641—95.6 (144) Fees.
	 95.6(1) Fees for services provided by state registrar or county registrar. The following fees shall be charged and remitted for the various services provided by the state registrar or the county registrar.
	  a.   	 The state registrar or county registrar, as applicable, shall charge a fee of $20 to conduct a search for a record. On and after July 1, 2019, this fee will revert to $15.
	 (1) 	 The search fee shall include one certified copy of the record.
	 (2) 	 For each additional certified copy of the same record, a $20 fee shall be charged. On and after July 1, 2019, this fee will revert to $15.
	 (3) 	 If, following a search, no record is found, the $20 fee shall be retained. On and after July 1, 2019, this fee will revert to $15.
	  b.   	 The state registrar shall charge a fee of $20 to prepare an adoption certificate, to amend a certificate, to amend a certificate of live birth to reflect a legal change of name, to prepare a delayed certificate, to process other administrative or legal actions, or for the search and preparation of copies of supporting documents on file in the state registrar’s office. On and after July 1, 2019, this fee will revert to $15. No fee shall be charged for establishment of paternity.
	  c.   	 The state registrar shall charge a fee of $25 to file a completed application for the mutual consent voluntary adoption registry.
	  d.   	 The state registrar shall charge a fee of $5 to update applicant information maintained in the mutual consent voluntary adoption registry and the declaration of paternity registry.
	  e.   	 The state registrar shall charge a fee of $20 to amend an abstract or other legal documentation in support of the preparation of a new certificate. On and after July 1, 2019, this fee will revert to $15.
	  f.   	 The state registrar shall charge a fee of $35 to conduct a search for a record for the purpose of issuing a commemorative copy of a certificate of birth or a certificate of marriage pursuant to Iowa Code section 144.45A. Fees collected shall be deposited in the emergency medical services fund established in Iowa Code section 135.25.
	  g.   	 The state registrar shall charge a fee of $20 to conduct a search for a certificate of fetal death for the purpose of issuing an uncertified copy of a certificate of birth resulting in stillbirth pursuant to Iowa Code section 144.31A. On and after July 1, 2019, this fee will revert to $15.
	 95.6(2) Overpayments. Any overpayment of less than $20 received by the state registrar for the copying of or search for vital records, or for the preparation or amending of a certificate, shall not be refunded. The state registrar shall retain the first $14 of any overpayment with any remaining amount to be deposited in the general fund of the state. On and after July 1, 2019, the overpayment amount will revert to $15 and the amount retained by the state registrar will revert to $9.
	 95.6(3) Certified copy of modified vital record. When an individual is in possession of a previously issued certified copy of a vital record and the original record is subsequently modified, the individual may request and receive a certified copy of the modified record without charge if the certified copy prior to modification is relinquished to the registrar’s office that issued the certified copy, unless otherwise directed by the state registrar.
	 95.6(4) Search of county registrar’s records—fee for uncertified copy. A person who is requesting an uncertified copy of a record in the custody of the county registrar shall conduct the search of the county files to locate the record. If a copy is requested, the county registrar may charge a fee of no more than $5 for an uncertified copy of the county record. The fee shall be retained by the county.
	 95.6(5) Distribution of fees.
	  a.   	 All fees collected by the county registrar and the state registrar shall be distributed as follows:
	 (1) 	 For fees collected by a county registrar, with the exception of the fee in subrule 95.6(4), the county registrar shall retain $4 of each $20 fee collected by that office. On and after July 1, 2019, this $20 fee will revert to $15. Fees collected shall be divided as follows:
	  1. 	 For a birth certificate or a marriage certificate, the state registrar shall receive $13, and $3 shall be deposited in the general fund of the state, except for the fee collected pursuant to paragraph 95.6(1)“f.” On and after July 1, 2019, the amount received by the state registrar will revert to $8.
	  2. 	 For a death certificate, the state registrar shall receive $11, the office of the state medical examiner shall receive $3, and $2 shall be deposited in the general fund of the state. On and after July 1, 2019, the amount received by the state registrar will revert to $6.
	 (2) 	 For fees collected by the state registrar, the state registrar shall retain all fees, with the exception of the fees in paragraph 95.6(1)“a,” of which the state registrar shall retain $14 of each $20 fee collected for the issuance of certified copies. On and after July 1, 2019, the fee collected will revert to $15 and the amount retained by the state registrar will revert to $9. The $6 balance of certified copy fees collected by the state registrar shall be divided as follows:
	  1. 	 For a birth certificate or a marriage certificate, $6 shall be deposited in the general fund of the state.
	  2. 	 For a death certificate, the office of the state medical examiner shall receive $3, and $3 shall be deposited in the general fund of the state.
	  b.   	 All fees retained by the state registrar shall be added to the vital records fund established by the department pursuant to Iowa Code section 144.46A.
	  c.   	 All fees received by the office of the state medical examiner shall be added to the operating budget established for the operation of that office.
	 95.6(6) Fee for search to verify vital statistics record. A fee shall be charged by the state registrar for each search conducted for the purpose of providing verification of vital statistics data to an agency authorized to receive such data under subrule 95.12(2).
	  a.   	 The amount of the fee shall be determined in an agreement with the department and shall be dependent on the nature and scope of the project and the resources required to obtain the data requested.
	  b.   	 The state registrar shall retain the full amount of all fees collected under this subrule in the vital records fund established pursuant to Iowa Code section 144.46A.
	 95.6(7) Fee for researcher access to vital statistics data. A fee shall be charged to each researcher who is provided access to vital statistics data in accordance with Iowa Code section 144.44 and the required agreement executed with the department. The amount of the fee shall be based on the nature and scope of the research project and resources required to obtain the data requested.
	  a.   	 The state registrar shall allocate the fees for copies of birth, marriage, and death certificates provided to researchers pursuant to the distribution of fees set forth in subrule 95.6(5).
	  b.   	 The state registrar shall retain in the vital records fund established pursuant to Iowa Code section 144.46A the full amount of fees collected from researchers for searching files or records to create a data file.
	 95.6(8) Service member who died while on active duty—waiver of fee. The certified copy fee for a birth certificate or a death certificate of a service member, as defined in Iowa Code section 29A.90, who died while on active duty shall be waived for a period of one year from the date of death. Application for the certified copy shall be made by an entitled family member as described in 641—95.8(144) of the deceased service member or the entitled family member’s legal representative. Documentation shall be submitted at the time of application to substantiate the date of death and active duty status.
[ARC 0483C, IAB 12/12/12, effective 1/16/13; see Delay note at end of chapter; ARC 1074C, IAB 10/2/13, effective 1/1/14; see Delay note at end of chapter]