441—120.9 (237A) Children’s files.
	   120.9(1) An individual file for each child shall be maintained and updated annually or when the provider becomes aware of changes.
	   120.9(2) The file shall contain:
	      a.    	 Identifying information including, at a minimum, the child’s name and birth date; the parent’s name, address and telephone number; the special needs of the child; and the parent’s work address and telephone number.
	      b.    	 Emergency contact information including, at a minimum, where the parent can be reached, the name, street address, city and telephone number of the child’s regular source of health care, and the name, telephone number, and relationship to the child of another adult available in case of emergency.
	      c.    	 A signed medical consent from the parent authorizing emergency medical and dental treatment.
	      d.    	 An admission physical examination report signed by a licensed physician or the designee in a clinic supervised by a licensed physician.
	      e.    	 A statement of health condition signed by a physician or designee submitted annually from the date of the admission physical examination. For a child who is five years of age or older and enrolled in school, a statement of health status signed by the parent or legal guardian may be substituted for the physician statement.
	      f.    	 A list that is signed by the parent and names persons authorized to pick up the child. The authorization shall include the name, telephone number, and relationship of the authorized person to the child.
	      g.    	 A signed and dated immunization certificate provided by the Iowa department of public health. For the school-age child, a copy of the most recent immunization record shall be acceptable.
	      h.    	 Written permission from the parent for the child to attend activities away from the child care home. The permission shall include:
	       (1)  	 Times of departure and arrival.
	       (2)  	 Destination.
	      i.    	 If the child meets the definition of homelessness as defined by Section 725(2) of the McKinney Vento Homeless Education Assistance Act, the family shall receive a 60-day grace period to obtain medical documentation.
[ARC 2648C, IAB 8/3/16, effective 10/1/16]