Senate Study Bill 1153 - Introduced SENATE FILE _____ BY (PROPOSED COMMITTEE ON LOCAL GOVERNMENT BILL BY CHAIRPERSON WILHELM) A BILL FOR An Act relating to agreements to access electronic documents or 1 records maintained by the governing board of a county land 2 record information system. 3 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA: 4 TLSB 1724SC (2) 85 aw/sc

S.F. _____ Section 1. Section 331.603, subsection 5, Code 2013, is 1 amended to read as follows: 2 5. a. (1) The governing board of the county land record 3 information system shall not may enter into an agreement to 4 provide access to electronic documents or records on a batch 5 basis and may collect reasonable fees for providing such 6 access . 7 (2) The county recorder may collect reasonable fees for 8 providing access to electronic documents and records pursuant 9 to an agreement. 10 (3) The fees collected pursuant to this paragraph “a” 11 shall not exceed the actual cost of providing access to the 12 electronic documents and records. “Actual cost” means only 13 those expenses directly attributable to providing access to 14 electronic documents and records. “Actual cost” shall not 15 include costs such as employment benefits, depreciation, 16 maintenance, electricity, or insurance associated with the 17 administration of the office of the county recorder or the 18 county land record information system. 19 b. Electronic documents and records made available under 20 this subsection by accessing an internet site operated 21 by a political subdivision of this state or by political 22 subdivisions of this state under an agreement entered 23 into pursuant to chapter 28E shall not include personally 24 identifiable information and shall be subjected to a redaction 25 process prior to the transfer of the electronic documents 26 or records to another person pursuant to an agreement under 27 paragraph “a” . Electronic documents and records made available 28 under this subsection through other means are not required to 29 be subjected to a redaction process prior to transfer of the 30 electronic documents or records by the recorder or the board 31 to another person or business pursuant to an agreement under 32 paragraph “a” . 33 EXPLANATION 34 This bill relates to agreements to access electronic 35 -1- LSB 1724SC (2) 85 aw/sc 1/ 2

S.F. _____ documents or records maintained by the governing board of the 1 county land record information system and the county recorder. 2 The bill provides that the board of the county land record 3 information system may enter into an agreement to provide 4 access to electronic documents or records on a batch basis 5 for a reasonable fee. Current law prohibits the board of the 6 county land record information system from entering into such 7 agreements. 8 The bill provides that electronic documents and records made 9 available by accessing internet sites operated by political 10 subdivisions shall not include personally identifiable 11 information and shall be subjected to a redaction process prior 12 to transfer. The bill provides that electronic documents and 13 records made available through other means are not required 14 to be subjected to a redaction process prior to transfer. 15 Current law provides that all electronic documents and records 16 transferred under an agreement entered into with the recorder 17 shall be subjected to a redaction process prior to transfer. 18 -2- LSB 1724SC (2) 85 aw/sc 2/ 2