OVERSIGHT COMMITTEE OF THE LEGISLATIVE COUNCIL
Briefings Provided by the Legislative Service Bureau
Most recent briefings appear at the top
| Wednesday, December 12, 2001 | Overview. The meeting was devoted to formulating recommendations for submission to the Legislative Council.
Opening Remarks. Cochairperson Jenkins provided an update of a presentation he made with Cochairperson Lundby to the Legislative Council on December 11. He stated that they provided the Council with a summary of the Committee's activities during the 2001 Interim, indicating that the Committee reviewed 28 out of the 33 issues submitted by legislators for consideration. The Council requested that the Committee narrow the list down to the top three issues identified for having highest priority by Committee members out of the 28 which received consideration for possible legislative consideration. Recommendations for action regarding the top issues should also be submitted. Additionally, the Council requested that the Committee contact the legislators who submitted each issue, informing them of their disposition, and to repeat the process of surveying members of the General Assembly for issues they would like the Committee to investigate during the 2002 Interim. Recommendation Process. Committee members received a tally sheet listing the issues considered during the interim, and were asked to indicate their top three priorities for continued consideration by the Legislature. Issues which are likely to be addressed by other committees, through already proposed legislation, or be to subject to review by an outside organization, were noted. After caucusing, the votes were tallied and a list of four issues was unanimously approved (a tie for third place resulted in four issues being identified). Recommendations (in priority order based on number of votes):
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| Tuesday, November 14, 2001 |
Overview. The primary focus of the meeting concerned issues relating to security at state health laboratories, Information Technology Department budget considerations, exclusive purchase agreements, janitorial services contracts, and Iowa Workforce Development technology implementation.
Security Issues at State Laboratories. Ms. Mary Jones, Program Director, Office of Medical and Public Health Disaster Preparedness, discussed a review of safety guidelines and security initiatives at state laboratories. The review focused on biological safety measures for the protection of laboratory workers, and biological security issues relating to protection of the public. Ms. Jones summarized biosafety criteria and security guidelines developed by the National Centers for Disease Control and Prevention, and indicated that organisms present within a laboratory will be rated regarding degree of infectivity, virulence, and suitability for weaponization. Information Technology Department. Ms. Debbie O’Leary and Mr. Paul Carlson from the Information Technology Department provided an overview of the department’s budget for fiscal year 2001-2002. Ms. O’Leary indicated that the department’s appropriation has been cut by 33 percent, which is the largest percentage cut of any state agency, and that department revenue has also been reduced because of reduced purchase of services and slower payment for services rendered. She stated that the department is instituting a 15 percent rate increase for fiscal year 2001-2002, based primarily on increased costs associated with the provision of information technology, rather than stemming from the budget cuts. Mr. Carlson explained that only 10-15 percent of the department’s overall expenditures come from appropriated funds, with 85-90 percent derived from agency purchases. He listed various measures being taken by the department to compensate for the budget cuts, including staff reductions, renegotiated vendor contracts, delayed purchases, limiting overtime, reconstructed budgets for all divisions, and the institution of a 10-point plan to monitor and challenge expenditures. Prison Industries Exclusive Purchase Agreements. Several perspectives were offered regarding utilization of Prison Industries in providing products and services to state agencies. Mr. Roger Baysden, Deputy Director, Department of Corrections, provided a brief overview of the evolution and operation of Prison Industries, and described efforts by Prison Industries to refurbish office panels for reutilization in state offices. He also discussed provisions of the Iowa Code dealing with hard labor by prisoners and the existence of and noncompliance problems associated with provisions of the state purchasing code prescribing the utilization of Prison Industries by state agencies. Mr. Stan Kuhn, Purchasing Division Administrator, Department of General Services, indicated that the Department of General Services has been reviewing the need for service provision contract renewal, and stated that while the state is required by statute to purchase from Prison Industries when price and quality are comparable, a bidding process would yield insight into whether or not comparability of price and quality has been achieved. Mr. Kuhn stated that in the department’s opinion the targeted small business law would override the contractual rights of Prison Industries. He advocated a centralized procurement process among state agencies. Mr. Dennis Applegate, Jr., Office Systems Exchange Furniture, provided a private industry perspective, indicating that the failure of the Department of General Services to renew his company’s contract with the state confers upon Prison Industries an unfair monopoly in the provision of goods and services which, in his opinion, are of inferior quality to that provided by private industry, and will have a substantial impact upon his company’s profitability. Iowa Workforce Development – Discontinuation of Janitorial Services Contract. Mr. Steve Morris, Administrator, Iowa Workforce Development Administrative Services Division, described the various services which Iowa Workforce Development purchases from the Department of General Services, including janitorial services. Mr. Morris indicated that Iowa Workforce Development has renewed the janitorial services contract with the Department of General Services based upon the realization of an overall net savings and the benefits of consolidation of services. Iowa Workforce Development – Technology Implementation. Ms. Jane Barto, Deputy Director, Iowa Department of Workforce Development, accompanied by Iowa Workforce Development personnel, discussed the department’s digital readiness efforts. The department has developed an integrated customer service system infrastructure connecting all Workforce and Administrative Centers, which replaces separate networks and separate e-mail systems previously in place. Value-added electronic-commerce services have been identified and corresponding data-secure digital support applications created, capable of assisting with career development services, training, insurance services, job posting, e-mail access, and community resource information and referral. An Unemployment Insurance Tax Redesign Project involving creation of an integrated, accurate, and responsive unemployment insurance tax and benefit system was outlined. The project is anticipated to reconnect employers and employees to state government through the provision of single-contact inquiry and problem resolution, self-service customer options, integration of workflow, increased automation in document management, and utilization of a case management approach. Next Meeting. The next meeting is scheduled for December 12, 2001, at 10:00 a.m. in Room 19 of the State Capitol. |
| Thursday August 2, 2001 |
Overview. The primary focus of the meeting concerned issues relating to child care facilities, and utility siting and energy transmission and generation.
Child Care Facilities.
Utility Siting.
Next Meeting. The next meeting is scheduled for September 27 and 28, 2001. |
| Monday July 16, 2001 |
Overview. The agenda for this meeting concentrated on human services issues.
Child Abuse Reporting and Intake. Child protection public policy has received significant public attention over the last two years, and during the 2001 Legislative Session there was strong interest in changing the system used for intake of child abuse reports. Presentations were made by Mr. Steve Scott, Prevent Child Abuse Iowa; Mr. Jim Krogman and Mr. Vern Armstrong, Department of Human Services (DHS); Ms. Jennifer Davis, Iowa Medical Society; Ms. Ruth Cooperrider, Citizens’ Aide/Ombudsman office; and Ms. Pat Cooper, Iowa State Education Association.
Visitation, Custody Mediation, and Child Support. The Committee received information from representatives of the Iowa Supreme Court, the Department of Human Services, the Iowa State Bar Association, the Office of the Attorney General, and Fathers for Equal Rights regarding visitation, custody mediation, and child support.
Child Support Recovery Process. The portion of the agenda regarding the child support recovery process was postponed until the August meeting. Child Care Facilities. The length of other Committee testimony limited the time available for this topic and it will be addressed again at the August meeting. Ms. Sara Patterson, Grandview Child Development Center in Des Moines, explained that a center working closely with the assigned DHS child care consultant is very important. She expressed concern that the consultants should be consistent in interpreting rules and statutes. She noted that the consultant she works with does a good job but carries a very heavy load of assignments and consequently is limited in the amount of time that can be spent helping an individual center. Senator Tinsman discussed with DHS program manager, Ms. Julie Ingersoll, a proposal to require child care registration or licensing. Next Meeting. The next meeting of the Oversight Committee of the Legislative Council is scheduled for August 2, 2001, at 9:00 a.m. in Room 19 of the State Capitol. |
| Friday May 25, 2001 Joint Meeting with Fiscal Committee of the Legislative Council |
Overview. A joint meeting of the Legislative Oversight Committee and the Legislative Fiscal Committee was held based upon an agenda containing discussion items and presentations common to the interests of both committees.
Revenue Update. Mr. Dennis Prouty, Director of the Legislative Fiscal Bureau (LFB), provided the committees with recent state revenue receipts in comparison to previous revenue estimates, indicating that receipts and estimates are substantially in conformity at this point. Mr. Prouty also indicated that the ending balance after the Governor’s item vetoes for FY 2001-2002 is estimated to be $50.9 million. Appropriations Transfers. Ms. Holly Lyons, LFB, distributed and summarized memorandums detailing proposed transfers of funds between divisions of the Department of Revenue and Finance and between divisions of the Department of Transportation. Status of Multipurpose Laboratories Facility. Mr. Dick Haines, Director, Department of General Services, and Mr. Dave Adamson, Project Director, Department of General Services, provided an update regarding the status of the construction of the multipurpose laboratories facility on the campus of Des Moines Area Community College. A handout was distributed establishing a timeline for the schematic design, design development, construction documents, bidding and construction, and commissioning and building occupancy stages of the project. The schematic design phase is commencing the week of June 22, with an anticipated occupancy date of late 2004. Review of Accountable Government Legislation: Ms. Cynthia Eisenhauer, Director, Department of Management (DOM), provided an overview of House File 687, the Accountable Government Act, and addressed implementation, organization review, and budgeting aspects of the legislation. Ms. Eisenhauer indicated that the Act builds upon the efforts of Governor Branstad’s administration to achieve a sound governance system that is accountable to taxpayers, and represents a new approach to governing using date-based decisions. Implementation of the Act will involve the development of overall executive branch and agency strategic plans, performance measures for every state department and program, a results-oriented budgeting system, regular performance audits, performance measures contained within all state contracts, and the creation and adaptation of return on investment models for government use. The ultimate objective of the legislation is to create short and long-term solutions to make Iowa government more efficient and effective, involving the reduction of spending to structurally align spending with revenue and the reengineering and reenergizing of state government to improve customer service and streamline business processes. Review of Proposed Enterprise Resouce Planning System. Ms. Mollie Anderson, Director, Department of Personnel, discussed the proposed enterprise resource planning system (ERP). Ms. Anderson indicated that ERP would comprise the organizing and implementation of government functions in a more systematic way across areas of state government to improve processes and ultimately improve the information and services delivered to citizens. The system would replace outmoded and fragmented systems and tools with an integrated solution sharing a centralized database across agencies, permitting service provision through a single point of entry. Mr. Randy Bauer, DOM, addressed budgeting and implementation aspects of ERP. An investment of $42.4 million in system costs is projected to result in increased staff productivity and savings in purchasing costs, yielding a multi million dollar savings on an annual basis. Mr. Bauer also distributed information summarizing the alternative budgeting practices of incremental budgeting, zero-based budgeting, program budgeting, and performance budgeting, and addressing budgeting practices utilized by other states. Ms. Nickie Whitaker, DOM, provided a status report of progress being made on the budget redesign. Legislature and Staff Agency Review. Mr. Brian Weberg, Group Director of Legislative Management, National Conference of State Legislatures (NCSL), discussed a proposal for conducting a review of the Iowa Legislature and its staff agencies by the NCSL. The proposal would assess the Legislature’s organization, committee system, and the operation of its staff agencies, with a projected final report submission in February 2002. Mr. Weberg indicated that the proposal would entail six primary areas of assessment:
Next Meeting. The next meeting of the Legislative Oversight Committee is scheduled for July 16, 2001. The next meeting of the Legislative Fiscal Committee is scheduled for July 24, 2001. |
| Wednesday May 16, 2001 |
Overview. The Oversight Committee of the Legislative Council met at the State Capitol. The meeting was primarily organizational in nature.
Election of Cochairs and Adoption of Rules. Temporary cochairpersons Senator Lundby and Representative Jenkins were elected permanent cochairpersons, and proposed rules were adopted by the Committee. Interim Topics. A comprehensive listing of potential topics submitted for consideration by the Committee during the 2001 Legislative Interim was distributed to Committee members. It was determined that the topics could be assigned to one of the four basic categories of children, health care, state contracting, and efficiency. After Committee discussion regarding prioritization of the topics, the following tentative future meeting dates and subject areas were identified:
Next Meeting. The next meeting of the Legislative Oversight Committee is scheduled for June 25, 2001, at 10:00 a.m. in Room 116 of the State Capitol. |
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Last update: 29-Jan-2002 04:47 PM
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