304.13A  Electronic records.

1.  An agency required to compile and maintain a report, on and after July 1, 2001, shall maintain such report in an electronic form, giving consideration to the standards for electronic records recommended by the information technology department. Such agency, by itself, or with the assistance of the information technology department, shall also make the report accessible to the public through the internet as provided in subsection 2 and through other electronic means.

2.  A copy of all required agency reports shall be located at an internet site maintained by the information technology department in consultation with the state librarian, and all required reports shall be placed on electronic media. The state librarian shall provide for the distribution of such copies to a public library in this state requesting such copy.

For purposes of this section, "public library" means a city library, a regional library as provided in chapter 256, or a county library as provided in chapter 336.

3.  It is the intent of the general assembly that this section be interpreted to reduce, to the greatest extent possible, printed copies of agency reports while protecting the public's right to have access to such reports. It is the intent of the general assembly that the distribution of a printed mandatory report be used only when it is the most efficient and cost-effective method for providing public access to such report. It is the intent of the general assembly that agency reports subject to this section be made available, to the greatest extent possible, to the public by electronic means.

4.  The commission, in consultation with the information technology department, shall make recommendations to the governor and the general assembly for the continued reduction of printed reports throughout state government in a manner that protects the public's right to access such reports.

Section History: Recent form

  2000 Acts, ch 1141, §16, 19

Internal References

  Referred to in § 14B.102

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