COUNTY ISSUANCE OF MOTOR VEHICLE LICENSES STUDY COMMITTEE

December 23, 1997 - Ninth Meeting of 1997

MEMBERS PRESENT *

MEETING IN BRIEF

Minutes prepared by Jan Simmons, Legal Counsel
Additional staffing provided by Kathy Hanlon, Research Analyst

1. Administrative Matters.
2. Committee Discussion of Final Report Draft.
3. Final Disposition of Report.
4. Documents on File With the Legislative Service Bureau.

COMMITTEE BUSINESS

1. Administrative Matters.

Call to Order. The meeting was held via telephone conference call. The meeting was called to order at 9:18 a.m. An oral roll call was conducted. Additional persons present in Room 116 of the Capitol included Mr. Dave Reynolds, Legislative Fiscal Bureau; Ms. Anna Hyatt, House Democratic Research Staff; and Ms. Elizabeth Baird, Department of Transportation (DOT) Legislative Liaison.

Approval of Minutes. Ms. Sharon Winchell moved that page 2 of the minutes from the December 3, 1997, meeting be corrected by adding a reference to the second letter regarding certification of the county Commercial Driver's License (CDL) programs. Mr. Bob Hagey seconded the motion. The motion passed without objection.

Opening Remarks. Chairperson Chris Van Meter began with an overview of the agenda items for the conference call. The Committee decided first to discuss items which had been faxed to Committee members in advance of the conference call and then to discuss other proposed changes to the Report Draft.

Adjournment. The Committee adjourned at 10:40 a.m.

2. Committee Discussion of Final Report Draft.

Changes to Cost Analysis Calculations. Mr. Warren Jenkins explained his proposed changes to the pages of the Report Draft containing the cost analysis calculations: to represent financial "savings" with numbers in parentheses in several places on pages 17 and 18 of the Report Draft and to make sure that the first set of calculations was contained completely on one page.

Mr. Daron Van Heldon asked if the Report was presented in a customary format, and a discussion regarding the use of parentheses to represent figures which were savings, as opposed to costs, ensued among Committee members. After discussion, the consensus of Committee members was that the parentheses should be so used in both charts. In addition, the footnote at the bottom of page 17 of the Report Draft should be changed to refer to item 13 on pages 15 and 16, not just page 15.

Ms. Nancy Richardson then questioned the appropriateness of such labels and parentheses in the second chart, regarding reimbursement impact. She questioned what entity was incurring "savings," and whether all numbers in the second chart, relating to county revenues and expenditures, were correct. Discussion regarding the appropriate terminology to be used in the column headings in the second chart then occurred among Committee members. Dr. Mark Edelman moved that "revenues" be used instead of the word "savings," and Chairperson Van Meter moved that "expenditures" be used in place of the word "cost." Mr. Van Heldon seconded the motions. Ms. Richardson indicated that such labels were more appropriate for the second chart. The consensus of the Committee was to adopt the proposed headings.

Mr. Jenkins next asked whether the portion of the title referring to "State and County Budgets" should be changed. Vice Chairperson Johnson suggested that the title refer to "program savings" or "DOT incremental cost (savings)." The Committee eventually decided to label the concept "State and County Finances," and to change the subheadings to "Effect on County Finances" and "Effect on State Finances."

Ms. Mary Kay Williams moved, and Vice Chairperson Johnson seconded, altering the charts to reflect the changes discussed by the Committee. The motion carried unanimously.

CDL Certification. Ms. Winchell indicated that Appendix 6, containing a letter relating to the certification of the county CDL programs, actually should contain two letters. Ms. Winchell also moved that the references in the Draft Report to the letter be changed to reflect the fact that there are two certification letters in the Appendix. Changes are required on both pages 9 and 19 of the Report, at a minimum. The motion was seconded by Ms. Williams and carried unanimously.

The Committee then discussed the language used in the first recommendation on page 11 of the Draft Report regarding continued county CDL certification by DOT. One issue was the appropriate phrasing of the language regarding the certification process. Another issue was whether the recommendation should say "should" or "shall." Ms. Hargis moved, and Mr. Van Heldon seconded, that "should" be used and that the language reflect that county certification was part of a statewide compliance process. The motion passed unanimously.

Hours of Availability. Dr. Edelman moved that Appendix 2, containing the Fact Scenarios, reflect the change in hours of service availability for each scenario, according to calculations developed at the November Committee meeting. Ms. Peggy Smalley seconded the motion. The motion passed unanimously.

Letter From ABATE. Ms. Hargis moved that the letter received from ABATE regarding their position on county issuance be expressly referenced in the Report. The motion was seconded by Ms. Richardson, and the motion passed without objection.

Time Study. The Committee decided the reference to the time study on page 9 of the Report should be changed to "the results of the time study, as referenced in Appendix 1," and also determined that the title on the cover sheet for Appendix 1 should be changed in accordance with the revised reference to the time study.

Other Recommendations. The Committee discussed the recommendations on page 12 of the Report Draft regarding allocation of supervisors and assignment of equipment. Ms. Hargis moved, and Mr. Breniman seconded, that the Report reflect the recommendation that one supervisor be assigned for approximately every six counties and that only one set of equipment would be issued unless the county was currently served by DOT in more than one town. The motion passed unanimously.

3. Final Disposition of the Report.

The Committee discussed the fact that House File 372, which was enacted in 1997, created the Committee, and required the Report, anticipated the Report would be distributed to each member of the General Assembly, and emphasized that it was the also the Committee's intent that the Final Report be so distributed. In addition, Ms. Winchell moved and Ms. Williams seconded that a copy of the Final Report also be delivered to the Governor's office. The motion passed unanimously.

The Committee also agreed to permit Ms. Jan Simmons, Legislative Service Bureau, to make nonsubstantive editorial changes, and to forward suggestions for such changes to her individually after the conference call.

4. Documents on File With the Legislative Service Bureau.

a. Facsimile to Committee members in advance of conference call, containing proposed changes submitted by Ms. Winchell, Ms. Williams, and Mr. Jenkins.

b. Facsimile of agenda items.

c. Facsimile regarding proposed changes recommended by Dr. Edelman.

d. List of changes proposed by Ms. Hargis.

e. E-mail correspondence from Ms. Richardson regarding proposed nonsubstantive changes to the draft report.

OTHER INFORMATION FOR THIS COMMITTEE:

| Charge | Members | Staff | Final Report |

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