SSB 1153 (LSB 1724SC (2) 85)

SENATE FILE _____

BY  (PROPOSED COMMITTEE ON LOCAL GOVERNMENT BILL BY CHAIRPERSON WILHELM)

A BILL FOR

An Act relating to agreements to access electronic documents or records maintained by the governing board of a county land record information system.
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:

    Section 1.  Section 331.603, subsection 5, Code 2013, is amended to read as follows:
   5.
  a.  (1)  The governing board of the county land record information system shall not
 
may enter into an agreement to provide access to electronic documents or records on a batch basis
 
and may collect reasonable fees for providing such access.
   (2)  The county recorder may collect reasonable fees for
 
providing access to electronic documents and records pursuant to an agreement.
   (3)  The fees
 
collected pursuant to this paragraph “a” shall not exceed the actual cost of providing access to the electronic documents and records. “Actual cost” means only those expenses directly attributable to providing access to electronic documents and records. “Actual cost” shall not include costs such as employment benefits, depreciation, maintenance, electricity, or insurance associated with the administration of the office of the county recorder or the county land record information system.
   b.  Electronic documents and records made available under this subsection
 
by accessing an internet site operated by a political subdivision of this state or by political subdivisions of this state under an agreement entered into pursuant to chapter 28E shall not include personally identifiable information and shall be subjected to a redaction process prior to the transfer of the electronic documents or records to another person pursuant to an agreement under paragraph “a”. 
 
Electronic documents and records made available under this subsection through other means are not required to be subjected to a redaction process prior to transfer of the electronic documents or records by the recorder or the board to another person or business pursuant to an agreement under paragraph “a”.
EXPLANATION
   This bill relates to agreements to access electronic documents or records maintained by the governing board of the county land record information system and the county recorder.
   The bill provides that the board of the county land record information system may enter into an agreement to provide access to electronic documents or records on a batch basis for a reasonable fee. Current law prohibits the board of the county land record information system from entering into such agreements.
   The bill provides that electronic documents and records made available by accessing internet sites operated by political subdivisions shall not include personally identifiable information and shall be subjected to a redaction process prior to transfer. The bill provides that electronic documents and records made available through other means are not required to be subjected to a redaction process prior to transfer. Current law provides that all electronic documents and records transferred under an agreement entered into with the recorder shall be subjected to a redaction process prior to transfer.