Senate File 2196 - Introduced SENATE FILE 2196 BY COMMITTEE ON STATE GOVERNMENT (SUCCESSOR TO SF 355) (SUCCESSOR TO SSB 1024) A BILL FOR An Act relating to fees charged to employees by employers for 1 copies of personnel files. 2 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA: 3 TLSB 1604SZ (3) 89 ec/rn

S.F. 2196 Section 1. Section 91B.1, subsection 2, paragraph c, Code 1 2022, is amended to read as follows: 2 c. An employer shall provide an employee with one copy of 3 the employee’s personnel file at no charge upon request. For 4 each subsequent copy requested by the employee, an employer may 5 charge a reasonable fee for each page of a copy made by the 6 employer for an employee of an item in the employee’s personnel 7 file. An employer may provide the first or subsequent copies 8 electronically. For purposes of this paragraph, “reasonable 9 fee” means an amount equivalent to an amount charged per page 10 for copies made by a commercial copying business. 11 EXPLANATION 12 The inclusion of this explanation does not constitute agreement with 13 the explanation’s substance by the members of the general assembly. 14 This bill requires employers to provide employees with 15 one copy of the employee’s personnel file at no charge 16 upon request. Under current law, an employer may charge a 17 reasonable fee for each page of a copy made by the employer for 18 an employee of an item in the employee’s personnel file. The 19 bill permits employers to charge such fees for any subsequent 20 copies requested. The bill permits employers to provide first 21 or subsequent copies electronically. 22 -1- LSB 1604SZ (3) 89 ec/rn 1/ 1