House File 865 - Introduced
HOUSE FILE
BY COMMITTEE ON WAYS AND MEANS
(SUCCESSOR TO HSB 292)
Passed House, Date Passed Senate, Date
Vote: Ayes Nays Vote: Ayes Nays
Approved
A BILL FOR
1 An Act relating to elected county officers' associations and to
2 the county recorders' county land record information system
3 project and providing an effective date.
4 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:
5 TLSB 3498HV 81
6 eg/sh/8
PAG LIN
1 1 Section 1. NEW SECTION. 12B.6 CERTAIN PUBLIC FUNDS OF
1 2 POLITICAL SUBDIVISIONS.
1 3 All funds received, expended, or held by an association of
1 4 elected county officers before, on, or after the effective
1 5 date of this Act, to implement a state=authorized program, are
1 6 subject to audit by the auditor of state at the request of the
1 7 government oversight committees or the legislative council.
1 8 All such funds received or held on and after July 1, 2005,
1 9 shall be deposited in a fund in the office of the treasurer of
1 10 state.
1 11 Sec. 2. Section 331.605C, subsection 4, Code 2005, is
1 12 amended to read as follows:
1 13 4. The local government electronic transaction fund is
1 14 established in the office of the treasurer of state under the
1 15 control of the treasurer of state. Moneys deposited into the
1 16 fund are not subject to section 8.33. Notwithstanding section
1 17 12C.7, interest or earnings on moneys in the local government
1 18 electronic transaction fund shall be credited to the fund.
1 19 Moneys in the local government electronic transaction fund are
1 20 not subject to transfer, appropriation, or reversion to any
1 21 other fund, or any other use except as provided in this
1 22 subsection. On a monthly basis, the county treasurer shall
1 23 pay each fee collected pursuant to subsection 2 to the
1 24 treasurer of state for deposit into the local government
1 25 electronic transaction fund. Moneys credited to the local
1 26 government electronic transaction fund are appropriated to the
1 27 treasurer of state to be used for the purpose of paying the
1 28 ongoing costs of integrating and maintaining the statewide
1 29 internet website developed and implemented under subsection 1.
1 30 Sec. 3. DEPARTMENT OF ADMINISTRATIVE SERVICES REVIEW.
1 31 1. The information technology enterprise in the department
1 32 of administrative services shall commence a review and
1 33 assessment of the implementation of the county land record
1 34 information system created pursuant to section 331.605C and a
1 35 data security audit. The review and assessment shall include
2 1 but not be limited to a review of the functional and system
2 2 requirements, design documentation, software code developed to
2 3 support the business requirements, operational procedures,
2 4 financial flows including a financial forecast, requests for
2 5 proposals, and all contracts. The data security audit shall
2 6 be completed separately, but in conjunction with the system
2 7 review and assessment.
2 8 2. The information technology enterprise shall be paid for
2 9 the costs of the assessment and audit based on the
2 10 enterprise's published rates. Payments shall be made from
2 11 funds collected pursuant to section 331.605C, subsection 2,
2 12 and deposited with the treasurer of state.
2 13 3. The information technology enterprise shall provide at
2 14 minimum two updates to the government oversight committees
2 15 regarding the progress of the review and assessment on or
2 16 before December 1, 2005. The government oversight committees
2 17 may request additional updates.
2 18 4. The information technology enterprise shall provide a
2 19 final report regarding the activities completed pursuant to
2 20 this section, including any recommendations, by no later than
2 21 December 30, 2005.
2 22 5. The department of administrative services shall
2 23 facilitate dialogue to integrate the county land record
2 24 information system created pursuant to section 331.605C with
2 25 electronic government internet applications of county
2 26 treasurers, county recorders, county auditors, and county
2 27 assessors. The department shall file an integration plan with
2 28 the general assembly on or before November 1, 2005. The plan
2 29 shall include integration concepts of the county treasurers,
2 30 county recorders, county auditors, and county assessors.
2 31 Sec. 4. COUNTY LAND RECORD INFORMATION SYSTEM ==
2 32 ADDITIONAL PROVISIONS.
2 33 1. The board of supervisors of each county, on behalf of
2 34 each county recorder, shall execute a chapter 28E agreement
2 35 with the Iowa county recorders association for the
3 1 implementation of the county land record information system.
3 2 Such agreement shall require the Iowa county recorders
3 3 association to execute contracts necessary for implementation
3 4 of the county land record information system. The department
3 5 of administrative services shall prescribe a uniform chapter
3 6 28E agreement to be used by the counties, allowing for
3 7 variances as to each county. The Iowa county recorders
3 8 association shall submit to the general assembly on or before
3 9 November 1, 2005, a long=range business plan for implementing
3 10 and maintaining the county land record information system,
3 11 including a plan for integrating the system with electronic
3 12 government and internet applications of other governmental
3 13 entities.
3 14 2. The auditor of state shall conduct an audit of the fees
3 15 collected pursuant to section 331.605C for the purpose of
3 16 determining the amount of fees collected and the uses for
3 17 which such fees have been and are being expended. Audit
3 18 results shall be filed with the general assembly on or before
3 19 November 1, 2005. The cost of the audit, not to exceed five
3 20 thousand dollars, shall be paid from the local government
3 21 electronic transaction fund in the office of the treasurer of
3 22 state.
3 23 3. County recorders shall collect only statutorily
3 24 authorized fees for land records management. County recorders
3 25 shall not collect fees for viewing, accessing, or printing
3 26 electronic land management documents until authorized by the
3 27 general assembly.
3 28 4. The Iowa state association of counties shall provide
3 29 information to the government oversight committees and the
3 30 department of administrative services on or before July 1,
3 31 2005, defining all types of land management records,
3 32 identifying each county or state office that holds such
3 33 records, and specifying the fees associated with each of the
3 34 different types of records.
3 35 5. The fees collected, including those previously
4 1 collected and deposited locally, pursuant to section 331.605C,
4 2 shall be transferred to the treasurer of state for deposit
4 3 into the local government electronic transaction fund.
4 4 Sec. 5. EFFECTIVE DATE. This Act, being deemed of
4 5 immediate importance, takes effect upon enactment.
4 6 EXPLANATION
4 7 This bill relates to elected county officers' associations
4 8 and the county land record information system (CLRIS) project.
4 9 The bill requires that funds held by an association of
4 10 elected county officers to implement a state=authorized
4 11 program are subject to audit and such funds received or held
4 12 on July 1, 2005, shall be deposited with the treasurer of
4 13 state.
4 14 The bill requires that the department of administrative
4 15 services facilitate dialogue to integrate the CLRIS project
4 16 with electronic government internet applications of county
4 17 treasurers, county recorders, county auditors, and county
4 18 assessors. The department shall file an integration plan with
4 19 the general assembly on or before November 1, 2005. The plan
4 20 shall include integration concepts of the county treasurers,
4 21 county recorders, county auditors, and county assessors.
4 22 The bill also requires that the board of supervisors of
4 23 each county, on behalf of each county recorder, execute a Code
4 24 chapter 28E agreement with the Iowa county recorders
4 25 association for the implementation of CLRIS. Such agreement
4 26 shall require the Iowa county recorders association to execute
4 27 contracts necessary for implementation of CLRIS. The
4 28 association is required to file a long=range business plan
4 29 with the general assembly by November 1, 2005.
4 30 The bill requires that the auditor of state conduct an
4 31 audit of the fees collected and expended for the CLRIS
4 32 project. The results of the audit shall be filed with the
4 33 general assembly by November 1, 2005.
4 34 The cost of the audit, not to exceed $5,000, shall be paid
4 35 from the local government electronic transaction fund. The
5 1 county recorders shall collect only statutorily authorized
5 2 fees for land records management. The bill prohibits county
5 3 recorders from collecting other electronic land management
5 4 fees until authorized by the general assembly.
5 5 The bill provides that the $1 fee collected pursuant to
5 6 Code section 331.605C, subsection 2, is for the purpose of
5 7 paying the ongoing costs of integrating and maintaining CLRIS.
5 8 The bill requires the Iowa state association of counties to
5 9 provide information on land management records to the
5 10 government oversight committees and the department of
5 11 administrative services on or before July 1, 2005.
5 12 The bill requires that the information technology
5 13 enterprise in the department of administrative services
5 14 commence a review and an assessment of the implementation of
5 15 CLRIS and a data security audit. The enterprise shall be paid
5 16 for the costs of the assessment and audit. On or before
5 17 December 1, 2005, the enterprise shall provide updates on the
5 18 assessment and audit to the government oversight committees.
5 19 The enterprise shall provide a final report by December 30,
5 20 2005.
5 21 The bill takes effect upon enactment.
5 22 LSB 3498HV 81
5 23 eg:rj/sh/8