CHAPTER 7
MUSEUM PROPERTY
221—7.1(305B) Purpose. The procedure for disposition of property held by museums within the state is implemented as provided by Iowa Code chapter 305B.
221—7.2(305B) Forms. Effective July 1, 1991, the following forms are provided pursuant to Iowa Code chapter 305B:
	1.	Notice of injury to or loss of property on loan;
	2.	Notice of conservation of loaned property;
	3.	Notice of intent to terminate a loan; and
	4.	Notice of intent to preserve an interest in property on loan.
Copies of the forms may be obtained from the Director, Department of Cultural Affairs, Capitol Complex, Des Moines, Iowa 50319; (515)281-6078. Inquiries may be addressed to the same location.
221—7.3(305B) Title to undocumented property. A museum may acquire title to undocumented property held for seven years or longer if no valid claim or contact is made by any person in accordance with Iowa Code sections 303B.7 and 303B.9 and 221—7.2(305B), Iowa Administrative Code. A museum may declare acquisition of legal title to undocumented property following the museum’s completion of all notifications specified in Iowa Code sections 305B.3 to 305B.6, 305B.8 and 305B.9. The notification shall consist of a written notice to the last known contact, if a contact is known; posting of a notice of the proposed action in a publicly accessible place in the institution, and publication of a legal notice in a newspaper of record in the state with a 30-day waiting period. This notification must contain substantially the following information as provided by Iowa Code section 303B.9(3): “The records of (name of museum) fail to indicate the owner of record of certain property in its possession. The museum intends to acquire title to the below described property: (general description of the property). If you claim ownership or other legal interest in this property you must contact the institution, establish your ownership of the property pursuant to Iowa Code section 305B.8 and make arrangements to collect the property. If you fail to do so promptly, you will be considered to have waived any claim you may have had to the property.”
221—7.4(305B) Museum and lender obligations. In order to take title pursuant to this chapter, a museum and a lender must comply with the provisions of Iowa Code sections 305B.10 to 305B.12.
FORM 1
NOTICE OF INJURY TO OR LOSS OF PROPERTY ON LOAN
Museum/Institution 	
Contact Person 	
Address 	
Phone _________________________________________ Date of Notice ________________________
Lender/Claimant 	
Address (last known) 	
Phone 	
In accordance with Iowa Code chapter 305B, the Museum Property Act, the above named institution hereby officially informs you of injury to or loss of the property on loan that is identified and described below.
Description of Property 	

Institutional Identification of Loan 	
Original Date of Loan _____________________________________ Term of Loan _______________
Condition of Property at Time Loan was Initiated 	

Description and Cause of Damage 	

	
	
Action by Institution 	

	
	
Date of Action 	
Signed for the Institution 	
Type/print name and title 	
Address 	
Phone 	
Date 	
TO BE COMPLETED BY THE LENDER OR CLAIMANT: I acknowledge receipt of the “Notice of Injury or Loss of Property on Loan” for the property identified above.
Signature 	
Type/print name 	
Address 	
Phone 	
RETURN TO INSTITUTIONAL CONTACT PERSON LISTED ABOVE.
Date completed form received by Museum 	
Signature of person receiving returned form 	
FORM 2
NOTICE TO CONSERVE LOANED PROPERTY
Museum/Institution 	
Contact Person 	
Address 	
Phone _________________________________________ Date of Notice ________________________
Lender/Claimant 	
Address 	
Phone 	
In accordance with Iowa Code chapter 305B the above named institution hereby officially informs you of conservation activity that shall be undertaken on the property on loan that is identified and described below.
Description of property 	

Institutional Identification of Loan 	
Original Date of Loan 	
Condition of Property at Time Loan was Initiated 	

Conservation Action to be taken by the Institution 	

	
Date of Action 	
Signed for the Institution 	
Type/Print Name and Title 	
Address 	
Phone 	
Date 	
TO BE COMPLETED BY THE LENDER OR CLAIMANT: I acknowledge receipt of the “Notice to Conserve Loaned Property” for the property identified above.
Signature 	
Type/Print Name 	
Address 	
Phone 	
RETURN TO INSTITUTIONAL CONTACT PERSON LISTED ABOVE.
Date completed form received by Museum 	
Signature of person receiving return form 	
FORM 3
NOTICE OF INTENT TO TERMINATE A LOAN
Museum/Institution 	
Contact Person 	
Address 	
Phone _________________________________________ Date of Notice ________________________
Lender/Claimant 	
Address (last known) 	
	
Phone 	
Museum Registration/Identification No(s) of Loan(s) 	
	
Original Date of Loan 	
	
Terms of Loan 	
	
Description of Property 	

	
The records of 	 (Museum name) indicate that you currently have the above property on loan to it. The institution wishes to terminate the loan. You must contact the institution, establish your ownership of the property pursuant to section 305B.8, and make arrangements to collect the property. If you fail to do so promptly, you will be considered to have donated the property to the institution. You must complete and return the enclosed “Notice of Intent to Preserve an Interest in Property on Loan” within one year from the date of this notice, and make arrangements to collect the property within that time period, or your interests will automatically be terminated, and this institution will acquire title to the property, according to the provisions of Iowa Code chapter 305B.
For the institution ____________________________________ Date __________________
Signature
Address 	

ATTACHED: Notice of Intent to Preserve an Interest in Property on Loan.
FORM 4
NOTICE OF INTENT TO PRESERVE AN INTEREST IN PROPERTY ON LOAN
TO LENDER OR CLAIMANT - Iowa Code chapter 305B requires you to notify this institution promptly in writing of any change of address or ownership of property on loan to a museum. If the museum is unable to contact you regarding your loan, you may lose rights to loaned property. If you want to maintain your rights to the property identified below, complete and return this form. If you do not return this notice of intent within one year from the date of the notice, your interests automatically will be terminated; the museum will acquire title to the property.
Museum/Institution 	
Contact Person 	
Address 	
Phone _________________________________________ Date of Notice ________________________
Lender/Claimant 	
Address (last known) 	
Phone 	
Museum Registration/Identification No(s) of Loan 	
	
Description of Property (Attach an accurate, legible copy of the loan receipt, any materials documenting the loan, or provide a detailed description of the claimed property, including its general characteristics, identification number(s), and distinguishing characteristics.)

	
	
Original Date of Loan 	
Terms of Loan 	

Interest in Property (If you are not the original lender, describe the origin and nature of your interest in the property. Attach copies of documents supporting your interest sufficient to establish ownership of the property.)

	
TO THE INSTITUTION — I hereby notify the above named institution that I claim an interest in the property described in the Notice of the Intent to Terminate a Loan (Form 3).
I understand that I must make arrangements with the institution to retrieve said property within one year of the date of this notice or title to the property shall revert to the institution.
I understand that I must promptly notify the institution in writing of any changes in address or ownership of the property.
I declare under penalty of perjury that to the best of my knowledge that the information contained in this notice is true.
Signed ____________________________________ Date ________________________
Claimant
OR
I declare under penalty of perjury that I am authorized to act on behalf of the claimant. I am informed and believe the information contained in this notice to be true.
Signed ____________________________________ Date ________________________
Claimant’s representative
Please Type/Print
Name of claimant 	
Address 	
Phone 	
Name of claimant’s representative 	
Address 	
Phone 	
- - - - - - - - - - - - - - - - - - - - - - - - - - - Institutional Use - - - - - - - - - - - - - - - - - - - - - - - - - - -
Notice Received by 	
Date Received 	
Receipt Returned by 	
Date Returned 	
These rules are intended to implement Iowa Code section 303.1 and chapter 305B.
[Filed 5/12/89, Notice 4/5/89—published 5/31/89, effective 7/5/89]
[Filed 3/29/91, Notice 2/20/91—published 4/17/91, effective 5/22/91]