Senate
File
2232
-
Introduced
SENATE
FILE
2232
BY
HECKROTH
A
BILL
FOR
An
Act
relating
to
the
publication
and
contents
of
minutes
of
1
meetings
of
city
councils
and
county
boards
of
supervisors.
2
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
3
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Section
1.
Section
331.504,
subsection
1,
Code
2009,
is
1
amended
to
read
as
follows:
2
1.
Record
the
proceedings
of
the
board.
The
In
addition
3
to
information
that
is
required
to
be
included
under
other
4
provisions
of
the
Code,
the
minutes
of
the
board
shall
include
5
a
all
of
the
following:
6
a.
A
record
of
all
actions
taken
and
the
complete
text
of
7
the
motions,
resolutions,
amendments,
and
ordinances
adopted
8
by
the
board.
Upon
the
request
of
a
supervisor
present
at
a
9
meeting,
the
minutes
shall
include
a
record
of
the
vote
of
each
10
supervisor
on
any
question
before
the
board.
The
minutes
shall
11
show
the
results
of
each
vote
taken
and
information
sufficient
12
to
indicate
the
vote
of
each
member
present.
13
b.
Whether
the
meeting
was
a
regular,
adjourned,
or
special
14
meeting.
15
c.
The
date,
location,
starting
time,
and
ending
time
of
the
16
meeting.
17
d.
The
names
of
the
members
of
the
board
who
were
present
18
at
the
meeting
and
the
names
of
the
members
who
were
excused
or
19
absent
from
the
meeting.
20
e.
Whether
the
minutes
from
the
previous
meeting
were
21
approved
as
read
or
approved
as
corrected.
If
a
correction
22
is
made
in
the
text
of
the
minutes
being
approved,
such
23
corrected
minutes
shall
be
furnished
by
the
auditor
in
their
24
entirety
within
one
week
for
publication
in
the
newspaper
which
25
published
the
original
minutes.
26
f.
A
description
of
all
issues
addressed
by
the
board
27
or
raised
before
the
board,
including
a
list
of
the
names
28
of
persons
who
addressed
the
board
on
such
issues.
Matters
29
discussed
in
closed
session
pursuant
to
section
21.5
shall
not
30
be
published
until
entered
on
the
public
minutes.
31
Sec.
2.
Section
372.13,
subsection
6,
Code
Supplement
2009,
32
is
amended
to
read
as
follows:
33
6.
a.
Within
fifteen
days
following
a
regular
or
special
34
meeting
of
the
council,
the
clerk
shall
cause
the
minutes
of
35
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2232
the
proceedings
of
the
council,
including
the
total
expenditure
1
from
each
city
fund,
to
be
published
in
a
newspaper
of
general
2
circulation
in
the
city.
In
addition
to
information
that
is
3
required
to
be
included
under
other
provisions
of
the
Code,
4
the
minutes
of
the
proceedings
shall
include
the
following
5
information:
6
(1)
Whether
the
meeting
was
a
regular
or
special
meeting.
7
(2)
The
date,
location,
starting
time,
and
ending
time
of
8
the
meeting.
9
(3)
The
names
of
the
members
of
the
council
who
were
present
10
at
the
meeting
and
the
names
of
the
members
who
were
excused
or
11
absent
from
the
meeting.
12
(4)
Whether
the
minutes
of
the
proceedings
from
the
previous
13
meeting
were
approved
as
read
or
approved
as
corrected.
14
If
a
correction
is
made
in
the
text
of
the
minutes
of
the
15
proceedings
being
approved,
the
clerk
shall
furnish
such
16
corrected
minutes
in
their
entirety
within
one
week
for
17
publication
in
the
newspaper
which
published
the
original
18
minutes.
19
(5)
A
description
of
all
issues
addressed
by
the
council
20
or
raised
before
the
council,
including
a
list
of
the
names
21
of
persons
who
addressed
the
council
on
such
issues.
Matters
22
discussed
in
closed
session
pursuant
to
section
21.5
shall
not
23
be
published
until
entered
on
the
public
minutes.
24
(6)
A
record
of
all
actions
taken
and
the
complete
text
of
25
the
motions,
resolutions,
amendments,
and
ordinances
adopted
by
26
the
council.
The
minutes
shall
show
the
results
of
each
vote
27
taken
and
information
sufficient
to
indicate
the
vote
of
each
28
member
present.
29
b.
The
publication
under
paragraph
“a”
shall
include
a
30
list
of
all
claims
allowed
and
a
summary
of
all
receipts
and
31
shall
show
the
gross
amount
of
the
claims.
The
list
of
claims
32
allowed
shall
show
the
name
of
the
person
or
firm
making
33
the
claim,
the
reason
for
the
claim,
and
the
amount
of
the
34
claim.
If
the
reason
for
the
claims
is
the
same,
two
or
more
35
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claims
made
by
the
same
vendor,
supplier,
or
claimant
may
be
1
consolidated
if
the
number
of
claims
consolidated
and
the
2
total
consolidated
claim
amount
are
listed
in
the
statement.
3
However,
the
city
shall
provide
at
its
office
upon
request
an
4
unconsolidated
list
of
all
claims
allowed.
Matters
discussed
5
in
closed
session
pursuant
to
section
21.3
shall
not
be
6
published
until
entered
on
the
public
minutes.
7
c.
However,
in
In
cities
having
more
than
one
hundred
fifty
8
thousand
population,
the
council
shall
each
month
print
in
9
pamphlet
form
a
detailed
itemized
statement
of
all
receipts
and
10
disbursements
of
the
city,
and
a
summary
of
its
proceedings
11
during
the
preceding
month,
and
furnish
copies
to
the
city
12
library,
the
daily
newspapers
of
the
city,
and
to
persons
who
13
apply
at
the
office
of
the
city
clerk,
and
the
pamphlet
shall
14
constitute
publication
as
required.
Failure
by
the
clerk
to
15
make
publication
is
a
simple
misdemeanor.
16
d.
The
provisions
of
this
subsection
are
applicable
in
17
cities
in
which
a
newspaper
is
published,
or
in
cities
of
18
two
hundred
population
or
over,
but
in
all
other
cities,
19
posting
the
statement
in
three
public
places
in
the
city
which
20
have
been
permanently
designated
by
ordinance
is
sufficient
21
compliance
with
this
subsection.
22
EXPLANATION
23
This
bill
amends
provisions
relating
to
the
contents
and
24
publication
requirements
for
minutes
of
meetings
of
city
25
councils
and
county
boards
of
supervisors.
26
The
bill
requires
the
minutes
of
the
meetings
of
a
city
27
council
or
a
county
board
of
supervisors
to
include
whether
the
28
meeting
was
a
regular
or
special
meeting,
the
date,
location,
29
starting
time,
and
ending
time
of
the
meeting,
the
names
of
the
30
members
who
were
present
at
the
meeting
and
the
names
of
the
31
members
who
were
excused
or
absent
from
the
meeting,
whether
32
the
minutes
of
the
proceedings
from
the
previous
meeting
were
33
approved
as
read
or
approved
as
corrected,
a
description
of
all
34
issues
addressed
or
raised
during
the
meeting,
and
a
list
of
35
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2232
the
names
of
persons
who
spoke
on
such
issues.
1
The
bill
requires
the
minutes
of
the
proceedings
of
a
city
2
council
to
include
a
record
of
all
actions
taken
and
the
3
complete
text
of
the
motions,
resolutions,
amendments,
and
4
ordinances
adopted
by
the
council.
Under
current
law,
county
5
boards
of
supervisors
have
a
similar
requirement.
The
bill
6
also
requires
that
minutes
of
county
boards
of
supervisors
7
and
city
councils
show
the
results
of
each
vote
taken
and
8
information
sufficient
to
indicate
the
vote
of
each
member
9
present.
Under
current
law
applicable
to
county
boards
of
10
supervisors,
such
information
is
only
included
upon
request
of
11
a
member.
12
The
bill
provides
that
if
a
correction
is
made
in
the
text
of
13
the
minutes
being
approved
by
a
city
council
or
a
county
board
14
of
supervisors,
such
corrected
minutes
must
be
furnished
in
15
their
entirety
within
one
week
for
publication
in
the
newspaper
16
which
published
the
original
minutes.
17
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