CHAPTER 7A
OFFICIAL REPORTS AND MISCELLANEOUS PUBLICATIONS

  7A.1  Official reports — preparation.
  State officials, boards, commissions, and heads of departments shall prepare and file written official reports, in simple language and in the most concise form consistent with clearness and comprehensiveness of matter, required by law or by the governor.
  Before filing any report its author shall carefully edit the same and strike therefrom all minutes of proceedings, and all correspondence, petitions, orders, and other matter which can be briefly stated, or which is not important information concerning public affairs, and consolidate so far as practicable all statistical tables.
  Any report failing to comply substantially with this section shall be returned to its author for correction, and until made so to comply shall not be printed.
  This section shall not be construed as depriving the director of the department of administrative services of the right to edit and revise said report.
[C24, 27, 31, 35, 39, §244; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.1]
C93, §7A.1
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §106

  7A.2  Made to governor.
  All official reports shall be made to the governor unless otherwise provided.
  Reports after being filed with the governor and considered by the governor shall be delivered to the director of the department of administrative services.
[C24, 27, 31, 35, 39, §245; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.2]
C93, §7A.2
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §107
Departmental annual reports to governor and legislature, §7E.3(4) 

  7A.2A  Annual reports — financial information.
  An annual report issued by a state official, board, commission, department, or independent agency that is required by law to be submitted to the general assembly shall include a financial information section pertaining to the topic of the report. The financial information shall include but is not limited to budget and actual revenue and expenditure information for the fiscal year covered by the annual report and for the previous fiscal year and may include budget information for future fiscal years. In addition to any narrative, the financial information shall be provided in graphic form utilizing a columnar format.
2003 Acts, ch 57, §1

  7A.3  Biennial reports — time covered and date of filing.
  1.  Reports of the following officials and departments shall cover the biennial period ending June 30 in each even-numbered year, and shall be filed as soon as practicable after the end of the reporting period:
  a.  Treasurer of state as to the condition of the treasury.
  b.  Director of the department of education.
  c.  Director of the department of human services.
  d.  Board of regents.
  e.  State historical society board of trustees.
  f.  State librarian.
  g.  Commission of libraries.
  h.  Department of administrative services.
  i.  Director of department of natural resources.
  j.  Adjutant general.
  2.  The officials and departments required by this section to file biennial reports shall, in addition thereto, in each odd-numbered year, file summary reports relating to their operations for the preceding fiscal year. Such reports shall be filed as soon as practicable after June 30 of each odd-numbered year and shall be as detailed as may be required by the governor, or in case the reports are to be filed with the general assembly, the presiding officers of the two houses of the general assembly.
  3.  The officials and departments required by this section to file reports shall submit the reports on standardized forms furnished by the director of the department of management. All officials and agencies submitting reports shall consult with the director of the department of management and shall devise standardized report forms for submission to the governor and members of the general assembly.
[C73, §125; C97, §122; S13, §122; C24, 27, 31, 35, 39, §246; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.3]
83 Acts, ch 96, §157, 159; 85 Acts, ch 212, §21; 86 Acts, ch 1245, §904; 91 Acts, ch 258, §16
C93, §7A.3
93 Acts, ch 48, §1; 94 Acts, ch 1107, §1; 98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2001 Acts, ch 129, §1; 2003 Acts, ch 145, §108 – 110; 2007 Acts, ch 115, §2

  7A.4  Annual reports — time covered and date of filing.
  Reports of the following officials and departments shall cover the year ending December 31 of each year, and shall be filed as soon as practicable after said date:
  1.  Commissioner of insurance.
  2.  State geologist.
  3.  Fire marshal.
  4.  College student aid commission.
[C24, 27, 31, 35, 39, §247; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.4]
88 Acts, ch 1134, §13; 90 Acts, ch 1253, §122
C93, §7A.4
98 Acts, ch 1119, §7; 2004 Acts, ch 1082, §1

  7A.5  Governor.
  The biennial report of the governor to the general assembly on reprieves, commutations, pardons, and remission of fines and forfeitures shall cover the two years ending with December 31 immediately preceding the convening of the general assembly in regular session, in odd-numbered years, and shall be filed as soon as practicable after said date.
[C24, 27, 31, 35, 39, §248; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.5]
C93, §7A.5

  7A.6  Attorney general.
  The biennial report of the attorney general shall cover the two-year period ending with December 31 in even-numbered years and shall be filed as soon as practicable after the expiration of said period but not later than March 1.
[C24, 27, 31, 35, 39, §249; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.6]
C93, §7A.6
  7A.7  Reserved.

  7A.8  Superintendent of banking.
  The annual report of the superintendent of banking shall cover the year ending June 30 of each year, and shall be filed as soon as practicable after said date and not later than December 31.
[C24, 27, 31, 35, 39, §251; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.8]
91 Acts, ch 220, §1
C93, §7A.8
Annual report, §524.216 

  7A.9  State department of transportation.
  The annual report of the state department of transportation shall cover the year ending June 30 and shall be filed not later than September 1 of each year.
[C24, 27, 31, 35, 39, §252; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.9]
84 Acts, ch 1102, §1
C93, §7A.9

  7A.10  Utilities board.
  The annual report of the utilities board shall, as to all statistical data, cover the year ending December 31 preceding the filing of the report, and the proceedings of the board to date of filing the report each year. The report shall be filed on or before December 1. The board shall determine the manner in which the annual report shall be published.
[C24, 27, 31, 35, 39, §253; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.10]
88 Acts, ch 1134, §14
C93, §7A.10

  7A.11  Documents filed with the general assembly.
  1.  It is the intent of the general assembly that a department or official may notify the chief clerk of the house of representatives and the secretary of the senate of the availability of documents and materials other than those covered by subsection 2.
  2.  A department or official required to file a document with the general assembly shall only be required to send one copy of the document to each of the following:
  a.  The chief clerk of the house of representatives.
  b.  The secretary of the senate.
  c.  Each caucus or research staff director of the general assembly.
  3.  The chief clerk of the house of representatives and the secretary of the senate shall transmit a list of the documents received, and a list of the documents and materials available to the general assembly to the legislative services agency, which shall maintain the lists, as well as a list of addresses where copies of the documents may be ordered. The legislative services agency shall periodically distribute copies of these lists to members of the general assembly. The chief clerk of the house of representatives and the secretary of the senate may transmit the actual documents received to the legislative services agency for temporary storage.
91 Acts, ch 47, §1
CS91, §17.11
C93, §7A.11
96 Acts, ch 1099, §5; 2003 Acts, ch 35, §44, 49

  7A.11A  Reports to the general assembly.
  All reports required to be filed with the general assembly by a state department or agency shall be filed by delivering one copy in electronic format as prescribed by the secretary of the senate and the chief clerk of the house.
93 Acts, ch 178, §27; 2010 Acts, ch 1031, §24

  7A.12  Delay.
  Should the governor deem the delay in filing a report to be unreasonable the governor shall take such steps as will correct the delinquency.
[C24, 27, 31, 35, 39, §255; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.12]
C93, §7A.12

  7A.13  Governor may grant extension.
  The governor shall have authority to grant an extension of time for the completion of any report or any portion thereof, but in the case of any delay deemed by the governor to be unnecessary or unreasonable the governor shall take whatever steps may be necessary to have the delayed report prepared for filing.
[C24, 27, 31, 35, 39, §256; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.13]
C93, §7A.13

  7A.14  Number of copies — style.
  The annual and biennial reports shall be published, printed, and bound in such number as the director of the department of administrative services may order. The officials and heads of departments shall furnish the director with information necessary to determine the number of copies to be printed.
  They shall be printed on good paper, in legible type with pages substantially six inches by nine inches in size. They may be divided for binding where one portion should receive larger distribution than another, or be issued in parts or sections for greater convenience.
[C73, §130; C97, §125; S13, §125; C24, 27, 31, 35, 39, §257; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.14]
C93, §7A.14
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §111
7A.15 through 7A.22Reserved. 

  7A.23  Price of departmental reports.
  The director of the department of administrative services shall establish and fix a selling price for all state departmental reports and any other state publications the director may designate, which price per volume shall be the amount charged any person, other than public officials, who purchases the publication. The price shall cover the cost of printing and distribution. The director may distribute gratis to state or local public officials or offices, as the director deems necessary, copies of departmental annual reports.
[C35, §265-e1; C39, §265.2; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.23]
84 Acts, ch 1067, §5
C93, §7A.23
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §112
7A.24 through 7A.26Reserved.

  7A.27  Other necessary publications — when necessary to sell.
  Other miscellaneous documents, reports, bulletins, books, and booklets may be published that are needed for the use of the various officials and departments of state, or are of value for the information of the general assembly or the public, in form and number most useful and convenient, to be determined by the director of the department of administrative services.
  When such publications, paid for by public funds furnished by the state, contain reprints of statutes or rules, or both, they shall be sold and distributed at cost by the department ordering the publication if the cost per publication is one dollar or more, unless a central library or depository is established. Such publications shall be obtained from the director of the department of administrative services on requisition by the department ordering the publication, and the selling price, if any, shall be determined by the director of the department of administrative services by dividing the total cost of printing, paper, distribution, and binding by the number printed. The price shall be set at the nearest multiple of ten to the quotient thus obtained. Distribution of such publications shall be made by the director gratis to public officers, purchasers of licenses from state departments required by statute, and departments. Funds from the sale of such publications shall be deposited monthly in the general fund of the state, except the cost of distribution shall be deposited in the printing revolving fund established in section 8A.345. This section does not apply to the printed versions of the official legal publications listed in section 2A.5.
[C24, 27, 31, 35, 39, §269; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.27]
C93, §7A.27
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §113; 2005 Acts, ch 19, §8
Publication of parts of Code or administrative code, §2B.21 
Publication of director of institutions bulletins, §218.46 
Additional geological reports, §456.9 

  7A.28  Governor may fix filing date.
  The governor shall have the right to fix a date for the completion of or filing of any copy or manuscript for any miscellaneous document or other publication, or for any portion of the manuscript, and to compel compliance with such orders the same as in the case of the official reports. The director of the department of administrative services shall report to the governor any failure to furnish manuscript or other delay affecting any publication.
[C24, 27, 31, 35, 39, §270; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.28]
C93, §7A.28
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §114

  7A.29  Title pages — complimentary insertions.
  The director of the department of administrative services shall provide the necessary printer’s copy for a suitable title page for each publication requiring such title which shall contain the name of the author, but such title shall not have written or printed thereon or attached thereto the words “Compliments of” followed by the name of the author, nor any other words of similar import.
[C24, 27, 31, 35, 39, §271; C46, 50, 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §17.29]
C93, §7A.29
98 Acts, ch 1119, §25; 98 Acts, ch 1164, §40; 2003 Acts, ch 145, §115

  7A.30  Inventory of state property.
  Each state board, commission, department, and division of state government and each institution under the control of the department of human services, the Iowa department of corrections and the state board of regents and each division of the state department of transportation are responsible for keeping a written, detailed, up-to-date inventory of all real and personal property belonging to the state and under their charge, control, and management. The inventories shall be in the form prescribed by the director of the department of administrative services.
  Inventories maintained in the files of each such agency of state government shall be open to public inspection and available for the information of the executive council and director of the department of administrative services.
[C46, 50, 54, 58, §17.30 – 17.32; C62, 66, 71, 73, 75, 77, 79, 81, §17.30]
83 Acts, ch 96, §157, 159; 85 Acts, ch 195, §4
C93, §7A.30
2003 Acts, ch 145, §286