The department shall work with the department of general services to accomplish the following responsibilities:
1. The department shall prepare and submit to the director of the department of management, as provided in section 8.23, a multiyear construction program including estimates of the expenditure requirements for the construction, repair, or improvement of buildings, grounds, or equipment at the institutions listed in section 218.1.
2. The director shall have plans and specifications prepared by the department of general services for authorized construction, repair, or improvement projects costing over twenty-five thousand dollars. An appropriation for a project shall not be expended until the department of general services has adopted plans and specifications and has completed a detailed estimate of the cost of the project, prepared under the supervision of a registered architect or registered professional engineer. Plans and specifications shall not be adopted and a project shall not proceed if the project would require an expenditure of money in excess of the appropriation.
3. The department of general services shall let all contracts under chapter 18 for authorized construction, repair, or improvement of departmental buildings, grounds, or equipment.
4. If the director of the department of human services and the director of the department of general services determine that emergency repairs or improvements estimated to cost more than twenty- five thousand dollars are necessary to assure the continued operation of a departmental institution, the requirements of subsections 2 and 3 for preparation of plans and specifications and competitive procurement procedures are waived. A determination of necessity for waiver by the director of the department of human services and the director of the department of general services shall be in writing and shall be entered in the project record for emergency repairs or improvements. Emergency repairs or improvements shall be accomplished using plans and specifications and competitive procurement procedures to the greatest extent possible, considering the necessity for rapid completion of the project. A waiver of the requirements of subsections 2 and 3 does not authorize an expenditure in excess of an amount otherwise authorized for the repair or improvement.
5. A claim for payment relating to a project shall be itemized on a voucher form pursuant to section 421.40, certified by the claimant and the architect or engineer in charge, and audited and approved by the department of general services. Upon approval by the department of general services, the voucher shall be forwarded to the director of revenue and finance, who shall draw a warrant to be paid by the treasurer of state from funds appropriated for the project. A partial payment made before completion of the project does not constitute final acceptance of the work or a waiver of any defect in the work.
6. Subject to the prior approval of the administrator in control of a departmental institution, minor projects costing five thousand dollars or less may be authorized and completed by the executive head of the institution through the use of day labor. A contract is not required if a minor project is to be completed with the use of resident labor.
84 Acts, ch 1256, § 1; 86 Acts, ch 1245, § 314
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