House File 2019 - Introduced HOUSE FILE 2019 BY ROGERS A BILL FOR An Act permitting employers to provide employees with wage 1 statements by electronic means. 2 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA: 3 TLSB 5517YH (1) 87 je/rj

H.F. 2019 Section 1. Section 91A.6, subsection 4, Code 2018, is 1 amended to read as follows: 2 4. a. On each regular payday, the employer shall send 3 provide to each employee by mail or shall provide at the 4 employee’s normal place of employment during normal employment 5 hours a statement showing the hours the employee worked, the 6 wages earned by the employee, and deductions made for the 7 employee. 8 b. The employer shall provide the statement using one of the 9 following methods: 10 (1) Sending the statement to an employee by mail. 11 (2) Sending the statement to an employee by secure 12 electronic transmission or by other secure electronic means. 13 (3) Providing the statement to the employee at the 14 employee’s normal place of employment during normal employment 15 hours. 16 c. However, the employer need not provide information 17 on hours worked for employees who are exempt from overtime 18 under the federal Fair Labor Standards Act, as defined in 19 29C.F.R. pt. 541 , unless the employer has established a policy or practice of paying to or on behalf of exempt employees 21 overtime, a bonus, or a payment based on hours worked, 22 whereupon the employer shall send or otherwise provide a 23 statement to the exempt employees showing the hours the 24 employee worked or the payments made to the employee by the 25 employer, as applicable. 26 d. An employer who provides each employee access to view an 27 electronic statement of the employee’s earnings and provides 28 the employee free and unrestricted access to a printer to print 29 the employee’s statement of earnings, if the employee chooses, 30 is in compliance with this subsection . 31 EXPLANATION 32 The inclusion of this explanation does not constitute agreement with 33 the explanation’s substance by the members of the general assembly. 34 Current law requires employers to provide certain employees 35 -1- LSB 5517YH (1) 87 je/rj 1/ 2

H.F. 2019 on each regular payday with statements showing hours worked, 1 wages earned, and pay deductions made. The employer may send 2 the statement by mail or provide it at the employee’s normal 3 place of employment during normal employment hours. This bill 4 also permits an employer to provide the statement by secure 5 electronic transmission or by other secure electronic means. 6 -2- LSB 5517YH (1) 87 je/rj 2/ 2