ARC 1869C
COLLEGE STUDENT AID COMMISSION[283]
Adopted and Filed
Pursuant to the authority of Iowa Code section 261.3, the Iowa College Student Aid Commission hereby adopts amendments to Chapter 6, “Public Records and Fair Information Practices,” and Chapter 7, “Uniform Rules for Waivers,” Iowa Administrative Code.
The rules in Chapter 6 describe the Commission’s procedures for providing public records and describe fair information practices. These amendments update the Commission’s address as identified by a regular review of the administrative rules and identify the availability of records to the public.
The rules in Chapter 7 describe the Commission’s uniform rules for waivers. These amendments update the Commission’s address as identified by a regular review of the administrative rules.
Notice of Intended Action was published in the Iowa Administrative Bulletin on October 29, 2014, as ARC 1689C. These amendments are identical to those published under Notice of Intended Action.
The Commission does not intend to grant waivers under the provisions of these rules.
After analysis and review of this rule making, the Commission finds that there is no impact on jobs.
These amendments are intended to implement Iowa Code chapter 261.
These amendments will become effective March 25, 2015.
The following amendments are adopted.
	Item 1. Amend subrule 6.3(1) as follows:
	6.3(1) Location of record. A request for access to a record should be directed to the Executive Director, Iowa College Student Aid Commission, 200 Tenth Street, Fourth Floor 430 East Grand Avenue, Third Floor, Des Moines, Iowa 50309-3609 50309-1920. If a request for access to a record is misdirected, commission personnel will promptly forward the request to the appropriate person.
	Item 2. Amend rule 283—6.12(17A,22) as follows:
283—6.12(17A,22) Availability of records. This rule lists the commission records which are open to the public, those which are confidential, and those which are partially open and partially confidential.
Commission records are listed by category, according to the legal basis for confidential treatment (if any). The commission administers federally funded programs, as well as state programs, and is authorized by Iowa Code section 22.9 to enforce confidentiality standards for federal law and regulations as are required for receipt of the funds. A single record may contain information from several categories.
The chart indicates whether the record contains personally identifiable information, and indicates the legal authority for confidentiality and for the collection of personally identifiable information.

<fo:wrapper font-size="6pt">Abbreviations are used in the chart as follows:</fo:wrapper>	
Code	Meaning	Code	Meaning	
O	The records are open for public inspection.	O/C	The record is partially open and partially confidential.	
C	The records are confidential and are not open to public
inspection.	O/E	The record is partially open to the public and partially
exempt from disclosure.	
E	The record is exempt from mandatory disclosure to
members of the public.	PI O/E/C	Personally identifiable information.
The record is partially open to the public, partially exempt from disclosure, and partially confidential and not open to the public.	
<fo:wrapper font-size="6pt">E/C</fo:wrapper>	<fo:wrapper font-size="6pt">
The record is exempt from mandatory disclosure to the public and is confidential and not open to public inspection.
</fo:wrapper>	NA	Not applicable.	

DESCRIPTION OF RECORD	TYPE
OF RECORD	LEGAL AUTHORITY FOR CONFIDENTIALITY	PERSONALLY IDENTIFIABLE INFORMATION	LEGAL AUTHORITY FOR PI INFORMATION	
Records of Commission, Advisory Council, and
Committees	O/E	Iowa Code 21.5	No	NA	
Rule Making	O	NA	No	NA	
Declaratory Ruling Records	O/C	Iowa Code 22.7	No	NA	
Rules and Policy Manuals	O	NA	No	NA	
General Correspondence	O/E/C	Iowa Code 22.7	Yes	NA	
Publications
• General
• GSL
• Scholarship	O	NA	No	NA	
Statistical Reports	O	NA	No	NA	
Staff Reports	O	NA	No	NA	
Financial & Administrative Records	O/E/C	Iowa Code 22.7	Yes	NA	
Registration and Approval Records	O	NA	No	NA	
Contracts and Interagency Agreements	O/C	Iowa Code 22.7(3)	No	NA	
Sealed Bids Prior to Public Opening	C	Iowa Code 22.3,
and 22.7 and 72.3	No	NA	
Appeal Records	O/C	Iowa Code 22.7	Yes	NA	
Litigation Files	O/E/C	Iowa Code 22.7	Yes	NA	
Privileged Communication and Products of
Attorneys Representing the Commission	E/C	Iowa Code 22.7, Iowa
Code of Professional
Responsibility for
Lawyers, Canon 4	No	NA	
 	 	 	 	 	
Individual Applicant/Recipient Records (such as those collected under the Iowa Tuition Grant and Iowa Vocational-Technical Tuition Grant Programs)	<fo:wrapper font-size="6pt">C</fo:wrapper>	<fo:wrapper font-size="6pt">Iowa Code 22.7</fo:wrapper>	<fo:wrapper font-size="6pt">Yes</fo:wrapper>	<fo:wrapper font-size="6pt">P.L. 89-329</fo:wrapper>	
 	 	 	 	 	
<fo:wrapper font-size="6pt">• Guaranteed Student Loans (GSL)</fo:wrapper>	C	Iowa Code 22.7	Yes	P.L. 89-329	
<fo:wrapper font-size="6pt">• Parents Loans for Students (PLUS)</fo:wrapper>	C	Iowa Code 22.7	Yes	Sec. 428[b-c]	
<fo:wrapper font-size="6pt">• Supplementary Loans to Students</fo:wrapper>	C	Iowa Code 22.7	Yes	Sec. 488[c]	
<fo:wrapper font-size="6pt">• Iowa Tuition Grants</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.10	
<fo:wrapper font-size="6pt">• State of Iowa Scholarship</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.2(4)	
<fo:wrapper font-size="6pt">• Iowa Vocational-Technical Tuition Grant</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.17	
<fo:wrapper font-size="6pt">• Paul Douglas Scholarship</fo:wrapper>	C	Iowa Code 22.7	Yes	34 CFR Part 653.31	
<fo:wrapper font-size="6pt">• Teacher Shortage Forgivable Loan</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.111	
<fo:wrapper font-size="6pt">• Iowa Grant</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.97	
<fo:wrapper font-size="6pt">• Osteopathic Physician Recruitment</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.19	
<fo:wrapper font-size="6pt">• Accelerated Career Education Grant</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.22	
<fo:wrapper font-size="6pt">• Iowa National Guard Educational Assistance</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.86	
<fo:wrapper font-size="6pt">• Chiropractic Graduate Student Forgivable Loan</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.71	
<fo:wrapper font-size="6pt">• Gov. Terry E. Branstad Iowa State Fair Scholarship</fo:wrapper>	C	Iowa Code 22.7	Yes	Iowa Code 261.24	
<fo:wrapper font-size="6pt">• Claims</fo:wrapper>	C	Iowa Code 22.7	Yes	P.L. 89-329	
<fo:wrapper font-size="6pt">• Collections</fo:wrapper>	C	Iowa Code 22.7	Yes	Sec. 428[b-c] and
Sec. 488[c]	
State and Federal Program Records (such as those maintained under the Iowa Tuition Grant Program and the John R. Justice Student Loan Repayment Program)	<fo:wrapper font-size="6pt">O</fo:wrapper>	<fo:wrapper font-size="6pt">NA</fo:wrapper>	<fo:wrapper font-size="6pt">No</fo:wrapper>	<fo:wrapper font-size="6pt">NA</fo:wrapper>	
 	 	 	 	 	
<fo:wrapper font-size="6pt">• Iowa Work-Study</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Iowa Tuition Grant</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• State of Iowa Scholarship</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Iowa Vocational-Technical Tuition Grant</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• GSL (EAGLE)</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Paul Douglas Scholarship</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Teacher Shortage Forgivable Loan</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Iowa Grant</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Osteopathic Physician Recruitment</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Accelerated Career Education Grant</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Iowa National Guard Educational Assistance</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Chiropractic Graduate Student Forgivable Loan</fo:wrapper>	O	NA	No	NA	
<fo:wrapper font-size="6pt">• Gov. Terry E. Branstad Iowa State Fair Scholarship</fo:wrapper>	O	NA	No	NA	
					
Applicant/Recipient Records may contain
<fo:wrapper font-size="9pt" font-family="'Arial Unicode MS'"> </fo:wrapper>information from restricted sources:		 	 	 	
 	 	 	 	 	
<fo:wrapper font-size="6pt">• Federal Tax Returns</fo:wrapper>	C	Iowa Code 422.20	Yes	P.L. 89-329	
<fo:wrapper font-size="6pt">• Iowa Dept. of Revenue</fo:wrapper>	C	Iowa Code 422.20	Yes	Sec. 428[b-c]	
<fo:wrapper font-size="6pt">• Education Records</fo:wrapper>	C	Iowa Code 22.7	Yes	Sec. 488[c]	
	Item 3. Amend rule 283—7.10(261,ExecOrd11,17A) as follows:
283—7.10(261,ExecOrd11,17A) Filing of petition. A petition for a waiver must be submitted in writing to the commission’s Executive Director, 200 Tenth Street, Fourth Floor, 430 East Grand Avenue, Third Floor, Des Moines, Iowa 50309-3609 50309-1920.
[Filed 1/20/15, effective 3/25/15]
[Published 2/18/15]
Editor’s Note: For replacement pages for IAC, see IAC Supplement 2/18/15.