321—29.14 (231B) Tenant documents.
	 29.14(1) A file shall be maintained for each tenant at the EGH and shall contain:
	  a.   	 An occupancy record including the tenant’s name; birth date; identification numbers; date of occupancy; names, addresses and telephone numbers of health care professional(s) and tenant’s legal representative; tenant’s diagnosis (if applicable); and names, addresses and telephone numbers of family members, friends or other designated people to contact in the event of illness or an emergency;
	  b.   	 Application forms;
	  c.   	 Initial assessment and all updates;
	  d.   	 Nutritional assessment as necessary;
	  e.   	 Initial individual service plan and updates;
	  f.   	 Signed authorizations for permission to release medical information, photos, or other media information as necessary;
	  g.   	 Signed authorization for the tenant to receive emergency medical care if necessary;
	  h.   	 When appropriate, medical information sheet, documentation of health care professionals’ orders, treatment, therapy, medication and service notes;
	  i.   	 Advance health care directives as applicable;
	  j.   	 A complete copy of the tenant’s occupancy agreement, including any updates;
	  k.   	 Written acknowledgement that the tenant or the tenant’s legal representative, if applicable, has been fully informed of the tenant’s rights;
	  l.   	 A copy of the tenant’s power of attorney, guardianship, conservatorship letters of appointment or other documentation of a legal representative as necessary.
	 29.14(2) The EGH records relating to a tenant shall be retained for a minimum of three years after the transfer or death of the tenant before the records are destroyed.
	 29.14(3) All records shall be protected from loss, damage and unauthorized use.