Senate
File
475
-
Introduced
SENATE
FILE
475
BY
COMMITTEE
ON
STATE
GOVERNMENT
(SUCCESSOR
TO
SSB
1116)
A
BILL
FOR
An
Act
providing
for
notarial
acts
involving
real
estate
1
transactions,
including
by
the
use
of
electronic
media,
2
providing
penalties,
and
including
effective
date
3
provisions.
4
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
5
TLSB
2242SV
(3)
88
da/jh
S.F.
475
Section
1.
Section
9B.1,
Code
2019,
is
amended
to
read
as
1
follows:
2
9B.1
Short
title.
3
This
chapter
may
be
cited
as
the
“Revised
Uniform
Law
on
4
Notarial
Acts”
Acts
(2018)”
.
5
Sec.
2.
Section
9B.2,
Code
2019,
is
amended
by
adding
the
6
following
new
subsection:
7
NEW
SUBSECTION
.
4A.
“Instrument
affecting
real
property”
8
means
a
written
instrument
conveying
or
encumbering
real
9
property
including
an
instrument
affecting
real
estate
as
10
defined
in
section
558.1
or
any
similar
instrument
provided
in
11
chapter
558.
12
Sec.
3.
Section
9B.2,
subsection
10,
paragraph
b,
Code
2019,
13
is
amended
to
read
as
follows:
14
b.
“Personal
Except
as
provided
in
section
9B.14A,
“personal
15
appearance”
does
not
include
appearances
which
require
video,
16
optical,
or
technology
with
similar
capabilities.
17
Sec.
4.
Section
9B.4,
Code
2019,
is
amended
by
adding
the
18
following
new
subsection:
19
NEW
SUBSECTION
.
3.
A
notarial
officer
may
certify
that
a
20
tangible
copy
of
an
electronic
record
is
an
accurate
copy
of
21
the
electronic
record
as
provided
in
section
9B.14A.
22
Sec.
5.
Section
9B.6,
Code
2019,
is
amended
to
read
as
23
follows:
24
9B.6
Personal
appearance
required.
25
If
a
notarial
act
relates
to
a
statement
made
in
or
a
26
signature
executed
on
a
record,
the
individual
making
the
27
statement
or
executing
the
signature
shall
appear
personally
28
before
the
notarial
officer.
This
section
is
satisfied
by
a
29
remotely
located
individual
using
communication
technology
to
30
appear
before
a
notary
public
as
provided
in
section
9B.14A.
31
Sec.
6.
NEW
SECTION
.
9B.14A
Notarial
act
performed
for
32
remotely
located
individual
——
instruments
affecting
real
33
property.
34
1.
As
used
in
this
section
unless
the
context
otherwise
35
-1-
LSB
2242SV
(3)
88
da/jh
1/
8
S.F.
475
requires:
1
a.
“Communication
technology”
means
an
electronic
device
or
2
process
that
does
all
of
the
following:
3
(1)
Allows
a
notary
public
and
a
remotely
located
individual
4
to
communicate
with
each
other
simultaneously
by
sight
and
5
sound.
6
(2)
When
necessary
and
consistent
with
other
applicable
7
law,
facilitates
communication
with
a
remotely
located
8
individual
who
has
a
vision,
hearing,
or
speech
impairment.
9
b.
“Foreign
state”
means
a
jurisdiction
other
than
the
10
United
States,
a
state,
or
a
federally
recognized
Indian
tribe.
11
c.
“Identity
proofing”
means
a
process
or
service
by
which
12
a
third
person
provides
a
notary
public
with
a
means
to
verify
13
the
identity
of
a
remotely
located
individual
by
a
review
of
14
personal
information
from
public
or
private
data
sources.
15
d.
“Outside
the
United
States”
means
a
location
outside
16
the
geographic
boundaries
of
the
United
States,
Puerto
Rico,
17
the
United
States
Virgin
Islands,
and
any
territory,
insular
18
possession,
or
other
location
subject
to
the
jurisdiction
of
19
the
United
States.
20
e.
“Remotely
located
individual”
means
an
individual
who
is
21
not
in
the
physical
presence
of
the
notary
public
who
performs
22
a
notarial
act
under
subsection
3.
23
2.
A
remotely
located
individual
may
comply
with
section
24
9B.6
by
using
communication
technology
to
appear
before
a
25
notary
public.
26
3.
A
notary
public
located
in
this
state
may
perform
a
27
notarial
act
to
certify
an
instrument
affecting
real
property
28
for
filing
and
recording
in
the
office
of
the
recorder
of
the
29
county
in
which
the
real
property
is
located
as
provided
in
30
chapter
558,
by
using
communication
technology
for
a
remotely
31
located
individual,
if
all
of
the
following
applies:
32
a.
The
notary
public
has
any
of
the
following:
33
(1)
Personal
knowledge
under
section
9B.7,
subsection
1,
of
34
the
identity
of
the
individual.
35
-2-
LSB
2242SV
(3)
88
da/jh
2/
8
S.F.
475
(2)
Satisfactory
evidence
of
the
identity
of
the
remotely
1
located
individual
by
oath
or
affirmation
from
a
credible
2
witness
appearing
before
the
notary
public
under
section
9B.7,
3
subsection
2,
or
this
section.
4
(3)
Obtained
satisfactory
evidence
of
the
identity
of
the
5
remotely
located
individual
by
using
at
least
two
different
6
types
of
identity
proofing.
7
b.
The
notary
public
is
able
reasonably
to
confirm
that
a
8
record
before
the
notary
public
is
the
same
record
in
which
the
9
remotely
located
individual
made
a
statement
or
on
which
the
10
individual
executed
a
signature.
11
c.
The
notary
public,
or
a
person
acting
on
behalf
of
12
the
notary
public,
creates
an
audio-visual
recording
of
the
13
performance
of
the
notarial
act.
14
d.
For
a
remotely
located
individual
located
outside
the
15
United
States,
the
act
of
making
the
statement
or
signing
the
16
record
is
not
prohibited
by
the
foreign
state
in
which
the
17
remotely
located
individual
is
located.
18
4.
If
a
notarial
act
is
performed
under
this
section,
the
19
certificate
of
notarial
act
required
by
section
9B.15
and
the
20
short-form
certificate
provided
in
section
9B.16
must
indicate
21
that
the
notarial
act
was
performed
using
communication
22
technology.
23
5.
A
short-form
certificate
provided
in
section
9B.16
for
a
24
notarial
act
subject
to
this
section
is
sufficient
if
any
of
25
the
following
applies:
26
a.
It
complies
with
rules
adopted
under
subsection
8,
27
paragraph
“a”
.
28
b.
It
is
in
the
form
provided
in
section
9B.16
and
contains
29
a
statement
substantially
as
follows:
“This
notarial
act
30
involved
the
use
of
communication
technology”.
31
6.
A
notary
public,
a
guardian,
conservator,
or
agent
of
32
a
notary
public,
or
a
personal
representative
of
a
deceased
33
notary
public
shall
retain
the
audio-visual
recording
created
34
under
subsection
3,
paragraph
“c”
,
or
cause
the
recording
35
-3-
LSB
2242SV
(3)
88
da/jh
3/
8
S.F.
475
to
be
retained
by
a
repository
designated
by
or
on
behalf
1
of
the
person
required
to
retain
the
recording.
Unless
a
2
different
period
is
required
by
rule
adopted
under
subsection
3
8,
paragraph
“d”
,
the
recording
must
be
retained
for
a
period
of
4
at
least
ten
years
after
the
recording
is
made.
5
7.
Before
a
notary
public
performs
the
notary
public’s
6
initial
notarial
act
under
this
section,
the
notary
public
7
must
notify
the
secretary
of
state
that
the
notary
public
will
8
be
performing
notarial
acts
with
respect
to
remotely
located
9
individuals
and
identify
the
technologies
the
notary
public
10
intends
to
use.
If
the
secretary
of
state
has
established
11
standards
under
subsection
8
and
section
9B.27
for
approval
12
of
communication
technology
or
identity
proofing,
the
13
communication
technology
and
identity
proofing
must
conform
to
14
the
standards.
15
8.
In
addition
to
adopting
rules
under
section
9B.27,
the
16
secretary
of
state
may
adopt
rules
under
this
section
regarding
17
performance
of
a
notarial
act.
The
rules
may
do
all
of
the
18
following:
19
a.
Prescribe
the
means
and
process,
including
training
20
requirements,
of
performing
a
notarial
act
involving
a
remotely
21
located
individual
using
communication
technology.
22
b.
Establish
standards
for
communication
technology
and
23
identity
proofing.
24
c.
Establish
requirements
or
procedures
to
approve
providers
25
of
communication
technology
and
the
process
of
identity
26
proofing.
27
d.
Establish
standards
and
a
period
for
the
retention
of
an
28
audio-visual
recording
created
under
subsection
3,
paragraph
29
“c”
.
30
9.
Before
adopting,
amending,
or
repealing
a
rule
governing
31
performance
of
a
notarial
act
with
respect
to
a
remotely
32
located
individual,
the
secretary
of
state
must
consider
all
33
of
the
following:
34
a.
The
most
recent
standards
regarding
the
performance
of
35
-4-
LSB
2242SV
(3)
88
da/jh
4/
8
S.F.
475
a
notarial
act
with
respect
to
a
remotely
located
individual
1
promulgated
by
national
standard-setting
organizations
and
the
2
recommendations
of
the
national
association
of
secretaries
of
3
state.
4
b.
Standards,
practices,
and
customs
of
other
jurisdictions
5
that
have
laws
substantially
similar
to
this
section.
6
c.
The
views
of
governmental
officials
and
entities
and
7
other
interested
persons.
8
10.
By
allowing
its
communication
technology
or
identity
9
proofing
to
facilitate
a
notarial
act
for
a
remotely
located
10
individual
or
by
providing
storage
of
the
audio-visual
11
recording
created
under
subsection
3,
paragraph
“c”
,
the
12
provider
of
the
communication
technology,
identity
proofing,
13
or
storage
appoints
the
secretary
of
state
as
the
provider’s
14
agent
for
service
of
process
in
any
civil
action
in
this
state
15
related
to
the
notarial
act.
16
10A.
A
document
purporting
to
convey
or
encumber
real
17
property
that
has
been
recorded
by
the
county
recorder
for
the
18
jurisdiction
in
which
the
real
property
is
located,
although
19
the
document
may
not
have
been
certified
according
to
this
20
section,
shall
give
the
same
notice
to
third
persons
and
be
21
effective
from
the
time
of
recording
as
if
the
document
had
22
been
certified
according
to
this
section.
23
Sec.
7.
NEW
SECTION
.
9B.14B
Use
of
information.
24
1.
As
used
in
this
section,
unless
the
context
otherwise
25
requires:
26
a.
(1)
“Personally
identifiable
information”
means
27
information
about
or
pertaining
to
an
individual
in
a
record
28
which
identifies
the
individual,
and
includes
information
that
29
can
be
used
to
distinguish
or
trace
an
individual’s
identity,
30
either
alone
or
when
combined
with
other
information.
31
(2)
“Personally
identifiable
information”
includes
but
is
32
not
limited
to
a
person’s
photograph,
social
security
number,
33
driver’s
license
number,
name,
address,
and
telephone
number.
34
b.
“Remote
facilitator”
means
a
person
who
participates
in
35
-5-
LSB
2242SV
(3)
88
da/jh
5/
8
S.F.
475
performing
a
notarial
act
under
section
9B.14A,
by
doing
any
1
of
the
following:
2
(1)
Providing
communication
technology
used
by
a
public
3
notary
or
remotely
located
individual.
4
(2)
Creating,
transmitting,
or
retaining
audio-visual
5
recordings
on
behalf
of
a
notary
public.
6
2.
A
notary
public
or
a
remote
facilitator
shall
not
sell,
7
offer
for
sale,
use,
or
transfer
to
another
person
personally
8
identifiable
information
collected
in
the
course
of
performing
9
a
notarial
act
for
any
purpose
other
than
as
follows:
10
a.
As
required
to
perform
the
notarial
act.
11
b.
As
necessary
to
effect,
administer,
enforce,
service,
or
12
process
the
transaction
for
which
the
personally
identifiable
13
information
was
provided.
14
3.
Subsection
2
does
not
apply
to
the
transfer
of
personally
15
identifiable
information
to
another
person
in
any
of
the
16
following
circumstances:
17
a.
Upon
written
consent
of
the
person
for
the
use
or
release
18
of
that
person’s
personally
identifiable
information.
19
b.
In
response
to
a
court
order,
subpoena,
or
other
legal
20
process
compelling
disclosure.
21
c.
As
part
of
a
change
in
the
form
of
a
business
entity’s
22
organization
or
a
change
in
the
control
of
a
business
23
entity,
including
as
a
result
of
an
acquisition,
merger,
or
24
consolidation.
However,
any
reorganized
or
successor
business
25
entity
shall
comply
with
the
same
requirements
as
provided
in
26
subsection
2.
27
4.
A
person
who
violates
this
section
is
guilty
of
a
simple
28
misdemeanor.
29
Sec.
8.
Section
9B.20,
Code
2019,
is
amended
by
adding
the
30
following
new
subsection:
31
NEW
SUBSECTION
.
3.
The
office
of
the
recorder
of
the
county
32
in
which
the
real
property
is
located
may
accept
for
recording
33
a
tangible
copy
of
an
electronic
record
of
an
instrument
34
affecting
the
real
property
containing
a
notarial
certificate
35
-6-
LSB
2242SV
(3)
88
da/jh
6/
8
S.F.
475
as
satisfying
any
requirement
that
a
record
accepted
for
1
recording
be
an
original,
if
the
notarial
officer
executing
the
2
notarial
certificate
certifies
that
the
tangible
copy
is
an
3
accurate
copy
of
the
electronic
record.
4
Sec.
9.
EFFECTIVE
DATE.
This
Act
takes
effect
July
1,
2020.
5
EXPLANATION
6
The
inclusion
of
this
explanation
does
not
constitute
agreement
with
7
the
explanation’s
substance
by
the
members
of
the
general
assembly.
8
GENERAL.
This
bill
amends
Code
chapter
9B,
the
“Revised
9
Uniform
Law
on
Notarial
Acts”
(RULONA),
enacted
by
the
general
10
assembly
in
2012
(2012
Acts,
chapter
1050),
which
is
based
on
11
an
Act
proposed
by
the
national
conference
of
commissioners
on
12
uniform
state
laws
(commissioners)
in
2010.
The
Code
chapter
13
governs
a
notary
public
(an
individual
commissioned
to
perform
14
a
notarial
act
by
the
secretary
of
state)
or
other
notarial
15
officer
(a
statutory
authorized
individual
such
as
a
judge)
who
16
performs
a
specific
official
act
such
as
attesting
to
some
fact
17
which
often
involves
an
individual’s
statement
or
signing
of
a
18
record
presented
by
an
individual
(Code
section
9B.2).
Such
an
19
individual
must
appear
personally
before
the
notarial
officer
20
(Code
section
9B.6).
The
record
may
either
be
tangible
or
21
electronic.
A
notary
public
who
elects
to
perform
a
notarial
22
act
involving
an
electronic
record
must
notify
the
secretary
23
of
state
regarding
the
tamper-proof
technology
that
the
notary
24
public
will
use
(Code
section
9B.20).
25
BILL’S
PROVISIONS.
The
bill
includes
amendments
proposed
26
to
the
uniform
Act
by
the
commissioners
in
2018
and
referred
27
to
as
“RULONA
(2018)”,
by
allowing
a
notary
public
to
28
perform
a
notarial
act
remotely
by
utilizing
audio-visual
29
technology.
However,
the
bill
only
applies
to
the
filing
of
30
instruments
affecting
real
property
with
a
county
recorder,
31
and
specifically
instruments
conveying
or
encumbering
real
32
property.
Under
the
bill,
a
public
notary
who
performs
a
33
notarial
act
remotely
must
comply
with
certain
standards,
34
including
rules
adopted
by
the
secretary
of
state.
This
35
-7-
LSB
2242SV
(3)
88
da/jh
7/
8
S.F.
475
includes
keeping
the
audio-video
recording
of
the
notarization
1
for
at
least
10
years.
A
document
purporting
to
convey
or
2
encumber
real
property
that
has
been
recorded
provides
notice
3
to
third
persons
regardless
of
whether
it
has
been
properly
4
certified.
The
bill
also
provides
that
a
county
recorder
may
5
accept
a
tangible
copy
of
the
electronic
record,
if
a
notarial
6
officer
certifies
that
the
copy
is
accurate.
7
RESTRICTION
ON
USE
OF
PERSONALLY
IDENTIFIABLE
INFORMATION.
8
The
bill
creates
a
nonuniform
provision
that
restricts
a
9
public
notary
or
person
involved
in
performing
a
notarial
act
10
electronically
from
using
personally
identifiable
information
11
that
is
contained
in
a
created
record
subject
to
specified
12
exceptions
in
the
bill.
A
person
who
violates
this
provision
13
of
the
bill
commits
a
simple
misdemeanor.
14
EFFECTIVE
DATE.
The
bill
takes
effect
on
July
1,
2020.
15
-8-
LSB
2242SV
(3)
88
da/jh
8/
8