SF 2196 (LSB 1604SZ (3) 89)

SENATE FILE 2196

BY  COMMITTEE ON STATE GOVERNMENT

(SUCCESSOR TO SF 355)
(SUCCESSOR TO SSB 1024)

A BILL FOR

An Act relating to fees charged to employees by employers for copies of personnel files.
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:

    Section 1.  Section 91B.1, subsection 2, paragraph c, Code 2022, is amended to read as follows:
   c.  An employer shall provide an employee with one copy of the employee’s personnel file at no charge upon request. For each subsequent copy requested by the employee, an employer may charge a reasonable fee for each page of a copy made by the employer for an employee of an item in the employee’s personnel file. An employer may provide the first or subsequent copies electronically. For purposes of this paragraph, “reasonable fee” means an amount equivalent to an amount charged per page for copies made by a commercial copying business.
EXPLANATION
The inclusion of this explanation does not constitute agreement with
the explanation’s substance by the members of the general assembly.
   This bill requires employers to provide employees with one copy of the employee’s personnel file at no charge upon request. Under current law, an employer may charge a reasonable fee for each page of a copy made by the employer for an employee of an item in the employee’s personnel file. The bill permits employers to charge such fees for any subsequent copies requested. The bill permits employers to provide first or subsequent copies electronically.