CHAPTER 114
PREPAREDNESS ADVISORY COMMITTEE
641—114.1(135) Definitions. For the purpose of these rules, the following definitions shall apply:
“Chairperson” means the chairperson of the preparedness advisory committee, who has been elected by a majority of advisory committee members.
“Department” means the Iowa department of public health.
“Director” means the director of the Iowa department of public health.
“PAC” means the preparedness advisory committee.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.2(135) Purpose. The preparedness advisory committee (PAC) shall provide technical assistance and make recommendations for the planning and implementation of the public health emergency preparedness and hospital preparedness programs for the department. The committee shall advise the department on matters of policy, plan development, funding allocations, and coordination of state, regional and local entities that are responsible for promoting and protecting the health and safety of all Iowans prior to, during, or after a public health emergency or disaster.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.3(135) Appointment and membership.
	114.3(1) The voting members of the PAC shall be appointed by the director.
	114.3(2) The appointments shall be for three-year staggered terms, which shall expire on June 30.
	114.3(3) Vacancies shall be filled in the same manner in which the original appointments were made for the balance of the unexpired term.
	114.3(4) Membership. The voting membership of the PAC shall be comprised of individuals nominated from, but not limited to, the following organizations:
	a. 	American Red Cross.
	b. 	Indian Health Services.
	c. 	Upper Midwest Preparedness and Emergency Response Learning Center.
	d. 	Three representatives identified by the Iowa Counties Public Health Association representing one small, one midsized, and one large public health agency.
	e. 	Two representatives identified by the Iowa Environmental Health Association.
	f. 	Iowa Emergency Management Association.
	g. 	Iowa Emergency Medical Services Association.
	h. 	Six representatives identified by the Iowa Hospital Association representing two rural, two regional, and two urban hospitals.
	i. 	Iowa Medical Society.
	j. 	Iowa Primary Care Association.
	k. 	Iowa Nurses Association.
	l. 	Iowa Osteopathic Medical Association.
	m. 	Iowa Pharmacy Association.
	n. 	Iowa Poison Control Center.
	o. 	Three representatives identified by the Iowa Public Health Association representing one small, one midsized, and one large public health agency.
	p. 	Iowa National Guard.
	q. 	State hygienic laboratory.
	r. 	Veterans Health Administration.
	s. 	Safeguard Iowa Partnership.
	t. 	School Administrators of Iowa.
	u. 	A mental health association.
	v. 	American Academy of Pediatrics.
	114.3(5) The PAC may also include, as nonvoting members, representation from the following agencies:
	a. 	The Iowa department of public health.
	b. 	The Iowa department of human services.
	c. 	The Iowa homeland security and emergency management department.
	d. 	The Iowa department of natural resources.
	e. 	The Iowa department of agriculture and land stewardship.
	f. 	The Iowa department on aging.
	g. 	The Iowa department of education.
	114.3(6) Absences.
	a. 	Three unexcused absences in a 12-month period shall be grounds for the director to request nomination of an alternate representative to fill the position.
	b. 	Absences may be excused by notification provided to the chairperson prior to the meeting.
	c. 	The chairperson of the PAC shall be charged with providing notification of absences to the department.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.4(135) Officers.
	114.4(1) Officers of the PAC shall consist of a chairperson and a vice chairperson, who shall be elected at the first meeting of each fiscal year.
	a. 	Officers may serve no more than three consecutive terms as chairperson or vice chairperson.
	b. 	Vacancies in the office of chairperson shall be filled by elevation of the vice chairperson.
	c. 	Vacancies in the office of vice chairperson shall be filled by election at the next meeting after the vacancy occurs.
	114.4(2) Duties of officers.
	a. 	The chairperson shall:
	(1)	Preside at all meetings of the PAC,
	(2)	Appoint such subcommittees as deemed necessary, and
	(3)	Designate the chairperson of each subcommittee.
	b. 	The vice chairperson shall:
	(1)	Perform the duties of the chairperson if the chairperson is absent or unable to act. When so acting, the vice chairperson shall have all the powers of and be subject to all restrictions upon the chairperson.
	(2)	Perform such other duties as may be assigned by the chairperson.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.5(135) Meetings.
	114.5(1) The PAC shall establish a meeting schedule on an annual basis to conduct its business. There shall be a minimum of four meetings per year.
	a. 	Meetings may be scheduled as business requires, but notice to members must be given at least five working days prior to the meeting date unless action is required by the PAC on an emergency basis.
	b. 	Notice given four weeks in advance is encouraged to accommodate the schedules of professional members.
	114.5(2) Any PAC member who is unable to attend the meeting will notify the chairperson.
	114.5(3) A majority of appointed members constitutes a quorum.
	114.5(4) When a quorum is present, a position is carried by affirmative vote of the majority of those present. No official business that requires a vote of the membership shall be conducted without a quorum present.
	114.5(5) Persons wishing to make a presentation to the PAC shall submit the request to the chairperson not less than 14 days prior to the meeting. Presentations may be made at the discretion of the chairperson.
	114.5(6) Persons wishing to submit written materials should do so at least 14 days in advance of the scheduled meeting to ensure that PAC members have adequate time to receive and evaluate the materials.
	114.5(7) The PAC may conduct meetings by electronic means pursuant to Iowa Code section 21.8.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.6(135) Subcommittees. The PAC may designate one or more subcommittees to perform such duties as may be deemed necessary.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.7(135) Expenses of preparedness advisory committee voting members. The following may be considered necessary expenses for reimbursement of PAC members when incurred on behalf of advisory committee business and are subject to established state reimbursement rates:
	1.	Reimbursement for travel in a private car.
	2.	Actual lodging and meal expenses, including sales tax on lodging and meals.
	3.	Actual expense of public transportation.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
641—114.8(135) Committee composition. The committee’s composition shall be developed and maintained pursuant to Iowa Code chapter 69.
[ARC 2564C, IAB 6/8/16, effective 7/13/16]
These rules are intended to implement Iowa Code chapter 135.
[Filed 7/10/08, Notice 5/21/08—published 7/30/08, effective 9/3/08]
[Filed ARC 2564C (Notice ARC 2443C, IAB 3/16/16), IAB 6/8/16, effective 7/13/16]