Senate File 2193 - Introduced SENATE FILE 2193 BY COMMITTEE ON LABOR AND BUSINESS RELATIONS (SUCCESSOR TO SF 2011) A BILL FOR An Act requiring employers to provide written information 1 to employees about certain employment policies without 2 written requests from employees and including applicability 3 provisions. 4 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA: 5 TLSB 5133SV (3) 83 ak/nh

S.F. 2193 Section 1. Section 91A.6, subsection 1, paragraph c, Code 1 2009, is amended by striking the paragraph. 2 Sec. 2. NEW SECTION . 91A.15 Employment agreements and 3 policies —— notice. 4 1. An employer shall provide to all new employees before 5 the end of the first week of employment a written or electronic 6 statement enumerating employment agreements and policies with 7 regard to vacation pay, sick leave, reimbursement for expenses, 8 retirement benefits provided by the employer, severance pay, or 9 other comparable matters with respect to wages when an employee 10 is hired. 11 2. a. An employer shall provide to all existing employees 12 a statement when a change occurs in an employment agreement or 13 policy with regard to vacation pay, sick leave, reimbursement 14 for expenses, retirement benefits provided by the employer, 15 severance pay, or other comparable matters with respect to 16 wages. 17 b. A notice of a change to an employment agreement or policy 18 may be communicated in a written statement, by electronic 19 transmission, by mail, or by other delivery method that ensures 20 all employees will be reached. 21 3. An employer who provides evidence that such statements 22 are provided to employees as required in subsections 1 and 2 23 shall be considered in compliance with this section. 24 Sec. 3. APPLICABILITY. The provision of this Act enacting 25 section 91A.15, subsection 1, applies to employees hired on or 26 after July 1, 2010. 27 EXPLANATION 28 This bill strikes Code section 91A.6(1)(c), which currently 29 requires certain employers, who after being notified by the 30 commissioner, to provide a copy of employment policies and 31 agreements upon written request of an employee. 32 The bill adds new Code section 91A.15, which requires all 33 employers, without notice from the commissioner, to provide all 34 new employees a written or electronic statement of employment 35 -1- LSB 5133SV (3) 83 ak/nh 1/ 2

S.F. 2193 agreements and policies by the end of the first week of 1 employment, and provide a statement of the same to all existing 2 employees when there is a change to the employment agreements 3 or policies. 4 The employment agreements and policies notices need only 5 relate to matters concerning vacation pay, sick leave, 6 reimbursement for expenses, retirement benefits provided by 7 the employer, severance pay, and other comparable matters with 8 respect to wages when an employee is hired. 9 Notice of a change to an employment agreement or policy 10 may be communicated by written statement, by electronic 11 transmission, by mail, or by another delivery method that 12 ensures all employees will be reached. 13 An employer who provides evidence that employment agreement 14 and policy statements are provided to employees as required 15 under Code section 91A.15 will be considered in compliance with 16 the Code section. 17 The provision of the bill enacting Code section 91A.15(1), 18 relating to statements provided to new employees, applies to 19 employees hired on or after July 1, 2010. 20 -2- LSB 5133SV (3) 83 ak/nh 2/ 2