CHAPTER 42
ACCOUNTING PROCEDURES OF PUBLIC IMPACT
[Prior to 5/12/04, see 701—Ch 202]
11—42.1(8A) Scope and application. The department of administrative services, state accounting enterprise, is responsible for the payment of money due based on contracts with vendors for goods and services entered into by all state agencies and governmental subdivisions. Consequently, the department has implemented rules and policies to ease the administration of the payment of all obligations owed to third parties. The policies and procedures governing the payment of these obligations are set forth in the Department of Administrative Services, State Accounting Enterprise, Accounting Policies and Procedures Manual. This manual may be accessed on the state of Iowa Web site located at http://das.sae.iowa.gov/internal_services/policy_manual.html, or copies of the appropriate provisions may be requested and obtained by mail from State Accounting Enterprise, Department of Administrative Services, Hoover State Office Building, Third Floor, Des Moines, Iowa 50319. Provisions of the manual that affect persons outside state government are as follows:

SUBJECT MATTER	MANUAL PROVISION NUMBER	
Claims:
Refund of fees
Late vendors
Signature requirements on claims
Original invoice
Claims requirements	235.550
235.150
204.150
204.200
204.400, 204.450	
Contracting—personnel services	240.102	
Court-ordered claims	235.600(2)	
Direct deposit of payments	270.401	
Expenses of volunteers	230.500	
General service contracts	240.101	
Gifts to public employees	240.200	
Income offset	270.850	
Interest on claims	230.250	
Maintenance and rental/lease agreements	240.103	
Personal service contracts	240.102	
Settlements—former employees	240.500	
Taxes:
Refund of motor fuel
Refund of tax to contractors
States exempt from sales tax	230.150
230.150
230.150	
Travel expenses—prospective employees	204.250	
Vendor issues:
Claims requirements
Late vendors
Nonresident alien vendors
Outdated invoices
Original invoice
Purchasing orders and payment
Refund of fees
Signature requirements on claims
Vendor codes	204.400, 204.450
235.150
240.400
260.250
204.200
260.180
235.550
204.150
270.450	
Warrants:
Canceled warrants
Duplicate warrants
Forged warrants
Incorrect warrants
Outdated warrants
Stop payment on warrant	270.550
270.600
270.750
270.250
270.500
270.650	
This rule is intended to implement Iowa Code Supplement section 8A.502.
[Filed 10/26/01, Notice 9/19/01—published 11/14/01, effective 12/19/01]
[Filed 4/22/04, Notice 3/17/04—published 5/12/04, effective 6/16/04]