282—20.13 (272) Licensure renewal programs.
	 20.13(1) Application process. These rules are to be followed in the preparation and submission of proposals for licensure renewal programs. The application materials must be returned to the board of educational examiners for review and approval. Once the application has been submitted, it will be reviewed, and the applicant agency will be notified of approval or nonapproval and any deficiencies.
	 20.13(2) Application for licensure renewal program.
	  a.   	 The application shall contain evidence that the local board of directors (the boards of directors in consortium-based applications) has given formal approval to the development and implementation of the program and the allocation of program resources.
	  b.   	 The application shall identify the criteria used in selecting faculty/instructors for the licensure renewal programs. These criteria shall include qualifications, experiences (relevant to the nature of the program), preparation and licensure status.
	  c.   	 There must be evidence of a current survey using multiple data sources that includes, but is not limited to, district and building school improvement goals as well as staff needs and an explanation of procedures used to derive such needs; this documentation must be furnished as a part of the application for a licensure renewal program.
	  d.   	 Programs developed by eligible agencies shall be based on evidence gathered from the survey referenced in paragraph “c” above.
	  e.   	 Program objectives must be derived from identified educational needs in the district or districts or special groups to be served; these objectives shall be developed by the eligible agency seeking approval under licensure renewal programs.
	  f.   	 Each application must include procedures for program evaluation; this evaluation must include faculty/instructor as well as course/activity evaluation. Program and course/activity evaluation shall include, but not be limited to, participant perceptions.
	  g.   	 Evaluation. The evaluation shall include participant perception and, whenever possible, observation data collection techniques and analyses are required for each approved licensure renewal program.
	 20.13(3) Eligible agencies/institutions.
	  a.   	 Teacher renewal.
	 (1) 	 Area education agencies, local education agencies, individually or in consortium arrangements.
	 (2) 	 Approved nonpublic districts, individually or in consortium arrangements.
	 (3) 	 Iowa educational professional organizations.
	 (4) 	 Iowa colleges and universities approved for teacher education.
	  b.   	 Administrator renewal.
	 (1) 	 Area education agencies, local education agencies, individually or in consortium arrangements.
	 (2) 	 Approved nonpublic districts, individually or in consortium arrangements.
	 (3) 	 Iowa educational professional organizations.
	 (4) 	 Iowa colleges and universities approved for teacher education.
	 20.13(4) Authority. The acceptance of licensure renewal credit is provided in rules 282—20.5(272), 282—20.6(272), and 282—20.9(272).
	 20.13(5) Licensure renewal courses.
	  a.   	 Licensure renewal courses are planned experiences, activities, and studies designed to develop skills, techniques, knowledge, and understanding of educational research and best practice and to model best practices in professional and organizational development. These courses support school improvement processes and practices and provide for the development of leadership in education. Approved courses and programs must be designed to follow the terms of the renewal requirements set forth for teacher and administrator license renewal in rules 282—20.5(272), 282—20.6(272), and 282—20.9(272). The following indicators of quality will be used in evaluating the approved license renewal programs:
	 (1) 	 The courses address specific student, teacher, and school needs evidenced in local school improvement plans; or
	 (2) 	 The courses assist teachers in improving student learning; or
	 (3) 	 The courses assist teachers in improving teaching evidenced through the adoption or application of practices, strategies, and information.
	  b.   	 Approved teacher licensure renewal programs must offer and conduct a minimum of ten different courses for teachers during the calendar year, and approved administrator licensure renewal programs must conduct a minimum of five different courses for administrators during the calendar year.
	  c.   	 A minimum of 15 scheduled clock hours of contact with the instructor, study groups or action research teams equal one renewal unit. Only whole units may be submitted to the board of educational examiners for license renewal.
	  d.   	 Only renewal units offered through board of educational examiners-approved licensure renewal programs will be accepted for license renewal.
	 20.13(6) Licensure renewal advisory committee. Licensure renewal programs must be developed with the assistance of a licensure renewal advisory committee.
	  a.   	 Membership of the advisory committee. Once the advisory committee is established, matters pertaining to the term of membership shall be spelled out through established procedures. The advisory committee shall consist of no fewer than five members. The licensure renewal coordinator shall forward the current updated list of licensure renewal advisory committee members to the board of educational examiners upon request.
	 (1) 	 The licensure renewal advisory committee shall include the following persons for teacher/administrator renewal programs:
	  1. 	 Elementary and secondary classroom teachers.
	  2. 	 Local administrators: elementary or secondary principals, curriculum director or superintendent.
	  3. 	 Higher education representative from a college or university offering an approved teacher education program.
	  4. 	 Other categories may also be appointed: community college teaching faculty, students, area education agency staff members, school board members, members of educational professional organizations, business/industry representatives, community representatives, representatives of substitute teachers.
	 (2) 	 The make-up of the membership should reflect the ratio of teachers to administrators within an agency or organization offering an approved licensure renewal program. The membership should reflect the general population by a balance of gender and race and shall be balanced between urban and rural districts.
	 (3) 	 The licensure renewal coordinator shall be a nonvoting advisory committee member.
	 (4) 	 Disputes about the appropriate composition of the membership of the licensure renewal advisory committee shall be resolved through local committee action.
	  b.   	 Responsibilities of licensure renewal advisory committee. The licensure renewal advisory committee shall be involved in:
	 (1) 	 The ongoing area education agency, local district, or other agency staff development needs assessment.
	 (2) 	 The design and development of an original application for a license renewal program.
	 (3) 	 The development of criteria for the selection of course instructors; and these criteria shall include, but not be limited to, academic preparation, experience and certification status.
	 (4) 	 The annual evaluation of licensure renewal programs.
	 20.13(7) Licensure renewal coordinator.
	  a.   	 Each agency or organization offering an approved licensure renewal program shall identify a licensed (elementary or secondary) professional staff member who shall be designated as coordinator for the program. This function must be assigned; no application will be approved unless this function has been assigned.
	  b.   	 Responsibilities of licensure renewal coordinators:
	 (1) 	 File all reports as requested by the board of educational examiners.
	 (2) 	 Serve as a contact person for the board of educational examiners.
	 (3) 	 Be responsible for the development of licensure renewal programs which address the professional growth concerns of the clientele.
	 (4) 	 Be responsible for the approval of all courses or units offered for licensure renewal.
	 (5) 	 Maintain records of approved courses as conducted and of the names of the qualifying participants.
	 (6) 	 Maintain a list of all course offerings and approved instructors and forward the list to the board of educational examiners.
	 (7) 	 Provide a record of credit for each participant and maintain a cumulative record of credits earned for each participant for a minimum of ten years.
	 (8) 	 Be responsible for informing participants of the reporting procedures for renewal credits/units earned.
	 20.13(8) Organization and administration.
	  a.   	 Local school districts are encouraged to work cooperatively with their respective area education agency in assessing needs and designing and conducting courses.
	  b.   	 The board of educational examiners reserves the right to evaluate any course, to require submission of evaluation data and to conduct sufficient on-site evaluation to ensure high quality of licensure renewal programs.
	  c.   	 Agencies or institutions developing new programs shall submit a letter of intent prior to the submission of an application. The application must be filed at least three months prior to the initiation of any planned licensure renewal program.
	  d.   	 Once a program is approved, the coordinator shall approve all course offerings for licensure renewal units.
	  e.   	 Initial approval may be for one to three years. Continuing approval may be granted for five-year terms. Continuing approval may involve board of educational examiners sponsored team visits.
	  f.   	 Records retention. Each approved staff development agency/institution shall retain program descriptions, course activities, documentation of the qualifications of delivery personnel, evaluation reports, and completed renewal units for a period of ten years. This information shall be kept on file in the offices of the area education agency licensure renewal coordinators and shall be made available to the board of educational examiners upon request.
	  g.   	 Monitoring and evaluation. Each approved licensure renewal program will be monitored by the board of educational examiners to determine the extent to which the program meets/continues to meet program standards and is moving toward the attainment of program objectives. This will include an annual report which shall include an annotated description of the courses provided, evidence of the collaborative efforts used in developing the courses, evidence of the intended results of the courses, and the data for demonstrating progress toward the intended results.