House File 562 HOUSE FILE BY STRUYK Passed House, Date Passed Senate, Date Vote: Ayes Nays Vote: Ayes Nays Approved A BILL FOR 1 An Act relating to the mailing of confidential information by and 2 to the state and including effective and applicability date 3 provisions. 4 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA: 5 TLSB 2718YH 80 6 mg/cl/14 PAG LIN 1 1 Section 1. NEW SECTION. 7G.1 PROTECTION OF CONFIDENTIAL 1 2 INFORMATION. 1 3 1. Every state department, agency, board, or commission 1 4 that mails correspondence containing confidential information 1 5 shall mail the correspondence with all sides sealed with 1 6 perforated tear=off strips or in any other manner that will 1 7 easily indicate if tampering with the mailed correspondence 1 8 has occurred. 1 9 2. Every state department, agency, board, or commission 1 10 that sends a request to an individual to respond by means of a 1 11 return postcard which contains or could contain confidential 1 12 information shall have printed on the return postcard a 1 13 statement that if the individual wishes to protect any 1 14 confidential information, the individual should return the 1 15 postcard in a separate envelope. 1 16 3. For purposes of this section, the executive council 1 17 shall identify by September 1, 2003, the kinds of confidential 1 18 information that are covered by this section. 1 19 Sec. 2. EFFECTIVE AND APPLICABILITY DATES. This Act, 1 20 being deemed of immediate importance, takes effect upon 1 21 enactment and applies to confidential information mailed on or 1 22 after September 1, 2003. 1 23 EXPLANATION 1 24 This bill requires state government, when mailing 1 25 correspondence containing confidential information, to protect 1 26 its confidentiality by sealing all sides with perforated tear= 1 27 off strips for opening or by any other method that will easily 1 28 indicate that tampering has occurred. The bill also requires 1 29 a statement to be included on postcards to be returned to the 1 30 state which contain confidential information that the returnee 1 31 should mail the postcard in an envelope if the returnee wants 1 32 to protect the confidential information. 1 33 The executive council is given the responsibility of 1 34 identifying the kinds of confidential information that are 1 35 covered by the bill. 2 1 The bill takes effect upon enactment and applies to 2 2 confidential information mailed on or after September 1, 2003. 2 3 LSB 2718YH 80 2 4 mg/cl/14