows:
  1 27    2.  The director of the department of cultural affairs, who
  1 28 shall act as secretary of the commission.
  1 29    8.  The director of the department of general services who
  1 30 shall act as secretary of the commission.
  1 31    Sec. 4.  Section 304.6, Code 1997, is amended to read as
  1 32 follows:
  1 33    304.6  ADMINISTRATION – POWERS AND DUTIES.
  1 34    The primary agency responsible for providing administrative
  1 35 personnel and services for the commission is the department of
  2  1 general services cultural affairs.  The purchase, rental or
  2  2 lease of equipment and supplies for record storage or
  2  3 preservation by agencies is subject to the approval of the
  2  4 commission except as otherwise provided by law.  The
  2  5 commission shall review all record storage systems and
  2  6 installations of agencies and recommend any changes necessary
  2  7 to assure maximum efficiency and economic use of equipment and
  2  8 procedures, including but not limited to, the type of
  2  9 equipment, methods and procedures for filing and retrieval of
  2 10 records, and the location of equipment.  The commission has
  2 11 the authority to examine all forms, records and other papers
  2 12 in the possession, constructive possession, or control of
  2 13 state agencies for the purpose of carrying out the goals of
  2 14 this chapter.  The commission shall annually review the
  2 15 effectiveness of the forms management program and the forms
  2 16 management practices of individual state agencies, and
  2 17 maintain records that indicate dollar savings and the number
  2 18 of forms eliminated, simplified, or standardized through forms
  2 19 management.  The commission shall review forms and may reject
  2 20 forms that are not neutral in regard to gender, race,
  2 21 religion, or national origin or that request information on
  2 22 gender, race, religion, or national origin when there is an
  2 23 inadequate state interest in obtaining that information for
  2 24 the purpose of that form.  The commission shall file an annual
  2 25 report on the forms management program with the general
  2 26 assembly and the governor.  The commission shall perform any
  2 27 act necessary and proper to carry out its duties.
  2 28    Sec. 5.  Section 304.10, Code 1997, is amended to read as
  2 29 follows:
  2 30    304.10  ADMINISTRATOR STATE ARCHIVIST OF THE HISTORICAL
  2 31 DIVISION OF THE DEPARTMENT OF CULTURAL AFFAIRS – DUTIES TO
  2 32 COMMISSION.
  2 33    All lists and schedules submitted to the commission shall
  2 34 be referred to the administrator state archivist of the
  2 35 historical division of the department of cultural affairs, who
  3  1 shall determine whether the records proposed for disposal have
  3  2 value to other agencies of the state or have research or
  3  3 historical value.  The administrator state archivist shall
  3  4 submit the lists and schedules with recommendations in writing
  3  5 to the commission and the final disposition of the records
  3  6 shall be according to the orders of the commission.  
  3  7 
  3  8 
  3  9                                                             
  3 10                               MARY E. KRAMER
  3 11                               President of the Senate
  3 12 
  3 13 
  3 14                                                             
  3 15                               RON J. CORBETT
  3 16                               Speaker of the House
  3 17 
  3 18    I hereby certify that this bill originated in the Senate and
  3 19 is known as Senate File 2183, Seventy-seventh General Assembly.
  3 20 
  3 21 
  3 22                                                             
  3 23                               MARY PAT GUNDERSON
  3 24                               Secretary of the Senate
  3 25 Approved                , 1998
  3 26 
  3 27 
  3 28                         
  3 29 TERRY E. BRANSTAD
  3 30 Governor
     
Text: SF02182                           Text: SF02184
Text: SF02100 - SF02199                 Text: SF Index
Bills and Amendments: General Index     Bill History: General Index

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