441—78.31 (249A) Hospital outpatient services.
	 78.31(1) Covered hospital outpatient services. Payment will be approved only for the following outpatient hospital services and medical services when provided on the licensed premises of the hospital or pursuant to subrule 78.31(5). Hospitals with alternate sites approved by the department of inspections and appeals are acceptable sites. All outpatient services listed in paragraphs “g” to “m” are subject to a random sample retrospective review for medical necessity by the Iowa Foundation for Medical Care. All services may also be subject to a more intensive retrospective review if abuse is suspected. Services in paragraphs “a” to “f” shall be provided in hospitals on an outpatient basis and are subject to no further limitations except medical necessity of the service.
Services listed in paragraphs “g” to “m” shall be provided by hospitals on an outpatient basis and must be certified by the department before payment may be made. Other limitations apply to these services.
	  a.   	 Emergency service.
	  b.   	 Outpatient surgery.
	  c.   	 Laboratory, X-ray and other diagnostic services.
	  d.   	 General or family medicine.
	  e.   	 Follow-up or after-care specialty clinics.
	  f.   	 Physical medicine and rehabilitation.
	  g.   	 Alcoholism and substance abuse.
	  h.   	 Eating disorders.
	  i.   	 Cardiac rehabilitation.
	  j.   	 Mental health.
	  k.   	 Pain management.
	  l.   	 Diabetic education.
	  m.   	 Pulmonary rehabilitation.
	  n.   	 Nutritional counseling for persons aged 20 and under.
	 78.31(2) Requirements for all outpatient services.
	  a.   	 Need for service. It must be clearly established that the service meets a documented need in the area served by the hospital. There must be documentation of studies completed, consultations with other health care facilities and health care professionals in the area, community leaders, and organizations to determine the need for the service and to tailor the service to meet that particular need.
	  b.   	 Professional direction. All outpatient services must be provided by or at the direction and under the supervision of a medical doctor or osteopathic physician except for mental health services which may be provided by or at the direction and under the supervision of a medical doctor, osteopathic physician, or certified health service provider in psychology.
	  c.   	 Goals and objectives. The goals and objectives of the program must be clearly stated. Paragraphs “d” and “f” and the organization and administration of the program must clearly contribute to the fulfillment of the stated goals and objectives.
	  d.   	 Treatment modalities used. The service must employ multiple treatment modalities and professional disciplines. The modalities and disciplines employed must be clearly related to the condition or disease being treated.
	  e.   	 Criteria for selection and continuing treatment of patients. The condition or disease which is proposed to be treated must be clearly stated. Any indications for treatment or contraindications for treatment must be set forth together with criteria for determining the continued medical necessity of treatment.
	  f.   	 Length of program. There must be established parameters that limit the program either in terms of its overall length or in terms of number of visits, etc.
	  g.   	 Monitoring of services. The services provided by the program must be monitored and evaluated to determine the degree to which patients are receiving accurate assessments and effective treatment.
The monitoring of the services must be an ongoing plan and systematic process to identify problems in patient care or opportunities to improve patient care.
The monitoring and evaluation of the services are based on the use of clinical indicators that reflect those components of patient care important to quality.
	  h.   	 Hospital outpatient programs that wish to administer vaccines which are available through the Vaccines for Children program to Medicaid members shall enroll in the Vaccines for Children program. In lieu of payment, vaccines available through the Vaccines for Children program shall be accessed from the department of public health for Medicaid members. Hospital outpatient programs receive payment via the APC reimbursement for the administration of vaccines to Medicaid members.
	 78.31(3) Application for certification. Hospital outpatient programs listed in subrule 78.31(1), paragraphs “g” to “m,” must submit an application to the Iowa Medicaid enterprise provider services unit for certification before payment will be made. The provider services unit will review the application against the requirements for the specific type of outpatient service and notify the provider whether certification has been approved.
Applications will consist of a narrative providing the following information:
	  a.   	 Documented need for the program including studies, needs assessments, and consultations with other health care professionals.
	  b.   	 Goals and objectives of the program.
	  c.   	 Organization and staffing including how the program fits with the rest of the hospital, the number of staff, staff credentials, and the staff’s relationship to the program, e.g., hospital employee, contractual consultant.
	  d.   	 Policies and procedures including admission criteria, patient assessment, treatment plan, discharge plan and postdischarge services, and the scope of services provided, including treatment modalities.
	  e.   	 Any accreditations or other types of approvals from national or state organizations.
	  f.   	 The physical facility and any equipment to be utilized, and whether the facility is part of the hospital license.
	 78.31(4) Requirements for specific types of service.
	  a.   	 Alcoholism and substance abuse.
	 (1) 	 Approval by joint commission or substance abuse commission. In addition to certification by the department, alcoholism and substance abuse programs must also be approved by either the joint commission on the accreditation of hospitals or the Iowa substance abuse commission.
	 (2) 	 General characteristics. The services must be designed to identify and respond to the biological, psychological and social antecedents, influences and consequences associated with the recipient’s dependence.
These needed services must be provided either directly by the facility or through referral, consultation or contractual arrangements or agreements.
Special treatment needs of recipients by reason of age, gender, sexual orientation, or ethnic origin are evaluated and services for children and adolescents (as well as adults, if applicable) address the special needs of these age groups, including but not limited to, learning problems in education, family involvement, developmental status, nutrition, and recreational and leisure activities.
	 (3) 	 Diagnostic and treatment staff. Each person who provides diagnostic or treatment services shall be determined to be competent to provide the services by reason of education, training, and experience.
Professional disciplines which must be represented on the diagnostic and treatment staff, either through employment by the facility (full-time or part-time), contract or referral, are a physician (M.D. or D.O.), a licensed psychologist and a substance abuse counselor certified by the Iowa board of substance abuse certification. Psychiatric consultation must be available and the number of staff should be appropriate to the patient load of the facility.
	 (4) 	 Initial assessment. A comprehensive assessment of the biological, psychological, social, and spiritual orientation of the patient must be conducted which shall include:
A history of the use of alcohol and other drugs including age of onset, duration, patterns, and consequences of use; use of alcohol and drugs by family members and types of and responses to previous treatment.
A comprehensive medical history and physical examination including the history of physical problems associated with dependence.
Appropriate laboratory screening tests based on findings of the history and physical examination and tests for communicable diseases when indicated.
Any history of physical abuse.
A systematic mental status examination with special emphasis on immediate recall and recent and remote memory.
A determination of current and past psychiatric and psychological abnormality.
A determination of any degree of danger to self or others.
The family’s history of alcoholism and other drug dependencies.
The patient’s educational level, vocational status, and job performance history.
The patient’s social support networks, including family and peer relationships.
The patient’s perception of the patient’s strengths, problem areas, and dependencies.
The patient’s leisure, recreational, or vocational interests and hobbies.
The patient’s ability to participate with peers and in programs and social activities.
Interview of family members and significant others as available with the patient’s written or verbal permission.
Legal problems, if applicable.
	 (5) 	 Admission criteria. Both of the first two criteria and one additional criterion from the following list must be present for a patient to be accepted for treatment.
Alcohol or drugs taken in greater amounts over a longer period than the person intended.
Two or more unsuccessful efforts to cut down or control use of alcohol or drugs.
Continued alcohol or drug use despite knowledge of having a persistent or recurrent family, social, occupational, psychological, or physical problem that is caused or exacerbated by the use of alcohol or drugs.
Marked tolerance: the need for markedly increased amounts of alcohol or drugs (i.e., at least a 50 percent increase) in order to achieve intoxication or desired effect or markedly diminished effect with continued use of same amount.
Characteristic withdrawal symptoms.
Alcohol or drugs taken often to relieve or avoid withdrawal symptoms.
	 (6) 	 Plan of treatment. For each patient there is a written comprehensive and individualized description of treatment to be undertaken. The treatment plan is based on the problems and needs identified in the assessment and specifies the regular times at which the plan will be reassessed.
The patient’s perception of needs and, when appropriate and available, the family’s perception of the patient’s needs shall be documented.
The patient’s participation in the development of the treatment plan is sought and documented.
Each patient is reassessed to determine current clinical problems, needs, and responses to treatment. Changes in treatment are documented.
	 (7) 	 Discharge plan. For each patient before discharge, a plan for discharge is designed to provide appropriate continuity of care which meets the following requirements:
The plan for continuing care must describe and facilitate the transfer of the patient and the responsibility for the patient’s continuing care to another phase or modality of the program, other programs, agencies, persons or to the patient and the patient’s personal support system.
The plan is in accordance with the patient’s reassessed needs at the time of transfer.
The plan is developed in collaboration with the patient and, as appropriate and available, with the patient’s written verbal permission with family members.
The plan is implemented in a manner acceptable to the patient and the need for confidentiality.
Implementation of the plan includes timely and direct communication with and transfer of information to the other programs, agencies, or persons who will be providing continuing care.
	 (8) 	 Restrictions and limitations on payment. Medicaid will reimburse for a maximum of 28 treatment days. Payment beyond 28 days is made when documentation indicates that the patient has not reached an exit level.
If an individual has completed all or part of the basic 28-day program, a repeat of the program will be reimbursed with justification. The program will include an aftercare component meeting weekly for at least one year without charge.
	  b.   	 Eating disorders.
	 (1) 	 General characteristics. Eating disorders are characterized by gross disturbances in eating behavior. Eating disorders include anorexia nervosa, bulimia, or bulimarexia. Compulsive overeaters are not acceptable for this program.
	 (2) 	 Diagnostic and treatment staff. Each person who provides diagnostic or treatment services shall be determined to be competent to provide the services by reason of education, training, and experience.
Professional disciplines which must be represented on the diagnostic and treatment staff, either through employment by a facility (full-time or part-time), contract or referral, are a physician (M.D. or D.O.), a licensed psychologist, a counselor with a master’s or bachelor’s degree and experience, a dietitian with a bachelor’s degree and registered dietitian’s certificate, and a licensed occupational therapist. The number of staff should be appropriate to the patient load of the facility.
	 (3) 	 Initial assessment. A comprehensive assessment of the biological, psychological, social, and family orientation of the patient must be conducted. The assessment must include a weight history and a history of the patient’s eating and dieting behavior, including binge eating, onset, patterns, and consequences. The assessment shall include the following:
A family history as well as self-assessment regarding chronic dieting, obesity, anorexia, bulimia, drug abuse, alcohol problems, depression, hospitalization for psychiatric reasons, and threatened or attempted suicide.
A history of purging behavior including frequency and history of vomiting, use of laxatives, history and frequency of use of diuretics, history and frequency of use of diet pills, ipecac, or any other weight control measures, and frequency of eating normal meals without vomiting.
A history of exercise behavior, including type, frequency, and duration.
A complete history of current alcohol and other drug use.
Any suicidal thoughts or attempts.
Sexual history, including sexual preference and activity. Sexual interest currently as compared to prior to the eating disorder is needed.
History of experiencing physical or sexual (incest or rape) abuse.
History of other counseling experiences.
Appropriate psychological assessment, including psychological orientation to the above questions.
A medical history, including a physical examination, covering the information listed in subparagraph (4) below.
Appropriate laboratory screening tests based on findings of the history and physical examination and tests for communicable diseases when indicated.
The patient’s social support networks, including family and peer relationships.
The patient’s educational level, vocational status, and job or school performance history, as appropriate.
The patient’s leisure, recreational, or vocational interests and hobbies.
The patient’s ability to participate with peers and programs and social activities.
Interview of family members and significant others as available with the patient’s written or verbal permission as appropriate.
Legal problems, if applicable.
	 (4) 	 Admission criteria. In order to be accepted for treatment, the patient shall meet the diagnostic criteria for anorexia nervosa or bulimia as established by the DSM III R (Diagnostic and Statistical Manual, Third Edition, Revised).
In addition to the diagnostic criteria, the need for treatment will be determined by a demonstrable loss of control of eating behaviors and the failure of the patient in recent attempts at voluntary self-control of the problem. Demonstrable impairment, dysfunction, disruption or harm of physical health, emotional health (e.g., significant depression withdrawal, isolation, suicidal ideas), vocational or educational functioning, or interpersonal functioning (e.g., loss of relationships, legal difficulties) shall have occurred.
The need for treatment may be further substantiated by substance abuse, out-of-control spending, incidence of stealing to support habit, or compulsive gambling.
The symptoms shall have been present for at least six months and three of the following criteria must be present:
Medical criteria including endocrine and metabolic factors (e.g., amenorrhea, menstrual irregularities, decreased reflexes, cold intolerance, hypercarotenemia, parotid gland enlargement, lower respiration rate, hair loss, abnormal cholesterol or triglyceride levels).
Other cardiovascular factors including hypotension, hypertension, arrhythmia, ipecac poisoning, fainting, or bradycardia.
Renal considerations including diuretic abuse, dehydration, elevated BUN, renal calculi, edema, or hypokalemia.
Gastrointestinal factors including sore throats, mallery-weiss tears, decreased gastric emptying, constipation, abnormal liver enzymes, rectal bleeding, laxative abuse, or esophagitis.
Hematologic considerations including anemia, leukopenia, or thrombocytopenia.
Ear, nose, and throat factors including headaches or dizziness.
Skin considerations including lanugo or dry skin.
Aspiration pneumonia, a pulmonary factor.
The presence of severe symptoms and complications as evaluated and documented by the medical director may require a period of hospitalization to establish physical or emotional stability.
	 (5) 	 Plan of treatment. For each patient there is a written comprehensive and individualized description of treatment to be undertaken. The treatment plan is based on problems and needs identified in the assessment and specifies the regular times at which the plan will be reassessed.
The patient’s perceptions of needs and, when appropriate and available, the family’s perceptions of the patient’s needs shall be documented.
The patient’s participation in the development of the treatment plans is sought and documented.
Each patient is reassessed to determine current clinical problems, needs, and responses to treatment. Changes in treatment are documented.
	 (6) 	 Discharge plan. Plans for discharge shall meet the requirements for discharge plans for alcohol and substance abuse patients in subrule 78.31(3), paragraph “a,” subparagraph (6).
	 (7) 	 Restriction and limitations on payment. Medicaid will pay for a maximum of 30 days of a structured outpatient treatment program. Payment beyond 30 days is made when documentation indicates that the patient has not reached an exit level.
Eating disorder programs will include an aftercare component meeting weekly for at least one year without charge.
Family counseling groups held in conjunction with the eating disorders program will be part of the overall treatment charge.
	  c.   	 Cardiac rehabilitation.
	 (1) 	 General characteristics. Cardiac rehabilitation programs shall provide a supportive educational environment in which to facilitate behavior change with respect to the accepted cardiac risk factors, initiate prescribed exercise as a mode of facilitating the return of the patient to everyday activities by improving cardiovascular functional capacity and work performance, and promote a long-term commitment to lifestyle changes that could positively affect the course of the cardiovascular disease process.
	 (2) 	 Treatment staff. Professional disciplines who must be represented on the treatment staff, either by employment by the facility (full-time or part-time), contract or referral, are as follows:
At least one physician responsible for responding to emergencies must be physically present in the hospital when patients are receiving cardiac rehabilitation services. The physician must be trained and certified at least to the level of basic life support.
A medical consultant shall oversee the policies and procedures of the outpatient cardiac rehabilitation area. The director shall meet with the cardiac rehabilitation staff on a regular basis to review exercise prescriptions and any concerns of the team.
A cardiac rehabilitation nurse shall carry out the exercise prescription after assessment of the patient. The nurse shall be able to interpret cardiac disrhythmia and be able to initiate emergency action if necessary. The nurse shall assess and implement a plan of care for cardiac risk factor modification. The nurse shall have at least one year of experience in a coronary care unit.
A physical therapist shall offer expertise in unusual exercise prescriptions where a patient has an unusual exercise problem.
A dietitian shall assess the dietary needs of persons and appropriately instruct them on their prescribed diets.
A social worker shall provide counseling as appropriate and facilitate a spouse support group. A licensed occupational therapist shall be available as necessary.
	 (3) 	 Admission criteria. Candidates for the program must be referred by the attending physician. The following conditions are eligible for the program:
Postmyocardial infarction (within three months postdischarge).
Postcardiac surgery (within three months postdischarge).
Poststreptokinase.
Postpercutaneous transluminal angioplasty (within three months postdischarge).
Patient with severe angina being treated medically because of client or doctor preference or inoperable cardiac disease.
	 (4) 	 Physical environment and equipment. A cardiac rehabilitation unit must be an autonomous physical unit specifically equipped with the necessary telemetry monitoring equipment, exercise equipment, and appropriate equipment and supplies for cardiopulmonary resuscitation (CPR). The exercise equipment must have the capacity to measure the intensity, speed, and length of the exercises. The equipment must be periodically inspected and maintained in accordance with the hospital’s preventive maintenance program.
	 (5) 	 Medical records. Medical records for each cardiac rehabilitation patient shall consist of at least the following:
Referral form.
Physician’s orders.
Laboratory reports.
Electrocardiogram reports.
History and physical examination.
Angiogram report, if applicable.
Operative report, if applicable.
Preadmission interview.
Exercise prescription.
Rehabilitation plan, including participant’s goals.
Documentation for exercise sessions and progress notes.
Nurse’s progress reports.
Discharge instructions.
	 (6) 	 Discharge plan. The patient will be discharged from the program when the physician, staff, and patient agree that the work level is functional for them and little benefit could be derived from further continuation of the program, disrhythmia disturbances are resolved, and appropriate cardiovascular response to exercise is accomplished.
	 (7) 	 Monitoring of services. The program should be monitored by the hospital on a periodic basis using measuring criteria for evaluating cardiac rehabilitation services provided.
	 (8) 	 Restrictions and limitations. Payment will be made for a maximum of three visits per week for a period of 12 weeks. Payment beyond 12 weeks is made when documentation indicates that the patient has not reached an exit level.
	  d.   	 Mental health.
	 (1) 	 General characteristics. To be covered, mental health services must be prescribed by a physician or certified health service provider in psychology, provided under an individualized treatment plan and reasonable and necessary for the diagnosis or treatment of the patient’s condition. This means the services must be for the purpose of diagnostic study or the services must reasonably be expected to improve the patient’s condition.
	 (2) 	 Individualized treatment plan. The individualized written plan of treatment shall be established by a physician or certified health service provider in psychology after any needed consultation with appropriate staff members. The plan must state the type, amount, frequency and duration of the services to be furnished and indicate the diagnoses and anticipated goals. (A plan is not required if only a few brief services will be furnished.)
	 (3) 	 Supervision and evaluation. Services must be supervised and periodically evaluated by a physician, certified health service provider in psychology, or both within the scopes of their respective practices if clinically indicated to determine the extent to which treatment goals are being realized. The evaluation must be based on periodic consultation and conference with therapists and staff. The physician or certified health service provider in psychology must also provide supervision and direction to any therapist involved in the patient’s treatment and see the patient periodically to evaluate the course of treatment and to determine the extent to which treatment goals are being realized and whether changes in direction or services are required.
	 (4) 	 Reasonable expectation of improvement. Services must be for the purpose of diagnostic study or reasonably be expected to improve the patient’s condition. The treatment must at a minimum be designed to reduce or control the patient’s psychiatric or psychological symptoms so as to prevent relapse or hospitalization and improve or maintain the patient’s level of functioning.
It is not necessary that a course of therapy have as its goal restoration of the patient to the level of functioning exhibited prior to the onset of the illness although this may be appropriate for some patients. For many other patients, particularly those with long-term chronic conditions, control of symptoms and maintenance of a functional level to avoid further deterioration or hospitalization is an acceptable expectation of improvement. “Improvement” in this context is measured by comparing the effect of continuing versus discontinuing treatment. Where there is a reasonable expectation that if treatment services were withdrawn, the patient’s condition would deteriorate, relapse further, or require hospitalization, this criterion would be met.
	 (5) 	 Diagnostic and treatment staff. Each person who provides diagnostic or treatment services shall be determined to be competent to provide the services by reason of education, training, and experience. The number of the above staff employed by the facility must be appropriate to the facility’s patient load. The staff may be employees of the hospital, on contract, or the service may be provided through referral.
The diagnostic and treatment staff shall consist of a physician, a psychologist, social workers or counselors meeting the requirements for “mental health professionals” as set forth in rule 441—33.1(225C,230A).
	 (6) 	 Initial assessment. A comprehensive assessment of the biological, psychological, social, and spiritual orientation of the patient must be conducted, which shall include:
A history of the mental health problem, including age of onset, duration, patterns of symptoms, consequences of symptoms, and responses to previous treatment.
A comprehensive clinical history, including the history of physical problems associated with the mental health problem. Appropriate referral for physical examination for determination of any communicable diseases.
Any history of physical abuse.
A systematic mental health examination, with special emphasis on any change in cognitive, social or emotional functioning.
A determination of current and past psychiatric and psychological abnormality.
A determination of any degree of danger to self or others.
The family’s history of mental health problems.
The patient’s educational level, vocational status, and job performance history.
The patient’s social support network, including family and peer relationship.
The patient’s perception of the patient’s strengths, problem areas, and dependencies.
The patient’s leisure, recreational or vocational interests and hobbies.
The patient’s ability to participate with peers in programs and social activities.
Interview of family members and significant others, as available, with the patient’s written or verbal permission.
Legal problems if applicable.
	 (7) 	 Covered services. Services covered for the treatment of psychiatric conditions are:
	  1. 	 Individual and group therapy with physicians, psychologists, social workers, counselors, or psychiatric nurses.
	  2. 	 Occupational therapy services if the services require the skills of a qualified occupational therapist and must be performed by or under the supervision of a licensed occupational therapist or by an occupational therapy assistant.
	  3. 	 Drugs and biologicals furnished to outpatients for therapeutic purposes only if they are of the type which cannot be self-administered and are not “covered Part D drugs” as defined by 42 U.S.C. Section 1395w-102(e)(1)-(2) for a “Part D eligible individual” as defined in 42 U.S.C. Section 1395w-101(a)(3)(A), including an individual who is not enrolled in a Part D plan.
	  4. 	 Activity therapies which are individualized and essential for the treatment of the patient’s condition. The treatment plan must clearly justify the need for each particular therapy utilized and explain how it fits into the patient’s treatment.
	  5. 	 Family counseling services are covered only if the primary purpose of the counseling is the treatment of the patient’s condition.
	  6. 	 Partial hospitalization and day treatment services to reduce or control a person’s psychiatric or psychological symptoms so as to prevent relapse or hospitalization, improve or maintain the person’s level of functioning and minimize regression. These services include all psychiatric services needed by the patient during the day.Partial hospitalization services means an active treatment program that provides intensive and structured support that assists persons during periods of acute psychiatric or psychological distress or during transition periods, generally following acute inpatient hospitalization episodes.
Service components may include individual and group therapy, reality orientation, stress management and medication management.
Services are provided for a period for four to eight hours per day.
Day treatment services means structured, long-term services designed to assist in restoring, maintaining or increasing levels of functioning, minimizing regression and preventing hospitalization.
Service components include training in independent functioning skills necessary for self-care, emotional stability and psychosocial interactions, and training in medication management.
Services are structured with an emphasis on program variation according to individual need.
Services are provided for a period of three to five hours per day, three or four times per week.
	  7. 	 Partial hospitalization and day treatment for persons aged 20 or under. Payment to a hospital will be approved for day treatment services for persons aged 20 or under if the hospital is certified by the department for hospital outpatient mental health services. All conditions for the day treatment program for persons aged 20 or under as outlined in subrule 78.16(7) for community mental health centers shall apply to hospitals. All conditions of the day treatment program for persons aged 20 or under as outlined in subrule 78.16(7) for community mental health centers shall be applicable for the partial hospitalization program for persons aged 20 or under with the exception that the maximum hours shall be 25 hours per week.
	 (8) 	 Restrictions and limitations on coverage. The following are generally not covered except as indicated:
Activity therapies, group activities, or other services and programs which are primarily recreational or diversional in nature. Outpatient psychiatric day treatment programs that consist entirely of activity therapies are not covered.
Geriatric day-care programs, which provide social and recreational activities to older persons who need some supervision during the day while other family members are away from home. These programs are not covered because they are not considered reasonable and necessary for a diagnosed psychiatric disorder.
Vocational training. While occupational therapy may include vocational and prevocational assessment of training, when the services are related solely to specific employment opportunities, work skills, or work setting, they are not covered.
	 (9) 	 Frequency and duration of services. There are no specific limits on the length of time that services may be covered. There are many factors that affect the outcome of treatment. Among them are the nature of the illness, prior history, the goals of treatment, and the patient’s response. As long as the evidence shows that the patient continues to show improvement in accordance with the individualized treatment plan and the frequency of services is within acceptable norms of medical practice, coverage will be continued.
	 (10) 	 Documentation requirements. The provider shall develop and maintain sufficient written documentation to support each medical or remedial therapy, service, activity, or session for which billing is made. All outpatient mental health services shall include:
	  1. 	 The specific services rendered.
	  2. 	 The date and actual time the services were rendered.
	  3. 	 Who rendered the services.
	  4. 	 The setting in which the services were rendered.
	  5. 	 The amount of time it took to deliver the services.
	  6. 	 The relationship of the services to the treatment regimen described in the plan of care.
	  7. 	 Updates describing the patient’s progress.
For services that are not specifically included in the patient’s treatment plan, a detailed explanation of how the services being billed relate to the treatment regimen and objectives contained in the patient’s plan of care and the reason for the departure from the plan shall be given.
	  e.   	 Pain management.
	 (1) 	 Approval by commission on accreditation of rehabilitation facilities. In addition to certification by the department, pain management programs must also be approved by the commission on accreditation of rehabilitation facilities (CARF).
	 (2) 	 General characteristics. A chronic pain management program shall provide coordinated, goal-oriented, interdisciplinary team services to reduce pain, improve quality of life, and decrease dependence on the health care system for persons with pain which interferes with physical, psychosocial, and vocational functioning.
	 (3) 	 Treatment staff. Each person who provides treatment services shall be determined to be competent to provide the services by reason of education, training, and experience. Professional disciplines which must be represented on the treatment staff, either through employment by the facility (full-time or part-time), contract or referral, are a physician (M.D. or D.O.), a registered nurse, a licensed physical therapist and a licensed clinical psychologist or psychiatrist. The number of staff should be appropriate to the patient load of the facility.
	 (4) 	 Admission criteria. Candidates for the program shall meet the following guidelines:
The person must have had adequate medical evaluation and treatment in the months preceding admission to the program including an orthopedic or neurological consultation if the problem is back pain or a neurological evaluation if the underlying problem is headaches.
The person must be free of any underlying psychosis or severe neurosis.
The person cannot be toxic on any addictive drugs.
The person must be capable of self-care; including being able to get to meals and to perform activities of daily living.
	 (5) 	 Plan of treatment. For each patient there is a written comprehensive and individualized description of treatment to be undertaken. The treatment plan is based on the problems and needs identified in the assessment and specifies the times at which the plan will be reassessed.
The patient’s perception of needs and, when appropriate and available, the family’s perception of the patient’s needs shall be documented.
The patient’s participation in the development of the treatment plan is sought and documented.
Each patient is reassessed to determine current clinical problems, needs, and responses to treatment. Changes in treatment are documented.
	 (6) 	 Discharge plan. For each patient before discharge, a plan for discharge is designed to provide appropriate continuity of care which meets the following requirements:
The plan for continuing care must describe and facilitate the transfer of the patient and the responsibility for the patient’s continuing care to another phase or modality of the program, other programs, agencies, persons or to the patient and the patient’s personal support system.
The plan is in accordance with the patient’s reassessed needs at the time of transfer.
The plan is developed in collaboration with the patient and, as appropriate and available, with the patient’s written verbal permission with the family members.
The plan is implemented in a manner acceptable to the patient and the need for confidentiality.
Implementation of the plan includes timely and direct communication with and transfer of information to the other programs, agencies, or persons who will be providing continuing care.
	 (7) 	 Restrictions and limitations on payment. Medicaid will pay for a maximum of three weeks of a structured outpatient treatment program. When documentation indicates that the patient has not reached an exit level, coverage may be extended an extra week.
A repeat of the entire program for any patient will be covered only if a different disease process is causing the pain or a significant change in life situation can be demonstrated.
	  f.   	 Diabetic education.
	 (1) 	 Certification by department of public health. In addition to certification by the department for Medicaid, diabetic education programs must also be certified by the department of public health. (See department of public health rules 641—Chapter 9.)
	 (2) 	 General characteristics. An outpatient diabetes self-management education program shall provide instruction which will enable people with diabetes and their families to understand the diabetes disease process and the daily management of diabetes. People with diabetes must learn to balance their special diet and exercise requirements with drug therapy (insulin or oral agents). They must learn self-care techniques such as monitoring their own blood glucose. And often, they must learn to self-treat insulin reactions, protect feet that are numb and have seriously compromised circulation, and accommodate their regimen to changes in blood glucose because of stress or infections.
	 (3) 	 Program staff. Each person who provides services shall be determined to be competent to provide the services by reason of education, training and experience. Professional disciplines which must be represented on the staff, either through employment by the facility (full-time or part-time), contract or referral, are a physician (M.D. or D.O.), a registered nurse, a registered dietitian and a licensed pharmacist. The number of staff should be appropriate to the patient load of the facility.
	 (4) 	 Admission criteria. Candidates for the program shall meet the following guidelines:
The person must have Type I or Type II diabetes.
The person must be referred by the attending physician.
The person shall demonstrate an ability to follow through with self-management.
	 (5) 	 Health assessment. An individualized and documented assessment of needs shall be developed with the patient’s participation. Follow-up assessments, planning and identification of problems shall be provided.
	 (6) 	 Restrictions and limitations on payment. Medicaid will pay for a diabetic self-management education program. Diabetic education programs will include follow-up assessments at 3 and 12 months without charge. A complete diabetic education program is payable once in the lifetime of a recipient.
	  g.   	 Pulmonary rehabilitation.
	 (1) 	 General characteristics. Pulmonary rehabilitation is an individually tailored, multidisciplinary program through which accurate diagnosis, therapy, emotional support, and education stabilizes or reverses both the physio- and psychopathology of pulmonary diseases and attempts to return the patient to the highest possible functional capacity allowed by the pulmonary handicap and overall life situation.
	 (2) 	 Diagnostic and treatment staff. Each person who provides diagnostic or treatment services shall be determined to be competent to provide the services by reason of education, training, and experience.
Professional disciplines which must be represented by the diagnostic and treatment staff, either through employment by the facility (full-time or part-time), contract, or referral, are a physician (doctor of medicine or osteopathy), a respiratory therapist, a licensed physical therapist, and a registered nurse.
	 (3) 	 Initial assessment. A comprehensive assessment must occur initially, including:
A diagnostic workup which entails proper identification of the patient’s specific respiratory ailment, appropriate pulmonary function studies, a chest radiograph, an electrocardiogram and, when indicated, arterial blood gas measurements at rest and during exercise, sputum analysis and blood theophylline measurements.
Behavioral considerations include emotional screening assessments and treatment or counseling when required, estimating the patient’s learning skills and adjusting the program to the patient’s ability, assessing family and social support, potential employment skills, employment opportunities, and community resources.
	 (4) 	 Admission criteria. Criteria include a patient’s being diagnosed and symptomatic of chronic obstructive pulmonary disease (COPD), having cardiac stability, social, family, and financial resources, ability to tolerate periods of sitting time; and being a nonsmoker for six months, or if a smoker, willingness to quit and a physician’s order to participate anyway.
Factors which would make a person ineligible include acute or chronic illness that may interfere with rehabilitation, any illness or disease state that affects comprehension or retention of information, a strong history of medical noncompliance, unstable cardiac or cardiovascular problems, and orthopedic difficulties that would prohibit exercise.
	 (5) 	 Plan of treatment. Individualized long- and short-term goals will be developed for each patient. The treatment goals will be based on the problems and needs identified in the assessment and specify the regular times at which the plan will be reassessed.
The patients and their families need to help determine and fully understand the goals, so that they realistically approach the treatment phase.
Patients are reassessed to determine current clinical problems, needs, and responses to treatment. Changes in treatment are documented.
Components of pulmonary rehabilitation to be included are physical therapy and relaxation techniques, exercise conditioning or physical conditioning for those with exercise limitations, respiratory therapy, education, an emphasis on the importance of smoking cessation, and nutritional information.
	 (6) 	 Discharge plan. Ongoing care will generally be the responsibility of the primary care physician. Periodic reassessment will be conducted to evaluate progress and allow for educational reinforcement.
	 (7) 	 Restrictions and limitations on payment. Medicaid will pay for a maximum of 25 treatment days. Payment beyond 25 days is made when documentation indicates that the patient has not reached an exit level.
	  h.   	 Nutritional counseling. Payment will be made for persons aged 20 and under for nutritional counseling provided by a licensed dietitian employed by or under contract with a hospital for a nutritional problem or condition of a degree of severity that nutritional counseling beyond that normally expected as part of the standard medical management is warranted. For persons eligible for the WIC program, a WIC referral is required. Medical necessity for nutritional counseling services exceeding those available through WIC shall be documented.
	 78.31(5) Services rendered by advanced registered nurse practitioners certified in family, pediatric, or psychiatric mental health specialties and employed by a hospital. Rescinded IAB 10/15/03, effective 12/1/03.
This rule is intended to implement Iowa Code section 249A.4.