441—170.1 (237A) Definitions.
“Agency error”  means child care assistance incorrectly paid for the client because of action attributed to the department as the result of one or more of the following circumstances:
	      1. 	  Loss or misfiling of forms or documents.
	      2. 	  Errors in typing or copying.
	      3. 	  Computer input errors.
	      4. 	  Mathematical errors.
	      5. 	  Failure to determine eligibility correctly or to certify assistance in the correct amount when all essential information was available to the department.
	      6. 	  Failure to make timely changes in assistance following amendments of policies that require the changes by a specific date.
“Child care” means a service that provides child care in the absence of parents for a portion of the day, but less than 24 hours. Child care supplements parental care by providing care and protection for children who need care in or outside their homes for part of the day. Child care provides experiences for each child’s social, emotional, intellectual, and physical development. Child care may involve comprehensive child development care or it may include special services for a child with special needs. Components of this service shall include supervision, food services, program and activities, and may include transportation.
“Child with protective needs” means a child who is not in foster care and has a case file that identifies child care as a safety or well-being need to prevent or alleviate the effects of child abuse or neglect. Child care is provided as part of a safety plan during a child abuse or child in need of assistance assessment or as part of the service plan established in the family’s case plan. The child must have:
	      1. 	  An open child abuse assessment;
	      2. 	  An open child in need of assistance assessment;
	      3. 	  An open child welfare case as a result of a child abuse assessment;
	      4. 	  A petition on file for a child in need of assistance adjudication; or
	      5. 	  Adjudication as a child in need of assistance.
“Child with special needs” means a child with one or more of the following conditions:
	      1. 	  The child has been diagnosed by a physician or by a person endorsed for service as a school psychologist by the Iowa department of education to have a developmental disability which substantially limits one or more major life activities, and the child requires professional treatment, assistance in self-care, or the purchase of special adaptive equipment.
	      2. 	  The child has been determined by a qualified mental retardation professional to have a condition which impairs the child’s intellectual and social functioning.
	      3. 	  The child has been diagnosed by a mental health professional to have a behavioral or emotional disorder characterized by situationally inappropriate behavior which deviates substantially from behavior appropriate to the child’s age, or which significantly interferes with the child’s intellectual, social, or personal adjustment.
“Client” means a current or former recipient of the child care assistance program.
“Client error” means and may result from:
	      1. 	  False or misleading statements, oral or written, regarding the client’s income, resources, or other circumstances which affect eligibility or the amount of assistance received;
	      2. 	  Failure to timely report changes in income, resources, or other circumstances which affect eligibility or the amount of assistance received;
	      3. 	  Failure to timely report the receipt of child care units in excess of the number approved by the department;
	      4. 	  Failure to comply with the need for service requirements.
“Department” means the Iowa department of human services.
“Food services” means the preparation and serving of nutritionally balanced meals and snacks.
“Fraudulent means” means knowingly making or causing to be made a false statement or a misrepresentation of a material fact, knowingly failing to disclose a material fact, or committing a fraudulent practice.
“In-home” means care which is provided within the child’s own home.
“Migrant seasonal farm worker” means a person to whom all of the following conditions apply:
	      1. 	  The person performs seasonal agricultural work which requires travel so that the person is unable to return to the person’s permanent residence within the same day.
	      2. 	  Most of the person’s income is derived from seasonal agricultural work performed during the months of July through October. Most shall mean the simple majority of the income.
	      3. 	  The person generally performs seasonal agricultural work in Iowa during the months of July through October.
“On-line or distance learning” means training such as, but not limited to, training conducted over the Iowa communications network, on-line courses, or Web conferencing. The training includes:
	      1. 	  Interaction between the instructor and the student, such as required chats or message boards;
	      2. 	  Mechanisms for evaluation and measurement of student achievement.
“Overpayment” means any benefit or payment received in an amount greater than the amount the client or provider is entitled to receive.
“Parent” means the parent or the person who serves in the capacity of the parent of the child receiving child care assistance services.
“Program and activities” means the daily schedule of experiences in a child care setting.
“PROMISE JOBS” means the department’s training program, promoting independence and self-sufficiency through employment job opportunities and basic skills, as described in 441—Chapter 93.
“Provider” means a licensed child care center, a registered child development home, a relative who provides care in the relative’s own home solely for a related child, a caretaker who provides care for a child in the child’s home, a nonregistered child care home, or a child care facility which is exempt from licensing or registration.
“Provider error” means and may result from:
	      1. 	  Presentation for payment of any false or fraudulent claim for services or merchandise;
	      2. 	  Submittal of false information for the purpose of obtaining greater compensation than that to which the provider is legally entitled;
	      3. 	  Failure to report the receipt of a child care assistance payment in excess of that approved by the department;
	      4. 	  Charging the department an amount for services rendered over and above what is charged private pay clients for the same services;
	      5. 	  Failure to maintain a copy of Form 470-4535, Child Care Assistance Billing/Attendance Provider Record, signed by the parent and the provider.
“Recoupment” means the repayment of an overpayment by a payment from the client or provider or both.
“Relative” means an adult aged 18 or older who is a grandparent, aunt or uncle to the child being provided child care.
“Supervision” means the care, protection, and guidance of a child.
“Transportation” means the movement of children in a four or more wheeled vehicle designed to carry passengers, such as a car, van, or bus, between home and facility.
“Unit of service” means a half day which shall be up to 5 hours of service per 24-hour period.
“Vocational training or education” means a training plan which includes a specific goal, that is, high school completion, improved English skills, or development of specific academic or vocational skills.
Training may be approved for high school completion activities, high school equivalency, adult basic education, English as a second language, or postsecondary education, up to and including an associate or a baccalaureate degree program.
[ARC 8506B, IAB 2/10/10, effective 3/1/10; ARC 9651B, IAB 8/10/11, effective 10/1/11; ARC 1525C, IAB 7/9/14, effective 7/1/14]