11—54.2 (8A) Applications.
	 54.2(1) Applicant information. Applicant information shall be on forms prescribed by the director unless an alternate method has been authorized. Applicants must supply at least their name, current mailing address, signature and social security number; however, if an applicant requests, a nine-digit number will be assigned by the department to be used in lieu of the social security number. If other than the social security number is requested, it shall be the applicant’s responsibility to ensure that all future correspondence directed to the department regarding the applicant’s records contains the assigned nine-digit number. All other information requested on the application will assist the department in accurately and completely processing and evaluating the application. Applications that are not complete may not be regarded as an official application and may not be processed. The director may require an applicant to submit documented proof of the possession of any license, certificate, degree, or other evidence of eligibility or qualification to satisfactorily perform the essential duties of the job with or without a reasonable accommodation.
	 54.2(2) Verifying applicant information. The director may at any time verify statements contained in an application and seek further information concerning an applicant’s qualifications. If information is obtained which affects or would have affected an applicant’s qualifications, standing on an eligible list, or status if already employed, the director may make the necessary adjustment or take other appropriate action, including termination if the applicant has already been employed.
	 54.2(3) Applicant files. Applications accepted for processing and necessary related materials will be placed in the applicant files in the department and retained for no less than one year. Applications for jobs which result in the hire of the applicant will be placed in the employee files in the department and retained for no less than the period of employment.
	 54.2(4) Application for eligible lists. Persons may apply to be on eligible lists as follows:
	  a.   	 Promotional lists. Promotional applicants shall meet the minimum qualifications. Promotional applicants may be subject to keyboard examinations, background checks, psychological examinations, and other examinations used for further screening. The following persons may apply to be on promotional eligible lists:
	 (1) 	 Permanent employees, including permanent employees of the board of regents and community-based corrections;
	 (2) 	 Persons enrolled in work experience programs who have successfully completed at least 90 calendar days in the program; and
	 (3) 	 Persons who have been formally enrolled in the department’s intern development program for a period of at least 90 calendar days.
	  b.   	 All-applicant lists. The following persons may apply to be on all-applicant lists:
	 (1) 	 Persons laid off and eligible for recall;
	 (2) 	 Judicial branch employees;
	 (3) 	 Legislative branch employees;
	 (4) 	 Probationary or provisional probationary employees;
	 (5) 	 Permanent employees, including permanent employees of the board of regents and community-based corrections;
	 (6) 	 Temporary employees not on the promotional list and volunteers (including persons enrolled in work experience programs who are not on the promotional list) following 60 calendar days’ service with the state;
	 (7) 	 Nonpermanent employees of the board of regents and community-based corrections; and
	 (8) 	 Former permanent employees who resigned or retired from state employment in good standing.
	 54.2(5) Application pending license or graduation. An applicant who does not meet the minimum education or license requirements, but who is currently enrolled in an education program that will result in meeting such requirements, may be placed on the eligible list with a “pending graduation” or “pending license” status provided the applicant will meet or has a reasonable expectation of meeting, the requirements within the following nine months. The applicant may be selected for employment, but may not be appointed until all qualification requirements are met.
	 54.2(6) Disqualification or removal of applicants. The director may refuse to place an applicant on a list of eligibles, refuse to refer an applicant for a vacancy, refuse to approve the appointment of an applicant, or remove an applicant from a list of eligibles for a position if it is found that the applicant:
	  a.   	 Does not meet the minimum qualifications or selective requirements for the job class or position as specified in the job class description, vacancy announcement, administrative rules, or law.
	  b.   	 Is incapable of performing the essential functions of the job classification or position and a reasonable accommodation cannot be provided.
	  c.   	 Has knowingly misrepresented the facts when submitting information relative to an application, examination, certification, appeal, or any other facet of the selection process.
	  d.   	 Has used or attempted to use coercion, bribery or other illegal means to secure an advantage in the application, examination, appeal or selection process.
	  e.   	 Has obtained screening information to which applicants are not entitled.
	  f.   	 Has failed to submit the application within the designated time limits.
	  g.   	 Was previously discharged from a position in state government.
	  h.   	 Has resigned in lieu of discharge for cause.
	  i.   	 Has been convicted of a crime that is shown to have a direct relationship to the duties of a job class or position.
	  j.   	 Is proven to be an unrehabilitated substance abuser who would be unable to perform the duties of the job class or who would constitute a threat to state property or to the safety of others.
	  k.   	 Is not a United States citizen and does not have a valid permit to work in the United States under regulations issued by the U.S. Immigration and Naturalization Service.
Applicants disqualified or removed under this subrule shall be notified in writing by the director within five workdays following removal. Applicants may informally request that the director reconsider their disqualification or removal by submitting additional written evidence of their qualifications or reasons why they should not be removed in accordance with rule 11—61.3(8A). Formal appeal of disqualification or removal shall be in accordance with 11—subrule 61.2(4).
	 54.2(7) Qualifications. Applicants must meet the qualifications for the class as well as any selective requirements associated with a particular class or position as indicated in the class description. The director shall determine whether or not an applicant meets such qualifications and requirements.
Applicants and employees may, as a condition of the job, be required to have a current license, certificate, or other evidence of eligibility or qualification. Employees who fail to meet and maintain this requirement shall be subject to discharge in accordance with rule 11—57.9(8A) or 11—subrule 60.2(4).
Any fees associated with obtaining or renewing a license, certificate, or other evidence of eligibility or qualification shall be the responsibility of the applicant or employee unless otherwise provided by statute.
[ARC 0401C, IAB 10/17/12, effective 11/21/12]