Text: HSB00539                          Text: HSB00541
Text: HSB00500 - HSB00599               Text: HSB Index
Bills and Amendments: General Index     Bill History: General Index

House Study Bill 540

Bill Text

PAG LIN
  1  1    Section 1.  Section 7E.5, subsection 1, paragraphs c and m,
  1  2 Code 1997, are amended to read as follows:
  1  3    c.  The department of general services, created in section
  1  4 18.2, which has primary responsibility for property and
  1  5 records management, risk management, purchasing, printing, and
  1  6 data processing.
  1  7    m.  The department of cultural affairs, created in section
  1  8 303.1, which has primary responsibility for managing the
  1  9 state's interests in the areas of the arts, history, the state
  1 10 archives and records program, and other cultural matters.
  1 11    Sec. 2.  Section 303.2, subsection 2, paragraph d, Code
  1 12 1997, is amended to read as follows:
  1 13    d.  Administer the state archives of the state as defined
  1 14 in section and records program in accordance with sections
  1 15 303.12 through 303.15, and 304.6.
  1 16    Sec. 3.  Section 304.3, subsections 2 and 8, Code 1997, are
  1 17 amended to read as follows:
  1 18    2.  The director of the department of cultural affairs, who
  1 19 shall act as secretary of the commission.
  1 20    8.  The director of the department of general services who
  1 21 shall act as secretary of the commission.
  1 22    Sec. 4.  Section 304.6, Code 1997, is amended to read as
  1 23 follows:
  1 24    304.6  ADMINISTRATION – POWERS AND DUTIES.
  1 25    The primary agency responsible for providing administrative
  1 26 personnel and services for the commission is the department of
  1 27 general services cultural affairs.  The purchase, rental or
  1 28 lease of equipment and supplies for record storage or
  1 29 preservation by agencies is subject to the approval of the
  1 30 commission except as otherwise provided by law.  The
  1 31 commission shall review all record storage systems and
  1 32 installations of agencies and recommend any changes necessary
  1 33 to assure maximum efficiency and economic use of equipment and
  1 34 procedures, including but not limited to, the type of
  1 35 equipment, methods and procedures for filing and retrieval of
  2  1 records, and the location of equipment.  The commission has
  2  2 the authority to examine all forms, records and other papers
  2  3 in the possession, constructive possession, or control of
  2  4 state agencies for the purpose of carrying out the goals of
  2  5 this chapter.  The commission shall annually review the
  2  6 effectiveness of the forms management program and the forms
  2  7 management practices of individual state agencies, and
  2  8 maintain records that indicate dollar savings and the number
  2  9 of forms eliminated, simplified, or standardized through forms
  2 10 management.  The commission shall review forms and may reject
  2 11 forms that are not neutral in regard to gender, race,
  2 12 religion, or national origin or that request information on
  2 13 gender, race, religion, or national origin when there is an
  2 14 inadequate state interest in obtaining that information for
  2 15 the purpose of that form.  The commission shall file an annual
  2 16 report on the forms management program with the general
  2 17 assembly and the governor.  The commission shall perform any
  2 18 act necessary and proper to carry out its duties.
  2 19    Sec. 5.  Section 304.10, Code 1997, is amended to read as
  2 20 follows:
  2 21    304.10  ADMINISTRATOR STATE ARCHIVIST OF THE HISTORICAL
  2 22 DIVISION OF THE DEPARTMENT OF CULTURAL AFFAIRS – DUTIES TO
  2 23 COMMISSION.
  2 24    All lists and schedules submitted to the commission shall
  2 25 be referred to the administrator state archivist of the
  2 26 historical division of the department of cultural affairs, who
  2 27 shall determine whether the records proposed for disposal have
  2 28 value to other agencies of the state or have research or
  2 29 historical value.  The administrator state archivist shall
  2 30 submit the lists and schedules with recommendations in writing
  2 31 to the commission and the final disposition of the records
  2 32 shall be according to the orders of the commission.  
  2 33                           EXPLANATION 
  2 34    This bill transfers the records management duties from the
  2 35 department of general services to the department of cultural
  3  1 affairs.
  3  2    The bill provides that the director of the department of
  3  3 cultural affairs replaces the director of general services as
  3  4 the secretary to the state records commission and that the
  3  5 department of cultural affairs replaces the department of
  3  6 general services as the primary agency responsible for
  3  7 providing administrative personnel and services to the
  3  8 commission.
  3  9    Currently, the Code requires the state records commission
  3 10 to turn over to the administrator of the historical division
  3 11 of the department of cultural affairs all lists and schedules
  3 12 for the disposal of records.  The administrator is charged
  3 13 with determining whether the lists and schedules of records
  3 14 have research or historical value, or any value to other state
  3 15 agencies.  The bill transfers these responsibilities of the
  3 16 administrator with the state archivist.  Accordingly, the
  3 17 state archivist, under the bill, is responsible for submitting
  3 18 recommendations regarding the lists and schedules to the
  3 19 commission.  
  3 20 LSB 3510XL 77
  3 21 kh/jl/8.1

Text: HSB00539                          Text: HSB00541
Text: HSB00500 - HSB00599               Text: HSB Index
Bills and Amendments: General Index     Bill History: General Index

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