Text: HF02272 Text: HF02274 Text: HF02200 - HF02299 Text: HF Index Bills and Amendments: General Index Bill History: General Index
PAG LIN 1 1 Section 1. Section 7E.5, subsection 1, paragraphs c and m, 1 2 Code 1997, are amended to read as follows: 1 3 c. The department of general services, created in section 1 4 18.2, which has primary responsibility for propertyand1 5recordsmanagement, risk management, purchasing, printing, and 1 6 data processing. 1 7 m. The department of cultural affairs, created in section 1 8 303.1, which has primary responsibility for managing the 1 9 state's interests in the areas of the arts, history, the state 1 10 archives and records program, and other cultural matters. 1 11 Sec. 2. Section 303.2, subsection 2, paragraph d, Code 1 12 1997, is amended to read as follows: 1 13 d. Administer the state archivesof the state as defined1 14in sectionand records program in accordance with sections 1 15 303.12 through 303.15, and 304.6. 1 16 Sec. 3. Section 304.3, subsections 2 and 8, Code 1997, are 1 17 amended to read as follows: 1 18 2. The director of the department of cultural affairs, who 1 19 shall act as secretary of the commission. 1 20 8. The director of the department of general serviceswho1 21shall act as secretary of the commission. 1 22 Sec. 4. Section 304.6, Code 1997, is amended to read as 1 23 follows: 1 24 304.6 ADMINISTRATION POWERS AND DUTIES. 1 25 The primary agency responsible for providing administrative 1 26 personnel and services for the commission is the department of 1 27general servicescultural affairs. The purchase, rental or 1 28 lease of equipment and supplies for record storage or 1 29 preservation by agencies is subject to the approval of the 1 30 commission except as otherwise provided by law. The 1 31 commission shall review all record storage systems and 1 32 installations of agencies and recommend any changes necessary 1 33 to assure maximum efficiency and economic use of equipment and 1 34 procedures, including but not limited to, the type of 1 35 equipment, methods and procedures for filing and retrieval of 2 1 records, and the location of equipment. The commission has 2 2 the authority to examine all forms, records and other papers 2 3 in the possession, constructive possession, or control of 2 4 state agencies for the purpose of carrying out the goals of 2 5 this chapter. The commission shall annually review the 2 6 effectiveness of the forms management program and the forms 2 7 management practices of individual state agencies, and 2 8 maintain records that indicate dollar savings and the number 2 9 of forms eliminated, simplified, or standardized through forms 2 10 management. The commission shall review forms and may reject 2 11 forms that are not neutral in regard to gender, race, 2 12 religion, or national origin or that request information on 2 13 gender, race, religion, or national origin when there is an 2 14 inadequate state interest in obtaining that information for 2 15 the purpose of that form. The commission shall file an annual 2 16 report on the forms management program with the general 2 17 assembly and the governor. The commission shall perform any 2 18 act necessary and proper to carry out its duties. 2 19 Sec. 5. Section 304.10, Code 1997, is amended to read as 2 20 follows: 2 21 304.10ADMINISTRATORSTATE ARCHIVIST OF THE HISTORICAL 2 22 DIVISION OF THE DEPARTMENT OF CULTURAL AFFAIRS DUTIES TO 2 23 COMMISSION. 2 24 All lists and schedules submitted to the commission shall 2 25 be referred to theadministratorstate archivist of the 2 26 historical division of the department of cultural affairs, who 2 27 shall determine whether the records proposed for disposal have 2 28 value to other agencies of the state or have research or 2 29 historical value. Theadministratorstate archivist shall 2 30 submit the lists and schedules with recommendations in writing 2 31 to the commission and the final disposition of the records 2 32 shall be according to the orders of the commission. 2 33 EXPLANATION 2 34 This bill transfers the records management duties from the 2 35 department of general services to the department of cultural 3 1 affairs. 3 2 The bill provides that the director of the department of 3 3 cultural affairs replaces the director of general services as 3 4 the secretary to the state records commission and that the 3 5 department of cultural affairs replaces the department of 3 6 general services as the primary agency responsible for 3 7 providing administrative personnel and services to the 3 8 commission. 3 9 Currently, the Code requires the state records commission 3 10 to turn over to the administrator of the historical division 3 11 of the department of cultural affairs all lists and schedules 3 12 for the disposal of records. The administrator is charged 3 13 with determining whether the lists and schedules of records 3 14 have research or historical value, or any value to other state 3 15 agencies. The bill transfers these responsibilities of the 3 16 administrator with the state archivist. Accordingly, the 3 17 state archivist, under the bill, is responsible for submitting 3 18 recommendations regarding the lists and schedules to the 3 19 commission. 3 20 LSB 3510HV 77 3 21 kh/jl/8
Text: HF02272 Text: HF02274 Text: HF02200 - HF02299 Text: HF Index Bills and Amendments: General Index Bill History: General Index
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