201—37.8 (904) Prison industries advisory board. The state director of Iowa state industries has, by statute, the advice and counsel of the prison industries advisory board.
	   37.8(1) Rules of procedure. The seven-member prison industries advisory board is represented by five appointees of the governor, one appointee of the parole board, and one appointee of the director, department of corrections. The principal duties of the advisory board are to promulgate and adopt rules and to advise the director, Iowa state industries, regarding the management of Iowa state industries.
	      a.    	 A quorum shall consist of five members.
	      b.    	 When a quorum is present, a position is carried by a majority of the members of the board.
	      c.    	 The board shall meet at least once per calendar quarter. The meetings will be held at the seat of government unless notification is given otherwise. Other meetings shall be held at the call of the chairperson or of any three members when necessary for the board to discharge its duties.
	       (1)  	 The communications media shall be notified at least two weeks in advance of board meetings.
	       (2)  	 When it is necessary to hold an emergency meeting, the communications media shall be notified as far in advance of the meeting as time allows. The nature of the emergency shall be stated in the minutes.
	      d.    	 Copies of the minutes are kept on file in the office of the director, Iowa state industries. Minutes are available from the director’s office to interested persons upon request. Organizations may request to be placed on a mailing list. Copies of administrative rules and other materials considered are made a part of the minutes by reference.
	      e.    	 In cases not covered by these rules, Robert’s Rules of Order shall govern.
	   37.8(2) Meetings. All meetings will be open to the public unless specifically allowed to be closed under Iowa Code chapter 21.
	      a.    	 Persons wishing to make a presentation shall make such request to the director, Iowa state industries, or to any member of the board at least one week in advance of the scheduled meeting.
	      b.    	 Persons requesting to make a presentation are requested to submit one written copy of their remarks for the record. Presentations may be made at the discretion of the chairperson and only upon matters appearing on the agenda.
	      c.    	 Persons who have not made previous arrangements to speak at a meeting may be given the floor at the discretion of the chairperson.
	   37.8(3) The chairperson may appoint committees of the board as necessary to conduct the business of the board. Committee meetings shall comply with Iowa Code chapter 21.
	   37.8(4) The board shall:
	      a.    	 Promulgate and adopt rules.
	      b.    	 Advise the state director of Iowa state industries regarding the management of Iowa state industries.
This rule is intended to implement Iowa Code section 904.803.
[ARC 2056C, IAB 7/8/15, effective 8/12/15; ARC 2100C, IAB 8/19/15, effective 8/12/15]