IOWA ADMINISTRATIVE BULLETIN
Published Biweekly VOLUME XXIV NUMBER 26 June 26,
2002 Pages 2061 to 2204
CONTENTS IN THIS ISSUE
Pages 2081 to 2199 include ARC 1713B to ARC
1767B
AGENDA
Administrative rules review committee 2066
ALL AGENCIES
Schedule for rule making 2064
Publication procedures 2065
Administrative rules on CD–ROM 2065
Agency identification numbers 2079
BLIND, DEPARTMENT FOR THE[111]
Filed, Administrative organization and
procedures, 1.2 to
1.4, 1.5(1), 1.9, 1.11, 1.12
ARC 1716B 2189
Filed, Library for the blind and physically
handicapped,
6.2, 6.5 ARC 1717B 2189
Filed, Business enterprises program, 7.1 to 7.4,
7.5(2),
7.6(1), 7.9(2), 7.10(1), 7.11(1), 7.13,
7.15(1), 7.17, 7.19 ARC
1718B 2189
Filed, Vocational rehabilitation services,
10.1, 10.3 to
10.6, 10.8 to 10.10 ARC 1719B 2189
Filed, Independent living rehabilitation
services, 11.2. to
11.5, 11.7 to 11.11
ARC 1720B 2190
Filed, Public records and fair information
practices, 13.1,
13.3, 13.13 ARC 1721B 2190
CITATION OF ADMINISTRATIVE RULES 2078
DELAY
General Services Department[401]
Use and scheduling of
capitol complex
facilities, 3.4 Delay 2200
EDUCATION DEPARTMENT[281]
Notice, Appeal procedures, 6.6(5), 6.7(4),
6.17, 6.19(6)
ARC 1742B 2081
Notice, Open enrollment, 17.2 to 17.5,
17.7, 17.8, 17.10,
17.11 ARC 1741B 2081
Notice, Administrative fee—enrollees in
instructional
course for drinking drivers,
21.32, 21.33 ARC 1744B 2084
Notice, Driver education, rescind ch 26
ARC
1743B 2085
Notice, Immediate eligibility for
athletics,
36.15(3)“b”(4)“8” ARC
1745B 2085
Notice, Fee—semiannual inspection of
school buses,
43.30 ARC 1748B 2085
Notice, School breakfast and lunch program,
ch 58 ARC
1747B 2086
Notice, Conservation education, rescind ch 68
ARC
1740B 2087
Notice, Charter schools, ch 68 ARC
1746B 2087
Notice, Waiver of school breakfast program
requirement,
rescind ch 69 ARC 1739B 2088
ETHICS AND CAMPAIGN DISCLOSURE
BOARD,
IOWA[351]
Notice, Iowa ethics and campaign disclosure
board;
complaint, investigation, and
resolution procedure, chs 1, 5 ARC
1754B 2089
Notice, Reconciled bank statement required with
January
report and final report, 4.36, 4.110(3)
ARC 1722B 2091
Notice, Civil penalties, ch 6 ARC 1729B 2092
GENERAL SERVICES DEPARTMENT[401]
Delay, Use and scheduling of capitol complex
facilities,
3.4 2200
Notice, Public Notice—Official publication
rate
increase for fiscal year July 1, 2002, to
June 30,
2003 2094
Notice, Capitol complex operations—amplified
sound,
3.4(14) ARC 1730B 2094
HUMAN SERVICES DEPARTMENT[441]
Notice, Eligibility—food stamps, 65.8,
65.29,
65.30(2) ARC 1764B 2094
Notice, Demand letter to recover food
stamp
overissuance—claim calculation available upon
request,
65.21(4) ARC 1765B 2096
Notice, Medicaid reimbursement for prescription
drugs,
79.1(8) ARC 1763B 2096
Notice, Child care centers, 109.1 to 109.3,
109.6(6)
ARC 1766B 2097
Notice, Family and group child care homes,
110.1 to 110.13;
rescind ch 110, division II
ARC 1767B 2100
INSPECTIONS AND APPEALS DEPARTMENT[481]
Notice, Farmers markets—potentially hazardous
food
licenses; seasonal license fee, 30.2,
30.3(4), 30.4(10), 30.7(7), 30.8(6),
31.12
ARC 1749B 2106
Filed Emergency, Farmers
markets—potentially
hazardous food licenses; seasonal license
fee,
30.2, 30.3(4), 30.4(10), 30.7(7), 30.8(6),
31.12 ARC
1760B 2183
INSURANCE DIVISION[191]
COMMERCE
DEPARTMENT[181]“umbrella”
Notice of proposed workers’ compensation
rate
filing 2107
Notice, Electronic filing—investment
adviser
representatives, 50.95, 50.98 ARC 1755B 2107
Filed, Long–term care insurance, amendments to
ch 39
ARC 1713B 2190
IOWA FINANCE AUTHORITY[265]
ECONOMIC DEVELOPMENT, IOWA DEPARTMENT
OF[261]“umbrella”
Notice, Replacement of current qualified
allocation
plan—low–income housing tax
credit program, 12.1, 12.2 ARC
1731B 2108
MEDICAL EXAMINERS BOARD[653]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Filed, Fees; permanent physician licensure,
8.4(1), 9.1,
9.4(1), 9.11(6), 9.12(1), 9.13,
9.15(2) ARC 1733B 2191
Filed, Definitions—“approved abuse
education
training program”; “mandatory training
for
identifying and reporting abuse,” 10.1
ARC 1734B 2191
Filed, Providers of abuse education training;
continuing
education acquired within the
license period, 11.1, 11.4(1)“a”
ARC 1735B 2192
Filed, Relatives to whom a physician may not
prescribe or
dispense controlled substances;
authority of board to issue
subpoenas,
12.4(19)“b”(2), 12.6(4), 12.21 ARC
1732B 2192
Filed, Update of federal drug laws, 13.1(1),
13.2 ARC
1736B 2193
NURSING BOARD[655]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Notice, First professional degree; master’s
degree,
2.1, 2.3(2), 2.6(2) ARC 1750B 2109
Notice, Method for curriculum approval—
dependent
adult and child abuse identification
and reporting course,
3.7(3)“e” ARC 1751B 2109
Filed Emergency, Reinstatement of a
delinquent
license—elimination of payment of all back
renewal fees,
3.1, 3.7(5) ARC 1759B 2184
Filed, Enrollees in approved nursing
education
programs—active licensure in U.S. jurisdiction
where care
is provided, 3.2(2)“d”
ARC 1752B 2195
Filed, Continuing education—sanction imposed
as
disciplinary action, 4.7 ARC 1753B 2195
PERSONNEL DEPARTMENT[581]
Filed Emergency After Notice, Years of service
incentive
program, 1.1, 4.12, 4.13
ARC 1725B 2184
Filed Emergency, Sick leave and vacation
incentive
program—fiscal year 2003, 11.1(5)
ARC
1737B 2185
Filed, IPERS, 21.4(1), 21.6, 21.8(4), 21.29,
21.34 ARC
1726B 2195
PROFESSIONAL LICENSURE DIVISION[645]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Notice, Administrative and regulatory authority
for the
board of examiners for massage
therapy, ch 130 ARC
1715B 2110
Filed, Dietitians, rescind ch 79; renumber ch 80
to ch 83
as ch 81 to ch 84; adopt new ch 80;
amend 81.1 to 81.13; 82.2(1) ARC
1756B 2196
Filed, Massage therapists, 130.4 to 130.8;
renumber ch 131
as ch 134; adopt ch 131;
renumber ch 132 as ch 133; adopt ch
132;
133.3(2), 133.6, 133.9, 133.10; adopt ch 135
ARC
1714B 2197
PUBLIC HEARINGS
Summarized list 2071
PUBLIC SAFETY DEPARTMENT[661]
Notice, Sex offender registration, 8.303(2),
8.304(6)
ARC 1728B 2111
Filed Emergency, Fingerprint
cards—private
investigative, private security and bail
enforcement
agency licenses and employees,
2.2, 2.4(3), 2.5 to 2.7, 2.10, 2.11 ARC
1762B 2186
Filed, Calibration of preliminary breath testing
equipment,
7.2(1), 7.5 ARC 1727B 2198
Filed Emergency, Sex offender registration,
8.303(2),
8.304(6) ARC 1761B 2187
REAL ESTATE COMMISSION[193E]
Professional Licensing and Regulation
Division[193]
COMMERCE
DEPARTMENT[181]“umbrella”
Notice, Rescind chs 1 to 8; adopt chs 1 to 20
ARC
1738B 2112
REVENUE AND FINANCE DEPARTMENT
Notice of electric and natural gas delivery
tax rate
changes 2158
SUBSTANCE ABUSE COMMISSION[643]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Notice, Licensure standards for substance abuse
treatment
programs, amendments to ch 3
ARC 1757 2159
Notice, Licensure standards for correctional
facilities, ch
6 ARC 1758B 2170
TRANSPORTATION DEPARTMENT[761]
Notice, Corrections resulting from review of
rules, amend
chs 40, 110, 111, 132, 136,
143, 160, 161, 170, 172 to 174; rescind
ch 128
ARC 1724B 2177
Notice, Motorcycle rider education (MRE),
635.1 to 635.5
ARC 1723B 2180
TREASURER OF STATE
Notice—Public funds interest rates 2182
USURY
Notice 2182
PUBLISHED UNDER
AUTHORITY OF IOWA
CODE SECTIONS 2B.5 AND
17A.6
__________________________________
PREFACE
The Iowa Administrative Bulletin is published biweekly in
pamphlet form pursuant to Iowa Code chapters 2B and 17A and contains Notices of
Intended Action on rules, Filed and Filed Emergency rules by state agencies.
It also contains Proclamations and Executive Orders of the
Governor which are general and permanent in nature; Economic Impact Statements
to proposed rules and filed emergency rules; Objections filed by Administrative
Rules Review Committee, Governor or the Attorney General; and Delay by the
Committee of the effective date of filed rules; Regulatory Flexibility Analyses
and Agenda for monthly Administrative Rules Review Committee meetings. Other
“materials deemed fitting and proper by the Administrative Rules Review
Committee” include summaries of Public Hearings, Attorney General Opinions
and Supreme Court Decisions.
The Bulletin may also contain Public Funds Interest Rates
[12C.6]; Workers’ Compensation Rate Filings [515A.6(7)]; Usury
[535.2(3)“a”]; Agricultural Credit Corporation Maximum Loan Rates
[535.12]; and Regional Banking—Notice of Application and Hearing
[524.1905(2)].
PLEASE NOTE: Italics indicate new material
added to existing rules; strike through letters indicate
deleted material.
Subscriptions and Distribution Telephone:
(515)242–5120
Fax: (515)242–5974
KATHLEEN K. BATES, Administrative Code
Editor Telephone: (515)281–3355
STEPHANIE A. HOFF, Assistant
Editor (515)281–8157
Fax: (515)281–4424
SUBSCRIPTION
INFORMATION
Iowa Administrative
Bulletin
The Iowa Administrative Bulletin is sold as a separate
publication and may be purchased by subscription or single copy. All
subscriptions will expire on June 30 of each year. Subscriptions must be paid
in advance and are prorated quarterly.
July 1, 2001, to June 30, 2002 $273.00 plus
$16.38 sales tax
October 1, 2001, to June 30, 2002 $215.00 plus $12.90
sales tax
January 1, 2002, to June 30, 2002 $144.50 plus $8.67 sales
tax
April 1, 2002, to June 30, 2002 $72.00 plus $4.32 sales tax
Single copies may be purchased for $20.50 plus $1.23 sales
tax.
Iowa Administrative
Code
The Iowa Administrative Code and Supplements are sold in
complete sets and subscription basis only. All subscriptions for the Supplement
(replacement pages) must be for the complete year and will expire on June 30 of
each year.
Prices for the Iowa Administrative Code and its Supplements
are as follows:
Iowa Administrative Code - $1,252.75 plus $75.17 sales
tax
(Price includes 22 volumes of rules and index, plus a
one–year subscription to the Code Supplement and the Iowa Administrative
Bulletin. Additional binders may be purchased for $11.75 plus $.71 sales
tax.)
Iowa Administrative Code Supplement - $440.50 plus
$26.43 sales tax
(Subscription expires June 30, 2002)
All checks should be made payable to the Iowa State Printing
Division. Send all inquiries and subscription orders to:
Customer Service Center
Department of General Services
Hoover State Office Building, Level A
Des Moines, IA 50319
Telephone: (515)242–5120
Schedule for Rule
Making
2002
NOTICE SUBMISSION
DEADLINE
|
NOTICE PUB.
DATE
|
HEARING OR COMMENTS 20
DAYS
|
FIRST POSSIBLE ADOPTION
DATE 35 DAYS
|
ADOPTED FILING DEADLINE
|
ADOPTED PUB.
DATE
|
FIRST POSSIBLE
EFFECTIVE DATE
|
POSSIBLE EXPIRATION OF NOTICE 180
DAYS
|
Jan. 4 ’02
|
Jan. 23 ’02
|
Feb. 12 ’02
|
Feb. 27 ’02
|
Mar. 1 ’02
|
Mar. 20 ’02
|
Apr. 24 ’02
|
July 22 ’02
|
Jan. 18
|
Feb. 6
|
Feb. 26
|
Mar. 13
|
Mar. 15
|
Apr. 3
|
May 8
|
Aug. 5
|
Feb. 1
|
Feb. 20
|
Mar. 12
|
Mar. 27
|
Mar. 29
|
Apr. 17
|
May 22
|
Aug. 19
|
Feb. 15
|
Mar. 6
|
Mar. 26
|
Apr. 10
|
Apr. 12
|
May 1
|
June 5
|
Sept. 2
|
Mar. 1
|
Mar. 20
|
Apr. 9
|
Apr. 24
|
Apr. 26
|
May 15
|
June 19
|
Sept. 16
|
Mar. 15
|
Apr. 3
|
Apr. 23
|
May 8
|
May 10
|
May 29
|
July 3
|
Sept. 30
|
Mar. 29
|
Apr. 17
|
May 7
|
May 22
|
May 24
|
June 12
|
July 17
|
Oct. 14
|
Apr. 12
|
May 1
|
May 21
|
June 5
|
June 7
|
June 26
|
July 31
|
Oct. 28
|
Apr. 26
|
May 15
|
June 4
|
June 19
|
June 21
|
July 10
|
Aug. 14
|
Nov. 11
|
May 10
|
May 29
|
June 18
|
July 3
|
July 5
|
July 24
|
Aug. 28
|
Nov. 25
|
May 24
|
June 12
|
July 2
|
July 17
|
July 19
|
Aug. 7
|
Sept. 11
|
Dec. 9
|
June 7
|
June 26
|
July 16
|
July 31
|
Aug. 2
|
Aug. 21
|
Sept. 25
|
Dec. 23
|
June 21
|
July 10
|
July 30
|
Aug. 14
|
Aug. 16
|
Sept. 4
|
Oct. 9
|
Jan. 6 ’03
|
July 5
|
July 24
|
Aug. 13
|
Aug. 28
|
Aug. 30
|
Sept. 18
|
Oct. 23
|
Jan. 20 ’03
|
July 19
|
Aug. 7
|
Aug. 27
|
Sept. 11
|
Sept. 13
|
Oct. 2
|
Nov. 6
|
Feb. 3 ’03
|
Aug. 2
|
Aug. 21
|
Sept. 10
|
Sept. 25
|
Sept. 27
|
Oct. 16
|
Nov. 20
|
Feb. 17 ’03
|
Aug. 16
|
Sept. 4
|
Sept. 24
|
Oct. 9
|
Oct. 11
|
Oct. 30
|
Dec. 4
|
Mar. 3 ’03
|
Aug. 30
|
Sept. 18
|
Oct. 8
|
Oct. 23
|
Oct. 25
|
Nov. 13
|
Dec. 18
|
Mar. 17 ’03
|
Sept. 13
|
Oct. 2
|
Oct. 22
|
Nov. 6
|
Nov. 8
|
Nov. 27
|
Jan. 1 ’03
|
Mar. 31 ’03
|
Sept. 27
|
Oct. 16
|
Nov. 5
|
Nov. 20
|
Nov. 22
|
Dec. 11
|
Jan. 15 ’03
|
Apr. 14 ’03
|
Oct. 11
|
Oct. 30
|
Nov. 19
|
Dec. 4
|
Dec. 6
|
Dec. 25
|
Jan. 29 ’03
|
Apr. 28 ’03
|
Oct. 25
|
Nov. 13
|
Dec. 3
|
Dec. 18
|
Dec. 20
|
Jan. 8 ’03
|
Feb. 12 ’03
|
May 12 ’03
|
Nov. 8
|
Nov. 27
|
Dec. 17
|
Jan. 1 ’03
|
Jan. 3 ’03
|
Jan. 22 ’03
|
Feb. 26 ’03
|
May 26 ’03
|
Nov. 22
|
Dec. 11
|
Dec. 31
|
Jan. 15 ’03
|
Jan. 17 ’03
|
Feb. 5 ’03
|
Mar. 12 ’03
|
June 9 ’03
|
Dec. 6
|
Dec. 25
|
Jan. 14 ’03
|
Jan. 29 ’03
|
Jan. 31 ’03
|
Feb. 19 ’03
|
Mar. 26 ’03
|
June 23 ’03
|
Dec. 20
|
Jan. 8 ’03
|
Jan. 28 ’03
|
Feb. 12 ’03
|
Feb. 14 ’03
|
Mar. 5 ’03
|
Apr. 9 ’03
|
July 7 ’03
|
Jan. 3 ’03
|
Jan. 22 ’03
|
Feb. 11 ’03
|
Feb. 26 ’03
|
Feb. 28 ’03
|
Mar. 19 ’03
|
Apr. 23 ’03
|
July 21 ’03
|
PRINTING SCHEDULE FOR IAB
|
ISSUE NUMBER
|
SUBMISSION DEADLINE
|
ISSUE DATE
|
2
|
Friday, July 5, 2002
|
July 24, 2002
|
3
|
Friday, July 19, 2002
|
August 7, 2002
|
4
|
Friday, August 2, 2002
|
August 21, 2002
|
PLEASE
NOTE:
Rules will not be accepted after 12 o’clock noon
on the Friday filing deadline days unless prior approval has been received from
the Administrative Rules Coordinator’s office.
If the filing deadline falls on a legal holiday, submissions
made on the following Monday will be accepted.
PUBLICATION PROCEDURES
TO: Administrative Rules Coordinators and Text Processors of
State Agencies
FROM: Kathleen K. Bates, Iowa Administrative Code
Editor
SUBJECT: Publication of Rules in Iowa Administrative
Bulletin
The Administrative Code Division uses Interleaf 6 to publish
the Iowa Administrative Bulletin and can import documents directly from most
other word processing systems, including Microsoft Word, Word for Windows (Word
7 or earlier), and WordPerfect.
1. To facilitate the publication of rule–making
documents, we request that you send your document(s) as an attachment(s) to an
E–mail message, addressed to both of the following:
bruce.carr@legis.state.ia.us and
kathleen.bates@legis.state.ia.us
2. Alternatively, you may send a PC–compatible diskette
of the rule making. Please indicate on each diskette the following information:
agency name, file name, format used for exporting, and chapter(s) amended.
Diskettes may be delivered to the Administrative Code Division, First Floor
South, Grimes State Office Building, or included with the documents submitted to
the Governor’s Administrative Rules Coordinator.
Please note that changes made prior to publication of the
rule–making documents are reflected on the hard copy returned to agencies
by the Governor’s office, but not on the diskettes; diskettes are returned
unchanged.
Your cooperation helps us print the Bulletin more quickly and
cost–effectively than was previously possible and is greatly
appreciated.
______________________
IOWA ADMINISTRATIVE RULES and IOWA COURT RULES on
CD–ROM
2001 WINTER EDITION
Containing: Iowa Administrative Code (updated through
December 2001)
Iowa Administrative Bulletins (July 2001 through
December 2001)
Iowa Court Rules (effective February 15,
2002)
For free brochures and order forms contact:
Legislative Service Bureau
Attn: Ms. Stephanie
Runde
State Capitol
Des Moines, Iowa 50319
Telephone:
(515)281–3566 Fax:
(515)281–8027
lsbinfo@legis.state.ia.us
AGENDA
The Administrative Rules Review Committee will hold its
regular, statutory meeting on Tuesday, July 9, 2002, at 9 a.m. in
Room 116,
State Capitol, Des Moines, Iowa. The following rules will be
reviewed:
ACCOUNTANCY EXAMINING BOARD[193A]
Professional Licensing and Regulation
Division[193]
COMMERCE
DEPARTMENT[181]“umbrella”
Inactive status for certificate or license
holders, 5.2(2), 5.6, 5.8, 10.3(4), 10.6(1),
12.1,
19.2(4), 19.3(4), Notice ARC 1666B 6/12/02
ARCHITECTURAL EXAMINING BOARD[193B]
Professional Licensing and Regulation
Division[193]
COMMERCE
DEPARTMENT[181]“umbrella”
Registration, 2.2(2), Notice ARC
1692B 6/12/02
BLIND, DEPARTMENT FOR THE[111]
Administrative organization and procedures, 1.2
to 1.4, 1.5(1), 1.9, 1.11, 1.12, Filed ARC
1716B 6/26/02
Library services, 6.2, 6.5, Filed
ARC 1717B 6/26/02
Business enterprises program, 7.1 to 7.4, 7.5(2),
7.6(1), 7.9(2), 7.10(1), 7.11(1), 7.13, 7.15(1),
7.17,
7.17(2) to 7.17(4), 7.19, Filed ARC
1718B 6/26/02
Vocational rehabilitation services, 10.1, 10.3 to
10.6, 10.8, 10.8(4)“a,” “b,” “e” and
“f,”
10.8(5), 10.9, 10.10, Filed
ARC 1719B 6/26/02
Independent living rehabilitation services, 11.2
to 11.5, 11.7 to 11.11, Filed ARC
1720B 6/26/02
Public records and fair information practices,
13.1, 13.3(2), 13.3(3), 13.13(2),
13.13(4),
Filed ARC 1721B 6/26/02
EDUCATIONAL EXAMINERS BOARD[282]
EDUCATION
DEPARTMENT[281]“umbrella”
Substitute authorization, 14.143, Notice
ARC 1667B 6/12/02
EDUCATION DEPARTMENT[281]
Appeal procedures, 6.6(5), 6.7(4), 6.17(1),
6.17(3), 6.17(4),
6.17(10), 6.19(6), Notice
ARC 1742B 6/26/02
Open enrollment, 17.2, 17.3, 17.3(1) to 17.3(3),
17.4, 17.4(1)“d” and “i,” 17.4(2)“e,”
17.4(3) to 17.4(6),
17.5, 17.7, 17.8(1), 17.8(9),
17.10(2), 17.10(3), 17.11, Notice ARC
1741B 6/26/02
Fees for enrollment in course for drinking
drivers,
21.32, 21.33, Notice ARC
1744B 6/26/02
Driver education, rescind ch 26, Notice
ARC 1743B 6/26/02
Eligibility of open–enrolled students to
participate in
athletics,
36.15(3)“b”(4)“8,”
Notice ARC 1745B 6/26/02
Fee for school bus inspections, 43.30,
Notice ARC 1748B 6/26/02
School breakfast and lunch program, ch 58,
Notice ARC 1747B 6/26/02
Conservation education, rescind ch 68,
Notice ARC 1740B 6/26/02
Charter schools, adopt ch 68, Notice
ARC 1746B 6/26/02
Waiver of school breakfast program requirement,
rescind ch 69, Notice ARC 1739B 6/26/02
ENGINEERING AND LAND SURVEYING EXAMINING
BOARD[193C]
Professional Licensing and Regulation
Division[193]
COMMERCE
DEPARTMENT[181]“umbrella”
Waivers and variances, 1.4, Notice
ARC 1696B 6/12/02
Licensee requests for examinations in other
branches of engineering, 4.3, Notice ARC
1697B 6/12/02
ENVIRONMENTAL PROTECTION COMMISSION[567]
NATURAL RESOURCES
DEPARTMENT[561]“umbrella”
Permits required for new or existing stationary
sources, 22.1, Filed ARC 1705B 6/12/02
Controlling air pollution—Title V
insignificant activities, 22.100, 22.103, 22.103(1), 22.103(2), Filed
ARC 1707B 6/12/02
Counting of fugitive emissions, 22.100,
Notice ARC 1710B 6/12/02
Drinking water and wastewater revolving loan
funds, 44.1 to 44.4, 44.5(1), 44.5(3), 44.6(1),
44.6(2)“d,”
44.7(1), 44.7(3), 44.7(4),
44.7(7), 44.8(2), 44.9(1), 44.9(2)“f” and “h,” 44.9(3),
44.12, 44.13(2)“b,”
44.14, 44.16, 92.2, 92.3,
92.4(1), 92.4(2)“a,” 92.4(4), 92.4(6), 92.4(7), 92.4(9), 92.5(1),
92.5(2), 92.6(2),
92.8(1), 92.9(1)“c,” 92.10,
92.10(2)“f,” 92.10(3), 92.10(3)“d,”
92.11(2)“c” to “e” and “g,”
92.11(3)“c” and
“d,”
93.5(1)“b,” Filed
ARC 1709B 6/12/02
Water quality; effluent and pretreatment,
61.2(2)“h,” 61.2(4)“f”(3), 61.3(3), 62.8(2),
Filed ARC 1706B 6/12/02
Animal feeding operations—adjacent
feedlots, 65.1, Filed ARC 1704B 6/12/02
Recycling operations, 104.21 to 104.24, ch 106
title, 106.1 to 106.19, Filed ARC
1712B 6/12/02
Compensation for damages to natural resources,
133.2, 133.6, Notice ARC 1711B 6/12/02
ETHICS AND CAMPAIGN DISCLOSURE BOARD,
IOWA[351]
Complaint, investigation, and resolution
procedure; ethics and campaign disclosure board,
chs 1,
5, Notice ARC 1754B 6/26/02
Reconciled bank statement required with January
report and final report,
4.36, 4.110(3), Notice
ARC 1722B 6/26/02
Registration of a trust as a political committee
(PAC), 4.47(3), Notice ARC 1701B 6/12/02
Attribution statements on business cards,
4.74(2), Notice ARC 1700B 6/12/02
Civil penalties, ch 6, Notice ARC
1729B 6/26/02
Notification to candidates of personal financial
disclosure
statement (PFD) filing requirements, 11.1(2),
Notice ARC 1699B 6/12/02
Procedure for determining persons required to
file personal financial
disclosure statement, 11.2,
Notice ARC 1702B 6/12/02
GENERAL SERVICES DEPARTMENT[401]
Use of amplified sound in public or common
areas
of capitol complex buildings, 3.4(14),
Notice ARC 1730B 6/26/02
HUMAN SERVICES DEPARTMENT[441]
Eligibility determination for food stamps,
65.8(1), 65.8(5), 65.8(9), 65.8(10),
65.29(3), 65.29(6),
65.30(2), Notice ARC 1764B 6/26/02
Demand letter for food stamp overissuance,
65.21(4), Notice ARC 1765B 6/26/02
Reimbursement criteria for hospital
“special units,” 79.1(5)“a,” 79.1(5)“b”(1)
to (3),
79.1(5)“g”(2) and (3),
79.1(5)“h,” “i” and “r,” Notice
ARC 1687B 6/12/02
Reimbursement for prescription drugs based on
state maximum allowable cost,
79.1(8),
79.1(8)“a,” “b,” “e” and “g” to
“j,” Notice ARC 1763B 6/26/02
Child care centers, 109.1,
109.2(1)“a,” “c” and “e,”
109.2(2)“a,” 109.2(3)“a” and
“b,”
109.2(6)“b,” 109.3,
109.6(6)“a” and “c,” Notice ARC
1766B 6/26/02
Family and group child care homes; child
development homes, ch 110 title and preamble, 110.1,
110.2,
110.2(1) to 110.2(3), 110.3 to 110.5, 110.5(1),
110.5(2), 110.5(5), 110.5(8)“g,”
110.5(9) to
110.5(13), 110.6, 110.7, 110.7(1), 110.7(3), 110.7(3)“a” and
“c,”
110.7(5), 110.8 to 110.13; rescind ch
110, div II, 110.21 to 110.36, Notice ARC
1767B 6/26/02
INSPECTIONS AND APPEALS DEPARTMENT[481]
Distribution of potentially hazardous food at
farmers markets, 30.2, 30.3(4), 30.4(10),
30.7(7),
30.8(6), 31.12, Notice ARC
1749B, also Filed Emergency ARC
1760B 6/26/02
INSURANCE DIVISION[191]
COMMERCE
DEPARTMENT[181]“umbrella”
Replacement of life insurance and annuities,
rescind ch 16, div I, 16.1 to 16.10, Notice ARC
1698B 6/12/02
Long–term care insurance, 39.4, 39.5(7) to
39.5(21), 39.6(1)“d” and “e,” 39.6(2), 39.6(6), 39.6(7),
39.7,
39.9(1)“g” to “i,” 39.10(5)
to 39.10(7), 39.11(6), 39.13, 39.15(1)“h,” 39.15(2)“d,”
39.15(3), 39.16,
39.18(9), 39.19, 39.20, 39.23 to 39.32,
ch 39 appendices A to G, Filed ARC
1713B 6/26/02
Application for investment adviser representative
registration, 50.95, 50.98, 50.98(2), Notice ARC
1755B 6/26/02
IOWA FINANCE AUTHORITY[265]
ECONOMIC DEVELOPMENT, IOWA DEPARTMENT
OF[261]“umbrella”
Low–income housing tax
credits—qualified allocation plan, 12.1, 12.2, Notice ARC
1731B 6/26/02
MEDICAL EXAMINERS BOARD[653]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Reinstatement fees; permanent physician
licensure, 8.4(1)“f” and “g,” 9.1, 9.4(1)“b”
and “c,” 9.11(6),
9.12(1)“c,”
9.13(1) to 9.13(3), 9.15(2), Filed ARC
1733B 6/26/02
Approved abuse education training program;
mandatory training for identifying and reporting
abuse,
10.1, Filed ARC
1734B 6/26/02
Providers of abuse identification training;
continuing education for permanent license renewal,
11.1,
11.4(1)“a,” Filed ARC
1735B 6/26/02
Relatives to whom a physician may not prescribe
or dispense controlled substances;
subpoena of
confidential or privileged information, 12.4(19)“b”(2),
12.6(4),
12.6(4)“a,” 12.21, 12.21(1),
Filed ARC 1732B 6/26/02
Prescription or administration of controlled
substances for patients
with chronic, nonmalignant pain,
13.1(1), 13.2 Filed ARC 1736B 6/26/02
NATURAL RESOURCE COMMISSION[571]
NATURAL RESOURCES
DEPARTMENT[561]“umbrella”
Restitution for pollution causing injury to wild
animals, adopt ch 113, Notice ARC
1708B 6/12/02
NURSING BOARD[655]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Nursing education programs—program head and
faculty qualifications,
2.1, 2.3(2)“d”(2),
2.6(2)“c”(1) and (3), Notice ARC
1750B 6/26/02
Fees for reinstatement of a delinquent license,
3.1, 3.7(5)“a,” 3.7(5)“c”(1) and (3),
3.7(5)“d,”
3.7(5)“d”(2),
Filed Emergency ARC 1759B 6/26/02
Licensure of nurses enrolled in nursing education
programs, 3.2(2)“d,” Filed ARC
1752B 6/26/02
Approved curriculum for dependent adult and child
abuse identification and reporting
course,
3.7(3)“e,” Notice ARC
1751B 6/26/02
Addition of continuing education to list of
sanctions the board may impose,
4.7“5” and
6,” Filed ARC 1753B 6/26/02
PERSONNEL DEPARTMENT[581]
Years of service incentive program;
appeals,
1.1, 4.12, 4.13, Filed Emergency After
Notice ARC 1725B 6/26/02
FY 2003 sick leave and vacation incentive
program, 11.1(5), Filed Emergency ARC
1737B 6/26/02
IPERS, 21.4(1)“f,” 21.6(2), 21.6(4),
21.6(5), 21.6(9)“d”(6), 21.6(11), 21.8(4)“a,”
21.29(2)“a”(6),
21.29(3)“l” and
“m,” 21.34, Filed ARC
1726B 6/26/02
PETROLEUM UST FUND BOARD, IOWA
COMPREHENSIVE[591]
Eligible claims—reinstatement fee,
11.2(1)“c,” Notice ARC
1695B 6/12/02
PHARMACY EXAMINERS BOARD[657]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Purpose and organization, ch 1, Notice
ARC 1683B 6/12/02
Pharmacist licenses; licensure by reciprocity, ch
2, rescind ch 5, Notice ARC 1676B 6/12/02
Pharmacy technicians, ch 3, Notice
ARC 1684B 6/12/02
Pharmacist–interns, ch 4 title, 4.1,
4.2(1), 4.2(2), 4.3, 4.5 to 4.9, 4.11, Notice ARC
1685B 6/12/02
General pharmacy practice, ch 6, Notice
ARC 1675B 6/12/02
Hospital pharmacy practice, ch 7, Notice
ARC 1672B 6/12/02
Universal practice standards, ch 8,
Notice ARC 1673B 6/12/02
Controlled substances; anabolic steroids, ch 10;
rescind ch 18, Notice ARC 1674B 6/12/02
Drugs in emergency medical service programs,
11.1, 11.2(1)“a,”
11.3(3) to 11.3(5), 11.4 to
11.7, Notice ARC 1686B 6/12/02
Code of professional responsibility for board
investigators, rescind ch 13, Notice ARC
1681B 6/12/02
Correctional facility pharmacy practice, ch 15,
Notice ARC 1682B 6/12/02
Nuclear pharmacy practice, ch 16, Notice
ARC 1670B 6/12/02
Wholesale drug licenses, ch 17, Notice
ARC 1671B 6/12/02
Nonresident pharmacy practice, ch 19,
Notice ARC 1679B 6/12/02
Electronic data in pharmacy practice, ch 21,
Notice ARC 1680B 6/12/02
Unit dose, alternative packaging, and emergency
boxes, ch 22, Notice ARC 1677B 6/12/02
Long–term care pharmacy practice, ch 23,
Notice ARC 1678B 6/12/02
PROFESSIONAL LICENSURE DIVISION[645]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Dietetic examiners, chs 79 to 81; 81.1 to 81.13;
ch 82; 82.2(1); chs 83, 84, Filed ARC
1756B 6/26/02
Massage therapy examiners, ch 130,
Notice ARC 1715B 6/26/02
Massage therapy examiners, 130.4 to 130.8; chs
131 to 133; 133.3(2)“a” and “c” to
“e,”
133.6“3” to “7,”
133.9, 133.10(1) to 133.10(5); chs 134, 135, Filed ARC
1714B 6/26/02
Physical and occupational therapy examiners, ch
200, 201.5(2)“b,” Notice ARC
1689B 6/12/02
Physical and occupational therapy examiners, ch
205, Notice ARC 1690B 6/12/02
Psychology examiners, 240.1,
240.2(1)“d”(4), 240.2(1)“e” to “h,”
240.2(2),
240.2(3), 240.3 to 240.10,
240.10“6,” 240.11 to 240.15, Notice ARC
1693B 6/12/02
Social work examiners, ch 279, 280.1 to 280.6,
280.6(1)“a” and “b,”
280.7 to
280.11, 281.3(2)“g,” Notice ARC
1688B 6/12/02
Social work examiners, 280.1, 280.8(3) to
280.8(5), Filed ARC 1691B 6/12/02
PUBLIC SAFETY DEPARTMENT[661]
Fingerprinting of applicants for private
investigative, private security and
bail enforcement
agency licenses and ID cards, 2.2, 2.4(3)“b” and “f,”
2.5 to 2.7,
2.10, 2.11, Filed Emergency ARC
1762B 6/26/02
Calibration of preliminary breath testing
equipment, 7.2(1), 7.5(1), 7.5(2), Filed ARC
1727B 6/26/02
Sex offender registration,
8.303(2)“a” and “b,”
8.304(6),
Notice ARC 1728B, also
Filed Emergency ARC 1761B 6/26/02
RACING AND GAMING COMMISSION[491]
INSPECTIONS AND APPEALS
DEPARTMENT[481]“umbrella”
Audit reports; functions performed by veterinary
assistants; linked machines,
1.2(3)“e,”
1.5(7), 2.5(3)“a,” 2.6, 2.12(1)“b” and “f,”
2.19, 2.27(1),
2.28(1), 4.21(2)“i,” 4.25(2),
4.25(4), 4.45(2), 5.2, 7.14(4)“e,”
9.7(4)“f,”
10.7(4)“f,” 11.12(7),
Notice ARC 1669B 6/12/02
Stewards; gambling games of chance involving
prizes awarded through
promotional activities at a
facility, 4.2, 4.6(3), 4.6(4),
7.5(2)“j,”
11.5(4), Filed ARC
1668B 6/12/02
REAL ESTATE COMMISSION[193E]
Professional Licensing and Regulation
Division[193]
COMMERCE
DEPARTMENT[181]“umbrella”
Administration; definitions; prelicensure and
continuing education; licensure;
administrative
procedures; reciprocity; termination and transfer; closing a real estate
business;
fees; advertising; brokerage agreements and
listings; disclosure; trust accounts and
closing;
property management; investigations and
disciplinary procedures; errors and omissions
insurance;
time–share filing, rescind chs 1 to 8; adopt chs 1 to 20, Notice
ARC 1738B 6/26/02
REGENTS BOARD[681]
Personnel administration, 3.2, 3.3, 3.14, 3.25,
3.26, 3.37, 3.39, 3.50 to 3.56,
3.67 to 3.70, 3.82, 3.83,
3.85 to 3.90, 3.104(4), 3.116(1) to 3.116(4),
3.143,
3.144, 3.147, 3.148, Filed ARC 1694B 6/12/02
SUBSTANCE ABUSE COMMISSION[643]
PUBLIC HEALTH
DEPARTMENT[641]“umbrella”
Licensure standards for substance abuse treatment
programs, 3.1, 3.3(1)“a,” “c” and
“d,”
3.5, 3.9 to 3.11, 3.16, 3.18,
3.21(7)“b” and “d,” 3.21(10)“d,” 3.21(11),
3.21(19),
3.35, 3.35(1) to 3.35(5),
3.35(6)“a” to “d,” 3.35(8), 3.35(9)“b” and
“c,” 3.35(10),
3.35(11),
3.35(12)“d,” 3.35(13) to 3.35(17), Notice ARC
1757B 6/26/02
Licensure standards for correctional facilities,
ch 6, Notice ARC 1758B 6/26/02
TRANSPORTATION DEPARTMENT[761]
Construction projects; federal–aid highway
bridge replacement;
farm–to–market road
funds; reimbursable services and supplies, 40.3,
40.5(3),
110.1, 110.3, 111.1, 111.1(2)“b”(4);
rescind ch 128; 132.1(3), 132.5(2), 136.1(3)“b” and
“d,”
143.1, 143.3, 143.4(4), 143.5, 160.1,
161.2(4), 170.1, 170.1(1) to 170.1(4), 172.1(1),
173.4,
ch 174, Notice ARC 1724B 6/26/02
Motorcycle rider education (MRE), ch 635,
Notice ARC 1723B 6/26/02
UTILITIES DIVISION[199]
COMMERCE
DEPARTMENT[181]“umbrella”
Ratemaking principles proceeding, adopt ch 41,
Notice ARC 0993B Terminated ARC
1703B 6/12/02
ADMINISTRATIVE RULES REVIEW COMMITTEE
MEMBERS
Regular statutory meetings are held the second
Tuesday of each month at the seat of government as provided in Iowa Code section
17A.8. A special meeting may be called by the Chair at any place in the state
and at any time.
EDITOR’S NOTE: Terms ending April 30,
2003.
Senator Jeff Angelo 808 West Jefferson Creston, Iowa
50801
|
Representative Clyde Bradley
315 33rd Avenue North
Clinton, Iowa 52732
|
Senator Patricia M. Harper 3336 Santa Maria
Drive Waterloo, Iowa 50702
|
Representative Danny Carroll
244 400th Avenue
Grinnell, Iowa 50112
|
Senator John P. Kibbie
P.O. Box 190
Emmetsburg, Iowa 50536
|
Representative Marcella R. Frevert
P.O. Box 324
Emmetsburg, Iowa 50536
|
Senator Paul McKinley Route 5, Box 101H Chariton, Iowa
50049
|
Representative Mark Kuhn
2667 240th Street
Charles City, Iowa 50616
|
Senator Sheldon Rittmer
3539 230th Street
DeWitt, Iowa 52742
|
Representative Janet Metcalf
12954 Oak Brook Drive
Urbandale, Iowa 50323
|
Joseph A. Royce
Legal Counsel
Capitol, Room 116A
Des Moines, Iowa 50319
Telephone (515)281–3084
Fax (515)281–5995
|
Brian Gentry
Administrative Rules Coordinator
Governor’s Ex Officio Representative
Capitol, Room 11
Des Moines, Iowa 50319
|
PUBLIC HEARINGS
To All Agencies:
The Administrative Rules Review Committee voted to request
that Agencies comply with Iowa Code section 17A.4(1)“b” by allowing
the opportunity for oral presentation (hearing) to be held at least twenty
days after publication of Notice in the Iowa Administrative Bulletin.
AGENCY
|
HEARING LOCATION
|
DATE AND TIME OF HEARING
|
EDUCATIONAL EXAMINERS BOARD[282]
|
|
Requirements for a substitute authorization, 14.143 IAB
6/12/02 ARC 1667B
|
ICN Room, Second Floor Grimes State Office Bldg. Des
Moines, Iowa
|
July 10, 2002 10 to 11:30 a.m.
|
|
ICN Room, AEA 4 1382 Fourth Ave. NE Sioux
Center
|
July 10, 2002 10 to 11:30 a.m.
|
|
ICN Room, First Floor Cedar Falls High School 1015
Division St. Cedar Falls, Iowa
|
July 10, 2002 10 to 11:30 a.m.
|
|
ICN Room North High School 626 W. 53rd St. Davenport,
Iowa
|
July 10, 2002 10 to 11:30 a.m.
|
|
Room 153 Mason City High School 1700 Fourth SE Mason
City, Iowa
|
July 10, 2002 10 to 11:30 a.m.
|
Teachers of the hearing–disabled and visually
disabled—competency– based endorsements, 15.2 IAB 5/29/02
ARC 1641B
|
Board Room Education Service Center 346 Second Ave.
SW Cedar Rapids, Iowa
|
June 27, 2002 1 to 2 p.m.
|
EDUCATION DEPARTMENT[281]
|
|
Open enrollment, 17.2 to 17.5, 17.7, 17.8, 17.10,
17.11 IAB 6/26/02 ARC 1741B
|
Conference Room 2 South Grimes State Office Bldg. Des
Moines, Iowa
|
July 16, 2002 1 p.m.
|
Fees for instructional course for drinking drivers, 21.32,
21.33 IAB 6/26/02 ARC 1744B
|
Conference Room 2 South Grimes State Office Bldg. Des
Moines, Iowa
|
July 16, 2002 2 p.m.
|
Fee for school bus inspection, 43.30 IAB 6/26/02
ARC 1748B
|
Conference Room 2 South Grimes State Office Bldg. Des
Moines, Iowa
|
July 16, 2002 3 p.m.
|
Charter schools, ch 68 IAB 6/26/02 ARC
1746B (ICN Network)
|
ICN Room, Second Floor Grimes State Office Bldg. Des
Moines, Iowa
|
August 20, 2002 3:30 to 5 p.m.
|
|
Southwestern Community College 2300 Fourth St. Red Oak,
Iowa
|
August 20, 2002 3:30 to 5 p.m.
|
|
AEA 7 3712 Cedar Heights Dr. Cedar Falls, Iowa
|
August 20, 2002 3:30 to 5 p.m.
|
EDUCATION DEPARTMENT[281] (Cont’d) (ICN
Network)
|
|
|
Buena Vista College 610 W. Fourth St. Storm Lake,
Iowa
|
August 20, 2002 3:30 to 5 p.m.
|
|
Indian Hills Community College 112 S. Court
St. Fairfield, Iowa
|
August 20, 2002 3:30 to 5 p.m.
|
ENVIRONMENTAL PROTECTION COMMISSION[567]
|
|
Stationary source categories, 22.100 IAB 6/12/02
ARC 1710B
|
Conference Rooms 3 and 4 Air Quality Bureau 7900 Hickman
Rd. Urbandale, Iowa
|
July 11, 2002 10:30 a.m.
|
Compensation for damages to natural resources, 133.2,
133.6 IAB 6/12/02 ARC 1711B (ICN Network)
|
Decorah High School 100 E. Claiborne Dr. Decorah,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room A–123 Dubuque Senior High School 1800 Clarke
Dr. Dubuque, Iowa
|
July 2, 2002 7 p.m.
|
|
Room 153 Mason City High School 1700 Fourth SE Mason
City, Iowa
|
July 2, 2002 7 p.m.
|
|
Spencer High School 800 E. Third St. Spencer,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room 19 Webster City High School 1001 Lynx
Ave. Webster City, Iowa
|
July 2, 2002 7 p.m.
|
|
West High School Baltimore and Ridgeway Waterloo,
Iowa
|
July 2, 2002 7 p.m.
|
|
West High School 3505 W. Locust Davenport,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room 208 Metro High School 1212 Seventh St. SE Cedar
Rapids, Iowa
|
July 2, 2002 7 p.m.
|
|
Meeting Room D Iowa City Public Library 123 S. Linn
St. Iowa City, Iowa
|
July 2, 2002 7 p.m.
|
|
Kirkendall Public Library 1210 NW Prairie Ridge
Dr. Ankeny, Iowa
|
July 2, 2002 7 p.m.
|
ENVIRONMENTAL PROTECTION COMMISSION[567]
(Cont’d) (ICN Network)
|
|
|
Sioux City Public Library 529 Pierce St. Sioux City,
Iowa
|
July 2, 2002 7 p.m.
|
|
Kanesville High School 807 Avenue G Council Bluffs,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room 404 Creston High School 601 W. Townline
Rd. Creston, Iowa
|
July 2, 2002 7 p.m.
|
|
Video Conference and Training Center Indian Hills Community
College – 3 651 Indian Hills Dr. Ottumwa, Iowa
|
July 2, 2002 7 p.m.
|
|
South Meeting Room Burlington Public Library 501 N.
Fourth St. Burlington, Iowa
|
July 2, 2002 7 p.m.
|
GENERAL SERVICES DEPARTMENT[401]
|
|
Use and scheduling of capitol complex facilities—sound,
3.4(14) IAB 6/26/02 ARC 1730B
|
Director’s Conference Room, Level A Hoover State
Office Bldg. Des Moines, Iowa
|
July 16, 2002 1 to 2 p.m.
|
HUMAN SERVICES DEPARTMENT[441]
|
|
Medicaid reimbursement for prescription drugs,
79.1(8) IAB 6/26/02 ARC 1763B
|
First Floor Southeast Conference Rm. Hoover State Office
Bldg. Des Moines, Iowa
|
July 18, 2002 9 to 10 a.m.
|
Child care centers, 109.1 to 109.3, 109.6(6) IAB
6/26/02 ARC 1766B
|
Second Floor Conference Room 126 South Kellogg St. Ames,
Iowa
|
July 17, 2002 9 a.m.
|
|
Seventh Floor Conference Room Iowa Bldg. 411 Third St.
SE Cedar Rapids, Iowa
|
July 16, 2002 10 a.m.
|
|
ICN Conference Room 417 E. Kanesville Blvd. Council
Bluffs, Iowa
|
July 16, 2002 9 a.m.
|
|
Third Floor Conference Room Bicentennial Bldg. 428
Western Ave. Davenport, Iowa
|
July 17, 2002 10 a.m.
|
|
Conference Room 102 City View Plaza 1200 University
Ave. Des Moines, Iowa
|
July 16, 2002 9 a.m.
|
HUMAN SERVICES DEPARTMENT[441]
(Cont’d)
|
|
|
Third Floor Conference Room Nesler Center Eighth and
Main Dubuque, Iowa
|
July 16, 2002 9 a.m.
|
|
Third Floor Conference Room J 822 Douglas St. Sioux
City, Iowa
|
July 17, 2002 10 a.m.
|
|
Room 420 Pinecrest Office Bldg. 1407 Independence
Ave. Waterloo, Iowa
|
July 16, 2002 10 a.m.
|
Family and group child care homes, 110.1 to 110.36 IAB
6/26/02 ARC 1767B
|
Second Floor Conference Room 126 South Kellogg St. Ames,
Iowa
|
July 17, 2002 9 a.m.
|
|
Seventh Floor Conference Room Iowa Bldg. 411 Third St.
SE Cedar Rapids, Iowa
|
July 16, 2002 10 a.m.
|
|
ICN Conference Room 417 E. Kanesville Blvd. Council
Bluffs, Iowa
|
July 16, 2002 9 a.m.
|
|
Third Floor Conference Room Bicentennial Bldg. 428
Western Ave. Davenport, Iowa
|
July 17, 2002 10 a.m.
|
|
Conference Room 102 City View Plaza 1200 University
Ave. Des Moines, Iowa
|
July 16, 2002 9 a.m.
|
|
Third Floor Conference Room Nesler Center Eighth and
Main Dubuque, Iowa
|
July 16, 2002 9 a.m.
|
|
Third Floor Conference Room J 822 Douglas St. Sioux
City, Iowa
|
July 17, 2002 10 a.m.
|
|
Room 420 Pinecrest Office Bldg. 1407 Independence
Ave. Waterloo, Iowa
|
July 16, 2002 10 a.m.
|
INSPECTIONS AND APPEALS DEPARTMENT[481]
|
|
Sale or distribution of potentially hazardous food at
farmers markets, 30.2, 30.3(4), 30.4(10), 30.7(7), 30.8(6), 31.12 IAB
6/26/02 ARC 1749B (See also ARC 1760B
herein)
|
Conference Room 311 Lucas State Office Bldg. Des Moines,
Iowa
|
July 17, 2002 9 a.m.
|
IOWA FINANCE AUTHORITY[265]
|
|
Qualified allocation plan, 12.1, 12.2 IAB 6/26/02
ARC 1731B (ICN Network)
|
Main Conference Room, Second Floor 200 East Grand
Ave. Des Moines, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Fort Dodge Public Library 424 Central Ave. Fort Dodge,
Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Revere Room Grant Wood AEA 10 4401 Sixth St. SW Cedar
Rapids, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Room 3, Continuing Education Bldg. Iowa Western Community
College – 3 2700 College Rd. Council Bluffs, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Room 107, Technical Center Southwestern Community College
– 2 1501 W. Townline Rd. Creston, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Kimberly Center 1002 W. Kimberly Davenport,
Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Carnegie–Stout Public Library 360 W. 11th
St. Dubuque, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Room 153 Mason City High School 1700 Fourth SE Mason
City, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Videoconferencing and Training Ctr. Indian Hills Community
College – 6 651 Indian Hills Dr. Ottumwa, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Room 127B, Building B Western Iowa Tech. Comm. College
– 2 4647 Stone Ave. Sioux City, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
|
Classroom A, Gerard Hall Allen College 1950 Heath
St. Waterloo, Iowa
|
July 16, 2002 9 to 11:30 a.m.
|
NATURAL RESOURCE COMMISSION[571]
|
|
Controlled waterfowl hunting, 53.2, 53.3 IAB 5/29/02
ARC 1656B
|
Fourth Floor Conference Room Wallace State Office
Bldg. Des Moines, Iowa
|
July 10, 2002 10 a.m.
|
NATURAL RESOURCE COMMISSION[571]
(Cont’d)
|
|
Restitution for pollution causing injury to wild animals, ch
113 IAB 6/12/02 ARC 1708B (ICN Network)
|
Decorah High School 100 E. Claiborne Dr. Decorah,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room A–123 Dubuque Senior High School 1800 Clarke
Dr. Dubuque, Iowa
|
July 2, 2002 7 p.m.
|
|
Room 153 Mason City High School 1700 Fourth SE Mason
City, Iowa
|
July 2, 2002 7 p.m.
|
|
Spencer High School 800 E. Third St. Spencer,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room 19 Webster City High School 1001 Lynx
Ave. Webster City, Iowa
|
July 2, 2002 7 p.m.
|
|
West High School Baltimore and Ridgeway Waterloo,
Iowa
|
July 2, 2002 7 p.m.
|
|
West High School 3505 W. Locust Davenport,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room 208 Metro High School 1212 Seventh St. SE Cedar
Rapids, Iowa
|
July 2, 2002 7 p.m.
|
|
Meeting Room D Iowa City Public Library 123 S. Linn
St. Iowa City, Iowa
|
July 2, 2002 7 p.m.
|
|
Kirkendall Public Library 1210 NW Prairie Ridge
Dr. Ankeny, Iowa
|
July 2, 2002 7 p.m.
|
|
Sioux City Public Library 529 Pierce St. Sioux City,
Iowa
|
July 2, 2002 7 p.m.
|
|
Kanesville High School 807 Avenue G Council Bluffs,
Iowa
|
July 2, 2002 7 p.m.
|
|
Room 404 Creston High School 601 W. Townline
Rd. Creston, Iowa
|
July 2, 2002 7 p.m.
|
NATURAL RESOURCE COMMISSION[571]
(Cont’d) (ICN Network)
|
|
|
Video Conference and Training Center Indian Hills Community
College – 3 651 Indian Hills Dr. Ottumwa, Iowa
|
July 2, 2002 7 p.m.
|
|
South Meeting Room Burlington Public Library 501 N.
Fourth St. Burlington, Iowa
|
July 2, 2002 7 p.m.
|
PROFESSIONAL LICENSURE DIVISION[645]
|
|
Massage therapy examiners, ch 130 IAB 6/26/02 ARC
1715B
|
Fifth Floor Board Conference Room Lucas State Office
Bldg. Des Moines, Iowa
|
July 16, 2002 9 to 11 a.m.
|
Physical and occupational therapy examiners, ch 200;
201.5(2) IAB 6/12/02 ARC 1689B
|
Fifth Floor Board Conference Room Lucas State Office
Bldg. Des Moines, Iowa
|
July 2, 2002 9 to 11 a.m.
|
Physical and occupational therapy examiners, ch 205 IAB
6/12/02 ARC 1690B
|
Fifth Floor Board Conference Room Lucas State Office
Bldg. Des Moines, Iowa
|
July 2, 2002 9 to 11 a.m.
|
Psychologists—educational qualifications,
examinations, 240.1 to 240.15 IAB 6/12/02 ARC 1693B
|
Fifth Floor Board Conference Room Lucas State Office
Bldg. Des Moines, Iowa
|
July 2, 2002 9 to 11 a.m.
|
Respiratory care examiners, ch 265 IAB 5/29/02 ARC
1637B
|
Fifth Floor Board Conference Room Lucas State Office
Bldg. Des Moines, Iowa
|
June 28, 2002 9 to 11 a.m.
|
Social work examiners, ch 279; 280.1 to 280.11 IAB
6/12/02 ARC 1688B
|
Fifth Floor Board Conference Room Lucas State Office
Bldg. Des Moines, Iowa
|
July 2, 2002 9 to 11 a.m.
|
PUBLIC SAFETY DEPARTMENT[661]
|
|
Sex offender registry, 8.303(2), 8.304(6) IAB 6/26/02
ARC 1728B (See also ARC 1761B
herein)
|
Third Floor Conference Room Wallace State Office
Bldg. Des Moines, Iowa
|
July 25, 2002 9:30 a.m.
|
RACING AND GAMING COMMISSION[491]
|
|
General, amendments to chs 1, 2, 4, 5, 7, 9 to
11 IAB 6/12/02 ARC 1669B
|
Suite B 717 E. Court Ave. Des Moines, Iowa
|
July 2, 2002 9 a.m.
|
SUBSTANCE ABUSE COMMISSION[643]
|
|
Licensure standards for substance abuse treatment
programs, amendments to ch 3 IAB 6/26/02 ARC 1757B
|
Conference Room 518 Lucas State Office Bldg. Des Moines,
Iowa
|
July 23, 2002 1 to 2:15 p.m.
|
Licensure standards for correctional facilities, ch
6 IAB 6/26/02 ARC 1758B
|
Conference Room 518 Lucas State Office Bldg. Des Moines,
Iowa
|
July 23, 2002 2:30 to 3:30 p.m.
|
TRANSPORTATION DEPARTMENT[761]
|
|
Highways; right–of–way and environment,
amendments to chs 40, 110, 111, 132, 136, 143, 160, 161, 170, 172 to 174;
rescind ch 128 IAB 6/26/02 ARC 1724B
|
Third Floor Conference Room Administration Bldg. 800
Lincoln Way Ames, Iowa
|
July 18, 2002 10 a.m. (If
requested)
|
Motorcycle rider education, 635.1 to 635.5 IAB 6/26/02
ARC 1723B
|
DOT Conference Room Park Fair Mall 100 Euclid
Ave. Des Moines, Iowa
|
July 18, 2002 10 a.m. (If
requested)
|
CITATION of Administrative Rules
The Iowa
Administrative Code shall be cited as (agency identification number)
IAC
(chapter, rule, subrule, lettered paragraph, or numbered
subparagraph).
441 IAC 79 (Chapter)
441 IAC
79.1(249A) (Rule)
441 IAC 79.1(1) (Subrule)
441 IAC
79.1(1)“a” (Paragraph)
441 IAC
79.1(1)“a”(1) (Subparagraph)
The Iowa Administrative
Bulletin shall be cited as IAB (volume), (number), (publication
date), (page
number), (ARC number).
IAB Vol. XII, No. 23 (5/16/90) p. 2050, ARC
872A
AGENCY IDENTIFICATION
NUMBERS
Due to reorganization of state government by 1986 Iowa Acts,
chapter 1245, it was necessary to revise the agency identification numbering
system, i.e., the bracketed number following the agency name.
“Umbrella” agencies and elected officials are set
out below at the left–hand margin in CAPITAL letters.
Divisions (boards, commissions, etc.) are indented and set out
in lowercase type under their statutory “umbrellas.”
Other autonomous agencies which were not included in the
original reorganization legislation as “umbrella” agencies are
included alphabetically in small capitals at the left–hand margin, e.g.,
BEEF INDUSTRY COUNCIL, IOWA[101].
The following list will be updated as changes occur:
AGRICULTURE AND LAND STEWARDSHIP DEPARTMENT[21]
Agricultural Development Authority[25]
Soil Conservation Division[27]
ATTORNEY GENERAL[61]
AUDITOR OF STATE[81]
BEEF INDUSTRY COUNCIL, IOWA[101]
BLIND, DEPARTMENT FOR THE[111]
CITIZENS’ AIDE[141]
CIVIL RIGHTS COMMISSION[161]
COMMERCE DEPARTMENT[181]
Alcoholic Beverages Division[185]
Banking Division[187]
Credit Union Division[189]
Insurance Division[191]
Professional Licensing and Regulation Division[193]
Accountancy Examining Board[193A]
Architectural Examining Board[193B]
Engineering and Land Surveying Examining Board[193C]
Landscape Architectural Examining Board[193D]
Real Estate Commission[193E]
Real Estate Appraiser Examining Board[193F]
Savings and Loan Division[197]
Utilities Division[199]
CORRECTIONS DEPARTMENT[201]
Parole Board[205]
CULTURAL AFFAIRS DEPARTMENT[221]
Arts Division[222]
Historical Division[223]
ECONOMIC DEVELOPMENT, IOWA DEPARTMENT OF[261]
City Development Board[263]
Iowa Finance Authority[265]
EDUCATION DEPARTMENT[281]
Educational Examiners Board[282]
College Student Aid Commission[283]
Higher Education Loan Authority[284]
Iowa Advance Funding Authority[285]
Libraries and Information Services Division[286]
Public Broadcasting Division[288]
School Budget Review Committee[289]
EGG COUNCIL, IOWA[301]
ELDER AFFAIRS DEPARTMENT[321]
EMPOWERMENT BOARD, IOWA[349]
ETHICS AND CAMPAIGN DISCLOSURE BOARD,
IOWA[351]
EXECUTIVE COUNCIL[361]
FAIR BOARD[371]
GENERAL SERVICES DEPARTMENT[401]
HUMAN INVESTMENT COUNCIL[417]
HUMAN RIGHTS DEPARTMENT[421]
Community Action Agencies Division[427]
Criminal and Juvenile Justice Planning Division[428]
Deaf Services Division[429]
Persons With Disabilities Division[431]
Latino Affairs Division[433]
Status of African–Americans, Division on
the[434]
Status of Women Division[435]
HUMAN SERVICES DEPARTMENT[441]
INFORMATION TECHNOLOGY DEPARTMENT[471]
INSPECTIONS AND APPEALS DEPARTMENT[481]
Employment Appeal Board[486]
Foster Care Review Board[489]
Racing and Gaming Commission[491]
State Public Defender[493]
LAW ENFORCEMENT ACADEMY[501]
LIVESTOCK HEALTH ADVISORY
COUNCIL[521]
MANAGEMENT DEPARTMENT[541]
Appeal Board, State[543]
City Finance Committee[545]
County Finance Committee[547]
NARCOTICS ENFORCEMENT ADVISORY
COUNCIL[551]
NATIONAL AND COMMUNITY SERVICE, IOWA COMMISSION
ON[555]
NATURAL RESOURCES DEPARTMENT[561]
Energy and Geological Resources Division[565]
Environmental Protection Commission[567]
Natural Resource Commission[571]
Preserves, State Advisory Board for[575]
PERSONNEL DEPARTMENT[581]
PETROLEUM UNDERGROUND STORAGE TANK
FUND
BOARD, IOWA COMPREHENSIVE[591]
PREVENTION OF DISABILITIES POLICY
COUNCIL[597]
PUBLIC DEFENSE DEPARTMENT[601]
Emergency Management Division[605]
Military Division[611]
PUBLIC EMPLOYMENT RELATIONS BOARD[621]
PUBLIC HEALTH DEPARTMENT[641]
Substance Abuse Commission[643]
Professional Licensure Division[645]
Dental Examiners Board[650]
Medical Examiners Board[653]
Nursing Board[655]
Pharmacy Examiners Board[657]
PUBLIC SAFETY DEPARTMENT[661]
RECORDS COMMISSION[671]
REGENTS BOARD[681]
Archaeologist[685]
REVENUE AND FINANCE DEPARTMENT[701]
Lottery Division[705]
SECRETARY OF STATE[721]
SEED CAPITAL CORPORATION,
IOWA[727]
SHEEP AND WOOL PROMOTION BOARD,
IOWA[741]
TELECOMMUNICATIONS AND TECHNOLOGY COMMISSION,
IOWA[751]
TRANSPORTATION DEPARTMENT[761]
Railway Finance Authority[765]
TREASURER OF STATE[781]
TURKEY MARKETING COUNCIL,
IOWA[787]
UNIFORM STATE LAWS
COMMISSION[791]
VETERANS AFFAIRS COMMISSION[801]
VETERINARY MEDICINE BOARD[811]
VOTER REGISTRATION
COMMISSION[821]
WORKFORCE DEVELOPMENT DEPARTMENT[871]
Labor Services Division[875]
Workers’ Compensation Division[876]
Workforce Development Board and
Workforce Development
Center Administration Division[877]
NOTICES
ARC 1742B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to amend Chapter
6, “Appeal Procedures,” Iowa Administrative Code.
The proposed amendments update the chapter according to
statutory changes in 2002 Iowa Acts, House File 2515.
No public hearing will be held. Written comments will be
accepted until July 16, 2002. Comments may be directed to Carol Greta, Legal
Consultant, Department of Education, Grimes State Office Building, Des Moines,
Iowa 50319– 0146; E–mail:
carol.greta@ed.state.ia.us.
These amendments are intended to implement 2002 Iowa Acts,
House File 2515.
The following amendments are proposed.
ITEM 1. Amend subrule 6.6(5),
introductory paragraph, as follows:
6.6(5) Motions for summary judgment. Motions for
summary judgment shall comply with the requirements of Iowa Rule of Civil
Procedure 237 1.981 and shall be subject to disposition
according to the requirements of that rule to the extent such requirements are
not inconsistent with the provisions of this rule or any other provision of law
governing the procedure in contested cases.
ITEM 2. Amend subrule 6.7(4),
introductory paragraph, as follows:
6.7(4) If a party asserts disqualification on any
appropriate ground, including those listed in subrule 6.7(1), the party shall
file a motion supported by an affidavit pursuant to 1998 Iowa Acts,
chapter 1202, section 19(7) Iowa Code section 17A.11(3). The
motion must be filed as soon as practicable after the reason alleged in the
motion becomes known to the party.
ITEM 3. Amend subrule 6.17(1) as
follows:
6.17(1) The presiding officer, after due consideration
of the record and the arguments presented, and with the advice and counsel of
the staff members, shall make a decision on the appeal. Unless the
parties are eligible to and agree to waive their right to a written decision
approved by the director or state board of education pursuant to subrule
6.17(7), the The proposed decision shall be mailed to the
parties or their representatives by regular mail.
ITEM 4. Amend subrule 6.17(3) as
follows:
6.17(3) The decision of the presiding officer shall be
placed on the agenda of the next regular board meeting for review of the record
and decision unless the decision is issued orally at hearing under
subrule 6.17(7) or unless the decision is within the province of the
director to make.
ITEM 5. Amend subrule 6.17(4) as
follows:
6.17(4) Any adversely affected party may appeal a
proposed decision to the state board within 20 days after the
date issuance of the proposed decision.
ITEM 6. Rescind and reserve
subrule 6.17(10).
ITEM 7. Amend subrule 6.19(6) as
follows:
6.19(6) “Good cause” for purposes of this
rule shall have the same meaning as “good cause” for setting aside a
default judgment under Iowa Rule of Civil Procedure 236
1.977.
ARC 1741B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to amend Chapter
17, “Open Enrollment,” Iowa Administrative Code.
These proposed amendments update the rules in conformity with
Iowa Code section 282.18 as amended by 2002 Iowa Acts, House File
2515.
No waiver provision is included because the Board of Education
has adopted agencywide waiver rules.
Any interested person may submit oral or written
sug–gestions or comments on or before July 16, 2002, by ad–dressing
them to Carol Greta, Legal Consultant, Department of Education, Grimes State
Office Building, Des Moines, Iowa 50319–0146, telephone
(515)281–5295; E–mail: carol.
greta@ed.state.ia.us.
There will be a public hearing on July 16, 2002, at 1 p.m. in
Conference Room 2 South, Grimes State Office Building, Des Moines, Iowa, at
which time persons may present their views either orally or in
writing.
These amendments are intended to implement Iowa Code section
282.18 as amended by 2002 Iowa Acts, House File 2515.
The following amendments are proposed.
ITEM 1. Amend rule 281—17.2(282)
by rescinding the definition of “nuclear family.”
ITEM 2. Amend rule
281—17.2(282), definition of “timely filed
application,” as follows:
“Timely filed application” includes an open
enrollment request postmarked or hand–delivered on or before January 1, an
open enrollment request for “good cause” as defined in Iowa Code
section 282.18(16) 282.18(4) as amended by 2002 Iowa Acts,
House File 2515, and an open enrollment request filed for a continuation of
an educational program postmarked or hand–delivered on or before the
Thursday before the third Friday of the following September.
ITEM 3. Amend rule 281—17.3(282),
introductory paragraph, as follows:
281—17.3(282) Application process for the
1990–1991 and subsequent school years. The following
procedure shall be used by parents/guardians and school districts in processing
open enrollment applications.
ITEM 4. Amend subrule 17.3(1) as
follows:
17.3(1) Parent/guardian responsibilities. On or
before January 1 of the school year preceding the school year for which open
enrollment is requested, a parent/guardian shall formally notify both the
district of residence and the receiving district of the request for open
enrollment. The request for open enrollment shall be made on forms provided by
the department of education. The parent/guardian is required to indicate on the
form if the request is for a pupil requiring special education, as provided by
Iowa Code chapter 256B. The forms for open enrollment application are available
from each public school district, area education agency, and the state
department of education.
ITEM 5. Amend subrule 17.3(2) as
follows:
17.3(2) School district responsibilities. The board
of the resident district shall act take no action on an
open enrollment request. The board of the receiving district shall act on an
open enrollment request no later than February March
1 of the school year preceding the school year for which the request is
made. If the request is denied, the parent/guardian shall be notified
by the district superintendent within three days following board action and a
copy of the application form, indicating the action taken, shall be filed with
the department of education. If the request is approved, the district
superintendent shall forward the approved application form to the receiving
district within five days following board action and shall notify the
parent/guardian within three days of this action.
The board of the receiving district shall act to
approve or deny an open enrollment request by no later than March 1 following
receipt of the request from the resident district. The receiving
district superintendent shall provide notification of either approval or denial
of the request to the parent/guardian and to the resident district within 15
days of board action and shall file a copy of the application form, indicating
the final action on the request, with the department of education.
As an alternative procedure, either the resident board
or the receiving board may by policy authorize the superintendent to
approve, but not deny, timely filed applications. The board shall have the
discretion to determine the scope of the authorization. The authorization may
be for regular applications filed on or before January 1, good cause
applications, kindergarten applications and continuation applications filed on
or before the Thursday before the third Friday of the following September, or
any combination that the board determines. The same timelines for approval,
forwarding, and notification shall apply.
The parent/guardian may withdraw an open enrollment request
anytime prior to the first day of school in the resident district. After the
first day of school, an open enrollment request can only be changed during the
term of the approval by the procedures of subrules 17.8(3) and
17.8(4).
Boards The board of the
resident and receiving districts district
shall comply with the provisions of rule 17.11(282) if the application for
open enrollment is for a pupil requiring special education as provided by Iowa
Code chapter 256B.
By September 30 of each school year, the
district all districts shall notify parents of open
enrollment deadlines, transportation assistance, and possible loss of athletic
eligibility for open enrollment pupils. This notification may be published in a
school newsletter, a newspaper of generalcirculation, or a parent handbook
provided to all patrons of the district. This information shall also be
provided to any parent/guardian of a pupil who transfers into the district
during the school year.
ITEM 6. Adopt new subrule
17.3(3) as follows:
17.3(3) Exception to process when resident district is
under volunteer or court–ordered desegregation. If the resident district
has a voluntary or court–ordered desegregation plan requiring the district
to maintain minority and nonminority student ratios, the request for open
enrollment shall be filed solely with the district of residence on or before
January 1 of the school year preceding the school year for which open enrollment
is requested. The superintendent of the resident district may deny a request
under this subrule unless the request is made on behalf of a student whose
sibling already actively participates in open enrollment to the same receiving
district to which open enrollment is sought for this student. A denial by the
superintendent may be appealed to the board of the district in which the request
was denied. A decision of the local board to uphold the denial may only be
appealed to the district court in the county in which is located the primary
business office of the district that upheld the denial of the open enrollment
request.
ITEM 7. Amend rule 281—17.4(282),
introductory paragraph, as follows:
281—17.4(282) Filing after the January 1
deadline—good cause. A parent/guardian may apply for open enrollment
after the filing date of January 1 of the school year preceding the school year
for which open enrollment is requested if good cause exists for the failure to
meet the deadline. Good cause is a change in the status of the pupil’s
residence or a change in the status of the pupil’s resident district
taking place after January 1, or the closing or loss of accreditation of a
nonpublic school of attendance after January 1 resulting in the desire of the
parent/guardian to obtain open enrollment for the following school year. If
good cause can be established, the parent/guardian shall be permitted to apply
for open enrollment in the same manner as if the deadline had been met
pursuant to rule 17.3(282).
Consideration of an open enrollment request filed under the
provision of good cause, with the exception of the options provided in
rule 17.5(282), does not preclude the authority, as appropriate, for
the resident or receiving district to administer board policy related to
insufficient classroom space or the requirements of a desegregation plan or
order in acting to approve or deny the request. (See subrules 17.6(2) and
17.6(3).)
ITEM 8. Amend paragraph
17.4(1)“d” as follows:
d. A guardianship or custody proceeding.
ITEM 9. Rescind and reserve paragraph
17.4(1)“i.”
ITEM 10. Rescind and reserve paragraph
17.4(2)“e.”
ITEM 11. Amend subrule 17.4(3) as
follows:
17.4(3) A similar set of circumstances related
to change in residence of the pupil or change in status of the resident
district Good cause shall not include:
a. Actions of a board of education in the designation of
attendance centers within a school corporation and in the assignment of pupils
to such centers as provided by Iowa Code section 279.11.
b. Actions of a board of education in making its own rules of
government for the internal organization and operation of the school corporation
as provided by Iowa Code section 279.8.
ITEM 12. Rescind and reserve
subrule 17.4(4).
ITEM 13. Amend subrule 17.4(5) as
follows:
17.4(5) Timelines for board action on applications
filed after January 1 for good cause. Boards shall utilize the basic
time frames established in subrule 17.3(2) in acting on open enrollment requests
filed by a parent/guardian citing good cause as defined in subrules 17.4(1) and
17.4(2). The board of the resident receiving
district shall act on the request within 30 days of its receipt. As an
alternative procedure, the board may by policy authorize the superintendent to
approve, but not deny, such applications. The same timelines for approval,
forwarding, and notification shall apply. If the request is denied, the
parent/guardian shall be notified by the district superintendent within three
days following board action and a copy of the application form, indicating the
action taken, shall be filed with the department of education. If the request
is approved, the district superintendent shall forward the approved application
form to the receiving district within five days following board action and shall
notify the parent/guardian within three days of this action.
The board of the receiving district shall act to
approve or deny an open enrollment request within 30 days following receipt of
the request from the resident district. The receiving district
superintendent shall provide notification of either approval or denial of the
request to the parent/guardian and to the resident district within 15 days of
board action and shall file a copy of the application form indicating the final
action on the request with the department of education.
ITEM 14. Adopt new subrule
17.4(6) as follows:
17.4(6) Upon receiving a complaint from a resident
district that a receiving district has been unreasonable in approving
applications submitted after January 1 with good cause for approval, the
department shall review the complaint. If the department believes that the
receiving district has been unreasonable in approving such applications, the
department may counsel the receiving district that its approval was unreasonable
or may direct that the receiving district not receive funding for the affected
pupil(s).
ITEM 15. Adopt new rule
281—17.5(282) as follows:
281—17.5(282) Filing after the January 1
deadline— good cause inapplicable. A parent/guardian may apply for
open enrollment after the filing deadline of January 1 of the school year
preceding the school year for which open enrollment is requested if the
parent’s/guardian’s child is the victim of repeated acts of
harassment or if the child has a serious health condition that the resident
district cannot adequately address. If either of these conditions exists, the
parent/guardian shall be permitted to apply for open enrollment by sending
notification to both the resident and receiving districts.
17.5(1) The board of the resident district shall act
on the request within 30 days of its receipt. As an alternative procedure, the
board may by policy authorize the superintendent to approve, but not deny, such
applications. If the request is denied, the parent/guardian shall be notified
by the district superintendent within 3 days following board action, and a copy
of the application form, indicating the action taken, shall be filed with the
department of education. If the request is approved, the district
superintendent shall forward the approved application form to the receiving
district within 5 days following board action and shall notify the
parent/guardian within 3 days of this action. The board of the receiving
district shall act to approve or deny an open enrollment request within 30 days
following receipt of the notice of approval from the resident district. The
receiving district superintendent shall provide notification of either approval
or denial of the request to the parent/guardian and to the resident district
within 15 days of board action and shall file with the department of education a
copy of the application form indicating the final action on the
request.
17.5(2) A denial by either board of a request made
under this rule may be appealed by a parent/guardian to the state board of
education pursuant to Iowa Code section 290.1.
ITEM 16. Amend rule
281—17.7(282), first unnumbered paragraph, as
follows:
As an alternative procedure, either the resident board
or the receiving board may by policy authorize the superintendent to
approve, but not deny, timely filed applications under this rule. The timelines
established in rule 17.4(282) shall apply to applications for a kindergarten
pupil.
ITEM 17. Amend subrule 17.8(1) as
follows:
17.8(1) Eligibility for transfer. A pupil who
has been suspended or expelled by action of the administration or board of the
resident district shall not be permitted to transfer if an open enrollment
request is filed until the pupil is reinstated for school attendance in the
resident district. Once reinstated, the application for transfer shall be
considered in the same manner as any other open enrollment request. If a pupil
for which whom an open enrollment request has been filed
is subsequently expelled by action of the resident district board, the pupil may
be denied transfer by the receiving district board until the pupil is reinstated
for school attendance by the resident district. The parent/guardian may
appeal the decision to deny transfer by the receiving district to the director
of the department of education. If the decision of the director is to allow the
transfer, this action shall be conditioned upon the expiration of the expulsion
imposed by the resident district. The provisions of this subrule shall
also apply to a pupil who has been suspended or expelled in a receiving district
and is requesting open enrollment transfer to an alternative receiving district
or is seeking to return to the resident district as outlined in subrule
17.8(4).
ITEM 18. Amend subrule 17.8(9) as
follows:
17.8(9) Appeal procedure. A parent/guardian
may appeal the decision of the board of directors of a school district (resident
or receiving) on any matter related to open enrollment only
on an application for open enrollment under Iowa Code section 282.18(5) as
amended by 2002 Iowa Acts, House File 2515. This appeal is to the state
board of education and shall comply with the provisions of Iowa Code section
290.1; the . The appeal shall be filed within 30
days of the decision of the district board, it and shall
be in the form of an affidavit signed by the parent/guardian,
and . It shall state in a plain and concise manner what
the parent/guardian feels to be the basis for appeal.
In addition, and as an alternative to an appeal to the
state board of education under Iowa Code section 290.1, a parent/guardian may
file an appeal to the director of the department of education on the following
open enrollment decisions:
a. Denial by the resident district board of a request
for open enrollment for failure on the part of the parent/guardian to show good
cause in not meeting the filing deadline.
b. Denial by a receiving district to approve an open
enrollment transfer for a pupil that has been expelled from school in the
resident district.
If a parent/guardian files an appeal to the director
of the department of education, this precludes the ability to file the same
appeal to the state board of education.
ITEM 19. Amend subrule 17.10(2) as
follows:
17.10(2) Dual enrolled pupils. For
home–schooled pupils who receive competent private
instruction and are dual enrolled, the resident district shall pay each year
to the receiving district an amount equal to .1 times the state cost per pupil
for the previous year plus phase III money equal to.1 times the per pupil amount
for the previous year as provided by Iowa Code chapter 294A plus any moneys
received for the pupil as a result of non–English speaking weighting
provided by Iowa Code section 280.4. However, a pupil dual enrolled in
grades nine through twelve shall be counted in the same manner as a
shared–time pupil under Iowa Code section
257.6(1)“c.”
ITEM 20. Amend subrule 17.10(3) as
follows:
17.10(3) Home school assistance program pupils.
For home–schooled pupils who receive competent
private instruction and are registered for a home school assistance program,
the resident district shall pay each year to the receiving district an amount
equal to .6 times the state cost per pupil for the previous year plus phase III
money equal to .6 times the per pupil amount for the previous year as provided
by Iowa Code chapter 294A plus any moneys received for the pupil as a result of
non–English speaking weighting provided by Iowa Code section
280.4.
ITEM 21. Amend rule 281—17.11(282),
introductory paragraph, as follows:
281—17.11(282) Special education students.
If a parent/guardian requests open enrollment for a pupil
requiringspecial education, as provided by Iowa Code chapter 2576B, this request
shall receive consideration under the following conditions. The request shall
be granted only if the receiv–ing district is able to provide within that
district the appro–priate special education program for that student in
ac–cordance with Iowa rules of special education,
281—41.84(256B,273,34CFR300). This determination shall be made by
both the resident district and the receiving district in
consultation with the resident district and the appropriate area education
agency(ies) before approval of the application. In a situation where the
appropriateness of the program is in question, the pupil shall remain enrolled
in the program of the resident district until a final determination is made. If
the appropriateness of the special education program in the resident district is
questioned by the parent, then the parent should request a due process hearing
as provided by 281— 41.113(1). If the appropriateness of the special
education program in the receiving district is at issue, the final determination
of the appropriateness of a special education instructional program shall be the
responsibility of the director of special education of the area education agency
in which the receiving district is located, based upon the decision of a
diagnostic–education team from the receiving district which shall include
a representative from the resident district that has the authority to commit
district resources.
ARC 1744B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to amend Chapter
21, “Community Colleges,” Iowa Administrative Code.
2002 Iowa Acts, House File 2515, section 37, permits the
Department of Education to begin charging an administrative fee to drinking
driver offenders who are under a court order to attend an instructional course
as part of the offender’s disposition. By law, community colleges and
substance abuse treatment programs licensed under Iowa Code chapter 125 offer
the instructional course. The Department ap–proves these instructional
courses. Proposed rule 281— 21.33(321J) sets the administrative fee as
permitted in 2002 Iowa Acts, House File 2515.
In addition, these proposed amendments raise the tuition fee
by $10. Currently, offenders pay tuition costs of $75 for the approved
12–hour course and $175 for the court–ordered approved 28–hour
weekend course. The fee was last raised in November 1998.
A public hearing will be held on July 16, 2002, at 2 p.m. in
Conference Room 2 South, Grimes State Office Building, Des Moines, Iowa, at
which time persons may present their views orally or in writing.
Written comments will be accepted until July 16, 2002.
Comments may be directed to Karen Poole, Policy Consultant, Department of
Education, Grimes State Office Building, Des Moines, Iowa 50319–0146.
Comments may also be sent to karen.poole@ed.state.ia.us.
These amendments are intended to implement Iowa Code section
321J.22 and 2002 Iowa Acts, House File 2515, section 37.
The following amendments are proposed.
ITEM 1. Amend rule
281—21.32(321J), numbered paragraph “1,” as
follows:
1. Each person enrolled in an instructional course for
drinking drivers shall pay to the community college or to a substance abuse
treatment program licensed under Iowa Code chapter 125 a tuition fee of
$75 $85 for the approved 12–hour course, plus a
reasonable book fee or $175 $185 for the
court–ordered approved 28–hour weekend course, plus a reasonable
book fee. For the court–ordered approved 28– hour weekend course,
the community college or the substance abuse treatment program licensed under
Iowa Code chapter 125 shall set a reasonable fee for lodging, meals, and
security.
ITEM 2. Adopt the following
new rule:
281—21.33(321J) Administrative fee established.
Beginning January 1, 2003, each person enrolled in an instructional course
for drinking drivers under this chapter shall be charged an administrative fee
of $10. This fee is in addition to tuition and shall be collected by the
provider of the instructional course in conjunction with the tuition fee
established under 281—21.32(321J). The administrative fee shall be
forwarded to the department of education on a quarterly basis as prescribed by
the department. If a student has been declared by the court as indigent, no
administrative fee will be charged to that student.
ARC 1743B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to rescind
Chapter 26, “Driver Education,” Iowa Administrative Code.
2002 Iowa Acts, House File 2515, transfers, as of July 1,
2002, the administration of driver education from the Department of Education to
the Department of Transportation. As a result of regulatory review, the
Department finds that the portions of the rule that address motorcycle rider
education are no longer needed. Also, local school boards now develop criteria
for determining student eligibility for a special minor’s license. This
had been a statutory responsibility of the Department.
No public hearing will be held. Written comments will be
accepted until July 17, 2002. Comments may be directed to Ann McCarthy, Policy
Consultant, Department of Education, Grimes State Office Building, Des Moines,
Iowa 50319–0146. Comments may also be sent to ann.mccarthy@
ed.state.ia.us.
This amendment is intended to implement 2002 Iowa Acts, House
File 2515.
The following amendment is proposed.
Rescind and reserve 281—Chapter 26.
ARC 1745B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to amend Chapter
36, “Extracurricular Interscholastic Competition,” Iowa
Administrative Code.
The proposed amendment mirrors the language in 2002 Iowa Acts,
Senate File 2259. Current Iowa law outlines circumstances under which students
choosing to open enroll may be immediately eligible to participate in athletics
in the receiving district. 2002 Iowa Acts, Senate File 2259, adds the
circumstance of “other court–ordered decree or order of
custody” to the permissible reasons for which a student may be considered
immediately eligible.
No public hearing will be held. Written comments will be
accepted until July 16, 2002. Comments may be directed to Carol Greta, Legal
Consultant, Department of Education, Grimes State Office Building, Des Moines,
Iowa 50319– 0146. Comments may also be sent to carol.greta@ed.state.
ia.us.
This amendment is intended to implement Iowa Code section
256.46 as amended by 2002 Iowa Acts, Senate File 2259.
The following amendment is proposed.
Amend numbered paragraph
36.15(3)“b”(4)“8” as follows:
8. The child is living with one of the child’s parents
as a result of divorce decree, separation, death, or other
change in the child’s parents’ marital relationship, or pursuant
to other court–ordered decree or order of custody.
ARC 1748B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to amend Chapter
43, “Pupil Transportation,” Iowa Administrative Code.
2002 Iowa Acts, House File 2515, section 27, allows the
Department of Education to charge a fee for the inspection of school buses. The
basis of the fee is to cover the cost of the Department’s school
transportation staff, which consists of four full–time equivalent
employees. This proposed rule sets the fee at $15 per bus per
inspection.
A public hearing will be held on July 16, 2002, at 3 p.m. in
Conference Room 2 South, Grimes State Office Building, Des Moines, Iowa, at
which time persons may present their views orally or in writing.
Written comments will be accepted until July 16, 2002.
Comments may be directed to Terry Voy, School Transportation Consultant,
Department of Education, Grimes State Office Building, Des Moines, Iowa
50319–0146. Comments may also be sent to
terry.voy@ed.state.ia.us.
This amendment is intended to implement 2002 Iowa Acts, House
File 2515, section 27.
The following amendment is proposed.
Amend rule 281—43.30(285) as follows:
281—43.30(285) Semiannual inspection. To
facilitate the semiannual inspection program, school district officials shall
send their buses to inspection centers as scheduled. A sufficient number of
drivers or other school personnel shall be available at the inspection to
operate the equipment for the inspectors. The fee for each vehicle
inspection shall be $15.
ARC 1747B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to rescind
Chapter 58, “School Lunch Program,” and adopt new Chapter 58,
“School Breakfast and Lunch Program,” Iowa Administrative
Code.
The rescission of Chapter 58 and the adoption of a new Chapter
58 result from the Department’s regulatory review. Outdated portions of
the existing chapter have been incorporated into the new chapter to reflect
current operating procedures. A new provision requiring participants to adopt a
procurement policy has been added in response to new federal regulations.
Finally, the chapter reflects the statutory change in 2002 Iowa Acts, House File
2515, which eliminates, as of July 1, 2002, the mandate that school districts
provide a breakfast program at each attendance center or at an approved
alternative site.
No public hearing will be held. Written comments will be
accepted until July 17, 2002. Comments may be directed to Julia Thorius, Chief,
Bureau of Food and Nutrition, Department of Education, Grimes State Office
Building, Des Moines, Iowa 50319–0146. Comments may also be sent to
Julia.Thorius@ed.state.ia.us.
This amendment is intended to implement Iowa Code chapter 283A
and 2002 Iowa Acts, House File 2515.
The following amendment is proposed.
Rescind 281—Chapter 58 and adopt the following
new chapter in lieu thereof:
CHAPTER 58
SCHOOL BREAKFAST AND LUNCH PROGRAM
281—58.1(283A) Authority of state department.
Iowa Code chapter 283A authorizes the department of education to administer the
school breakfast and lunch programs in the public and nonpublic schools of the
state.
281—58.2(283A) Definitions. For the purposes of
this chapter, the following definitions apply:
“Attendance center” means a public school of high
school grade or under.
“Department” means the Iowa department of
education.
“Nutritionally adequate meal” means a breakfast or
lunch which meets the minimum criteria for eligibility for federal reimbursement
under the federal National School Lunch Act of 1946 and the federal Child
Nutrition Act of 1966.
“Other eligible provider” means an institution or
organization other than a school district and a nonpublic school that is
authorized to provide school breakfast and school lunch programs under the
federal National School Lunch Act of 1946 and the federal Child Nutrition Act of
1966.
“School” means a school of high school grade or
under.
“School board” means the board of directors
regularly elected by the registered voters of a school corporation or district
of the state of Iowa.
“School breakfast program or school lunch program”
means a program under which breakfasts and lunches or lunches are served by any
school in the state of Iowa on a nonprofit basis to children in attendance,
including any such program under which a school receives assistance out of funds
appropriated by the Congress of the United States.
281—58.3(283A) Agreement required. All programs
operated and approved for federal assistance must operate according to the terms
of an agreement or contract executed between the department and the individual
school district, the authorities in charge of the nonpublic school or other
eligible provider. This agreement or contract is continuous and remains in
effect until terminated or canceled by either party. The agreement may be
terminated upon ten days’ written notice on the part of either party,
provided, however, that the department of education may cancel the agreement
immediately upon receipt of evidence that the terms and conditions of the
agreement or contract have not been met.
281—58.4(283A) State plan. The state plan for
the National School Lunch Act of 1946 and the Child Nutrition Act of 1966 shall
be reviewed annually according to federal regulations. A copy of such
regulations may be obtained at no more than actual cost of reproduction by
contacting the department.
Advisory committees shall be established by the director when
appropriate. Members shall be appointed by the director. Persons interested in
participating in such advisory committees may contact the director. Any
advisory committee at the state level shall be established according to federal
regulations. Actual costs for lodging and meals for the state level advisory
committee shall be paid by the department at current state rates.
Public meetings shall be arranged by the director as desired
to assist in reviewing the state plan.
281—58.5(283A) Service area defined. The
geographical service area for the National School Lunch Act of 1946 and the
Child Nutrition Act of 1966 is the entire state of Iowa. When a service as
defined in these two Acts is available in a school or institution, it shall be
available to all children in the school or institution.
281—58.6(283A) School breakfast program. A
school district, the authorities in charge of a nonpublic school or other
eligible provider may operate or provide for the operation of a school breakfast
program at all schools in the district or may provide access to a school
breakfast program at an alternative site.
281—58.7(283A) School lunch program. A school
district shall operate or provide for the operation of lunch programs in all
attendance centers in the district. The program shall be provided for all
students in each district who attend public school four or more hours each
school day and wish to participate.
281—58.8(283A) Procurement. A school board, the
authorities in charge of a nonpublic school and each other eligible provider
participating in the program shall adopt a policy on the procurement of goods
and services used in the administration of the program. If an issue is not
covered in the policy, the school district, the authorities in charge of the
nonpublic school and each other eligible provider shall follow the appropriate
federal regulation.
These rules are intended to implement Iowa Code chapter
283A.
ARC 1740B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to rescind
Chapter 68, “Conservation Education,” Iowa Administrative
Code.
2002 Iowa Acts, House File 2515, transfers, as of July 1,
2002, the administration of the Conservation Education Grant Program from the
Department of Education to the Department of Natural Resources.
No public hearing will be held. Written comments will be
accepted on or before July 16, 2002. Comments may be directed to Ann McCarthy,
Policy Consultant, Department of Education, Grimes State Office Building, Des
Moines, Iowa 50319–0146. Comments may also be sent to ann.mccarthy@
ed.state.ia.us.
This amendment is intended to implement 2002 Iowa Acts, House
File 2515.
The following amendment is proposed.
Rescind and reserve 281—Chapter 68.
ARC 1746B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to adopt Chapter
68, “Charter Schools,” Iowa Administrative Code.
2002 Iowa Acts, Senate File 348, permits the State Board of
Education to select ten pilot charter schools. The chartering agent must be a
local school district. These proposed rules establish the criteria and point
weighting system for those criteria for State Board consideration of
applicants.
A public hearing will be held over the ICN from 3:30 to 5 p.m.
on August 20, 2002, at which persons may present their views orally or in
writing.
The origination site is:
ICN Room, Second Floor
Grimes State Office Building
Des Moines
Additional sites are:
Southwestern Community College
2300 Fourth Street
Red Oak
Buena Vista College
610 West 4th Street
Storm Lake
AEA 7
3712 Cedar Heights Drive
Cedar Falls
Indian Hills Community College
112 South Court Street
Fairfield
Written comments will be accepted until August 20, 2002.
Comments may be directed to Laurie Phelan, Education Consultant, Department of
Education, Grimes State Office Building, Des Moines, Iowa 50319–0146.
Comments may also be sent to laurie.phelan@ed.state.ia.us.
These rules are intended to implement 2002 Iowa Acts, Senate
File 348.
The following new chapter is proposed.
CHAPTER 68
CHARTER SCHOOLS
281—68.1(79GA,SF348) Purpose. The purpose of a
charter school established pursuant to 2002 Iowa Acts, Senate File 348, and this
chapter shall be to accomplish the following:
1. Improve student learning;
2. Increase learning opportunities for students;
3. Encourage the use of different and innovative methods of
teaching;
4. Require the measurement of learning outcomes and create
different and innovative forms of measuring out–comes;
5. Establish new forms of accountability for schools;
and
6. Create new professional opportunities for teachers and
other educators, including the opportunity to be responsible for the learning
program at the school site.
This rule provides the criteria and weighting for those
criteria that the state board shall use to determine if an application will be
selected as one of ten authorized pilot charter schools.
281—68.2(79GA,SF348) Conditional effectiveness.
Pursuant to 2002 Iowa Acts, Senate File 348, section 16, these rules take effect
upon such time as the department receives federal funds that are provided to the
department under Pub. L. No. 107–110, the No Child Left Behind Act of 2002
(Title V, Part B), for the purposes of providing financial assistance for the
planning, program design, and initial implementation of pilot charter
schools.
281—68.3(79GA,SF348) Definitions.
“Department” means the Iowa department of
education.
“Pilot charter school” means a new school
designated by the state board and created within an existing attendance center,
or a new school created by converting an existing attendance center to charter
status.
“School board” means a board of directors
regularly elected by the registered voters of a school district.
“State board” means the state board of
education.
281—68.4(79GA,SF348) Application to a school board.
Starting July 1, 2002, a school board shall begin accepting applications
for the planning and operation of a charter school within the boundary lines of
a school district. Prior to accepting applications, a school board shall adopt
procedures, criteria and weighting for the criteria to determine approval or
denial of an application. A school board may adopt the procedures, criteria and
weighting for the criteria as established by the rule. In addition, an
application that has been submitted and subsequent school board action on any
application shall, at minimum, meet the provisions of 2002 Iowa Acts, Senate
File 348.
281—68.5(79GA,SF348) Review process.
68.5(1) Application to the department.
Upon approval of an application for the proposed establishment of a charter
school, a school board shall submit to the department an application for
approval to establish the charter school. The department shall appoint, at a
minimum, seven individuals knowledgeable in student achievement and
nontraditional learning environments to review each application. A reviewer
shall not review any application in which the reviewer has an interest, direct
or indirect.
68.5(2) Ranking of applications. Applications
shall be ranked on a point system, and applications shall be recommended to the
state board in rank order beginning with the application with the highest
points. In the event that two or more applications tie, one or more additional
reviewers shall review the applications until the tie is broken.
The maximum points for an application shall be 78. The
maximum points for each criterion provided in 2002 Iowa Acts, Senate File 348,
shall be as follows:
a. Overview. The maximum number of points that may be awarded
for the description of the mission, purpose, innovation, and specialized focus
of the charter school is 10.
b. Organization and structure. The maximum number of points
that may be awarded is 22. The description of organization and structure shall
include:
(1) The charter school governance and bylaws.
(2) The method for appointing or forming an advisory council
for the charter school. The membership of an advisory council appointed or
formed in accordance with this chapter shall not include more than one member of
the school board. The advisory council shall, to the greatest extent possible,
reflect the demographics of the student population to be served by the pilot
charter school.
(3) The organization of the school in terms of ages of
students or grades to be taught along with an estimate of the total enrollment
of the school.
(4) The method for admission to the charter school. The
admission policy shall support the purpose and specialized mission of the
charter school.
(5) The number and qualifications of teachers and
administrators to be employed.
(6) Procedures for teacher evaluation and professional
development for teachers and administrators as required under 281—Chapter
12 and the Iowa teaching standards.
(7) A plan of operation to be implemented if the charter
school revokes or fails to renew its contract.
c. Facilities support. The maximum number of points that may
be awarded is 18. The description of facilities support shall
include:
(1) The provision of school facilities.
(2) The financial plan for the operation of the school
including, at a minimum, a listing of the support services the school district
will provide, and the charter school’s revenues, budgets, and
expenditures.
(3) Assurance of the assumption of liability by the charter
school.
(4) The types and amounts of insurance coverage to be obtained
by the charter school.
(5) The means, costs, and plan for providing transportation
for students attending the charter school.
d. Student achievement. The maximum number of points that may
be awarded for the description of the school’s student achievement
strategies and measures is 25. The description shall include:
(1) Performance goals and objectives in addition to those
required under Iowa Code section 256.7, subsection 21, and 281—Chapter
12, by which the school’s student achievement shall be judged, the
measures to be used to assess progress, and the current baseline status with
respect to the goals.
(2) The educational program and curriculum, instructional
methodology, and services to be offered to students.
(3) A statement indicating how the charter school will meet
the purpose of a charter school as outlined in 2002 Iowa Acts, Senate File 348,
section 1, subsection 3, and the minimum state and federal statutory
requirements of a charter school as outlined in 2002 Iowa Acts, Senate File 348,
section 4, subsection 2.
e. Waivers. The maximum number of points that may be awarded
for explanation of waiver conditions is 3. The explanation shall
include:
(1) The specific statutes, administrative rules, and school
board policies with which the charter school does not intend to
comply.
(2) The anticipated impact of any requested waiver on
students, student achievement, faculty and parents.
68.5(3) State board. The state board shall review the
recommendations provided by the department. The state board shall by a majority
vote approve or deny an application. The department shall notify applicants
within 14 days of the state board’s decision.
These rules are intended to implement 2002 Iowa Acts, Senate
File 348.
ARC 1739B
EDUCATION
DEPARTMENT[281]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 256.7(5), the
State Board of Education hereby gives Notice of Intended Action to rescind
Chapter 69, “Waiver of School Breakfast Program Requirement,” Iowa
Administrative Code.
2002 Iowa Acts, House File 2515, eliminates, as of July 1,
2002, the mandate that school districts provide a breakfast program at each
attendance center or at an approved alternative site. Other relevant parts of
the rescinded chapter are being incorporated into proposed 281—Chapter 58
(see ARC 1747B herein).
No public hearing will be held. Written comments will be
accepted on or before July 16, 2002. Comments may be directed to Julia Thorius,
Chief, Bureau of Food and Nutrition, Department of Education, Grimes State
Office Building, Des Moines, Iowa 50319–0146. Comments may also be sent
to Julia.Thorius@ed.state.ia.us.
This amendment is intended to implement 2002 Iowa Acts, House
File 2515.
The following amendment is proposed.
Rescind and reserve 281—Chapter 69.
ARC 1754B
ETHICS AND CAMPAIGN DISCLOSURE BOARD,
IOWA[351]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 68B.32A, the
Iowa Ethics and Campaign Disclosure Board hereby gives Notice of Intended Action
to rescind Chapter 1, “Complaint, Investigation, and Resolution
Procedure,” and adopt new Chapter 1, “Iowa Ethics and Campaign
Disclosure Board,” and rescind Chapter 5, “Ethics and Campaign
Disclosure Board,” and adopt new Chapter 5, “Complaint,
Investigation, and Resolution Procedure,” Iowa Administrative
Code.
The proposed amendments renumber current Chapter 1 as Chapter
5 and renumber current Chapter 5 as Chapter 1. The Board believes that the
proposed amendments help place similar subject matters together by chapter in
the Board’s rules. The proposed amendments also reflect current Board
policies and procedures.
The proposed amendments do not provide for waiver, as they
reflect current statutory interpretations and practices and do not impose
burdens on the regulated community.
Any interested person may make written comment on the proposed
amendments on or before July 16, 2002. Comments should be directed to Charlie
Smithson, Iowa Ethics and Campaign Disclosure Board, 514 E. Locust, Suite 104,
Des Moines, Iowa 50309. Persons who wish to comment orally should contact
Charlie Smithson at (515)281–3489.
The proposed amendments are intended to implement Iowa Code
sections 68B.32, 68B.32A, and 68B.32B.
The following amendments are proposed.
ITEM 1. Rescind 351—Chapter 1 and
adopt the following new chapter in lieu thereof:
CHAPTER 1
IOWA ETHICS AND CAMPAIGN
DISCLOSURE
BOARD
351—1.1(56,68B) General agency
description.
1.1(1) The Iowa ethics and campaign disclosure board
consists of six members appointed by the governor and confirmed by the senate.
At the first meeting in each calendar year the members shall elect a chair, a
vice chair, and a second vice chair each to serve a one–year term.
Members may be reelected or elected to a different office.
1.1(2) Meetings of the board are held at the call of
the chair. The chair sets the time, place, and date of the meetings. Meetings
may occasionally be conducted by electronic means. When possible, meetings are
announced at least one week in advance. However, when one week’s notice
is not possible, meetings shall be announced at least 24 hours prior to the
commencement of the meeting pursuant to Iowa Code section 21.4. Notice of
meetings shall be given by public notice to the media and also posted in the
lobby of the board’s offices and in the office of the Governor,
Statehouse, Des Moines, Iowa. The notice contains the tentative agenda of the
meeting.
1.1(3) Any interested party may attend and observe
board meetings except for the portion that may be closed pursuant to Iowa Code
section 21.5. Observers may use cameras or recording devices during the course
of a meeting so long as the use of the devices does not materially hinder the
proceedings. Open–session and closed–session proceedings shall be
electronically recorded by the board. Minutes of meetings are available for
viewing at the board offices or via the board’s Web site at
www.state.ia.us/ethics. Copies may be obtained pursuant to the
applicable copy fee schedule.
1.1(4) Four board members constitute a quorum for
conducting business of the board. An affirmative vote of four board members is
required for a motion to pass. The meetings shall be generally conducted
according to rules of parliamentary procedure.
1.1(5) The duties of the board are listed in Iowa Code
section 68B.32A and include but are not limited to: the receipt, examination,
and preservation of documents required to be filed; the receipt and processing
of complaints alleging violations of Iowa Code chapters 56 (campaign finance)
and 68B (ethics); the holding of administrative hearings; and the development
and dissemination of information and educational materials related to the law.
The board jointly administers the income tax checkoff with the Iowa department
of management and the director of the Iowa department of revenue and finance.
The board employs an executive director, contracts or employs the services of a
legal counsel, and employs other staff as it deems necessary. The executive
director is responsible to the board and is responsible for administrative
matters and general supervision of board staff. The board’s legal counsel
is responsible to the board and serves as the board’s chief legal
officer.
1.1(6) The board administers the provisions of Iowa
Code chapter 56 relating to state and local campaigns for public office and
ballot issues. The board administers the provisions of Iowa Code chapter 68B as
applied to executive branch officials, employees, candidates for statewide
office, and the immediate family members of all the foregoing. The board
administers the provisions of Iowa Code chapter 68B relating to the regulation
of executive branch lobbyists. The board provides guidance to local
governmental officials, employees, and candidates for local governmental office
concerning the provisions of Iowa Code chapter 68B, but does not investigate
complaints concerning alleged violations of the chapter by those
individuals.
351—1.2(68B) Requirements for requesting board
advisory opinions. Any person subject to the board’s jurisdiction may
request a board advisory opinion on the application of a statute or rule to a
particular factual situation. An authorized agent may seek a board opinion on
behalf of any person. The board will not issue opinions to an unauthorized
third party. The opinion request shall describe the specific transaction or
activity that the requesting person plans to undertake or is presently
undertaking. The board may issue opinions pertaining only to Iowa Code chapter
56 or 68B or rules adopted thereunder. The board may on its own motion issue
opinions without receiving a formal request.
351—1.3(68B) Processing of advisory opinion
requests; routine administrative advice.
1.3(1) Requests for board advisory opinions shall be
sent to the Iowa Ethics and Campaign Disclosure Board, 514 East Locust, Suite
104, Des Moines, Iowa 50309.
1.3(2) After receiving a qualified opinion request,
the board’s legal counsel shall prepare a draft opinion for board review.
Upon an affirmative vote of at least four members, the board will issue a board
advisory opinion. Advice contained in a board opinion, if followed, constitutes
a defense to a complaint filed with the board.
1.3(3) A person who receives a board advisory opinion
may, within 30 days after the issuance of the opinion, request modification or
reconsideration of the opinion. A request for modification or reconsideration
shall be deemed denied unless the board acts upon the request within 60 days of
receipt of the request.
1.3(4) Board advisory opinions are public records and
shall be made available at the board’s office and via the board’s
Web site at www.state.ia.us/ethics.
1.3(5) Nothing in this rule precludes board staff from
providing oral or written routine administrative advice when presented with oral
or written inquiries from any person.
1.3(6) Nothing in this rule precludes a person who has
received routine administrative advice from petitioning for a declaratory order
regarding a question which qualifies under 351—Chapter 9. The board will
refuse to issue a declaratory order to a person who has previously received a
board opinion on the same question, unless the requester demonstrates a
significant change in circumstances from those underlying the board
opinion.
1.3(7) On an annual basis the board shall review the
advisory opinions issued for that year and determine which opinions should be
adopted into rule pursuant to the procedures in Iowa Code chapter 17A.
351—1.4(56) Board’s agenda. A person who
wishes to be placed upon the board’s agenda for its next meeting shall
file a verbal or written request with the board office at least 48 hours prior
to the meeting.
351—1.5(22,56,68B) Availability of reports
andinformation—copies provided; prohibitions.
1.5(1) As provided by 351—subrule 10.3(7), a
price schedule of the costs and fees for copying and mailing shall be posted in
the board office. The board shall review the price schedule on an annual
basis.
1.5(2) Upon receipt of payment of copying costs and
mailing costs, the board shall mail requested copies of reports to any
person.
1.5(3) Information regarding individuals that is
copied or otherwise obtained from reports and statements required under Iowa
Code chapter 56 or 68B shall not be used by any person, other than statutory
political committees, for the purpose of soliciting contributions or for any
commercial purpose pursuant to Iowa Code section 68B.32A(6). For the purpose of
this rule, “soliciting contributions” includes soliciting any type
of contribution or donation of money or something of monetary value, such as
political or charitable contributions. Information obtained from the reports
and statements and used in newspapers, magazines, books, or other similar
communications is permissible so long as the principal purpose of such
communications is not to solicit contributions or for other commercial
purpose.
These rules are intended to implement Iowa Code sections
68B.32 and 68B.32A.
ITEM 2. Rescind 351—Chapter 5 and
adopt the following new chapter in lieu thereof:
CHAPTER 5
COMPLAINT, INVESTIGATION,
AND RESOLUTION
PROCEDURE
351—5.1(68B) Formal complaints.
5.1(1) A formal complaint shall be on forms provided
by the board and shall be certified under penalty of perjury. The complaint
shall contain all information required by Iowa Code section
68B.32B(1).
5.1(2) A formal complaint may not be deemed accepted
by the board until after completion of the legal review required by Iowa Code
section 68B.32B(4). If the board’s legal counsel opines that the
complaint contains a legally sufficient allegation, the complaint is deemed
accepted upon the completion of the legal review. If the board’s legal
counsel opines that the complaint does not contain a legally sufficient
allegation and the board, upon review, makes a determination that the complaint
does contain a legally sufficient allegation, the complaint is accepted upon
completion of the board review. If the board’s legal counsel opines that
the complaint does not contain a legally sufficient allegation and the board,
upon review, concurs, the complaint shall be dismissed without having been
accepted.
5.1(3) Notice to the subject of a complaint is
made only when a complaint is accepted, subject to the conditions of Iowa Code
section 68B.32B(3). A complaint is a public rec–ord, subject to the
conditions of Iowa Code section 68B.32B(11).
5.1(4) The board’s review of a formal complaint
for legal sufficiency is not a contested case proceeding and shall be made
solely on the basis of the facts alleged in the complaint.
5.1(5) The board may, on its own motion and without
the filing of a complaint by another person, initiate investigations into
matters that the board believes may be subject to the board’s
jurisdiction. As provided in Iowa Code section 68B.32B(7), persons may provide
information to the board for possible board–initiated investigation
instead of filing a complaint.
351—5.2(68B) Investigations—board
action.
5.2(1) Upon a determination that a formal complaint
contains a legally sufficient allegation, the board shall refer the complaint to
staff for investigation.
5.2(2) On its own motion the board may refer to staff
for investigation matters that the board believes may be subject to the
board’s jurisdiction, including matters brought to the board’s
attention by members of the public.
5.2(3) Investigations may include the issuance and
enforcement of investigative subpoenas requiring the production of books,
papers, records, and other real evidence, as well as requiring the attendance
and testimony of witnesses for the purpose of an investigative
interview.
5.2(4) Upon completion of an investigation, staff
shall make a report to the board and may provide a recommendation for board
action.
5.2(5) Upon receipt and review of the staff
investigative report and any recommendations, the board may:
a. Redirect the matter for further investigation;
b. Dismiss the case for lack of probable cause to believe a
violation has occurred;
c. Dismiss the case without a determination regarding probable
cause as an exercise of administrative discretion;
d. Make a determination that probable cause exists to believe
a violation has occurred and direct administrative resolution of the matter as
provided in subrule 5.4(2);
e. Make a determination that probable cause exists to believe
a violation has occurred and direct the issuance of a statement of charges and
notice of hearing for a contested case proceeding.
351—5.3(68B) Grounds for disciplinary action.
The board may impose discipline against a person subject to the board’s
jurisdiction who commits a violation of Iowa Code chapter 56 or 68B or rules
adopted under either chapter.
351—5.4(68B) Disciplinary remedies; administrative
resolution of enforcement matters—contested case appeal.
5.4(1) If it is determined after a contested case
proceeding that a violation of statute or rule under the board’s
jurisdiction occurred, the board may impose any of the actions set out in Iowa
Code section 68B.32D.
5.4(2) Violations may be handled through
administrative resolution rather than through the full investigative and
contested case process. The board may order administrative resolution by
directing that the person take specified remedial action. The board may also
order administrative resolution by issuing a letter of reprimand.
5.4(3) A person subject to board discipline may accept
administrative resolution, but is not required to do so. If the person accepts
the administrative resolution by complying with the directed remedial action or
accepting a letter of reprimand, the matter shall be closed. If the person
wishes to appeal the administrative resolution, the person shall make a written
request for a contested case proceeding and shall submit the request within 30
days of the date of the correspondence informing the person of the board’s
decision.
5.4(4)The board shall issue a statement of charges upon
timely receipt of a request for a contested case proceeding to appeal the
administrative resolution. The contested case shall be conducted in accordance
with the provisions in 351—Chapter 7. The board’s legal counsel
shall have the burden of proving the violation. Failure to challenge the
administrative resolution through a request for a contested case is a failure to
exhaust administrative remedies for purposes of seeking judicial
review.
5.4(5) The board may administratively resolve
late–filed campaign finance disclosure reports through the provisions in
351—Chapter 6, late–filed personal financial disclosure statements
through the provisions in 351—Chapter 11, and late–filed executive
branch lobbyist and client reports through the provisions in 351—Chapter
13.
5.4(6) The board may admonish any person who it
believes has committed a minor violation to exercise care. An admonishment is
not discipline and is not subject to contested case review.
351—5.5(68B) Settlements. Settlements may be
negotiated during an investigation or after the commencement of a contested case
proceeding. Negotiations on behalf of the board shall be conducted by the
board’s legal counsel. All settlements shall be in writing and are
subject to approval of a majority of the full board. If the board declines to
approve a proposed settlement, it shall be of no force or effect to either
party.
These rules are intended to implement Iowa Code section
68B.32B.
ARC 1722B
ETHICS AND CAMPAIGN DISCLOSURE BOARD,
IOWA[351]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 68B.32A, the
Iowa Ethics and Campaign Disclosure Board hereby gives Notice of Intended Action
to amend Chapter 4, “Campaign Disclosure Procedures,” Iowa
Administrative Code.
The Board’s current rules require a campaign committee
to file a copy of the committee’s campaign account bank statement with
each January 19 disclosure report and a copy of the final campaign account bank
statement when the committee ceases campaign activity and is ready to dissolve.
Since committees at the county, city, school, or other political subdivision
level often do not raise and spend large amounts of funds or stay in existence
for long periods of time, the Board believes the filing of bank statements
should not be mandatory for these types of committees. The proposed amendments
would permit the Board to retain the option of requesting a campaign bank
statement for those committees if there was an error detected on a report or if
a complaint was filed.
A waiver provision is included in the proposed
amendments.
Any interested person may make written comments on the
proposed amendments on or before July 16, 2002. Comments should be directed to
Charlie Smithson, Iowa Ethics and Campaign Disclosure Board, 514 E. Locust,
Suite 104, Des Moines, Iowa 50309. Persons who wish to comment orally should
contact Charlie Smithson at (515)281–3489.
These amendments are intended to implement Iowa Code chapter
56.
The following amendments are proposed.
ITEM 1. Rescind rule
351—4.36(56,68B) and adopt the following new rule in lieu
thereof:
351—4.36(56) Reconciled bank statement required with
January report and final report.
4.36(1) A committee participating in an election at
the state level and that is required by Iowa Code section 56.6 to file a
disclosure report on or before January 19 of each year shall attach to or submit
with that disclosure report a copy of the committee’s bank statement that
includes activity through December 31 of the year reported.
4.36(2) A committee participating in an election at
the county, city, school, or other political subdivision level and that is
required by Iowa Code section 56.6 to file a disclosure report on or before
January 19 of each year is not required to attach or submit a copy of the
committee’s bank statement unless requested to do so by the board. If
such a committee is requested to file the bank statement, the committee shall
comply with the requirements of rule 351—4.36(56).
4.36(3) If the bank statement cycle is such that the
committee has not received the statement including activity through December 31
by the date for filing the January report, the committee shall separately file
or submit the bank statement within ten days after receipt of the statement by
the committee.
4.36(4) The committee shall include a reconciliation
to justify outstanding checks and other discrepancies between the ending balance
on the bank statement and the ending balance on the disclosure report.
4.36(5) A committee that files a final disclosure
report shall comply with the requirements of subrule 4.110(3) concerning the
filing of a final bank statement.
4.36(6) A committee seeking a waiver from the
requirements of this rule may do so in accordance with 351—Chapter
15.
ITEM 2. Rescind subrule 4.110(3) and
adopt the following new subrule in lieu thereof:
4.110(3) Final bank statement. A copy of the
committee’s final bank statement showing the committee’s closing
transactions and a zero balance shall be attached to or submitted with the
committee’s final report. Committees participating in elections at the
county, city, school, or other political subdivision level are not required to
file a final bank statement unless requested to do so by the board. A committee
seeking a waiver from the requirements of this subrule may do so in accordance
with 351—Chapter 15.
ARC 1729B
ETHICS AND CAMPAIGN DISCLOSURE BOARD,
IOWA[351]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 68B.32A, the
Iowa Ethics and Campaign Disclosure Board hereby gives Notice of Intended Action
to rescind Chapter 6, “Civil Penalties,” Iowa Administrative Code,
and adopt a new Chapter 6 with the same title.
This proposed amendment rescinds the Board’s current
rules on the assessment of civil penalties for late–filed campaign
disclosure reports and adopts new rules that reflect the change in repository
for original filings by county, city, school, and other political subdivision
committees from the county commissioners of elections to the Board pursuant to
2002 Iowa Acts, House File 2538. These proposed rules include provisions that
are currently found in a different chapter of the Board’s rules. The
Board believes that all rules concerning civil penalties for late–filed
campaign disclosure reports should be in the same chapter. The proposed rules
do not change the current civil penalty amounts, except for a reduction in the
amount imposed on late–filed independent expenditures.
The rules include a waiver provision.
Any interested person may make written comments on the
proposed amendment on or before July 16, 2002. Comments should be directed to
Charlie Smithson, Iowa Ethics and Campaign Disclosure Board, 514 E. Locust,
Suite 104, Des Moines, Iowa 50309. Persons who wish to comment orally should
contact Charlie Smithson at (515)281–3489.
This amendment is intended to implement Iowa Code sections
56.6 and 68B.32A.
The following amendment is proposed.
Rescind 351—Chapter 6 and adopt the following
new chapter in lieu thereof:
CHAPTER 6
CIVIL PENALTIES
351—6.1(56) Delinquent reports.
6.1(1) Election year reports from all committees,
except those for city, school, other political subdivision, and local ballot
issues, are delinquent if not received by the nineteenth day of January, May,
July, and October. If mailed, the reports are delinquent if they do not bear a
United States Postal Service postmark dated on or before the nineteenth day of
January, May, July and October.
6.1(2) Off–election year reports for statewide,
general assembly, and county committees are delinquent if not received by the
nineteenth day of January. If mailed, the reports are delinquent if they do not
bear a United States Postal Service postmark dated on or before the nineteenth
day of January.
6.1(3) Special election reports of candidates to fill
vacancies are delinquent if not received 14 calendar days prior to the special
election date. If mailed, the reports are delinquent if they do not bear a
United States Postal Service postmark dated on or before 14 calendar days prior
to the election date.
6.1(4) Supplementary reports of statewide candidates
and candidates for the general assembly are delinquent if not received by the
Friday immediately preceding the primary, special, or general election day. If
mailed, the reports are delinquent if they do not bear a United States Postal
Service postmark dated on or before the Friday before the election
day.
6.1(5) Reports from city, school, other political
subdivision, and local ballot issue committees are delinquent if not received
five days prior to the local election and on the first day of the month
following the election. If mailed, the reports are delinquent if they do not
bear a United States Postal Service postmark dated on or before the due date.
Additionally, election year reports for these committees are delinquent if not
received by the nineteenth day of January, May, or July. If mailed, the reports
are delinquent if they do not bear a United States Postal Service postmark dated
on or before the nineteenth day of January, May, or July.
6.1(6) Off–election year reports for city,
school, other political subdivision, and local ballot issue committees are
delinquent if not received by the nineteenth day of January and October. If
mailed, the reports are delinquent if they do not bear a United States Postal
Service postmark dated on or before the nineteenth day of January and
October.
6.1(7) Committees that file reports using the
board’s electronic filing system must submit the reports on or before
11:59 p.m. of the report due date to avoid being delinquent.
6.1(8) For all committees required to report under
this chapter, if the reporting deadline falls on a Saturday or Sunday or
holiday, the filing deadline shall be extended to the first working day
following the deadline. This extension also applies to the required United
States Postal Service postmark date.
351—6.2(56) Routine civil penalty assessment for
late–filed disclosure reports.
6.2(1) In routine resolution of violations for
late–filed disclosure reports, the board shall assess and collect monetary
penalties for all state and local committees in Iowa and all
out–of–state committees that are delinquent in filing a verified
statement of registration. After a delinquent committee has filed, the board
shall notify the committee of the amount of the assessment by first–class
mail to the address on file with the board.
6.2(2) County, city, school, other political
subdivision, and local ballot issue committees shall be assessed civil penalties
for late–filed reports in accordance with the following
schedule:
Date report received
|
First–time delinquency
|
Repeat delinquency by same treasurer of a committee in
12–month period
|
1 to 14 consecutive days delinquent
|
$ 20
|
$ 50
|
15 to 30 consecutive days delinquent
|
$ 50
|
$100
|
31 to 45 consecutive days delinquent
|
$100
|
$200
|
6.2(3) Statewide, general assembly, state statutory,
and state political committees shall be assessed civil penalties for
late–filed reports, except for supplemental and special election reports,
in accordance with the following schedule:
Date report received
|
First–time delinquency
|
Repeat delinquency by same treasurer of a committee in
12–month period
|
1 to 14 consecutive days delinquent
|
$ 50
|
$100
|
15 to 30 consecutive days delinquent
|
$100
|
$200
|
31 to 45 consecutive days delinquent
|
$200
|
$300
|
6.2(4) General assembly candidates’ committees
required to file supplementary disclosure reports shall be assessed a $200 civil
penalty for filing the supplementary report one or more days delinquent.
However, if there is a repeat delinquency on a supplementary report by the same
treasurer within a 12–month period, the penalty shall be $400.
Statewide committees required to file supplementary disclosure
reports shall be assessed a $400 civil penalty for filing the supplementary
report one or more days delinquent. However, if there is a repeat delinquency on
a supplementary report by the same treasurer within a 12–month period, the
penalty shall be $800.
6.2(5) The committees of general assembly candidates
to fill vacancies in special elections shall be assessed a $200 civil penalty
for filing the special election report one or more days delinquent.
The committees of statewide candidates to fill vacancies in
special elections shall be assessed a $400 civil penalty for filing the special
election report one or more days delinquent.
6.2(6)The board shall routinely assess and collect
monetary penalties against committees that are organized in a jurisdiction other
than Iowa and choose to file a verified statement of registration (VSR) as
provided in Iowa Code section 56.5 and rule 351—4.48(56,68B), but are
delinquent in filing the VSR. A VSR is considered delinquent if it is not
received on or before the fifteenth day after the date of the contribution or,
if mailed, does not bear a United States Postal Service postmark dated on or
before the fifteenth day after the contribution. A penalty of $25 shall be
assessed for late–filed VSRs, except that if it is a repeat delinquency by
the same committee in a 12–month period, the penalty shall be $50.
However, if the VSR is not filed within 15 days after notice of the delinquency
is sent to the committee by the board, the penalty shall increase to $100 for a
first–time delinquency, or to $200 for a repeat delinquency by the same
committee within a 12–month period. In addition, an Iowa committee that
has received a contribution from a committee that has failed to file a VSR may
be required to return the contribution.
For purposes of this subrule, “date of the
contribution” means the day, month and year the contribution check is
dated. If the board deems it necessary, a copy of any check may be required to
be filed with the board. When a copy of a check is required to be filed with
the board, said copy shall be filed within 10 days of notice by the
board.
6.2(7) Political committees that make an independent
expenditure in excess of $50 on behalf of a candidate but are delinquent in
filing the notice of independent expenditure shall be assessed a $25 civil
penalty for filing the notice one or more days delinquent, except that if there
is a repeat delinquency on a notice of independent expenditure by the same
treasurer within a 12–month period, the penalty shall be $50.
351—6.3(56) Requests for waiver of penalties.
The board shall assess penalties to all delinquent committees in resolution of
violations for late filings. If a committee feels there are mitigating
circumstances that prevented its timely filing, the committee may make a written
request to the board for waiver of the penalty. Waivers may be granted only
under exceptional or very unusual circumstances. The board will review the
request and issue a waiver or denial of the request. If a waiver is granted, the
board will determine how much of the penalty may be waived based on the
circumstances. If a denial or partial waiver is issued, the committee shall
promptly pay the assessed penalty.
351—6.4(56,68B) Contested case
challenge.
6.4(1) If the committee accepts administrative
resolution of a matter through the payment of the assessed penalty, the matter
shall be closed. If the committee chooses to contest the board’s decision
to deny the request or grant a partial waiver of an assessed penalty, the
committee shall make a written request for a contested case proceeding within 30
days of being notified of the board’s decision.
6.4(2) Upon timely receipt of a request for a
contested case proceeding, the board shall provide for the issuance of a
statement of charges and notice of hearing. The contested case shall be
conducted in accordance with the provisions of 351—Chapter 7. The burden
shall remain on the board’s legal counsel to prove that a violation
occurred.
6.4(3) Failure to request a contested case proceeding
to contest the board’s decision on a waiver request is a failure to
exhaust administrative remedies for purposes of seeking judicial review in
accordance with Iowa Code chapter 17A.
351—6.5(56) Payment of penalty.
6.5(1) The remittance shall be made payable and
forwarded to: Iowa Ethics and Campaign Disclosure Board, 514 E. Locust Street,
Suite 104, Des Moines, Iowa 50309. The remittance shall be deposited in the
general fund of the state of Iowa.
6.5(2) Payment may be made at the discretion of the
delinquent committee, including funds of the committee or from personal funds of
an officer of the committee. In the case of a candidate’s committee,
payment may be made from the candidate’s personal funds.
6.5(3) If payment is made from a source other than
committee funds, the payment shall be publicly disclosed as an in–kind
contribution to the committee. Payments from corporate entities as described in
Iowa Code section 56.15 are prohibited, except in the case of a ballot issue
committee.
These rules are intended to implement Iowa Code sections 56.6
and 68B.32A.
GENERAL SERVICES
DEPARTMENT
Public Notice
Notice of Official Publication Rate Increase
For the
Fiscal Year Commencing
July 1, 2002, and Ending June 30, 2003
In accordance with Iowa Code section 618.11, the state
printing administrator hereby publishes the lineage rate* for newspaper
publications of any order, citation, or other publication required or allowed by
law (also known as official publications) for the period commencing on July 1,
2002, and ending on June 30, 2003, in the following amounts:
*Lineage rate: “...each line of eight point type two
inches in length, or its equivalent.” (Iowa Code section
618.11.)
One insertion = 35.7 cents
Each subsequent insertion = 24.2 cents
The rate becomes effective on July 1, 2002. The rate was
determined by applying the formula specified in the statute. According to the
federal department of labor, bureau of labor statistics, the consumer price
index for all urban consumers increased 1.6% from April 2001 to April 2002. The
April index was the most recent index available as of June 11, 2002, the date on
which this notice was submitted for publication.
Pursuant to Iowa Code section 618.11, this notice is exempt
from the rule–making process in Iowa Code chapter 17A.
Questions with respect to this notice may be directed to:
Scott Bertness, State Printing Administrator
Iowa Department of General Services
Grimes State Office Building
Des Moines, Iowa 50319
Telephone: (515)281–5050
E–mail:
scott.bertness@dgs.state.ia.us
ARC 1730B
GENERAL SERVICES
DEPARTMENT[401]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code sections 18.4 and
18.10, the Department of General Services hereby gives Notice of Intended Action
to amend Chapter 3, “Capitol Complex Operations,” Iowa
Administrative Code.
This amendment will ensure that official state business is not
disrupted by amplified sound used in rallies, demonstrations or entertainment
held during business hours inside state buildings on the capitol
complex.
Public comments concerning the proposed amendment will be
accepted until 4:30 p.m. on July 16, 2002. Interested persons may submit
written, oral or electronic comments by contacting Carol Stratemeyer, Department
of General Services, Hoover State Office Building, Level A, Des Moines, Iowa
50319–0104; telephone (515)281–6134; fax (515)242– 5974;
E–mail Carol.Stratemeyer@dgs.state.ia.us.
There will be a public hearing on July 16, 2002, from 1 to2
p.m. in the Director’s Conference Room, Department of General Services,
Hoover State Office Building, Level A, at which time persons may present their
views either orally or in writing. At the hearing, persons will be asked to
give their names and addresses for the record and to confine their remarks to
the subject of the amendment. Persons with special needs may contact the
Department of General Services prior to the hearing if accommodations need to be
made.
This amendment is intended to implement Iowa Code section
18.10.
The following amendment is proposed.
Amend rule 401—3.4(18) by adopting the following
new subrule:
3.4(14) Sound. Use of amplified sound in public or
common areas of capitol complex buildings is restricted to use by state agencies
and must directly relate to the mission of the state agency sponsoring the
event.
ARC 1764B
HUMAN SERVICES
DEPARTMENT[441]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 234.6, the
Department of Human Services proposes to amend Chapter 65,
“Administration,” Iowa Administrative Code.
These amendments change policies on eligibility determination
for food stamps, based on the Food Stamp Reauthorization Act of 2002.
The amendments:
• Change the standard
deduction to 8.31 percent of the applicable food stamp net income limit, based
on household size. No household will receive a deduction of less than $134 or
more than 8.31 percent of the food stamp net income limit for a household of six
people. Based on current income limits, the maximum deduction would be $164,
and only households with five or more members would have an increased deduction.
The current standard deduction is $134 for all households.
• Provide that households
that share utility expenses will receive all of the applicable utility standard
deduction, rather than a prorated share of that standard. Householdsresponsible
to pay any of the heat or air–conditioningexpense will be eligible to
receive the heating or air–conditioning utility standard, even if that is
an excess fee billed by the landlord. (The current standard utility deductions
are $268per month for utility expenses that include heating or
air–conditioning costs and $116 per month for expenses that do not include
heating or air conditioning.)
• Increase the resource
limits for a household that includes a disabled person from $2000 to
$3000.
• Exclude from income any
educational loan on which payment is deferred, grants, scholarships,
fellowships, veterans’ educational benefits, and the like that are
excluded under the Medicaid program.
• Remove obsolete provisions
exempting income earned in conducting the 2000 census and time–limited
changes in the utility standard.
These amendments do not provide for waivers in specified
situations because the food stamp program is administered through federal law
and regulations that the Department has no authority to waive. (Normally, the
Department adopts the federal food stamp regulations by reference, but
regulations for this new legislation have not yet been published.)
Any interested person may make written comments on the
proposed amendments on or before July 16, 2002. Comments should be directed to
the Office of Policy Analysis, Department of Human Services, Hoover State Office
Building, 1305 East Walnut Street, Des Moines, Iowa 50319– 0114. Comments
may be sent by fax to (515)281– 4980 orby E–mail to
policyanalysis@dhs.state.ia.us.
These amendments are intended to implement Iowa Code section
234.12.
The following amendments are proposed.
ITEM 1. Amend rule 441—65.8(234) as
follows:
Amend subrule 65.8(1) as follows:
65.8(1) Standard allowance for households with heating
or air–conditioning expenses. When a household is receiving
heating or air–conditioning service for which it is required to pay all
or part of the expense or receives assistance under the Low–Income
Home Energy Assistance Act (LIHEAA) of 1981, the heating or
air–conditioning standard shall be allowed.
a. The standard allowance for utilities which include
heating or air–conditioning costs is a single utility standard. This
standard is $202 effective August 1, 1991.
b. Beginning October 1, 1992, this allowance shall
change annually effective each October 1 using the percent increase reported in
the consumer price index monthly periodical for January for fuels and other
utilities for the average percent increases for the prior year for all urban
consumers United States city average. Any numeral after the second digit
following the decimal point will be dropped in this calculation. Any decimal
amount of .49 or under will be rounded down. Any decimal of .50 or more will be
rounded up to the nearest dollar. The cent amount will be included when
calculating the next year’s increase.
EXCEPTION: For the period beginning with food stamp
issuances for April 2001, the standard utility allowance for households with a
heating or air–conditioning expense as discussed above shall be $268.
Effective with food stamp issuances for October 2002, the standard utility
allowance shall revert to the allowance calculated using the methodology
outlined in this subrule. The utility standard effective October 1, 2002, shall
be adjusted either up or down, as appropriate.
Amend subrule 65.8(5) as follows:
65.8(5) Standard allowance for households without
heating or air–conditioning expenses. When a household is
receiving some utility service other than heating or air conditioning for which
it is responsible to pay all or part of the expense, or receives
a fee for excess utility cost which can be for excess heating or
air–conditioning expense, the following nonheating or
air–conditioning standard shall be allowed. These utility expenses cannot
be solely for telephone.
a. This standard is $103 effective August 1,
1991.
b. Beginning October 1, 1992, this allowance shall
change annually effective each October 1 using the percent increase reported in
the consumer price index monthly periodical for January for electric service for
the average percent increases for the prior year for all urban consumers United
States city average. Any numeral after the second digit following the decimal
point will be dropped in this calculation. Any decimal amount of .49 or under
will be rounded down. Any decimal of .50 or more will be rounded up to the
nearest dollar. The cent amount will be included when calculating the next
year’s increase.
Adopt new subrule 65.8(9) as follows:
65.8(9) Standard deduction. Each household will
receive a standard deduction from income equal to 8.31 percent of the net income
limit for food stamp eligibility. No household will receive an amount less than
$134 or more than 8.31 percent of the net income limit for a household of six
members.
Rescind subrule 65.8(10).
ITEM 2. Amend rule 441—65.29(234)
as follows:
Rescind and reserve subrule 65.29(3).
Amend subrule 65.29(6) as follows:
65.29(6) Student income. In determining
eligibility, the department shall exclude educational income, including any
educational loans on which payment is deferred, grants, scholarships,
fellowships, veterans’ educational benefits, and the like excluded under
Title XIX of the Social Security Act (42 U.S.C. 1396 et seq.).
a. Notwithstanding anything to the contrary in these
rules or regulations, the department shall exclude educational income
based on amounts earmarked by the institution, school, program, or other grantor
as made available for the specific costs of tuition, mandatory fees, books,
supplies, transportation and miscellaneous personal expenses (other than living
expenses).
b. If the institution, school, program, or other
grantor does not earmark amounts made available for the allowable costs
involved, students shall receive an exclusion from educational income for
educational assistance verified by the student as used for the allowable costs
involved. Students can also verify the allowable costs involved when amounts
earmarked are less than amounts that would be excluded by a strict earmarking
policy.
c. For the purpose of this rule, mandatory fees include
the rental or purchase of equipment, materials and supplies related to the
course of study involved.
ITEM 3. Adopt the following
new subrule:
65.30(2) Limit for households with a disabled
person. The resource limit for a household that includes a disabled
person is $3000.
ARC 1765B
HUMAN SERVICES
DEPARTMENT[441]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 234.6, the
Department of Human Services proposes to amend Chapter 65,
“Administration,” Iowa Administrative Code.
This amendment removes a provision for wording on the first
demand letter sent to recover a food stamp overissuance stating that the claim
calculation is available on request. This provision was adopted under a waiver
of federal food stamp regulations, which require the claim calculation to be
provided to all clients. That waiver expires on December 31, 2002. Iowa is
changing its Overpayment Recovery System to be in compliance with federal
regulations, so this provision is no longer needed.
This amendment does not provide for waivers in specified
situations. The Overpayment Recovery System will automatically print the claim
calculation as part of the first demand letter.
Any interested person may make written comments on the
proposed amendment on or before July 16, 2002. Comments should be directed to
the Office of Policy Analysis, Department of Human Services, Hoover State Office
Building, 1305 East Walnut Street, Des Moines, Iowa 50319–0114. Comments
may be sent by fax to (515)281–4980 or byE–mail to
policyanalysis@dhs.state.ia.us.
This amendment is intended to implement Iowa Code section
234.12.
The following amendment is proposed.
Amend subrule 65.21(4) by rescinding the first
unnumbered paragraph.
ARC 1763B
HUMAN SERVICES
DEPARTMENT[441]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 249A.4, the
Department of Human Services proposes to amend Chapter 79, “Other Policies
Relating to Providers of Medical and Remedial Care,” Iowa Administrative
Code.
This amendment establishes Medicaid reimbursement for
prescription drugs based on a state maximum allowable cost, as directed by the
Iowa General Assembly in 2002 Iowa Acts, House File 732. This legislation
directs the Department to consult with its fiscal agent and the Drug Utilization
Review Commission to determine a list of drugs subject to a state maximum
allowable cost that will provide the Department with the most significant cost
savings in the shortest period of time. Typically, these are drugs sold in
several equivalent products at varying prices. The state maximum allowable cost
will be set at the average wholesale acquisition cost for all equivalent
products, adjusted by a multiplier of at least 1.0, which will be reviewed
quarterly.
Currently, Medicaid drug reimbursement is based on the lowest
of three amounts (the estimated acquisition cost, the federal maximum allowable
cost (if applicable), and the provider’s submitted charge) plus a
dispensing fee. The state allowable maximum cost will be a fourth alternative
in this comparison for the drugs designated. As with the federal maximum
allowable cost, exceptions will be made if the physician certifies that a
specific brand of drug is medically necessary for a particular
recipient.
This amendment does not provide for waivers in specified
situations because all drug claims should be reimbursed on the same basis.
Individuals may request a waiver of these provisions under the
Department’s general rule on exceptions at rule
441—1.8(217).
Any interested person may make written comments on the
proposed amendment on or before July 16, 2002. Comments should be directed to
the Office of Policy Analysis, Department of Human Services, Hoover State Office
Building, 1305 East Walnut Street, Des Moines, Iowa 50319–0114. Comments
may be sent by fax to (515)281–4980 or byE–mail to
policyanalysis@dhs.state.ia.us.
The Department will hold a public
hearing for the purpose of receiving comments on this amendment on July 18,
2002, from 9 to 10 a.m. in the First Floor Southeast Conference Room of the
Hoover State Office Building, 1305 East Walnut Street, Des Moines. Comments may
be offered at the hearing either orally or in writing. Anyone who intends to
attend the hearing and has special requirements, such as hearing or vision
impairments, should contact the Office of Policy Analysis at (515)281–8440
and advise of the special needs.
This amendment is intended to implement Iowa Code section
249A.4 and 2002 Iowa Acts, House File 732, section 31.
The following amendment is proposed.
Amend subrule 79.1(8) as follows:
Amend the introductory paragraph as follows:
79.1(8) Prescribed drugs
Drugs. The amount of payment shall be based on several factors,
in accordance with subject to the upper limits in 42 CFR
447.331 – 333 332, as amended to October
28, 1987 April 18, 2002.
Amend paragraph “a” as follows:
a. Subject to paragraph “b,” reimbursement for
covered prescription drugs shall be the lowest of the following, as of the date
of dispensing:
(1) The “Estimated
estimated acquisition cost (EAC)” is, defined as
the average wholesale price as published by First Data Bank less 10
percent. , plus the professional dispensing fee specified in
paragraph “g.”
(2) The “Maximum maximum
allowable cost (MAC)” is, defined as the upper
limit for multiple source drugs established in accordance with the methodology
of the Health Care Financing Administration (HCFA) Centers
for Medicare and Medicaid Service as described in 42 CFR
447.332(a)(i) and (ii). , plus the professional dispensing
fee specified in paragraph “g.”
The basis of payment for prescribed drugs for which
the MAC has been established shall be the lesser of the MAC plus a professional
dispensing fee of $5.17 or the pharmacist’s usual and customary charge to
the general public.
The basis of payment for drugs for which the MAC has
not been established shall be the lesser of the EAC plus a professional
dispensing fee of $5.17 or the pharmacist’s usual and customary charge to
the general public.
If a physician certifies in the physician’s
handwriting that, in the physician’s medical judgment, a specific brand is
medically necessary for a particular recipient, the MAC does not apply and the
payment equals the average wholesale price of the brand name product less 10
percent. If a physician does not so certify, and a lower cost equivalent
product is not substituted by the pharmacist, the payment for the product equals
the established MAC.
Equivalent products shall be defined as those products
which meet therapeutic equivalent standards as published in the federal Food and
Drug Administration document, “Approved Prescription Drug Products With
Therapeutic Equivalence Evaluations.”
(3) The state maximum allowable cost (SMAC), defined as the
average wholesale acquisition cost for a drug and all equivalent products
adjusted by a multiplier of at least 1.0, as determined by the department, plus
the professional dispensing fee specified in paragraph “g.” The
department shall set the multiplier on a quarterly basis, or more often as
necessary, at the minimum necessary to ensure adequate product
availability.
(4) The submitted charge, representing the provider’s
usual and customary charge for the drug.
Rescind paragraph “b” and adopt the
following new paragraph in lieu thereof:
b. If prior authorization is received pursuant to 441—
subparagraph 78.1(2)“a”(3) and 441—79.8(249A) and a physician
certifies in the physician’s handwriting that, in the physician’s
medical judgment, a specific brand is medically necessary for a particular
recipient, the MAC or SMAC does not apply. In that case, the payment shall be
the lesser of the estimated acquisition cost or the submitted charges. If a
physician does not so certify, the payment for the product shall be the lower of
the MAC or SMAC.
Amend paragraph “e” as follows:
e. The basis of payment for nonprescription drugs shall be the
same as specified in paragraph “a” except that the department
shall establish a maximum allowable reimbursable cost for these drugs
shall be established by the department at the median of
using the average wholesale prices of the chemically equivalent products
available. The department shall set the maximum allowable reimbursable cost
at the median of those average wholesale prices. No exceptions for
higher reimbursement for higher cost products will be
approved.
Adopt new paragraphs “g”
through “j” as follows:
g. For services rendered after June 30, 2002, the professional
dispensing fee is equal to $5.17.
h. For purposes of this subrule, “equivalent
products” shall be those that meet therapeutic equivalent standards as
published in the federal Food and Drug Administration document, “Approved
Prescription Drug Products With Therapeutic Equivalence
Evaluations.”
i. Pharmacies and providers that are enrolled in the Iowa
Medicaid program shall make available drug acquisition cost information, product
availability information, and other information deemed necessary by the
department for the determination of reimbursement rates and the efficient
operation of the pharmacy benefit.
(1) Pharmacies and providers shall produce and submit the
requested information in the manner and format requested by the department or
its designee at no cost to the department or its designee.
(2) Pharmacies and providers shall submit information to the
department or its designee within 30 days following a request for the
information unless the department or its designee grants an extension upon
written request of the pharmacy or provider.
j. Savings in Medicaid reimbursements attributable to the SMAC
shall be used to pay costs associated with determination of the SMAC, before
reversion to Medicaid.
ARC 1766B
HUMAN SERVICES
DEPARTMENT[441]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 237A.12, the
Department of Human Services proposes to amend Chapter 109, “Child Care
Centers,” Iowa Administrative Code.
These amendments:
• Modify the definition of
“child” to be consistent with the definition in Iowa Code Supplement
section 237A.1 as amended by 2002 Iowa Acts, Senate File 2205.
• Clarify what is meant by
“child care” and who must be licensed as outlined in Iowa Code
chapter 237A as amended by 2002 Iowa Acts, Senate File 2205.
• Change the time period of
a license from one year to 24 months.
• Clarify the inspection and
evaluation procedures for a 24–month license to be consistent with Iowa
Code chapter 237A and the requirements in the current rules.
• Clarify when a previously
issued license can be reduced to a provisional license and when a provisional
license can be reissued.
• Change the frequency of
child abuse and criminal rec– ord checks to a minimum of every two years
instead of five years.
• Allow the Department to
refuse to act on a licensing application for 12 months after an
applicant’s child care center license has been denied or
revoked.
• Eliminate references to
“regional offices.”
These amendments do not provide for waivers in specified
situations. Except for the frequency of record checks, these changes are based
on legislation to which the Department does not have authority to make an
exception. The Department does not believe that it is in the public’s
best interest to waive rules on the frequency of record checks. Individuals may
request a waiver of child care licensing standards under the Department’s
general rule on exceptions at rule 441—1.8(17A,217).
Any interested person may make written comments on the
proposed amendments on or before July 16, 2002. Comments should be directed to
the Office of Policy Analysis, Department of Human Services, Hoover State Office
Building, 1305 East Walnut Street, Des Moines, Iowa 50319– 0114. Comments
may be sent by fax to (515)281–4980 orby E–mail to
policyanalysis@dhs.state.ia.us.
The Department is holding public hearings on this Notice of
Intended Action at the places and times listed below. People appearing at these
hearings may make oral presentations or submit written comments:
Story County DHS Office Second Floor Conference Room 126
South Kellogg Street Ames, Iowa
|
July 17, 2002 9 a.m.
|
Linn County DHS Office Iowa Building 7th Floor
Conference Room 411 Third Street SE Cedar Rapids, Iowa
|
July 16, 2002 10 a.m.
|
Pottawattamie County DHS Office ICN Conference Room 417
East Kanesville Boulevard Council Bluffs, Iowa
|
July 16, 2002 9 a.m.
|
Scott County DHS Office Bicentennial Building Third
Floor Conference Room 428 Western Avenue Davenport, Iowa
|
July 17, 2002 10 a.m.
|
Polk County DHS Office City View Plaza Conference Room
102 1200 University Avenue Des Moines, Iowa
|
July 16, 2002 9 a.m.
|
Dubuque County DHS Office Nesler Center Third Floor
Conference Room 8th & Main Dubuque, Iowa
|
July 16, 2002 9 a.m.
|
Woodbury County DHS Office Third Floor Conference Room
J 822 Douglas Street Sioux City, Iowa
|
July 17, 2002 10 a.m.
|
Black Hawk County DHS Office Pinecrest Office Building,
Room 420 1407 Independence Avenue Waterloo, Iowa
|
July 16, 2002 10 a.m.
|
These amendments are intended to implement 2002 Iowa Acts,
Senate File 2205.
The following amendments are proposed.
ITEM 1. Amend rule
441—109.1(237A) by amending the definitions of “child”
and “child day care” as follows:
“Child” means a person under 18 years of
age receiving care at a child care center. either of the
following:
1. A person 12 years of age or younger.
2. A person 13 years of age or older but younger than 19
years of age who has a developmental disability, as defined under the federal
Developmental Disabilities Assistance and Bill of Rights Act of 2000, Public Law
No. 106–402, codified in 42 U.S.C. 15002(8).
“Child day care” or “child
care” means the care, supervision, or guidance of a child by a person
other than the parent, guardian, relative or custodian for
periods of less than 24 hours per day per child on a regular basis in a place
other than the child’s home, but does not include care, supervision, or
guidance of a child by any of the following:
1. An instructional program administered by a public or
nonpublic school system accredited by the department of education or the state
board of regents or a program provided under Iowa Code section
sections 279.49 and 280.3A.
2. A Any of the following
church–related instructional program programs
of not more than one day per week.:
• An instructional
program.
• A youth program
other than a preschool, before or after school child care program, or other
child care program.
• A program
providing care to children on church premises while the children’s parents
are attending church–related or church–sponsored activities on the
church premises.
3. Short–term classes of less than two weeks’
duration held between school terms or during a break within a school
term.
4. A child care center for sick children operated as part of a
pediatrics unit in a hospital licensed by the department of inspections and
appeals pursuant to Iowa Code chapter 135B.
5. A nonprofit program operated not more
than one day per week by volunteers for no charge for not more than
2 hours during any 24–hour period. that meets all the
following conditions:
• Not more than 11
children are served per volunteer.
• The program
operates for less than 4 hours during any 24–hour period.
• The program is
provided at no cost to the children’s parent, guardian, or
custodian.
6. A program provided by the state or political
subdivision, which provides recreational classes for a period of less than two
hours per day nationally accredited camp.
7. A program administered by a political subdivision of the
state which is primarily for recreational or social purposes and is limited to
children who are five years of age or older and attending school.
8. An instructional program administered by a nonpublic school
system which is not accredited by the department of education or state board of
regents.
9. An after–school program continuously offered
throughout the school year to children who are at least five years of age and
enrolled in school and attend the program intermittently, or a summer–only
program for such children. The program must be provided through a nominal
membership fee or at no cost.
10. A special activity program which meets less than four
hours per day for the sole purpose of the special activity. Special activity
programs include but are not limited to music or dance classes, organized
athletic or sports programs, recreational classes, scouting programs, and hobby
or craft clubs or classes.
11. A structured program for the purpose of providing
therapeutic, rehabilitative, or supervisory services to children under any of
the following:
• A purchase of
service or managed care contract with the department.
• A contract
approved by a local decategorization governance board.
• An arrangement
approved by a juvenile court order.
12. Care provided on site to children of parents residing
in an emergency, homeless, or domestic violence shelter.
13. A child care facility providing respite care to a
licensed foster family home for a period of 24 hours or more to a child who is
placed with that licensed foster family home.
14. A program offered to a child whose parent, guardian, or
custodian is engaged solely in a recreational or social activity, remains
immediately available and accessible on the physical premises on which the
child’s care is provided, and does not engage in employment while the care
is provided.
ITEM 2. Amend rule 441—109.2(237A)
as follows:
Amend subrule 109.2(1) as follows:
Amend paragraph “a” as follows:
a. Any adult or agency has the right to make
application apply for a license. The application for a license
shall be made to the regional office of the department on Form
470– 0722, Application for a License to Operate a Child Care Center,
provided by the department.
Amend paragraph “c” as follows:
c. When a center makes a sufficient application for an initial
or renewal license, it may operate for a period of up to 120 days, pending a
final licensing decision. A center has made a sufficient application
shall include when it has submitted the following to
the department:
(1) An application for a license has been submitted to
the regional office.
(2) An approved fire marshal’s report has been
submitted to the regional office.
(3) A floor plan has been submitted to the regional
office indicating room descriptions and dimensions, including location
of windows and doors.
(4) Information sufficient to determine that the center
director meets minimum personnel qualifications shall be submitted to
the regional office.
Adopt the following new paragraph
“e”:
e. The department shall not act on a licensing application for
12 months after an applicant’s child care center license has been denied
or revoked.
Amend subrule 109.2(2), paragraph
“a,” as follows:
a. An applicant showing full compliance with center licensing
laws and these rules, including department approval of center plans and
procedures, shall be issued a license for one year 24
months. The department shall conduct at least one unannounced visit
during each licensing year. In determining whether or not a center is
in compliance with the intent of a licensing standard outlined in this chapter,
the department shall make the final decision.
Amend subrule 109.2(3), paragraphs
“a” and “b,” as follows:
a. A provisional license may be issued or a previously
issued license may be reduced to a provisional license for a period up to
one year when the center does not meet all standards imposed by law and these
rules.
b. A provisional license shall be renewable when written plans
giving specific dates for completion to bring the center up to standards are
submitted to and approved by the department. A provisional license shall not
be reissued for more than two consecutive years when the lack of compliance with
the same standards has not been corrected within two years.
Amend subrule 109.2(6), paragraph
“b,” as follows:
b. An applicant or licensee affected by an adverse action may
request a hearing by means of a written request directed to the county
office, regional office, or central office of the
department. The request shall be submitted within 30 days after the date
the department mailed the official notice was
mailed containing the nature of the denial, revocation, or
suspension.
ITEM 3. Rescind rule
441—109.3(237A) and adopt the following new rule in lieu
thereof:
441—109.3(237A) Inspection and evaluation. The
department shall conduct an on–site visit in order to make a licensing
recommendation for all initial and renewal applications for licensure and shall
determine compliance with licensing standards imposed by licensing laws
and these rules when a complaint is received.
109.3(1) At least one unannounced on–site visit
shall be conducted each calendar year.
109.3(2) After each visit and complaint, the
department shall document whether a center was in compliance with center
licensing standards imposed by licensing laws and these rules.
109.3(3) The written documentation of the
department’s conclusion as to whether a center was in compliance with
licensing standards for all licensing visits and complaints shall be available
to the public. However, the identity of the complainant shall be withheld
unless expressly waived by the complainant.
ITEM 4. Amend subrule 109.6(6),
paragraphs “a” and “c,” as
follows:
a. The regional administrator or designee
department shall make the evaluation and decision. Within 30 days of
receipt of the completed Form 470–2310, the regional administrator
or designee department shall mail to the individual on whom the
evaluation was completed and to the employer Form
470–2386, Record Check Decision, that explains the decision reached
regarding the evaluation of an abuse or crime and shall notify the
employer. The regional administrator or designee
department shall also issue Form 470–2386 when an applicant fails
to complete the evaluation form within the ten–calendar–day time
frame.
c. The child abuse and criminal record checks shall be
repeated a minimum of every five two years or
if and when the department or center becomes aware of any
founded abuses, convictions of crimes, or placement on the sex offender
registry. The department shall evaluate any founded abuses or convictions of
crimes since the last criminal record check or child abuse record check using
the same process.
ARC 1767B
HUMAN SERVICES
DEPARTMENT[441]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 237A.12, the
Department of Human Services proposes to amend Chapter 110, “Family and
Group Child Care Homes,” Iowa Administrative Code.
These amendments establish registration requirements for three
categories of child care providers and change the renewal period for
registration certificates, as directed by 2002 Iowa Acts, Senate File 2205.
Under this legislation, homes serving five or fewer children are defined as
“child care homes” and are not required to be registered. Homes
serving six or more children are defined as “child development
homes” and must be registered to operate. Under current rules,
registration is voluntary unless the provider serves more than six
children.
The three new categories replace the former categories of
“family child care home,” “group child care home,” and
“group child care home–joint registration,” and also replace
the four–level child care home registration pilot program that has been
operating in 23 Iowa counties. For providers that are currently registered, the
new rules will take effect when the registration is renewed. Existing
registration certificates will remain valid for their stated terms.
The Department developed standards for the new categories in
cooperation with the Child Care Home Regulation Work Group, representing child
care providers, child care home consultants, parents, child advocates, and the
State Child Care Council. Changes in health and safety standards were written
in consultation with the Iowa Department of Public Health.
As required under the current rules, all child development
homes must meet a certain core of standards. Changes in these standards include
additional requirements for first–aid kits, safety gates, fire
extinguishers, smoke detectors, control of animals, swimming and wading pools,
private sewer and waste water treatment, and placement of infants when sleeping.
Smoking is prohibited in the home, play area, and vehicles transporting
children. Also, all providers must obtain 12 hours of training each year to
maintain registration.
As under the four–level pilot, the new categories link
the authorization to provide care for a greater number of children to more
stringent standards for provider qualifications and physical facilities.
Category A, the basic category, allows a provider to care for six children, of
whom at least three must be over 18 months of age, plus two school–age
children for less than two hours at a time.
Category B allows for more school–age and
part–time children, with the requirement that an assistant be present when
more than eight children are in care for more than two hours. Providers must be
at least 20 years old, have a high school diploma or GED, and have either
additional education or experience in providing child care. There are
additional requirements for space and exits.
Category C allows for more children at all ages. The home
must have two fully qualified providers. Each must be at least 21 years old,
and child care experience is required. Both providers must be present when
there are four children under the age of 18 months in care or more than eight
children are present. There are additional requirements for space and
exits.
Transitional exceptions to the limits on numbers of children
in care are allowed when a currently registered provider is caring for more
infants or school–age children when the registration is renewed than are
allowed under the new legislation. The existing exception to the limit on the
number of children allowed to be in care when school closes due to inclement
weather is broadened to include all circumstances resulting in emergency school
closings.
Other than these exceptions, these amendments do not provide
for waivers in specified situations because requirements for registration should
be uniform for all providers. Individuals may request a waiver of child care
registration standards under the Department’s general rule on exceptions
at rule 441—1.8(217).
Any interested person may make written comments on the
proposed amendments on or before July 16, 2002. Comments should be directed to
the Office of Policy Analysis, Department of Human Services, Hoover State Office
Building, 1305 East Walnut Street, Des Moines, Iowa 50319–0114 Comments
may be sent by fax to (515)281–4980 or by E–mail to
policyanalysis@dhs.state.ia.us.
The Department is holding public hearings on this Notice of
Intended Action at the places and times listed below. People appearing at these
hearings may make oral presentations or submit written comments:
Story County DHS Office Second Floor Conference Room 126
South Kellogg Street Ames, Iowa
|
July 17, 2002 9 a.m.
|
Linn County DHS Office Iowa Building 7th Floor
Conference Room 411 Third Street SE Cedar Rapids, Iowa
|
July 16, 2002 10 a.m.
|
Pottawattamie County DHS Office ICN Conference Room 417
East Kanesville Boulevard Council Bluffs, Iowa
|
July 16, 2002 9 a.m.
|
Scott County DHS Office Bicentennial Building Third
Floor Conference Room 428 Western Avenue Davenport, Iowa
|
July 17, 2002 10 a.m.
|
Polk County DHS Office City View Plaza Conference Room
102 1200 University Des Moines, Iowa
|
July 16, 2002 9 a.m.
|
Dubuque County DHS Office Nesler Center Third Floor
Conference Room 8th & Main Dubuque, Iowa
|
July 16, 2002 9 a.m.
|
Woodbury County DHS Office Third Floor Conference Room
J 822 Douglas Street Sioux City, Iowa
|
July 17, 2002 10 a.m.
|
Black Hawk County DHS Office Pinecrest Office Building,
Room 420 1407 Independence Avenue Waterloo, Iowa
|
July 16, 2002 10 a.m.
|
These amendments are intended to implement Iowa Code section
237A.12 and 2002 Iowa Acts, Senate File 2205.
The following amendments are proposed.
ITEM 1. Amend 441—Chapter
110, title and preamble, as follows:
FAMILY AND GROUP CHILD
CARE
DEVELOPMENT HOMES
DIVISION I
FAMILY AND GROUP CHILD CARE HOME
REGISTRATION
PREAMBLE
This division establishes registration procedures for
family and group child care development
homes and group child care–joint registration homes.
Included are application and renewal procedures, standards for providers, and
procedures for compliance checks and complaint investigation.
ITEM 2. Amend rule
441—110.1(237A) as follows:
Rescind the definitions of “family child care
home,” “group child care home,” “group child care
home–joint registration,” and “inclement
weather.”
Amend the definitions of “assistant,”
“child,” “child care,” “provider,”
“registration,” and “registration certificate” as
follows:
“Assistant” means a responsible person aged 14 or
older. The assistant may never be left alone with children. Ultimate
responsibility for supervision is with the child care provider.
“Child” means a person under 18 years of
age either of the following.:
1. A person 12 years of age or younger.
2. A person 13 years of age or older but younger than 19
years of age who has a developmental disability, as defined under the federal
Developmental Disabilities Assistance and Bill of Rights Act of 2000, Public Law
No. 106–402, codified in 42 U.S.C. 15002(8).
“Child care” means the care, supervision, or
guidance of a child by a person other than the child’s parent,
guardian, relative or custodian for periods of less than 24
hours per day per child on a regular basis in a place other than the
child’s home. Child care shall not mean special activity
programs that meet on a regular basis such as music or dance classes, organized
athletics or sports programs, scouting programs, or hobby or craft classes or
clubs.
“Provider” means the adult listed on the
registration certificate person or program that applies for
registration to provide child care and is approved for
as a family or group child care
development home, or the adult who is responsible and provides
the child care in an unregistered family child care home. In a
group child care home–joint registration, each individual is considered to
be the provider, registrant, owner, or operator as used in this
chapter.
“Registration” means the process by which child
care providers certify that they comply with rules adopted by the department.
This process is voluntary for family child care home providers, and
mandatory for group child care home providers.
“Registration certificate” means the written
document issued by the department of human services to publicly
state that the provider has certified in writing compliance with the minimum
requirements for registration of a family or group child care home or
group child development care
home–joint registration.
Adopt new definitions of “child
development home” and “part–time hours” as
follows:
“Child development home” means a person or program
registered under this chapter that may provide child care to six or more
children at any one time.
“Part–time hours” means the hours that child
development homes in categories B and C are allowed to exceed their maximum
preschool or school–age capacity. A provider may use a total of up to 180
hours per month as part–time hours. No more than two children using
part–time hours may be in the child development home at any one
time.
ITEM 3. Amend rule 441—110.2(237A)
as follows:
Amend the introductory paragraph as follows:
441—110.2(237A) Application for registration.
A provider shall apply for registration on Form 470–3384, Application
for Child Development Home Registration, provided by the department’s
local office or, if available, on the department’s Web site. The provider
shall also use Form 470–3384 to inform the department of any changes in
circumstances that would affect the registration.
Rescind subrules 110.2(1), 110.2(2), and
110.2(3).
ITEM 4. Amend rule 441—110.3(237A)
as follows:
441—110.3(237A) Renewal. Renewal of
registration shall be completed yearly every 24
months. To request renewal, a provider shall submit Form 470–3384,
Application for Child Development Home Registration, and copies of certificates
of training, to be retained in the registration file. The renewal process shall
include completion of child abuse, sex offender, and criminal record
checks.
ITEM 5. Rescind rule
441—110.4(237A) and adopt the following new rule in lieu
thereof:
441—110.4(237A) Number of children. The number
of children shall conform to the following standards:
110.4(1) Limit. Except as provided in subrule
110.4(3), no greater number of children shall be received for care at any one
time than the number authorized on the registration certificate.
110.4(2) Children counted. In determining the number
of children cared for at any one time in a child development home, each child
present in the child development home shall be considered to be receiving care
unless the child is described by one of the following exceptions:
a. The child’s parent, guardian, or custodian
established or operates the child development home and either the child is
attending school or the child receives child care full–time on a regular
basis from another person.
b. The child has been present in the child development home
for more than 72 consecutive hours and meets the requirements of exception
“a” as though the person who established or operates the child
development home is the child’s parent, guardian, or custodian.
110.4(3) Exception for emergency school closing. On
days when schools are closed due to emergencies such as inclement weather or
physical plant failure, a child development home may have additional children
present in accordance with the authorization for the registration category of
the home and subject to all of the following conditions:
a. The child development home has prior written approval from
the parent or guardian of each child present in the home concerning the presence
of additional children in the home.
b. The child development home has a department–approved
assistant, aged 14 or older, on duty to assist the care provider, as required
for the registration category of the home.
c. One or more of the following conditions are applicable to
each of the additional children present in the child development home:
(1) The home provides care to the child on a regular basis for
periods of less than two hours.
(2) If the child were not present in the child development
home, the child would be unattended.
(3) The home regularly provides care to a sibling of the
child.
d. The provider shall maintain a written record including the
date of the emergency school closing, the reason for the closing, and the number
of children in care on that date.
ITEM 6. Amend rule 441—110.5(237A)
as follows:
Amend the introductory paragraph as follows:
441—110.5(237A) Standards. The provider shall
certify that the child care development home meets the
following conditions: standards and also the standards in
either rule 110.8(237A), 110.9(237A), or 110.10(237A), specific to the category
of home for which the provider requests registration.
Amend subrule 110.5(1) as follows:
110.5(1) Health and safety. Conditions in the home
are shall be safe, sanitary, and free of hazards. This
shall include at a minimum:
a. The home shall have A a
non–pay, working telephone with emergency numbers posted for police, fire,
ambulance, and the poison information center. A cell phone shall not be used
as the primary phone. The number for each child’s parent, for a
responsible person who can be reached when the parent cannot, and for the
child’s physician shall be readily accessible by the telephone.
b. All medicines and poisonous, toxic, or otherwise unsafe
materials shall be secured from access by a child.
c. First–aid supplies which include, but are not
limited to, adhesive bandages, antiseptic cleansing materials, tweezers, and
disposable plastic gloves. A first–aid kit shall be available
and easily accessible whenever children are in the child development home, in
the outdoor play area, and on field trips. The kit shall be sufficient to
address first aid related to minor injury or trauma and shall be stored in an
area inaccessible to children.
d. Medications shall be given only with the
parent’s or doctor’s written authorization. Each prescribed
medication shall be accompanied by a physician’s or pharmacist’s
direction. Both nonprescription and prescription medications shall be in the
original container with directions intact and labeled with the child’s
name. All medications shall be stored properly and, when refrigeration is
required, shall be stored in a separate, covered container so as to prevent
contamination of food or other medications. All medications shall be stored so
they are inaccessible to children.
e. Electrical wiring shall be maintained with all
accessible electrical outlets safely capped and electrical cords properly used.
Improper use would include includes running cords under
rugs, over hooks, through door openings, or other use that has been known to be
hazardous.
f. Combustible materials are shall be
kept away from furnaces, stoves, or water heaters.
g. Safety barriers at stairways for children not
attending kindergarten or a higher grade level and for special needs
children. Approved safety gates at stairways and doors shall be
provided and used as needed.
h. A safe outdoor play area shall be maintained in good
condition throughout the year,. The play area shall
be fenced off when located on a busy thoroughfare or near a hazard which may
be injurious to a child, and with shall have both
sunshine and shade areas. The play area shall be kept free from litter,
rubbish, and flammable materials and shall be free from contamination by
drainage or ponding of sewage, household waste, or storm water.
i. Annual laboratory analysis of a private water supply
shall be conducted to show satisfactory bacteriological quality. When
children under the age of two are to be cared for, the analysis shall include a
nitrate analysis. When private water supplies are determined unsuitable for
drinking, commercially bottled water or water treated through a process approved
by the health department or designee shall be provided.
j. Emergency plans in case of fire or tornado shall be
written and posted by the primary and secondary exits. The plans shall include
a diagram with the exits and an outside meeting place noted.
k. Fire and tornado drills shall be practiced monthly
and the provider shall keep documentation evidencing compliance with
monthly practice kept on file by the
provider.
l. In order to prevent burns, a
A safety barrier shall surround any heating stove or heating element,
in order to prevent burns.
m. The home shall have at least one 2A 10BC rated fire
extinguisher located in a visible and readily accessible place on each
child–occupied floor.
n. The home shall have at least one
single–station,battery–operated, UL–approved smoke detector in
each child–occupied room and at the top of every stairway. Each smoke
detector shall be installed according to manufacturer’s recommendations.
The provider shall test each smoke detector monthly and keep a record of testing
for inspection purposes.
o. Smoking and the use of tobacco products shall be
prohibited in areas that may be used by children receiving care in the home, in
the outdoor play area, and in any vehicle in which children receiving care in
the home are transported during the home’s hours of
operation.
p. Children under the age of one year shall be placed on
their backs when sleeping unless otherwise authorized in writing by a parent or
physician.
q. When there are animals on the premises:
(1) All household pets shall be vaccinated. Proof of
current vaccination as documented by a veterinary clinic shall be kept on the
premises.
(2) All animal waste shall be immediately removed from the
children’s areas and properly disposed of.
(3) No animals shall be allowed in the food preparation,
food storage, or serving areas during food preparation and serving
times.
r. When there is a swimming or wading pool on the premises:
(1) An in–ground swimming pool shall be enclosed with
a fence that is at least four feet high and flush with the ground.
(2) An aboveground pool shall be enclosed with an approved
fence that is four feet above the side walls.
(3) When an aboveground or in–ground pool is covered,
the cover shall meet or exceed the standards of the American Society for Testing
and Materials.
(4) A wading pool shall be drained daily and shall be
inaccessible to children when not in use.
s. If children are allowed to use aboveground or
in–ground swimming pools:
(1) Written permission from parents shall be available for
review.
(2) Equipment needed to rescue a child or adult shall be
readily accessible.
(3) The child care provider shall accompany and directly
supervise the children during swimming and wading activities.
(4) If the depth of the water is over four feet, a person
who has satisfactorily completed an approved lifesaving course shall be on duty
at all times when the pool is in use.
t. Private sewer or wastewater treatment facilities and
equipment shall be tested for efficient functioning and improper leakage. A
record of the testing shall be maintained.
Rescind subrule 110.5(2) and adopt the following new
subrule in lieu thereof:
110.5(2) Provider files. A provider file shall
be maintained and shall contain the following:
a. A physician’s signed statement that the provider and
members of the provider’s household are free of diseases or disabilities
that would prevent good child care. This statement shall be obtained at the
time of the first registration, and at least every three years thereafter, on
all members of the provider’s household that may be present when children
are in the home.
b. Certificates or other documentation verifying the following
required training:
(1) The provider shall receive two hours of approved child
abuse and neglect mandatory reporter training during the first three months of
registration as a child development home and every five years
thereafter.
(2) During the first three months of registration as a child
development home, the provider shall receive certification in infant and child
first–aid that includes management of a blocked airway and rescue
breathing. The provider shall maintain a valid certificate indicating the date
of training and expiration date.
First–aid training shall include an overview of
emergency medical services and procedures for accessing emergency medical
services. This training shall be provided by a nationally recognized training
organization, such as the American Red Cross, the American Heart Association,
the National Safety Council, or Emergency Medical Planning (Medic First Aid) or
an equivalent certification approved by the department.
(3) During the first year of registration, the provider shall
receive a minimum of 12 hours of training. Two hours of the training must be in
the area of health and safety.
(4) During the second year of registration and each succeeding
year as a child development home, the provider shall receive a minimum of 12
hours of training chosen from the following categories:
1. Health, safety, and nutrition.
2. Child growth and development.
3. Child observation and assessment.
4. Interactions with children.
5. Learning experiences and environment.
6. Families and communities.
7. Program management.
8. Professional development.
The provider shall receive at least six hours of the hours of
training in a sponsored group setting. The provider may receive the remaining
hours in self–study using a training package approved by the
department.
(5) A provider who submits documentation from a child care
resource and referral agency that the provider has completed the ChildNet
training series may use those hours to fulfill a maximum of two years’
training requirements, not including first–aid and mandatory reporter
training.
c. An individual file for each staff assistant that
contains:
(1) A completed Form 595–1396, DHS Criminal History
Record Check.
(2) A completed Form 470–0643, Request for Child Abuse
Information.
(3) A physician’s signed statement at the time of
employment and at least every three years thereafter that the person is free of
diseases or disabilities that would prevent good child care.
(4) Certification of a minimum of two hours of approved
training relating to the identification and reporting of child abuse within six
months of employment and every five years thereafter, as required by Iowa Code
section 232.69.
d. An individual file for each substitute that
contains:
(1) A completed Form 595–1396, DHS Criminal History
Record Check.
(2) A completed Form 470–0643, Request for Child Abuse
Information.
(3) A physician’s signed statement at the time of
employment and at least every three years thereafter that the person is free of
diseases or disabilities that would prevent good child care.
(4) Certification of a minimum of two hours of approved
training relating to the identification and reporting of child abuse within six
months of employment and every five years thereafter, as required by Iowa Code
section 232.69.
(5) Certification in infant and child first aid that includes
management of a blocked airway and rescue breathing. The substitute shall
maintain a valid certificate indicating the date of training and expiration
date.
First–aid training shall include an overview of
emergency medical services and procedures for accessing emergency medical
services. This training shall be provided by a nationally recognized training
organization, such as the American Red Cross, the American Heart Association,
the National Safety Council, or Emergency Medical Planning (Medic First Aid) or
an equivalent certification approved by the department.
Rescind subrule 110.5(5) and adopt the following new
subrule in lieu thereof:
110.5(5) Parental access. Parents shall be afforded
unlimited access to their children and to the people caring for their children
during the normal hours of operation or whenever their children are in the care
of the child development home, unless parental contact is prohibited by court
order.
Amend subrule 110.5(8), paragraph “g,”
as follows:
g. A signed and dated immunization card
certificate provided by the state department of public health shall be on
file for each child enrolled. For the school–age child, a copy of the
most recent immunization record shall be acceptable.
Rescind subrule 110.5(9) and adopt the following
new subrule in lieu thereof:
110.5(9) Provider. The provider shall meet the
following requirements:
a. Give careful supervision at all times.
b. Exchange information with the parent of each child
frequently to enhance the quality of care.
c. Give consistent, dependable care and be capable of handling
emergencies.
d. Be present at all times except when emergencies occur or an
absence is planned, at which time care may be provided by a
department–approved substitute. When an absence is planned, the provider
shall give parents at least 24 hours’ prior notice.
Rescind subrule 110.5(10) and adopt the following
new subrule in lieu thereof:
110.5(10) Substitutes. The provider shall assume
responsibility for providing adequate and appropriate supervision at all times
when children are in attendance. Any designated substitute shall have the same
responsibility for providing adequate and appropriate supervision. Ultimate
responsibility for supervision shall be with the provider.
a. All standards in this chapter regarding supervision and
care of children shall apply to substitutes.
b. Except in emergency situations, the provider shall inform
parents in advance of the planned use of a substitute.
c. The substitute must be 18 years of age or older.
d. A substitute may be used in the home up to 25 child care
hours per month and for an additional period of up to two weeks in a
12–month period.
e. The provider shall maintain a written record of the number
of hours substitute care is provided, including the date and the name of the
substitute.
Rescind subrules 110.5(11), 110.5(12), and
110.5(13).
ITEM 7. Rescind rule
441—110.6(237A) and adopt the following new rule in lieu
thereof:
441-110.6(237A)
Compliance checks. During a calendar year, the department shall check 20
percent or more of all child development homes in each county for compliance
with registration requirements. Completed evaluation checklists shall be placed
in the registration files.
ITEM 8. Amend rule 441—110.7(234)
as follows:
Amend the introductory paragraph as follows:
441—110.7(234) Denials and
revocations Registration decision. The department shall
issue Form 470–3498, Certificate of Registration, when an applicant meets
all requirements for registration. Each local office of the department shall
maintain a current list of registered child development homes as a referral
service to the community.
Amend subrule 110.7(1) as follows:
110.7(1) Registration shall be denied or revoked if
the department finds a hazard to the safety and well–being of a
child is found by the department of human
services and the provider cannot correct or refuses to correct
the hazards hazard, even though the hazard may not have
been specifically listed under the health and safety rules. Registration may
also be denied or revoked if the department determines that the provider has
failed to comply with standards imposed by law and these rules.
Amend subrule 110.7(3) as follows:
Amend the introductory paragraph as follows:
110.7(3) Record checks. The department shall submit
record checks for each registrant, substitute, and staff member, and
for anyone living in the home who is 14 years of age or
older, and anyone having access to a child when the child is
alone. The purpose of these record checks is to determine
whether they have the person has any
founded child abuse reports or criminal convictions, or
have has been placed on the sex offender registry. The
department shall use Form 470–0643, Request for Child Abuse Information,
and Form 595–1396, DHS Criminal History Record Check, Form
B, for this purpose.
Amend paragraph “a” as follows:
a. If there is a person who has been
checked has a record of founded child abuse, a criminal conviction, or
placement on the sex offender registry for the registrant, a staff
member, or anyone living in the home, the department shall deny or
revoke the registration, unless an evaluation of the abuse or crime determines
that the abuse or criminal conviction does not warrant prohibition of
registration.
(1) In an evaluation, the department shall consider:
1. the The nature and
seriousness of the abuse or crime,
2. the The time elapsed since
the commission of the abuse or crime,
3. the The circumstances under
which the crime or abuse was committed,
4. the The degree of
rehabilitation,
5. the The likelihood that the
person will commit the abuse or crime again, and
6. the The number of crimes or abuses
committed by the person.
(2) The person with the criminal conviction or founded
child abuse report shall complete and return Form 470–2310, Record Check
Evaluation, within ten calendar days of the date on the form to
be used to assist in the evaluation. Failure of the person to complete and
return the form within thespecified time frame ten calendar
days of the date on the form shall result in denial or revocation of the
registration certificate.
Amend paragraph “c” as follows:
c. The evaluation and decision shall be made by
theregional administrator service area manager or
designee. Within 30 days of receipt of the completed Form 470–2310, the
regional administrator service area manager or designee
shall mail to the individual on whom the evaluation was completed and to the
registrant for an employee of the registrant Form 470–2386, Record Check
Decision, that explains the decision reached regarding the evaluation of an
abuse or a crime. The regional administrator service area
manager or designee shall also issue Form 470–2386 when an applicant
fails to complete the evaluation form within the ten–calendar–day
time frame.
Amend subrule 110.7(5) as follows:
110.7(5) If the department has denied or revoked a
registration because the provider has continually or repeatedly failed to
operate a registered child care home in compliance with Iowa
Code chapter 237A and 441-Chapter 110, the person
shall not own or operate a registered facility for a period of
six 12 months from the date the registration is
denied or revoked of denial or revocation. The department shall
not act on an application for registration submitted by the applicant or
provider during the six 12–month period.
ITEM 9. Rescind rules
441—110.8(237A) to 441— 110.11(237A) and adopt the following
new rules in lieu thereof:
441—110.8(237A) Additional requirements for child
development home category A. In addition to the requirements in rule
441—110.5(237A), a provider requesting certification in child development
home category A shall meet the following standards:
110.8(1) Limits on number of children in
care.
a. No more than six children not attending kindergarten or a
higher grade level shall be present at any one time.
b. Of these six children, not more than four children who are
24 months of age or younger shall be present at any one time. Of these four
children, no more than three may be 18 months of age or younger.
c. In addition to the six children not in school, no more than
two children who attend school may be present for a period of less than two
hours at a time.
110.8(2) Provider qualifications.
a. The provider shall be at least 18 years old.
b. The provider shall have three written references which
attest to character and ability to provide child care.
441—110.9(237A) Additional requirements for child
development home category B. In addition to the requirements in rule
441—110.5(237A), a provider requesting certification in child development
home category B shall meet the following standards:
110.9(1) Limits on number of children in
care.
a. No more than six children not attending kindergarten or a
higher grade level shall be present at any one time.
b. Of these six children, not more than four children who are
24 months of age or younger shall be present at any one time. Of these four
children, no more than three may be 18 months of age or younger.
c. In addition to the six children not in school, no more than
four children who attend school may be present.
d. In addition to these ten children, no more than two
children who are receiving care on a part–time basis may be
present.
e. No more than 12 children shall be present at any one time
when an emergency school closing is in effect.
f. If more than eight children are present at any one time for
a period of more than two hours, the provider shall be assisted by a
department–approved assistant who is at least 14 years of age.
110.9(2) Provider qualifications.
a. The provider shall be at least 20 years old.
b. The provider shall have a high school diploma or
GED.
c. The provider shall either:
(1) Have two years of experience as a registered or
non–registered child care provider, or
(2) Have a child development associate credential or any
two–year or four–year degree in a child–care–related
field and one year of experience as a registered or nonregistered child care
home provider.
110.9(3) Facility requirements.
a. The home shall have a minimum of 35 square feet of
child–use floor space for each child in care indoors, and a minimum of 50
square feet per child in care outdoors.
b. The home shall have a separate quiet area for sick
children.
c. The home shall have a minimum of two direct exits to the
outside from the main floor.
(1) If the second level or the basement of the home is used
for the provision of child care, other than the use of a restroom, each
additional child–occupied floor shall have at least one direct exit to the
outside in addition to one inside stairway.
(2) All exits shall terminate at grade level with permanent
steps.
(3) A basement window may be used as an exit if the window can
be opened from the inside without the use of tools and it provides a clear
opening of not less than 20 inches in width, 24 inches in height, and 5.7 square
feet in area. The bottom of the opening shall be not more than 44 inches above
the floor, with permanent steps inside leading up to the window.
(4) Occupancy above the second floor shall not be permitted
for child care.
441—110.10(237A) Additional requirements for child
development home category C. In addition to the requirements in rule
441—110.5(237A), a provider requesting certification in child development
home category C shall meet the following standards:
110.10(1) Limits on number of children in
care.
a. No more than 12 children not attending kindergarten or a
higher grade level shall be present at any one time.
b. Of these 12 children, not more than 4 children who are 18
months of age or younger shall be present at any one time. Whenever 4 children
who are under the age of 18 months are in care, both providers shall be
present.
c. In addition to the 12 children not in school, no more than
2 children who attend school may be present for a period of less than two hours
at any one time.
d. In addition to these 14 children, no more than 2 children
who are receiving care on a part–time basis may be present.
e. No more than 16 children shall be present at any one time
for a period of more than two hours when an emergency school closing is in
effect. If more than 8 children are present at any one time due to an emergency
school closing exception, the provider shall be assisted by a
department–approved assistant who is at least 18 years of age.
f. If more than eight children are present, both providers
shall be present. Each provider shall meet the provider qualifications for
child development home category C.
110.10(2) Provider qualifications.
a. The provider shall be at least 21 years old.
b. The provider shall have a high school diploma or
GED.
c. The provider shall either:
(1) Have five years of experience as a registered or
non–registered child care provider, or
(2) Have a child development associate credential or any
two–year or four–year degree in a child–care–related
field and four years of experience as a registered or nonregistered child care
home provider.
110.10(3) Facility requirements.
a. The home shall have a minimum of 35 square feet of
child–use floor space for each child in care indoors, and a minimum of 50
square feet per child in care outdoors.
b. The home shall have a separate quiet area for sick
children.
c. The home shall have a minimum of two direct exits to the
outside from the main floor.
(1) If the second level or the basement of the home is used
for the provision of child care, other than the use of a restroom, each
additional child–occupied floor shall have at least one direct exit to the
outside in addition to one inside stairway.
(2) All exits shall terminate at grade level with permanent
steps.
(3) A basement window may be used as an exit if the window can
be opened from the inside without the use of tools and it provides a clear
opening of not less than 20 inches in width, 24 inches in height, and 5.7 square
feet in area. The bottom of the opening shall be not more than 44 inches above
the floor, with permanent steps inside leading up to the window.
(4) Occupancy above the second floor shall not be permitted
for child care.
441—110.11(237A) Complaints. The department
shall conduct an on–site visit when a complaint is received.
110.11(1) After each complaint visit, the department
shall document whether the child development home was in compliance with
registration requirements.
110.11(2) The written documentation of the
department’s conclusion as to whether the child development home was in
compliance with requirements shall be available to the public. However, the
identity of all complainants shall be confidential, unless expressly waived by
the complainant.
ITEM 10. Amend rule
441—110.12(237A), introductory paragraph, as follows:
441—110.12(237A) Registration actions for nonpayment
of child support. The department shall revoke or deny the issuance or
renewal of a child care development home registration
for a group child care home or group child care home–joint
registration provider upon the receipt of a certificate of
noncompliance from the child support recovery unit of the department according
to the procedures in Iowa Code chapter 252J. In addition to the procedures set
forth in Iowa Code chapter 252J, the rules in this chapter shall
apply.
ITEM 11. Adopt the following
new rule:
441—110.13(237A) Transition exception. The
following transition exceptions shall apply to providers renewing a valid
previously issued child care home registration on or after October 1,
2002:
110.13(1) If the provider is providing child care to
four infants at the time of renewal, the provider may continue to provide child
care to those four infants. However, when the provider no longer provides child
care to one or more of the four infants, or one or more of the four infants
reaches the age of 24 months, this exception shall no longer apply. This
exception does not affect the overall limit on the number of children in care
under the child development home category within which the provider is
registered.
110.13(2) If the provider is providing child care to
school–age children in excess of the number allowable for the
provider’s registration category at the time of renewal, the provider may
continue to provide care to those children and may exceed the total number of
children authorized for that category by the excess number of school–age
children. This exception is subject to the following conditions:
a. The maximum number of children attributable to this
exception is five.
b. The provider must comply with the other requirements
limiting the number of children under that registration category.
c. If more than eight children are present at any one time for
more than two hours, the provider shall be assisted by a
department–approved assistant who is at least 14 years of age.
d. When the provider no longer provides child care to one or
more of the school–age children who was receiving child care at the time
of registration, the excess number of children allowed under this exception
shall be reduced accordingly.
ITEM 12. Rescind 441—Chapter
110, Division II.
ARC 1749B
INSPECTIONS AND APPEALS
DEPARTMENT[481]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 137F.3, the
Department of Inspections and Appeals hereby amends Chapter 30, “Food and
Consumer Safety,” and Chapter 31, “Food Establishment and Food
Processing Plant Inspections,” Iowa Administrative Code.
The purpose of these amendments is to bring the administrative
rules into conformance with 2002 Iowa Acts, House File 2620, by including
farmers markets as food establishments if they sell or distribute potentially
hazardous food (food that is capable of supporting the rapid and progressive
growth of toxins) from the premises and by providing for a seasonal license fee
of $100 for each person so selling on a countywide basis.
These amendments are in response to 2002 Iowa Acts, House File
2620, which was signed into law by Governor Thomas J. Vilsack on May 2, 2002,
and became effective immediately.
Consideration will be given to all written suggestions or
comments on the proposed amendments received on or before July 16, 2002. Such
written materials should be sent to the Director’s Office, Department of
Inspections and Appeals, Lucas State Office Building, Des Moines, Iowa 50319, or
fax (515)242–6863 or E–mail jcurtis@dia.state.
ia.us.
Also, there will be a public hearing on July 17, 2002, at9
a.m. in Conference Room 311, Department of Inspections and Appeals, Lucas State
Office Building, 3rd Floor, Des Moines, Iowa, at which time persons may present
their views.
These amendments were also Adopted and Filed Emergency and are
published herein as ARC 1760B. The content of that submission is
incorporated by reference.
These amendments are intended to implement Iowa Code
Supplement chapter 137F as amended by 2002 Iowa Acts, House File 2620.
INSURANCE DIVISION
Notice of Proposed Workers’ Compensation Rate
Filing
Pursuant to Iowa Code section 515A.6(7), notice is hereby
given that the National Council on Compensation Insurance has made a rate filing
which affects the premium rates for workers’ compensation
insurance.
The rate filing proposes an overall increase of 2.4% in both
the voluntary and residual market rates. The proposed effective date is
September 1, 2002, for new, renewal, and all outstanding policies. The filing
is predicated on the Iowa Supreme Court decision in the Venegas v. IBP,
Inc. case.
A workers’ compensation policyholder or an established
organization with one or more workers’ compensation policyholders among
its members may request a hearing before the Commissioner of Insurance regarding
this rate filing. Such a request must be filed within 15 days of the date of
this publication, that is, by July 11, 2002, and shall be made to the
Commissioner of Insurance, Insurance Division, State of Iowa, 330 Maple, Des
Moines, Iowa 50319. Absent such a request, the Commissioner will issue an order
concerning the rates within another 10 days, that is, by July 22,
2002.
ARC 1755B
INSURANCE DIVISION[191]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 502.607, the
Insurance Division hereby gives Notice of Intended Action to amend Chapter 50,
“Regulation of Securities Offerings and Those Who Engage in the Securities
Business,” Iowa Administrative Code.
These proposed amendments implement electronic filing
requirements for investment adviser representatives within the
state of Iowa.
The purpose of these amendments is to implement recent
statutory amendments, further legislative goals, and improve administrative
efficiency and effectiveness.
Any interested person may make written suggestions or comments
on these proposed amendments prior to Wednesday, July 17, 2002. These written
materials may be mailed to Craig A. Goettsch, Securities Bureau, 340 Maple
Street, Des Moines, Iowa 50319–0066, or may be transmitted via facsimile
to (515)281–3059.
No public hearing is scheduled regarding these
amendments.
These amendments are subject to waiver pursuant to the waiver
provisions contained in 191—4.21(17A) to 4.36(17A).
These amendments are intended to implement Iowa Code section
502.302.
The Division anticipates that these amendments will become
effective on September 25, 2002.
The following amendments are proposed.
ITEM 1. Rescind rule 191—50.95(502)
and adopt the following new rule in lieu thereof:
191—50.95(502) Application for investment adviser
representative registration.
50.95(1) Designation. Pursuant to the uniform
securities Act, Iowa Code section 502.302(1), the administratordesignates the
Web–based Central Registration Depository/Investment Adviser Registration
Depository (CRD/IARD) operated by the National Association of Securities Dealers
to receive and store filings and collect related fees from investment adviser
representatives on behalf of the administrator.
50.95(2) Initial application. The application for
initial registration as an investment adviser representative pursuant to the
uniform securities Act, Iowa Code section 502.302(1), shall be made by
completing Form U–4 (Uniform Application for Securities Industry
Registration) in accordance with the form instructions and by filing Form
U–4 with the CRD/IARD. The following shall be submitted to the CRD/IARD
with the application:
a. Proof of compliance by the investment adviser
representative with the examination requirements of rule 50.109(502);
and
b. The fee required by the uniform securities Act, Iowa Code
section 502.302(2).
50.95(3) Annual renewal. The application for annual
renewal registration as an investment adviser representative shall be filed with
the CRD/IARD. The application for annual renewal registration shall include the
fee required by the uniform securities Act, Iowa Code section
502.302(2).
50.95(4) Updates, amendments, withdrawals and
terminations. The investment adviser representative is under a continuing
obligation to update information required by Form U–4 as changes
occur.
a. An investment adviser representative and the investment
adviser must file promptly with the CRD/IARD any amendments to the
representative’s Form U–4; and
b. Any amendment shall be considered to be filed promptly if
the amendment is filed within 30 days of the event that requires the filing of
the amendment.
c. Withdrawal requests and terminations must be filed promptly
with the CRD/IARD.
d. Withdrawal requests and terminations shall be considered to
be filed promptly if filed within 30 days of the event that requires the filing
of the withdrawal request or termination.
50.95(5) Completion of filing. An application for
initial or renewal registration is not considered filed for purposes of the
uniform securities Act, Iowa Code section 502.302(1), until the required fee and
all required submissions have been received by the CRD/IARD.
This rule is intended to implement Iowa Code section
502.302.
ITEM 2. Amend rule 191—50.98(502),
catchwords, as follows:
191—50.98(502) Transition schedule for conversion to
the CRD/IARD.
ITEM 3. Adopt the following
new subrule:
50.98(2) Electronic filing of Form
U–4.
a. By September 25, 2002, each investment adviser
representative registered or required to be registered under the Act must
electronically submit Form U–4 with the CRD/IARD if it has not previously
been done, unless the investment adviser (filing on behalf of the investment
adviser representative) has been granted a hardship exemption under subrule
50.94(4).
b. If an amendment to Form U–4 is made after September
25, 2002, or at an earlier date if an investment adviser representative has
filed the Form U–4 (or any amendments to Form U–4) electronically
with the CRD/IARD, the investment adviser representative and the investment
adviser must file amendments to Form U–4 with the CRD/IARD.
ARC 1731B
IOWA FINANCE
AUTHORITY[265]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code sections
17A.3(1)“b” and 16.5(17), the Iowa Finance Authority proposes to
amend Chapter 12, “Low–Income Housing Tax Credits,” Iowa
Administrative Code.
These amendments replace the current qualified allocation plan
for the Low–Income Housing Tax Credit Program incorporated by reference in
rule 12.1(16).
The qualified allocation plan sets forth the purpose of the
plan, the administrative information required for participation in the program,
the threshold criteria, the selection criteria, the postreservation
requirements, the appeal process, and the compliance monitoring component. The
plan also establishes the fees for filing an application for low–income
housing tax credits and for compliance monitoring. Copies of the qualified
allocation plan are available upon request from the Authority and are available
electronically on the Authority’s Web site. The address for the
Authority’s Web site is www.ifahome.com. It is the
Authority’s intent to incorporate the 2003 qualified allocation plan by
reference consistent with Iowa Code chapter 17A and 265—subrules 17.4(2)
and 17.12(2).
The Authority does not intend to grant waivers under the
provisions of any of these rules. The qualified allocation plan is subject to
state and federal requirements that cannot be waived. (See IRC Section 42 and
Iowa Code section 16.52.) Moreover, due to the competitive nature of the award
of low–income housing tax credits, a waiver could create unevenness in the
application of the rules and could expose the Authority to liability.
Consistent with Executive Order Number 9, the Authority has
considered the regulatory principles identified in this order and finds that the
proposed amendments will serve an important public need in furthering the
housing policy of the state to encourage the production and availability of
affordable housing in Iowa.
The Authority will receive written comments on the proposed
amendments until 4:30 p.m. on July 16, 2002. Comments may be addressed to Tim
Waddell, Tax Credit Manager, Iowa Finance Authority, 100 East Grand, Suite 250,
Des Moines, Iowa 50309. Comments may also be faxedto Tim Waddell at
(515)242–4957 or E–mailed to
tim.waddell@ifa.state.ia.us.
The Authority will hold a public hearing on July 16, 2002, to
receive public comments on these amendments. The public hearing will be held
over the Iowa Communications Network from 9 to 11:30 a.m. with the originating
site at the Iowa Department of Economic Development, Main Conference Room, 2nd
Floor, 200 East Grand Avenue, Des Moines, Iowa.
The following are the ten remote ICN sites where members of
the public may attend the public hearing and make comments on these
amendments:
Fort Dodge
Fort Dodge Public Library
424 Central Avenue
Fort Dodge, IA 50501
(515) 573–8167
Room Location: Not specified
|
Dubuque
Carnegie – Stout
Public Library
360 West 11th Street
Dubuque, IA 52001
(563) 589–4217
Room Location: Report to
Reference Desk for directions.
|
Cedar Rapids
Grant Wood Area Education
Agency 10
4401 6th Street SW
Cedar Rapids, IA 52404
(319) 399–6700
Room Location: Revere
Room
|
Mason City
Mason City High School
1700 Fourth SE
Mason City, IA 50401
(641) 421–4436
Room Location: Room 153
|
Council Bluffs
Iowa Western Community
College – 3
2700 College Road
Council Bluffs, IA 51502
(712) 325–3200
Room Location:
Continuing Ed. Bldg., Room #3
|
Ottumwa
Indian Hills Comm.
College – 6
651 Indian Hills Drive
Ottumwa, IA 52501
(641) 683–5228
Room Location:
Videoconferencing & Training
Center
|
Creston
Southwestern Comm.
College – 2
1501 West Townline Road
Creston, IA 50801
Room Location: Technical
Center, Room #107
|
Sioux City
Western Iowa Tech Comm.
College – 2
4647 Stone Avenue
Sioux City, IA 51106
Room Location: Building
B, Room 127B
|
Davenport
Kimberly Center
1002 W. Kimberly
Davenport, IA 52806
(563) 386–5840
Room Location: Not specified
|
Waterloo
Allen College
1950 Heath Street
Waterloo, IA 50702
(319) 226–2072
Room Location: Gerard
Hall, Classroom A (ICN Aux.
Classroom)
|
The Authority anticipates that it may make changes to the 2003
qualified allocation plan based on comments received from the public.
These amendments are intended to implement Iowa Code sections
16.4(3), 16.52, 17A.12, and 17A.16 and IRC Section 42.
The following amendments are proposed.
ITEM 1. Amend rule 265—12.1(16) as
follows:
265—12.1(16) Qualified allocation plan. The
qualified allocation plan entitled Iowa Finance Authority Low–Income
Housing Tax Credit Program 2002 2003 Qualified
Allocation Plan effective October 10, 2001 October 9,
2002, shall be the qualified allocation plan for the distribution of
low–income housing tax credits consistent with IRC Section 42 and the
applicable Treasury regulations and Iowa Code section 16.52. The qualified
allocation plan includes the plan, application, and the application
instructions. The qualified allocation plan is incorporated by reference
pursuant to Iowa Code section 17A.6 and 265—subrules 17.4(2) and
17.12(2).
ITEM 2. Amend rule 265—12.2(16) as
follows:
265—12.2(16) Location of copies of the plan.
The qualified allocation plan can be reviewed and copied in its entirety on the
authority’s Web site at http://www.ifahome.com. Copies of the
qualified allocation plan, application, and all related attachments and exhibits
shall be deposited with the administrative rules coordinator and at the state
law library. The plan incorporates by reference IRC Section 42 and the
regulations in effect as of October 10, 2001 October 9,
2002. Additionally, the plan incorporates by reference Iowa Code section
16.52. These documents are available from the state law library, and links to
these statutes, regulations and rules are on the authority’s Web site.
Copies are available upon request at no charge from the authority.
ARC 1750B
NURSING BOARD[655]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code sections 17A.3 and
147.76, the Board of Nursing hereby gives Notice of Intended Action to amend
Chapter 2, “Nursing Education Programs,” Iowa Administrative
Code.
These amendments add two new definitions in order to
distinguish a “master’s degree” from a “first
professional degree,” and identify the academic degrees that meet program
head and faculty qualifications.
Any interested person may make written comments or suggestions
on or before July 16, 2002. Such written materials should be directed to the
Executive Director, Board of Nursing, RiverPoint Business Park, 400 S.W. 8th
Street, Suite B, Des Moines, Iowa 50309–4685. Persons who wish to convey
their views orally should contact the Executive Director at (515)281–3256,
or in the Board office at S.W. 8th Street, by appointment.
These amendments are intended to implement Iowa Code section
152.5.
The following amendments are proposed.
ITEM 1. Amend rule
655—2.1(17A,147,152,272C) by adopting the following
new definitions in alphabetical order:
“First professional degree” means the title
conferred by a college or university that signifies completion of the academic
requirements for beginning practice in a given profession and a level of
professional skill beyond that normally required for a baccalaureate
degree.
“Master’s degree” means the title conferred
by a college or university upon completion of a program of graduate study that
requires a level of academic accomplishment and subject mastery substantially
beyond that required for a baccalaureate degree.
ITEM 2. Amend subrule 2.3(2),
paragraph “d,” subparagraph (2), to read as
follows:
(2) The head of a program hired after July 1, 1992, shall have
a master’s or doctoral degree with a major in nursing at either level at
the time of hire. A first professional degree as defined in rule 2.1(152)
does not meet this requirement. The date of hire is the first date employed
as head of the program with compensation at a particular nursing education
program.
ITEM 3. Amend subrule 2.6(2),
paragraph “c,” subparagraph (1), to read as
follows:
(1) A faculty member who was employed on July 1, 1992, shall
be considered adequately prepared as long as that faculty member remains in that
position. A faculty member who was hired to teach in a prelicensure registered
nurse program after July 1, 1992, shall have at least a baccalaureate degree
with a major in nursing or in an applicable field at the time of hire. This
person shall make annual progress toward the attainment of a master’s or
doctoral degree with a major in nursing or in an applicable field. An
individual who has earned a first professional degree as defined in rule
2.1(152), but does not hold a master’s degree as defined in rule 2.1(152),
must meet the requirement for annual progress. One degree shall be in
nursing.
ITEM 4. Amend subrule 2.6(2),
paragraph “c,” subparagraph (3), to read as
follows:
(3) A registered nurse hired to teach in a master’s
program shall hold a master’s or doctoral degree with a major in nursing
at the time of hire. A first professional degree as defined in rule 2.1(152)
does not meet this requirement. A registered nurse teaching in a clinical
specialty area shall hold a master’s degree with a major in nursing,
advanced level certification by a national professional nursing organization
approved by the board in the clinical specialty area in which the individual
teaches, and current registration as an advanced registered nurse practitioner
according to the laws of the state(s) in which the individual teaches. Faculty
preparation at the doctoral or terminal degree level shall be consistent
with the mission of the program.
ARC 1751B
NURSING BOARD[655]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code sections 17A.3 and
147.76, the Board of Nursing hereby gives Notice of Intended Action to amend
Chapter 3, “Licensure to Practice—Registered Nurse/Licensed
Practical Nurse,” Iowa Administrative Code.
This amendment identifies the method for curriculum approval
of the dependent adult and child abuse identification and reporting
course.
Any interested person may make written comments or suggestions
on or before August 13, 2002. Such written materials should be directed to the
Executive Director, Iowa Board of Nursing, RiverPoint Business Park, 400 S.W.
8th Street, Suite B, Des Moines, Iowa 50309–4685. Persons who wish to
convey their views orally should contact the Executive Director at
(515)281–3256, or in the Board office at S.W. 8th Street, by
appointment.
This amendment is intended to implement Iowa Code sections
135.11 and 235B.16.
The following amendment is proposed.
Amend subrule 3.7(3), paragraph “e,”
to read as follows:
e. A licensee who regularly examines, attends, counsels or
treats both adults and children in Iowa shall indicate on the renewal
application completion of training on abuse identification and reporting in
dependent adults and children or condition(s) for rule suspension as identified
in paragraph “g.”
Training may be completed through separate courses as
identified in paragraphs “c” and “d” or in one combined
two–hour course that includes curricula for identifying and reporting
child abuse and dependent adult abuse. The course shall be a curriculum
approved by the Iowa department of public health abuse education review
panel.
ARC 1715B
PROFESSIONAL LICENSURE
DIVISION[645]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 147.76, the
Board of Examiners for Massage Therapy hereby gives Notice of Intended
Action to rescind Chapter 130, “Massage Therapists,” and to adopt
new Chapter 130, “Administrative and Regulatory Authority for the Board of
Examiners for Massage Therapy,” Iowa Administrative Code.
The proposed amendment rescinds the current rules about the
description, organization and purpose of the Board and adopts new rules on the
purpose of the Board, organization and proceedings of the Board, official
communication, office hours, and public meetings.
These rules were revised in accordance with Executive Order
Number 8. Staff and Board members had input on these rules. Decisions were
made based on need, clarity, intent and statutory authority, cost and
fairness.
Any interested person may make written comments on the
proposed amendment no later than July 16, 2002, addressed to Ella Mae Baird,
Professional Licensure Division, Department of Public Health, Lucas State Office
Building, Des Moines, Iowa 50319–0075.
A public hearing will be held on July 16, 2002, from 9 to 11
a.m. in the Fifth Floor Board Conference Room, Lucas State Office Building, at
which time persons may present their views either orally or in writing. At the
hearing, persons will be asked to give their names and addresses for the record
and to confine their remarks to the subject of the proposed amendment.
This amendment is intended to implement Iowa Code section
147.76 and chapters 17A, 152C and 272C.
The following amendment is proposed.
Rescind 645—Chapter 130 and adopt the following
new chapter in lieu thereof:
CHAPTER 130
ADMINISTRATIVE AND REGULATORY AUTHORITY FOR
THE BOARD OF EXAMINERS
FOR MASSAGE THERAPY
645—130.1(17A) Definitions.
“Board” means the board of examiners for massage
therapy.
“Board office” means the office of the
administrative staff.
“Department” means the department of public
health.
“Disciplinary proceeding” means any proceeding
under the authority of the board pursuant to which licensee discipline may be
imposed.
“License” means a license to practice massage
therapy.
“Licensee” means a person licensed to practice
massage therapy in the state of Iowa.
645—130.2(17A) Purpose of board. The purpose of
the board is to administer and enforce the provisions of Iowa Code chapters 17A,
147, 152C and 272C with regard to the practice of massage therapy. The mission
of the board is to protect the public health, safety and welfare by licensing
qualified individuals who provide services to consumers and by fair and
consistent enforcement of the statutes and rules of the licensure board.
Responsibilities include, but are not limited to:
130.2(1) Licensing qualified applicants by
examination, renewal, endorsement, and reciprocity.
130.2(2) Developing and administering a program of
continuing education to ensure the continued competency of individuals licensed
by the board.
130.2(3) Imposing discipline on licensees as provided
by statute or rule.
645—130.3(17A,147,272C) Organization of board and
proceedings.
130.3(1) The board is composed of seven members
appointed by the governor and confirmed by the senate.
130.3(2) The members of the board shall include four
members who shall be massage therapists and three members who are not licensed
massage therapists and who shall represent the general public.
130.3(3) The board shall elect a chairperson, vice
chairperson, and secretary from its membership at the first meeting after April
30 of each year.
130.3(4) The board shall hold at least one meeting
annually.
130.3(5) A majority of the members of the board shall
constitute a quorum.
130.3(6) Board meetings shall be governed in
accordance with Iowa Code chapter 21, and the board’s proceedings shall be
conducted in accordance with Robert’s Rules of Order, Revised.
130.3(7) The professional licensure division shall
furnish the board with the necessary facilities and employees to perform the
duties required by this chapter, but shall be reimbursed for all costs incurred
from funds appropriated to the board.
130.3(8) The board has the authority to:
a. Develop and implement a program of continuing education to
ensure the continued competency of individuals licensed by the board.
b. Establish fees.
c. Establish committees of the board, the members of which
shall be appointed by the board chairperson and shall not constitute a quorum of
the board. The board chairperson shall appoint committee
chairpersons.
d. Hold a closed session if the board votes to do so in a
public roll–call vote with an affirmative vote of at least
two–thirds if the total board is present or a unanimous vote if fewer are
present. The board will recognize the appropriate statute allowing for a closed
session when voting to go into closed session. The board shall keep minutes of
all discussion, persons present, and action occurring at a closed session and
shall tape–record the proceedings. The records shall be stored securely
in the board office and shall not be made available for public
inspection.
e. Investigate alleged violations of statutes or rules that
relate to the practice of massage therapy upon receipt of a complaint or upon
the board’s own initiation. The investigation will be based on
information or evidence received by the board.
f. Initiate and impose licensee discipline.
g. Monitor licensees who are restricted by a board
order.
h. Perform any other function as authorized by a provision of
law.
645—130.4(17A) Official
communications.
130.4(1) All official communications, including
submissions and requests, may be addressed to the Board of Examiners for Massage
Therapy, Professional Licensure Division, Fifth Floor, Lucas State Office
Building, Des Moines, Iowa 50319–0075.
130.4(2) Notice of change of address. Each licensee
shall notify the board in writing of a change of the licensee’s current
mailing address within 30 days after the change of address occurs.
130.4(3) Notice of change of name. Each licensee
shall notify the board of any change of name within 30 days after changing the
name. Notification requires a notarized copy of a marriage license or a
notarized copy of court documents.
645—130.5(17A) Office hours. The board office
is open for public business from 8 a.m. to 4:30 p.m., Monday through Friday of
each week, except holidays.
645—130.6(17A) Public meetings. Members of the
public may be present during board meetings unless the board votes to hold a
closed session. Dates and location of board meetings may be obtained from the
board’s Web site (http://www.idph. state.ia.us/licensure) or
directly from the board office.
130.6(1) At every regularly scheduled board meeting,
time will be designated for public comment. During the public comment period,
any person may speak for up to two minutes. Requests to speak for two minutes
per person later in the meeting when a particular topic comes before the board
should be made at the time of the public comment period and will be granted at
the discretion of the chairperson. No more than ten minutes will be allotted
for public comment at any one time unless the chairperson indicates
otherwise.
130.6(2) Persons who have not asked to address the
board during the public comment period may raise their hands to be recognized by
the chairperson. Acknowledgment and an opportunity to speak will be at the
discretion of the chairperson.
These rules are intended to implement Iowa Code chapters 17A,
147, 152C and 272C.
ARC 1728B
PUBLIC SAFETY
DEPARTMENT[661]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 692A.10, the
Department of Public Safety hereby gives Notice of Intended Action to amend
Chapter 8, “Criminal Justice Information,” Iowa Administrative
Code.
2002 Iowa Acts, House File 2338, which becomes effective July
1, 2002, requires that any Iowa Sex Offender Registry registrant who is enrolled
in or employed by an institution of higher education which is located in a
county other than the registrant’s county of residence shall register with
the sheriff of the county in which the institution of higher education is
located as well as with the sheriff of the county of residence. One of the
amendments included here implements that requirement. Additionally, amendments
are included to provide for supplying information from the Registry to the
Single Contact Repository provided for in Iowa Code section 135C.33 and to
implement advice from the U.S. Department of Justice that the Registry is not
required to regularly update information on registrants while they remain
outside of Iowa.
A public hearing on these proposed amendments will be held on
July 25, 2002, at 9:30 a.m., in the third floor conference room of the Wallace
State Office Building, East 9th and Grand, Des Moines, Iowa 50319. Persons may
present their views orally or in writing at the public hearing. Persons who
wish to make oral presentations at the public hearing should contact the Agency
Rules Administrator, Iowa Department of Public Safety, Wallace State Office
Building, Des Moines, Iowa 50319, by mail, by telephone at (515)281–5524,
or by electronic mail to admrule@dps.state.ia.us, at least one day prior
to the public hearing.
Any written comments or information regarding these proposed
amendments may be directed to the Agency Rules Administrator by mail or
electronic mail at the addresses indicated above or may be submitted at the
public hearing. Persons who wish to convey their views orally other than at the
public hearing may contact the Agency Rules Administrator by telephone or in
person at least one day prior to the public hearing.
These amendments were also Adopted and Filed Emergency and are
published herein as ARC 1761B. The content of that submission is
incorporated by reference.
These amendments are intended to implement Iowa Code chapter
692A as amended by 2002 Iowa Acts, House File 2338.
ARC 1738B
REAL ESTATE
COMMISSION[193E]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code sections 543B.9,
543B.18, 543B.47, and 543B.55, the Real Estate Commission hereby gives Notice of
Intended Action to rescind Chapters 1 to 8 and adopt new Chapter 1,
“Administration”; Chapter 2, “Definitions”; Chapter 3,
“Broker License”; Chapter 4, “Salesperson License”;
Chapter 5, “Licensees of Other Jurisdictions and Reciprocity”;
Chapter 6, “Termination and Transfer”; Chapter 7, “Offices and
Management”; Chapter 8, “Closing a Real Estate Business”;
Chapter 9, “Fees”; Chapter 10, “Advertising”; Chapter
11, “Brokerage Agreements and Listings”; Chapter 12,
“Disclosure of Relationships”; Chapter 13, “Trust Accounts and
Closing”; Chapter 14, “Seller Property Condition Disclosure”;
Chapter 15, “Property Management”; Chapter 16, “Prelicense
Education and Continuing Education”; Chapter 17, “Approval of
Schools, Courses, and Instructors”; Chapter 18, “Investigations and
Disciplinary Procedures”; Chapter 19, “Requirements for Mandatory
Errors and Omissions Insurance”; and Chapter 20, “Time–Share
Filing,” Iowa Administrative Code.
Rescinded Chapters 1, 2, 3, 4, and 6 contain rules that are
identical or similar to rules that were sorted, organized, clarified and
included in proposed new chapters.
Rescinded Chapters 5, 7, and 8 contain rules that are
identical or similar to rules of the Professional Licensing and Regulation
Division.
Proposed Chapter 1 contains clarified and organized rules that
are identical or similar to related rules in rescinded Chapters 2, 4, 7, and 8
covering Commission administration and providing cross references to applicable
chapters of the Professional Licensing and Regulation Division.
Proposed Chapter 2 contains definitions that are identical or
similar to definitions in rescinded Chapters 1 and 2. Changes were made for
clarification.
Proposed Chapter 3 contains rules that organize and outline
the requirements for obtaining a broker license. Proposed Chapter 4 contains
rules that organize and outline the requirements for obtaining a salesperson
license. Proposed Chapter 5 contains rules that organize and outline the
requirements for non–Iowa residents obtaining a real estate license. The
chapters contain rules that are identical or similar to related rules in
rescinded Chapters 2 and 3. Changes were made for clarification.
Proposed Chapter 6 is a new chapter that clarifies established
procedures to follow when terminating employment, for immediate transfer of
license, and for authorization to request that a license be issued.
Proposed Chapter 7 contains rules relating to various
licensing, office, and management requirements. The rules are identical or
similar to related rules in rescinded Chapters 1 and 2. Changes were made for
clarification, and the outdated time frame requirement is not included in rule
7.7(543B).
Proposed Chapter 8 establishes procedures for closing a real
estate business.
Proposed Chapter 9 contains rules relating to various license
fees. The rules are identical or similar to related rules in rescinded Chapter
2. Changes were made for clarification and to reflect that the present broker,
salesperson, and firm license fees were increased by $50 for a three–year
license. The $30 fees for an additional license, a branch license and a trade
name license were each increased $20 for a three–year license. A new $25
license certification fee was added.
Proposed Chapter 10 contains rules relating to advertising
requirements. Proposed Chapter 11 contains rules relating to various listings
and brokerage agreements. Proposed Chapter 12 contains rules relating to agency
and disclosure requirements. Proposed Chapter 13 contains rules relating to
trust account and closing requirements. Proposed Chapter 14 contains rules
relating to the seller property disclosure requirements. Proposed Chapter 15
contains rules relating to property management. The chapters contain rules
identical or similar to related rules in rescinded Chapter 1. Changes were made
for clarification.
Proposed Chapter 16 contains rules relating to prelicense and
continuing education requirements. Proposed Chapter 17 contains rules relating
to real estate school, course, and instructor approval requirements and
application. The rules are identical or similar to related rules in rescinded
Chapter 3. Changes were made for clarification.
Proposed Chapter 18 contains investigation and disciplinary
procedure rules specific to the Real Estate Commission to supplement
193—Chapter 7. The rules are identical or similar to related rules in
rescinded Chapter 4. Changes were made for clarification.
Proposed Chapter 19 contains rules that clarify the mandatory
errors and omissions insurance requirement. Changes were made for clarification
and to comply with legislative changes to Iowa Code section 543B.47. The rules
are identical or similar to related rules in rescinded Chapter 6.
Proposed Chapter 20 contains a time–share filing rule
identical to that of rescinded Chapter 2.
Consideration will be given to all written suggestions or
comments received on or before July 16, 2002. Comments should be addressed to
Roger Hansen, Iowa Real Estate Commission, 1918 SE Hulsizer, Ankeny, Iowa 50021,
or faxed to (515)281–7411. E–mail may be sent to
Roger.Hansen@comm7.state.ia.us.
These rules are intended to implement Iowa Code chapters 17A,
272C, 543B, 543C, 557A, and 558A.
The following amendment is proposed.
Rescind 193E—Chapters 1 to 8 and adopt the following
new chapters in lieu thereof:
CHAPTER 1
ADMINISTRATION
193E—1.1(543B) Mission of the commission. The
mission of the Iowa real estate commission is to protect the public through the
examination, licensing, and regulation of real estate brokers, salespersons, and
firms pursuant to Iowa Code chapter 543B, Real Estate Brokers and Salespersons;
to administer Iowa Code chapter 543C, Sales of Subdivided Land Outside of Iowa;
and to administer Iowa Code chapter 557A, Time–Shares.
The commission is a policy–making body with authority to
promulgate rules for the regulation of the real estate industry consistent with
all applicable statutes. Rules promulgated by the commission are published
under agency number 193E in the Iowa Administrative Code. Administrative
support services are furnished by the professional licensing and regulation
division of the department of commerce. The administrator of the professional
licensing and regulation division appoints and supervises an executive officer
and staff to carry out the duties assigned by the commission. The commission or
duly authorized representative may inspect subdivided land outside of Iowa
pursuant to Iowa Code section 543C.4.
193E—1.2(543B) Correspondence and communications.
Correspondence and communications with the commission shall be addressed or
directed to the commission office at 1918 S.E. Hulsizer, Ankeny, Iowa 50021.
The facsimile number is (515)281–7411. Contact information is available
from the commission’s Web site located at http://www.state.
ia.us/irec.
193E—1.3(543B) Meetings of the commission.
Meetings of the commission shall be held at times scheduled by the
commission in the offices of the commission or at a place designated by the
commission. Special meetings may be called by the chairperson or executive
officer of the commission, who shall set the time and place of the
meeting.
193E—1.4(543B) Custodian of records, filings, and
requests for public information. Unless otherwise specified by the
rules of the department of commerce or the professional licensing and regulation
division, the commission is the principal custodian of its own agency orders,
statements of law or policy issued by the commission, legal documents, and other
public documents on file with the commission.
1.4(1) Any person may examine public records
promulgated or maintained by the commission at its office during regular
business hours. The office is open during regular business hours from 8 a.m.
until 4:30 p.m., Monday through Friday. The office is closed Saturdays,
Sundays, and official state holidays.
1.4(2) Records, documents and other information may be
gathered, stored, and available in electronic format. Information, various
forms, documents, and the license law and rules may be reviewed or obtained at
any time by the public from the commission’s Web site located at
http://www.state. ia.us/irec.
1.4(3) Deadlines. Unless the context requires
otherwise, any deadline for filing a document shall be extended to the next
working day when the deadline falls on a Saturday, Sunday, or official state
holiday.
1.4(4) Public records and fair information practices.
The commission’s rules on public records and fair information practices
may be found in the uniform rules for the professional licensing and regulation
division at 193—Chapter 13.
193E—1.5(543B) Waiver or variance from rules.
Persons who wish to seek waivers from commission rules should consult the
uniform rules for the professional licensing and regulation division at
193—Chapter 5.
193E—1.6(543B) Investigation and subpoena.
Commission rules regarding investigations and investigatory subpoenas may be
found in 193E—Chapter 18 and in the uniform rules for the professional
licensing and regulation division at 193—Chapter 6.
193E—1.7(543B) Contested case procedures.
Commission rules on contested case procedures may be found in
193E—Chapter 18 and in the uniform rules for the professional licensing
and regulation division at 193—Chapter 7.
193E—1.8(543B) Denial of issuance or renewal of
license for nonpayment of child support or student loan. Commission rules
on the denial of the issuance or renewal of license based on nonpayment of child
support obligations or student loan may be found in the uniform rules for the
professional licensing and regulation division at 193—Chapter 8.
193E—1.9(543B) Petition for rule making.
Persons wishing to file a petition for rule making should consult the
uniform rules for the professional licensing and regulation division at
193—Chapter 9.
193E—1.10(543B) Declaratory orders. Persons
wishing to seek a declaratory order should consult the uniform rules for the
professional licensing and regulation division at 193—Chapter
10.
193E—1.11(543B) Sale of goods and services.
Commission rules on the sale of goods and services by commission members may be
found in the uniform rules for the professional licensing and regulation
division at 193—Chapter 11.
193E—1.12(543B) Impaired licensee review committees.
Commission rules governing impaired licensee review committees may be found
in the uniform rules for the professional licensing and regulation division at
193—Chapter 12.
These rules are intended to implement Iowa Code chapters 17A,
252J, 261, 272C and 543B.
CHAPTER 2
DEFINITIONS
193E—2.1(543B) Definitions.
“Additional license” means any officer or partner
license(s) issued based upon and dependent or contingent upon the primary or
main officer or partner license, but assigned to a different corporation or
partnership.
“Advance fees” means any fees charged for services
to be paid in advance of the rendering of such services including, without
limitation, any fees charged for listing, advertising, or offering for sale or
lease any real property, but excluding any fees paid solely for advertisement in
a newspaper of general circulation.
“Affiliated licensee” means a broker associate or
salesperson, as defined in Iowa Code sections 543B.5(5) and (19), who is under
the supervision of a broker.
“Applicant” means a person who has applied for or
intends to apply for a real estate salesperson or real estate broker
license.
“Application form” means the form furnished by the
commission to be completed and submitted to apply for an original license as a
real estate salesperson, real estate broker, real estate firm or trade
name.
“Branch office license” means the same as
“duplicate license” as used in Iowa Code section 543B.31.
“Broker” means any person holding an Iowa real
estate broker license as defined in Iowa Code section 543B.3.
“Brokerage agreement” means a contract between a
broker and a client, which establishes the relationship between the parties as
to the brokerage services to be performed.
“Broker associate” is defined in Iowa Code section
543B.5(5).
“Buyer” includes a purchaser, tenant, vendee,
lessee, party to an exchange, or grantee of an option. Selected rules in these
chapters will at times refer separately to “buyers” and
“tenants” to clarify licensees’ duties and
obligations.
“Client” means a party to a transaction who has an
agency agreement with a broker for brokerage services.
“Commission” means the real estate
commission.
“Common source information companies” means any
individual, corporation, limited liability company, business trust, estate,
trust, partnership, association, or any other legal entity (except any
government or governmental subdivision or agency, or any officer or employee
thereof acting in such individual’s official capacity) that is a source,
compiler, or supplier of information regarding real estate for sale or lease and
other data and includes, but is not limited to, multiple listing
services.
“Completed application” means an original or
renewal application timely received with all required information, documents,
signatures, fees or penalties.
“Confidential information” means information made
confidential by statute, regulation, or express instructions from the client.
Confidential information:
1. Shall include, but not be limited to, the
following:
• Information concerning the
client that, if disclosed to the other party, could place the client at a
disadvantage when bargaining;
• That the seller or
landlord is willing to accept less than the asking price or lease price for the
property;
• That the buyer or tenant
is willing to pay more than the asking price or lease price for the
property;
• The motivating factors for
the party selling or leasing the property;
• The motivating factors for
the party buying or leasing the property;
• That the seller or
landlord will agree to sale, lease, or financing terms other than those
offered;
• That the buyer or tenant
will agree to sale, lease, or financing terms other than those
offered;
• The seller’s or
landlord’s real estate needs;
• The buyer’s or
tenant’s real estate needs;
• The seller’s or
landlord’s financial information, except that the seller’s ability
to sell and the landlord’s ability to lease are considered a material
fact;
• The buyer’s or
tenant’s financial qualifications, except that the buyer’s ability
to buy and the tenant’s ability to lease are considered a material
fact.
2. Does not include “material adverse facts” as
defined in Iowa Code section 543B.5(14).
3. Shall not be disclosed unless:
• The client to whom the
information pertains provides informed written consent to disclose the
information;
• The disclosure is required
by statute or regulation, or failure to disclose the information would
constitute fraudulent representation;
• The information is made
public or becomes public by the words or conduct of the client to whom the
information pertains or from a source other than the licensee; or
• The disclosure is
necessary to defend the licensee against an accusation of wrongful conduct in an
actual or threatened judicial proceeding, an administrative proceeding before
the commission, or in a proceeding before a professional committee.
“Consumer” means a person seeking or receiving
real estate brokerage services.
“Contract between the buyer and seller” means an
offer to purchase, a sales contract, an option, a lease–purchase option,
an offer to lease, or a lease.
“Conviction” is defined in Iowa Code section
543B.15(3).
“Customer” means a consumer of real estate
services in connection with a real estate transaction who is not being
represented by the licensee, but for whom the licensee may perform ministerial
acts. A customer may be a client of another broker, may not have yet decided
whether or not to be represented by any broker, or may have chosen not to be
represented by any broker.
“Designated broker” means the broker or broker
associate designated as the person in charge of and responsible for supervision
of a main office or branch office as defined in Iowa Code section
543B.5(11).
“Dual agent” means a licensee who, with the
written informed consent of all the parties to a contemplated real estate
transaction, has entered into a brokerage agreement with and therefore
represents the seller and buyer or both the landlord and tenant in the same
in–house transaction.
“Duplicate license” or “replacement
license” means a license reissued for the remainder of a license term, at
the written request of the broker, to replace a lost or destroyed
license.
“Examination” means a licensure examination
required before issuance of a license.
“Examinee” means a person who has registered or
intends to register to take a licensure examination.
“Filed” means that documents or application and
fees are considered filed with the commission on the date postmarked, not the
date metered, or on the date personally delivered to the commission
office.
“Firm” means a licensed partnership, association,
limited liability company, or corporation.
“Licensee” means a broker as defined in Iowa Code
section 543B.3, a broker associate as defined in Iowa Code section 543B.5(5), or
a salesperson as defined in Iowa Code section 543B.5(19).
“Listing broker” means the real estate broker who
obtains a listing of real estate or of an interest in a residential cooperative
housing corporation.
“Ministerial acts” means those acts that a
licensee may perform for a consumer that are informative in nature and do not
rise to the level of specific assistance on behalf of a consumer. For purposes
of these rules, ministerial acts include, but are not limited to, the
following:
1. Responding to general telephone inquiries by consumers as
to the availability and pricing of brokerage services;
2. Responding to general telephone inquiries from a consumer
concerning the price, facts and features, or location of property;
3. Attending an open house and responding to general questions
from a consumer about the facts and features of the property;
4. Setting an appointment to view property;
5. Responding to general questions of consumers walking into a
licensee’s office concerning brokerage services offered or the facts and
features of particular properties;
6. Accompanying an appraiser, inspector, contractor, or
similar third party on a visit to a property;
7. Describing the facts and features of a property or the
property’s condition in response to a consumer’s inquiry;
8. Completing business or factual information for a consumer
on an offer or contract to purchase on behalf of a client;
9. Showing a client through a property being sold by an owner;
or
10. Referring a person to another broker or service
provider.
“Original license” means the license as a
salesperson, broker, or firm that covers the first term of licensure in Iowa. A
license applied for and reissued after the final deadline for renewal of a
license is also an original license.
“Primary license” or “main license”
means the original license issued based upon examination, including any
subsequent renewals or reinstatements of the license. Continuing education is
required to renew to active status.
“Principal broker” means a broker who is either a
real estate proprietor, a partner in a real estate partnership, or an officer in
a real estate corporation.
“Renewal application form” means the form
furnished by the commission to be completed and submitted to apply for renewal
of a license as a real estate salesperson, real estate broker, real estate firm,
branch office or trade name.
“Salesperson” means any person holding an Iowa
real estate salesperson license as defined in Iowa Code section
543B.5(19).
“Seller” includes an owner, landlord, vendor,
lessor, party to an exchange, or grantor of an option. Selected rules in these
chapters will at times refer separately to “sellers” and
“landlords” to clarify licensees’ duties and
obligations.
“Selling broker” means a real estate broker who
finds and obtains a buyer in a transaction.
“Single agent” means a licensee who represents
only one party in a real estate transaction. A single agent includes a broker
and any affiliated broker associates or salespersons representing a party
exclusively or nonexclusively, regardless of whether the single agent be all
affiliated broker associates or salespersons, or only the identified broker
associates or salespersons, or a group of identified broker associates or
salespersons. A single agent may be one of the following:
1. “Seller’s agent” which means a licensee
who represents the seller in a real estate transaction;
2. “Landlord’s agent” which means a licensee
who represents the landlord in a leasing transaction;
3. “Buyer’s agent” which means a licensee
who represents the buyer in a real estate transaction; and
4. “Tenant’s agent” which means a licensee
who represents the tenant in a leasing transaction.
“Sole–proprietor broker” means an individual
or single license broker who privately owns and manages a real estate
company.
“Specific assistance” means any communication
beyond casual conversation concerning the facts and features of a property which
occurs prior to the point of discussing price range or any specific, financial
qualifications of the buyer or tenant, or selling or buying motives or
objectives of the seller or buyer, or tenant or landlord, or eliciting or
accepting information involving a proposed or preliminary offer associated with
a specific property, in which the person may unknowingly divulge any
confidential personal or financial information, which, if disclosed to the other
party, could harm the party’s bargaining position. For the purposes of
these rules, “specific assistance” shall not include preliminary
conversations or “small talk” concerning location and property
styles, or responses to general factual questions from a potential buyer or
tenant concerning facts and features of properties which have been advertised
for sale or lease.
“Status” means the condition of a real estate
license. A license may be active, inactive, expired, suspended, revoked or
canceled. “Inactive license” is defined in Iowa Code section
543B.5(12).
“Subagent” means a broker and a broker’s
affiliated licensees, engaged by another broker to act as an agent for a client.
The subagent has the same obligations and responsibilities to the client as the
primary broker representing the client.
“Third party” means a person or entity that is not
a client, is not a party to the transaction, and has no agency relationship to a
real estate brokerage.
“Timely” means done or occurring at a reasonable
time under the circumstances.
“Timely received” means postmarked, not metered,
not later than midnight on the last date of the deadline specified by the Iowa
Code or commission rules.
“Transaction” means the sale, exchange, purchase,
or rental of, or the granting or acceptance of, an option to sell, exchange,
purchase, or rent an interest in real estate, but excluding the subleasing of an
interest in a residential cooperative housing corporation, when the leases are
for one year or less.
“Type” means the category to which a broker
license or firm license is issued. A broker license may be issued as a
sole–proprietor broker, broker officer, broker partner, or broker
associate. A firm license may be issued as a corporation, partnership or
association.
“Undisclosed dual agent” means a licensee
representing two or more clients in the same transaction whose interests are
adverse without the knowledge and informed consent of the clients.
This rule is intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 3
BROKER LICENSE
193E—3.1(543B) General requirements for broker
license. An applicant for broker license must meet all requirements of Iowa
Code section 543B.15.
3.1(1) An applicant for a real estate broker’s
license must be a person whose application for licensure has not been rejected
in this or any other state or jurisdiction within 12 months prior to the date of
application, and whose real estate license has not been revoked in this or any
other state within two years prior to date of application.
3.1(2) An applicant for a real estate broker license
shall be 18 years of age or older. An applicant is not ineligible because of
citizenship, sex, race, religion, marital status, or national origin, although
the application form may require citizenship information.
3.1(3) An applicant for a real estate broker’s
license who has been convicted of forgery, embezzlement, obtaining money under
false pretenses, theft, extortion, conspiracy to defraud, or another similar
offense, or of any crime involving moral turpitude, in a court of competent
jurisdiction in this state or in any other state, territory, or district of the
United States, or in any foreign jurisdiction, may be denied a license by the
commission on the grounds of the conviction. “Conviction” is
defined in Iowa Code section 543B.15(3).
3.1(4) An applicant for a real estate broker’s
license who has had a professional license of any kind revoked in this or any
other jurisdiction may be denied a license by the commission on the grounds of
the revocation.
3.1(5) As required by Iowa Code section 543B.15(8) and
193E—subrule 16.3(1), an applicant for licensure as a real estate broker
shall complete at least 72 classroom hours of commission–approved real
estate education within 24 months prior to taking the broker examination. This
education shall be in addition to the required salesperson prelicense
course.
3.1(6) As required by Iowa Code section 543B.15(8), an
applicant for licensure as a real estate broker must have been a licensed real
estate salesperson actively engaged in real estate for a period of at least 24
months preceding the date of application, or shall have had experience as a
former broker or salesperson or otherwise substantially equivalent experience to
that which a licensed real estate salesperson would ordinarily receive during a
period of 24 months.
a. An applicant for a broker license may use active experience
as a former Iowa salesperson or active salesperson experience in a state or
jurisdiction which has a current reciprocal licensing agreement or memorandum in
place with Iowa, or a combination of both, to satisfy the experience requirement
for a broker license only if the former Iowa salesperson or reciprocal state or
jurisdiction salesperson was actively licensed for not less than 24 months and
if the license on which the experience is based has not been expired for more
than three years prior to the date the completed broker application with fee is
filed with the commission.
b. For waiver of commission rules or substitution of
experience, see Iowa Code section 543B.15 and the uniform rules for the
professional licensing and regulation division at 193—Chapter 5.
193E—3.2(543B) License examination.
Examinations for licensure as a real estate broker shall be conducted by the
commission or its authorized representative.
3.2(1) Testing service. The commission
shall negotiate an agreement with a testing service relating to examination
development, test scheduling, examination sites, grade reporting and analysis.
The commission shall approve the form, contract, and method of administration.
The examination shall be conducted in accordance with approved procedures
formulated by the testing agency. Applicants shall register and pay examination
fees directly to the testing service.
3.2(2) Requests for substitution, waiver, or variance.
An examinee must meet the requirements set out in Iowa Code section 543B.15.
Requests for substitution, waiver, or variance of commission rules or of the
qualifications for licensure as permitted by Iowa Code section 543B.15 shall be
submitted in writing and as provided by the commission’s rules regarding
waivers and variances which can be found in the uniform rules for the
professional licensing and regulation division at 193—Chapter 5. The
commission will consider each case on an individual basis. It may require
additional supporting information. If the applicant’s experience or
prelicense education is found to be less than equivalent to the statutory
requirement, the commission may suggest methods of satisfying the deficiency.
If a waiver is granted, the applicable examination must be passed before the end
of the sixth month following the date of the waiver.
3.2(3) Evidence of completion of prelicense
education required. An examinee shall be required to show evidence at
the examination site that required prelicense education has been completed. If
the commission has granted substitution, waiver, or variance of prelicense
education, the letter granting substitution, waiver, or variance will serve as
evidence of completion. Persons planning to qualify under rule 193E—
5.3(543B) must obtain written authorization from the commission to show at the
examination site.
3.2(4) Failure to pass examination. An
examinee who takes an examination and fails shall be eligible to apply to retake
the examination at any time the examination is offered by filing a new
registration form and paying the examination fee, unless the qualifying time
period for the prelicense education or granted waiver has expired.
3.2(5) The commission may waive the examination
requirement for a nonresident applicant licensed by examination under the laws
of a state or jurisdiction having similar requirements and which has a current
reciprocal licensing agreement or memorandum in place with Iowa that extends
similar recognition to Iowa licensees, as provided in Iowa Code section
543B.21.
193E—3.3(543B) Application for broker license.
An applicant who passes a qualifying broker examination will receive a passing
score report and an application form for licensure from the testing service. An
applicant who passes a qualifying examination and applies for a license must
file with the commission a completed application, license fee, proof of required
education, and score report not later than the last working day of the sixth
calendar month following the qualifying real estate examination.
3.3(1) Application contents. The
application form requires detailed personal, financial, and business information
concerning the applicant; and the applicant for licensure shall attest to its
accuracy.
3.3(2) License terms. Real estate
broker, salesperson, trade name, branch office, and firm licenses are issued for
a three–year term, counting the remaining portion of the year issued as a
full year. Licenses expire on December 31 of the third year of the license
term. Branch office licenses and trade name licenses are issued for the
remaining portion of the license term of the license to which each is
assigned.
193E—3.4(543B) Broker continuing education
requirements.
3.4(1) As a requirement of license renewal in active
status, each broker or broker associate shall complete a minimum of 36 hours of
approved programs, courses or activities. The continuing education must be
completed during the three calendar years of the license term and cannot be
carried over to another license term.
3.4(2) Brokers and broker associates renewing December
2001 and thereafter shall complete approved courses in the following subjects to
renew to active status, except in accordance with 193E—Chapter
16.
Law Update 8 hours
Ethics 4 hours
Electives 24 hours
3.4(3) A license may be renewed without the required
continuing education, but it can only be renewed to inactive status. Prior to
reactivating a license which has been issued inactive due to the
licensee’s failure to submit evidence of continuing education, the
licensee must submit evidence that all deficient continuing education hours have
been completed. The maximum continuing education hours shall not exceed the
prescribed number of hours of one license renewal period and must be completed
during the three calendar years preceding activation of the license.
193E—3.5(17A,272C,543B) Renewing a broker license.
To remain authorized to act as a real estate broker, a broker must renew a
real estate license before the expiration date of the license. Brokers who fail
to renew a real estate license before expiration are not authorized to practice
as real estate brokers in Iowa. Termination of a broker’s authority to
practice real estate in Iowa automatically terminates the authority of all
salespersons employed by or assigned to the broker.
3.5(1) Application forms. Application forms for
renewal of a broker’s license may be obtained from the commission office
or may be available on the commission’s Web site. Brokers may renew
electronically or by submitting a written application. While the commission
generally mails renewal application forms or reminders to brokers in the
November preceding license expiration, the failure of the commission to mail an
application form or the failure of a broker to receive an application form shall
not excuse the broker from the requirement to timely renew.
3.5(2) Qualifications for renewal. The commission
shall grant an application to renew a broker’s license if:
a. The application is timely received by the commission by
December 31, or within the 30–day grace period after expiration as
provided by Iowa Code section 543B.28.
b. The application is accompanied by the regular renewal fee
and, if received by the commission, or postmarked, after midnight December 31,
but prior to midnight January 30, is accompanied by a penalty of $25.
c. The application is fully completed with all necessary
information, including proper disclosure of required continuing education and
errors and omissions insurance.
d. The application fails to reveal grounds to deny a license,
such as the revocation of a license in another jurisdiction or a criminal
conviction.
3.5(3) Incomplete or untimely applications to renew.
Renewal applications received by the commission, or postmarked, after midnight
January 30 shall be treated as applications to reinstate an expired license
under rule 193E— 3.6(272C,543B).
a. Applications to renew or reinstate a broker’s license
which are incomplete or which are not accompanied by the proper fee may be
returned to the broker for additional information or fee.
b. Alternatively, the commission may retain the application
and notify the applicant that the application cannot be granted without further
information or fee.
3.5(4) Insufficient continuing education. Renewal
applications which do not report completion of required continuing education,
but which are otherwise timely and sufficient and accompanied with the proper
fee, shall be renewed in inactive status. In the event of a factual dispute
regarding the broker’s intent to renew in inactive status or a
broker’s compliance with continuing education requirements, the commission
may deny the application and provide the applicant with an opportunity for
hearing according to the procedures set forth in
193—7.39(546,272C).
3.5(5) Denial of application to renew. An application
to renew may be denied on the grounds provided in Iowa Code chapter 543B and in
193—7.39(546,272C). The administrative processing of an application to
renew shall not prevent the later initiation of a contested case to challenge a
licensee’s qualifications for licensure.
3.5(6) Renewal of inactive or suspended license. An
inactive or suspended license must be timely renewed or it shall expire. The
status of a license does not affect the requirement to renew.
193E—3.6(272C,543B) Reinstatement of an expired
broker license. A real estate broker who fails to renew or file a completed
renewal application by midnight January 30 of the first year following
expiration may reinstate the license within three years of expiration by
submitting a complete and sufficient application accompanied by the regular
renewal fee and an additional reinstatement fee of $25 for each partial or full
month following expiration. From the date of expiration to the date of
reinstatement, the broker is not authorized to practice as a real estate broker
in Iowa.
3.6(1) Continuing education. An application to
reinstate an expired broker license must report that the broker either fully
satisfied all required continuing education or has retaken and passed the broker
examination. A broker holding an expired license who wishes to retake the
broker examination must obtain written authorization from the commission to show
at the examination site.
3.6(2) Deposit of reinstatement fees. Reinstatement
fees collected under this rule shall be transmitted to the treasurer’s
office and credited to the education fund established in Iowa Code section
543B.54.
3.6(3) Starting over. A broker who fails to reinstate
an expired license by December 31 of the third year following expiration shall
be treated as if the former broker had never been licensed in Iowa. Such a
former broker must start over in the licensing process and first qualify and
apply for a salesperson license.
3.6(4) Reinstatement of a nonresident reciprocal
broker license. An expired broker license issued by reciprocity shall be
reinstated as provided by this rule, except, in addition to the regular license
fee, a $25 reinstatement fee shall accompany a qualifying sufficient reciprocal
application.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 4
SALESPERSON LICENSE
193E—4.1(543B) General requirements for salesperson
license. A person who is licensed under and employed by or otherwise
associated with a real estate broker or firm is a “salesperson” as
defined in Iowa Code section 543B.5(19) and 193E—2.1(543B).
4.1(1) An original application for salesperson license
cannot be issued to inactive status. An applicant for salesperson license must
be recommended by an affiliating broker to be granted a license as provided in
Iowa Code section 543B.16.
4.1(2) The salesperson license is issued to the
custody and control of the broker as provided in Iowa Code section 543B.24. If
the salesperson is terminated, or terminates the employment or association, the
license must be returned to the commission. Once the license is returned or
mailed to the commission, it is unlawful for that salesperson to perform any
acts requiring a real estate license as provided in Iowa Code section 543B.33.
However, if the license is transferred, as provided in 193E—6.2(543B), the
salesperson may work immediately for the new broker.
4.1(3) A salesperson must be assigned to a licensed
broker or firm and cannot conduct business independently.
4.1(4) Except as provided in Iowa Code section
543B.21, an applicant for salesperson license must meet all requirements of Iowa
Code section 543B.15.
4.1(5) An applicant for real estate salesperson
license must be a person whose application for licensure has not been rejected
in this or any other state or jurisdiction within 12 months prior to the date of
application, and whose real estate license has not been revoked in this or any
other state within two years prior to date of application.
4.1(6) An applicant for real estate salesperson
license shall be 18 years of age or older. An applicant is not ineligible
because of citizenship, sex, race, religion, marital status, or national origin,
although the application form may require citizenship information.
4.1(7) An applicant for real estate salesperson
license who has been convicted of forgery, embezzlement, obtaining money under
false pretenses, theft, extortion, conspiracy to defraud, or another similar
offense, or of any crime involving moral turpitude, in a court of competent
jurisdiction in this state or in any other state, jurisdiction, territory, or
district of the United States, or in any foreign jurisdiction, may be denied a
license by the commission on the grounds of theconviction.
“Conviction” is defined in Iowa Code section 543B.15(3) and
193E—2.1(543B).
4.1(8) An applicant for a real estate salesperson
license who has had a professional license of any kind revoked in this or any
other jurisdiction may be denied a license by the commission on the grounds of
the revocation.
4.1(9) Salesperson prelicense education
requirements. As required by Iowa Code section 543B.15(8) and
193E— Chapter 16, the required course of study for the salesperson
licensing examination shall consist of 60 classroom orcomputer–based hours
of real estate principles and practices. To be eligible to take the
examination, the salesperson prelicense education must be completed during the
12 months prior to taking the examination.
193E—4.2(543B) License examination.
Examinations for licensure as a real estate salesperson shall be conducted
by the commission or its authorized representative.
4.2(1) Testing service. The commission
shall negotiate an agreement with a testing service relating to examination
development, test scheduling, examination sites, grade reporting and analysis.
The commission shall approve the form, contract, and method of administration.
The examination shall be conducted in accordance with approved procedures
formulated by the testing service. Applicants shall register and pay
examination fees directly to the testing service.
4.2(2) Requests for substitution, waiver or
variance. An examinee must meet the requirements set out in Iowa Code
section 543B.15. Requests for substitution, waiver, or variance of the
qualifications for license required by Iowa Code section 543B.15 shall be
submitted in writing and as provided by the commission’s rules regarding
waivers and variances, found in the uniform rules for the professional licensing
and regulation division at 193—Chapter 5. The commission will consider
each case on an individual basis. It may require additional supporting
information. If the applicant’s prelicense education is found to be less
than equivalent to the statutory requirement, the commission may suggest methods
of satisfying the deficiency. If a substitution, waiver or variance is granted,
the applicable examination must be passed before the end of the sixth month
following the date of the waiver.
4.2(3) Evidence of completion of prelicense
education required. An examinee shall be required to show evidence at
the examination site that required prelicense education has been completed. If
the commission has granted a substitution, waiver, or variance of prelicense
education, the letter granting the substitution, waiver, or variance will serve
as evidence of completion. Persons planning to qualify under rule
193E—5.3(543B) must obtain written authorization from the commission to
show at the examination site.
4.2(4) Failure to pass examination. An
examinee who takes an examination and fails shall be eligible to apply to retake
the examination at any time the examination is offered by filing a new
registration form and paying the examination fee, unless the qualifying time
period for the prelicense education or waiver granted has expired.
193E—4.3(543B) Application for license. An
applicant who passes a qualifying salesperson examination will receive a passing
score report and an application form for licensure from the testing service. An
applicant who passes a qualifying examination and applies for a license must
file with the commission a completed application with license fee, proof of
required education, and score report not later than the last working day of the
sixth calendar month following the qualifying real estate examination.
4.3(1) Application contents. The
application form requires detailed personal, financial, and business information
concerning the applicant; and the applicant for licensure shall attest to its
accuracy.
4.3(2) License terms. Salesperson licenses are issued
for a three–year term, counting the remaining portion of the year issued
as a full year. Licenses expire on December 31 of the third year of the license
term.
193E—4.4(543B) Salesperson continuing education
requirements.
4.4(1) As a requirement of license renewal in
active status, each salesperson shall complete a minimum of 36 hours of approved
programs, courses or activities. The continuing education must be completed
during the three calendar years of the license term and cannot be carried over
to another license term.
4.4(2) All first–time salespersons renewing
licenses to maintain active status shall complete 36 commission–approved
classroom hours by December 31 of the third year of licensure. The following
courses satisfy the first license renewal continuing education
requirement:
Developing Professionalism and
Ethical Practices 12
hours
Buying Practices 12 hours
Listing Practices 12 hours
4.4(3) A salesperson license may be renewed without
the required continuing education, but it may only be renewed to inactive
status. Prior to reactivating a license which has been issued inactive due to
failure to submit evidence of continuing education, the licensee must submit
evidence that all deficient continuing education hours have been completed. The
maximum continuing education hours shall not exceed the prescribed number of
hours of one license renewal period and must be completed during the three
calendar years preceding activation of the license.
193E—4.5(543B) Renewing a license. To remain
authorized to act as a real estate salesperson, a salesperson must renew a real
estate license before the expiration date of the license. Salespersons who fail
to renew a real estate license before expiration are not authorized to practice
as real estate salespersons in Iowa.
4.5(1) Application forms. Application forms for
renewal of a salesperson license may be obtained from the commission office or
may be available on the commission’s Web site. Salespersons may renew
electronically or by submitting a written application. While the commission
generally mails renewal application forms or reminders to salespersons in the
November preceding license expiration, the failure of the commission to mail an
application form or the failure of a salesperson to receive an application form
shall not excuse the salesperson from the requirement to timely renew.
4.5(2) Qualifications for renewal. The commission
shall grant an application to renew a salesperson license if:
a. The application is timely received by the commission by
December 31, or within the 30–day grace period after expiration as
provided by Iowa Code section 543B.28.
b. The application is accompanied by the regular renewal fee
and, if received by the commission, or postmarked, after midnight December 31,
but prior to midnight January 30, is accompanied by a penalty of $25.
c. The application is fully completed with all necessary
information, including proper disclosure of required continuing education and
errors and omissions insurance.
d. The application fails to reveal grounds to deny a license,
such as criminal conviction or the revocation of a license in another
jurisdiction.
4.5(3) Incomplete or untimely applications to renew.
Renewal applications received by the commission, or postmarked, after midnight
January 30 shall be treated as applications to reinstate an expired license
under rule 193E—4.6(272C,543B).
a. Applications to renew or reinstate a salesperson license
which are incomplete or which are not accompanied by the proper fee may be
returned to the salesperson for additional information or fee.
b. Alternatively, the commission may retain the application
and notify the applicant that the application cannot be granted without further
information or fee.
4.5(4) Insufficient continuing education. Renewal
applications which do not report completion of required continuing education,
but which are otherwise timely and sufficient and accompanied with proper fee,
shall be renewed in inactive status. In the event of a factual dispute
regarding the salesperson’s intent to renew in inactive status or a
salesperson’s compliance with continuing education requirements, the
commission may deny the application and provide the applicant with an
opportunity for hearing according to theprocedures set forth in
193—7.39(546,272C) and 193E— 18.13(543B).
4.5(5) Denial of application to renew. An application
to renew may be denied on the grounds provided in Iowa Code chapter 543B and in
193—7.39(546,272C). The administrative processing of an application to
renew shall not prevent the later initiation of a contested case to challenge a
licensee’s qualifications for licensure.
4.5(6) Renewal of inactive or suspended license. An
inactive or suspended license must be timely renewed or it shall expire. The
status of a license does not affect the requirement to renew.
193E—4.6(272C,543B) Reinstatement of an expired
salesperson license. A real estate salesperson who fails to renew or fails
to file a complete renewal application form by midnight January 30 of the first
year following expiration may reinstate the license within three years of
expiration by submitting a complete and sufficient application accompanied
by the regular renewal fee and an additional reinstatement fee of $25 for
each partial or full month following expiration. From the date of expiration to
the date of reinstatement, the salesperson is not authorized to practice as a
real estate salesperson in Iowa.
4.6(1) Continuing education. An application to
reinstate an expired salesperson license must report that the salesperson either
fully satisfied all required continuing education or has retaken and passed the
salesperson examination. A salesperson holding an expired license who wishes to
retake the salesperson examination must obtain written authorization from the
commission to show at the examination site.
4.6(2) Deposit of reinstatement fees. Reinstatement
fees collected under this rule shall be transmitted to the treasurer’s
office and credited to the education fund established in Iowa Code section
543B.54.
4.6(3) Starting over. A salesperson who fails to
reinstate an expired license by December 31 of the third year following
expiration shall be treated as if the former salesperson had never been licensed
in Iowa. Such a former salesperson must start over in the licensing process and
qualify and apply for a salesperson license.
4.6(4) Reinstatement of a nonresident reciprocal
salesperson license. An expired salesperson license issued by
reciprocity shall be reinstated as provided by this rule, except, in addition to
the regular license fee, a $25 reinstatement fee shall accompany a qualifying
sufficient reciprocal application.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 5
LICENSEES OF OTHER JURISDICTIONS
AND
RECIPROCITY
193E—5.1(543B) Licensees of other jurisdictions.
As provided in Iowa Code section 543B.21, a nonresident of this state
may be licensed as a real estate broker or a real estate salesperson upon
complying with all requirements of Iowa law and with all the provisions and
conditions of Iowa Code chapter 543B and commission rules relative to resident
brokers or salespersons.
5.1(1) A person licensed as a salesperson in another
state or jurisdiction making application in Iowa by reciprocity or as provided
in rule 193E—5.3(543B) shall qualify only for a salesperson license in
Iowa.
5.1(2) A person licensed as a broker or broker
associate in another state or jurisdiction making application in Iowa by
reciprocity or as provided in rule 193E—5.3(543B) shall qualify only for
the same type of broker or broker associate license in Iowa.
5.1(3) A person shall not perform any activities in
Iowa as provided by Iowa Code chapter 543B without qualifying for and being
issued a real estate license.
193E—5.2(543B) Nonresident application. Each
applicant under rule 193E—5.3(543B) or under a reciprocal licensing
agreement or memorandum must apply on forms provided by the commission as
required by Iowa Code section 543B.16. The application shall include but not be
limited to a certification of license from the state of original licensure
containing all information required by Iowa Code section 543B.21 and an
affidavit certifying that the applicant has reviewed and is familiar with and
will be bound by the Iowa real estate license law and the rules of the
commission.
193E—5.3(543B) License by Iowa–specific
examination. A nonresident applicant licensed as a real estate salesperson
or broker in a state or jurisdiction which does not have a reciprocal
licensing agreement or memorandum with Iowa, or an applicant who does not
qualify for reciprocal licensing, may be issued a comparable Iowa license by
passing the Iowa portion of the examination under the following
circumstances:
5.3(1) Broker. The person has been actively licensed
as a broker or broker associate and the license has not been inactive or expired
for more than six months immediately preceding the date of passage of the
examination.
5.3(2) Salesperson. The person has been actively
licensed as a salesperson and the license has not been inactive or expired for
more than six months immediately preceding the date of passage of the
examination.
5.3(3) The applicant must submit a written request for
authorization to sit for the appropriate examination.
5.3(4) The applicant must submit certification of the
applicant’s current qualifying license from the licensing authority that
issued the license.
193E—5.4(543B) Licensure by reciprocity. The
commission may, as provided in Iowa Code section 543B.21, enter into specific
written reciprocal licensing agreements or memorandums with other individual
states or jurisdictions having similar licensing requirements and grant an Iowa
license to licensees from those states or jurisdictions on the same basis as
Iowa licensees are granted licenses by those states or jurisdictions.
5.4(1) The applicant shall not be a resident of
Iowa.
5.4(2) A license issued pursuant to this rule must be
based upon a nonresident salesperson or broker license issued by
examination.
5.4(3) A license issued pursuant to this rule must be
assigned to the same broker or firm as the nonresident license upon which it is
based.
5.4(4) If an applicant establishes residency in Iowa,
that person does not qualify for licensure by reciprocal licensing agreement or
memorandum.
5.4(5) An Iowa license issued by reciprocity is based
upon the nonresident license issued by examination in that other state or
jurisdiction and must be issued to the same broker and location as the
nonresident license. The nonresident broker and firm, if applicable, must also
be licensed in Iowa.
5.4(6) A reciprocity agreement or memorandum of
understanding is only a method to apply for licensure and does not grant any
exception to mandatory license laws of Iowa or the other state or
jurisdiction.
5.4(7) An Iowa licensee wishing to obtain a license in
any other state or jurisdiction should contact that state’s or
jurisdiction’s licensing board for information and applications. Contact
information and a list of states and jurisdictions that have entered into
reciprocal licensing agreements or memorandums with Iowa, including addresses
and telephone numbers, are available on the commission’s Web site located
at http://www.state.ia.us/irec.
193E—5.5(543B) Renewal of a license issued by
reciprocity. All renewal requirements for a real estate broker or
salesperson license issued by examination shall apply to a license issued by
reciprocity.
Continuing education reciprocity must be specifically provided
for in the reciprocal license agreement or memorandum, or in a separate
reciprocal continuing education agreement or memorandum.
193E—5.6(543B) Reinstatement of a license issued by
reciprocity. All reinstatement requirements for a real estate broker or
salesperson license issued by examination shall apply to a license issued by
reciprocity, except that the reinstatement fee is $25 with an original
reciprocal license application.
5.6(1) Starting over. A broker or salesperson who
fails to file a complete application to reinstate an expired license by midnight
December 31 of the third year following expiration shall be treated as if the
former broker or salesperson had never been licensed in Iowa.
5.6(2) A broker or salesperson must qualify for
reciprocity in order to reinstate an expired reciprocal broker or salesperson
license.
5.6(3) If the broker or salesperson has moved into
Iowa and no longer qualifies for reciprocity, the expired license must be
reinstated in the same manner as a license issued by examination as provided in
193E—3.6(272C,543B) for brokers and 193E—4.6(272C,543B) for
salespersons.
193E—5.7(543B) Nonresident real estate offices and
licenses required. All nonresident applicants for licensure in Iowa shall
qualify for and obtain a license pursuant to Iowa Code section 543B.2(2) and
193E—7.1(543B).
5.7(1) If the applicant is a broker associate or
salesperson of a nonresident broker, the nonresident employing broker must have
an Iowa broker license.
5.7(2) If the applicant is employed by or otherwise
associated with a nonresident real estate firm as defined in 193E—
2.1(543B), that firm must apply and qualify for an Iowa license.
a. No firm as defined in 193E—2.1(543B) shall be granted
an Iowa license unless at least one member or officer of the firm applies for
and is granted an Iowa broker license.
b. Every member or officer of the firm and every employee or
associated real estate licensee who acts as a real estate broker, broker
associate, or salesperson in Iowa must apply for and be granted an Iowa
license.
5.7(3) As provided by Iowa Code section 543B.22, a
nonresident broker or firm is not required to maintain a definite place of
business in Iowa if that broker or firm maintains an active place of business
within the resident state or jurisdiction.
193E—5.8(543B) License as prerequisite. A
person is prohibited from bringing action in Iowa courts for the collection of
compensation for real estate services performed in Iowa without providing proof
of Iowa real estate licensure, as required by Iowa Code section
543B.30.
193E—5.9(543B) Actions against nonresidents.
The application for a nonresident license must be accompanied by an executed
irrevocable written consent to suits and actions at law or in equity as provided
in Iowa Code section 543B.23.
193E—5.10(543B) Nonresident continuing education.
Nonresident licensees shall fully comply with all continuing education
requirements unless a separate education agreement is in place between Iowa and
the nonresident state or jurisdiction.
193E—5.11(543B) License discipline reporting
required. If a nonresident Iowa licensee has a real estate license
disciplined, suspended or revoked by any other state or jurisdiction, that
disciplinary action will be considered prima facie evidence of violation of Iowa
Code section 543B.29 or 543B.34 or both, and a hearing may be held to determine
whether similar disciplinary action should be taken against the Iowa licensee.
Failure to notify the commission of adverse action taken by another state or
jurisdiction shall be cause for disciplinary action.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 6
TERMINATION AND TRANSFER
193E—6.1(543B) Terminating employment or
association. When a licensee is discharged by the affiliated broker or the
licensee terminates the employment or association with the affiliated broker,
the licensee shall immediately cease all activities that require an active real
estate license until such time as a new affiliated broker makes written request
for the license and the license is reassigned to the new affiliated
broker.
6.1(1) When a broker discharges a salesperson or
broker associate, the broker shall comply with all requirements of Iowa Code
section 543B.33 and immediately deliver or mail the discharged person’s
license to the commission. If the license is returned by mail, the releasing
broker shall make reasonable effort to ensure that the commission receives the
license within 72 hours of the discharge date.
6.1(2) The licensee may terminate the employment or
association by providing written notice to the affiliated broker advising the
effective date of the termination and requesting that the license be immediately
returned to the commission. The affiliated broker shall not refuse to comply
with the request. If the license is returned by mail, the releasing broker
shall make every reasonable effort to ensure that the commission receives the
license within 72 hours of the termination date.
6.1(3) If in the unlikely event that the license of a
terminated or discharged salesperson or broker associate is misplaced or lost,
this should not delay the transfer of the license to a new affiliating broker.
The releasing broker shall provide written notification to the commission and
attest that, if located, the license will be immediately shredded or otherwise
destroyed. The releasing broker shall make every reasonable effort to ensure
that the commission receives the written notice within 72 hours of the
termination date.
193E—6.2(543B) Immediate transfer of license and
required transfer form. All requests for immediate transfer of license must
be made on the required license transfer form available from the commission.
The license transfer form shall only be used for transferring the license from
the affiliated broker to a new affiliated broker. This transfer form may only
be used if the transferring licensee has obtained the required information from
and dated signature of a new affiliating broker. The license transfer form
shall not be used for licensees who are terminated or who quit prior to
obtaining a new affiliating broker.
6.2(1) The immediate license transfer process involves
three steps, and each step must be correctly completed in the proper order to
qualify as a valid transfer. The steps are as follows:
a. Step 1. The transferring licensee must obtain
certain identifying information and the signature of a new employing or
affiliating broker.
b. Step 2. If a new affiliating broker has completed
and signed step 1 of the form, the releasing broker must sign and date the
transfer form and attach the old license of the transferring licensee to the
form. The releasing broker shall retain copies for records to demonstrate
compliance with Iowa Code section 543B.33.
c. Step 3. The transferring licensee must sign the
transfer form, certifying that the information on the form is true and correct
and acknowledging that providing false information would be a violation of Iowa
Code section 543B.29(1), which could result in disciplinary action against the
license.
6.2(2) After all three steps are completed, the new
affiliating broker shall return the completed form and old license to the
commission. If the form and license are returned by mail, the new affiliating
broker shall make every reasonable effort to ensure that the commission receives
the completed form and old license within 72 hours. To demonstrate compliance
with this rule, the new affiliating broker shall retain copies of the completed
transfer form and the old license until the new license has been reissued and
received.
6.2(3) Transfer effective date. If all three steps to
the transfer are completed in the required order, the effective date of the the
transfer shall be the date of release from the releasing broker.
a. All signature dates must correspond to each of the three
steps in the transfer process in the required order.
b. The releasing broker shall not sign a transfer form
releasing a licensee unless a new affiliating broker has signed and dated the
transfer form.
c. If the release date is prior to the effective date of the
new affiliation, the required steps were not followed in the required order and
the application does not qualify as an immediate transfer. The transfer
effective date shall be the date of the new affiliation. The license will be
placed on inactive status for that interim period when the transferring licensee
does not have an affiliating broker and, as such, is prohibited from engaging in
any real estate activity requiring an active license.
d. In the event the required transfer items are incomplete,
the transfer shall not be effective until the date all items have been
completed.
6.2(4) If all transfer steps are completed in the
required order, the transferring licensee may begin working immediately and is
not required to wait until a new license has been issued to the new affiliated
broker. The new affiliated broker shall make a reasonable effort to deliver or
mail, preferably by certified mail, the completed form and old license to the
commission office to ensure that it is received within 72 hours. When the
commission receives the completed form and old license, a new license will be
reissued and mailed to the new affiliated broker with an effective date as
provided in 6.2(3).
6.2(5) The required form for immediate transfer is
available from the commission and on the commission’s Web site located at
http://www.state.ia.us/irec. The following Application to Transfer Form
is required to request the immediate transfer of a license pursuant to this
rule:
IOWA REAL ESTATE COMMISSION
1918 S.E. Hulsizer Avenue, Ankeny, Iowa
50021
APPLICATION TO TRANSFER
Notice: This form is to be completed
only if a licensee is transferring from one firm or broker to
another firm or broker. When this transfer form has been completed, it
must be mailed or hand–delivered with the old license to the
Commission without delay within 72 hours. DO NOT FAX. When the
completed and correct transfer form and old license are received, a new license
will be issued with an effective date of transfer of either (1) the effective
date of the new affiliation, or (2) the date of release from the previous
broker, whichever is later. There are three steps to transfer AND THEY
MUST be completed in the order in which they appear on this
form.
Step 1
(To be completed by new affiliating broker)
Name of transferring
licensee_____________________________________________________________________
Type of license _________________________________ License
number _________________________________
(Salesperson or Broker
Associate)
Effective date of new
affiliation_____________________________
Business
name________________________________________________________________________________
Name of new broker _______________________________________
License number ______________________
(Print or type)
Your Signature_______________________________________
Telephone ________________ Date____________
(New broker)
Step 2
(To be completed by releasing broker)
Name of releasing
broker______________________________________________ License
number_______________
(Print or type)
Business name
__________________________________________________________________________________
The license of the transferring individual is attached to this
form in compliance with the immediate return of a license to the Commission
as required by Iowa Code section 543B.33, Change of employment.
Your Signature
_____________________________________________________ Date of
Release________________
(Releasing broker)
Step 3
(To be completed by transferring licensee)
I, _____________________________________, hereby certify that
the above information is true and correct. (Print name of
transferring licensee)
I further acknowledge that providing false information on this
transfer form would be in violation of Iowa Code section 543B.29(1), fraud in
procuring a license, which could result in disciplinary action against my
license.
Your Signature_______________________________________________
Telephone _____________ Date___________
(Signature of transferring licensee)
|
193E—6.3(543B) Broker authorized. Authorization
from the following actively licensed brokers is required to return the license
of a discharged or terminated salesperson or broker associate, to request that a
license be issued, and to sign the license transfer form:
1. Sole–proprietor or single broker.
2. Broker officer of a corporation or firm.
3. Broker partner.
4. Designated broker in charge.
5. Broker in charge of a branch office.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 7
OFFICES AND MANAGEMENT
193E—7.1(543B) Real estate offices and licenses
required.
7.1(1) Every Iowa resident real estate firm or
self–employed broker shall maintain an office for the transaction of
business in the state of Iowa, which shall be open to the public during business
hours or by appointment.
A nonresident Iowa real estate broker or firm is not required
to maintain a definite place of business within Iowa, provided the nonresident
broker or firm maintains an active place of business within the state or
jurisdiction of domicile as provided in Iowa Code section 543B.22.
7.1(2) Sharing office space. It shall be acceptable
for more than one broker to operate in an office at the same address if each
broker maintains all records and trust accounts separate from all the others.
Each broker shall operate under a business name, which clearly identifies the
broker as an individual within the group of brokers.
7.1(3) Branch office. A resident Iowa real estate
firm or proprietor maintaining a branch office shall display two branch office
licenses in that location. One branch office license is issued in the name of
the firm or proprietor and one is issued in the name of the designated broker or
broker associate assigned to supervise the branch office.
(EXCEPTION: A sole–proprietor broker who is the
designated broker for a branch office location and not the main office location
is required to display only one branch office license in that location.) The
main office and every branch office shall be directly supervised by a broker or
broker associate assigned to that location as the designated broker. No broker
or broker associate shall be the designated broker of more than one
location.
7.1(4) When a real estate brokerage firm closes, the
principal broker or a designated representative shall follow procedures as
provided in 193E—Chapter 8.
7.1(5) A licensed officer of a corporation or
partnership may be licensed as an officer or partner of more than one
corporation or partnership. The main or primary license for which the full
license fee was paid must be maintained in active status to keep any additional
licenses that were issued at a reduced fee active and in effect.
Continuing education is required only for renewal of the main
or primary license.
7.1(6) When the designated broker of a branch office
transfers to a different office, terminates employment, or otherwise ceases to
be in charge of the branch location, the branch office license must be returned
to the commission. A new designated broker for the branch must be assigned
before a new branch license can be issued.
If the branch office is assigned to a corporation or
partnership, the corporation or partnership license displayed in the branch
office must also be returned to the commission.
7.1(7) A broker associate employed or engaged to be in
charge of the branch office shall have the same responsibilities of supervision
of the licensees working from that location as are imposed on the employing,
sponsoring, or affiliated broker.
7.1(8) Each actively licensed broker associate and
salesperson shall be licensed under a broker.
7.1(9) A broker associate or salesperson shall not be
licensed under more than one broker during the same period of time.
193E—7.2(543B) Notification required.
7.2(1) Partnerships, associations, and corporations
are required to obtain a license before acting as a real estate broker. Failure
of a broker to inform the commission within five working days that the broker
has formed a new partnership, association or corporation, or has changed the
type of the business, is prima facie evidence of a violation of Iowa Code
section 543B.1.
7.2(2) Failure of a broker to inform the commission in
writing within five working days of a change in type of license as proprietor,
partner, officer or broker associate is prima facie evidence of a violation of
Iowa Code sections 543B.1 and 543B.29(1).
7.2(3) Failure of a broker to inform the commission in
writing within five working days of a change of address of a proprietorship,
partnership, or corporation is prima facie evidence of a violation of Iowa Code
section 543B.32.
7.2(4) Failure of a broker to return a license or make
a reasonable effort to deliver or mail, preferably by certified mail, a license
to the commission office to ensure that it is received within 72 hours after a
salesperson or broker associate is discharged or terminates employment is prima
facie evidence of a violation of Iowa Code section 543B.33.
7.2(5) Each real estate broker who returns a license
to the commission office shall include the last–known permanent mailing
address of the licensee.
7.2(6) Failure of a licensee to inform the commission
in writing within five working days of a change of residence address or mailing
address is prima facie evidence of a violation of Iowa Code sections 543B.16 and
543B.18.
7.2(7) When a broker is notified that a license is
inactive, suspended, revoked, or canceled, the broker shall return the license
or mail the license, preferably by certified mail, to the commission office and
make every reasonable effort to ensure that the license is received by the
commission within 72 hours after notification.
193E—7.3(543B) Suspended and revoked licenses.
A suspended or revoked license must be returned to the commission as
provided in Iowa Code section 543B.33 and subrule 7.2(7).
7.3(1) As of the effective date of a suspended or
revoked license, the licensee shall not engage in any activity that requires a
real estate license as defined in Iowa Code chapter 543B.
7.3(2) When a broker, corporation or partnership
license is suspended or revoked, all licensees associated with or assigned to
that broker, corporation or partnership shall automatically be placed on
inactive status for the duration of the suspension or revocation, unless
transferred to another broker.
a. The broker whose license is suspended or revoked shall
return, before or immediately upon the effective date of the suspension or
revocation, all licenses that are assigned to or associated with the broker or
the firm as provided in Iowa Code section 543B.33 and subrule 7.2(7).
b. When a suspension or revocation is determined, the
commission shall also determine if the corporation or partnership license shall
be automatically placed on inactive status or canceled.
c. If the broker whose license is suspended or revoked is also
the designated broker of a firm or branch office, that firm or branch office
shall automatically be placed on inactive status until a new broker is
designated.
d. If the broker whose license is suspended or revoked is the
only licensed officer of a corporation, the corporation license will
automatically be placed on inactive status.
7.3(3) A licensee whose license is suspended or
revoked may receive compensation during the period of suspension or revocation
only for those acts performed and for which compensation was earned when the
person was actively licensed prior to the effective date of the suspension or
revocation.
This rule does not determine if a licensee is entitled to
compensation; such entitlement would depend upon thelicensee’s written
employment or association agreement with the former affiliated broker and a
matter of contract law.
7.3(4) All listings and property management agreements
must be canceled by the broker whose license is suspended or revoked upon
receipt of the order of revocation or suspension and prior to the effective date
of the order.
a. The seller or landlord, or buyer or tenant, shall be
advised that the seller or landlord, or buyer or tenant, may enter into a
listing or brokerage agreement with another broker of choice.
b. A broker whose license is suspended or revoked may not
sell or assign listings or management agreements to another broker without the
written consent of the owner of the property, and any sale or assignment of
listings or management agreements must be completed prior to the effective date
of the order.
7.3(5) A broker whose license is suspended or revoked
may not finalize any pending closings. This responsibility must be given to
another broker, an attorney, a financial institution, or an escrow
company.
a. Transfer of this responsibility shall be done with the
written approval of all parties to the transaction.
b. All parties to the transaction shall be advised of the
facts concerning the situation and shall be provided the name, address, and
telephone number of the responsible entity where all trust and escrow moneys
will be held, with the written approval of all parties.
7.3(6) A broker whose license is suspended or revoked
is prohibited from advertising real estate in any manner as a broker. All
advertising, including but not limited to signs, must be removed or covered
within ten calendar days after the effective date of the suspension or
revocation.
The real estate brokerage telephone must not be answered in
any manner to indicate the broker is active in the real estate
business.
193E—7.4(543B) Prohibited practices. For
purposes of this rule only the term “real estate licensee” shall
mean “real estate broker or real estate salesperson” as defined in
Iowa Code chapter 543B. A licensee participating in any of the practices
described in this rule shall be deemed to be engaging in unethical conduct and a
practice harmful or detrimental to the public within the meaning of Iowa Code
section 543B.29(3).
7.4(1) An arrangement in which a real estate licensee
requires or conditions, in connection with the sale of a lot, that the real
estate licensee receive from the homebuilder an exclusive right to sell or list
the house to be constructed on the lot.
7.4(2) An arrangement in which a real estate licensee
agrees to sell lots on behalf of a developer on the condition that the developer
require each homebuilder purchasing such a lot to list the house to be
constructed with the real estate licensee.
7.4(3) An arrangement in which a real estate licensee,
in connection with the sale of a lot to a consumer or homebuilder, requires the
consumer or homebuilder to pay a commission on the value of the house to be
constructed on the lot.
7.4(4) Any arrangement pursuant to which the sale of
real estate to a prospective purchaser is conditioned upon the listing of real
estate owned by the prospective purchaser with the real estate
licensee.
7.4(5) An arrangement in which a real estate licensee,
in connection with the sale of a lot to a consumer, requires the consumer to use
a specified homebuilder to build the house to be constructed on the
lot.
7.4(6) Any arrangement in which a real estate licensee
enters into an agreement with a mortgage broker, bank, savings and loan, or
other financial institution pursuant to which the making of a loan is directly
or indirectly conditioned upon payment of a real estate commission to the real
estate licensee.
7.4(7) Any arrangement pursuant to which a real estate
licensee who is affiliated with a mortgage broker, bank, savings and loan
association or other financial institution benefits from the practice by the
affiliated financial institution of granting mortgage loans or any other loan or
financial services or the availability of other benefits directly or indirectly
conditioned upon the use of the real estate services of the affiliated
licensee.
This rule is intended only to regulate the licensing of real
estate licensees in the state of Iowa. This rule is not intended nor should it
be interpreted to supplant Iowa Code chapter 553 (The Iowa Competition Law) or
as authorizing or approving business practices which are not specifically
prohibited in this rule. The commission, upon receipt of any formal written
complaint filed against a licensee alleging a violation of this rule, shall, in
addition to evaluating such complaint for license revocation or suspension under
Iowa Code chapter 543B, forward a copy of such complaint to the attorney general
of the state of Iowa and to the United States Attorney for investigation and
appropriate action.
193E—7.5(543B) Loan finder fees. The acceptance
of a fee or anything of value by a real estate licensee from a lender or
financing company for the referral or steering of a client to the lender for a
loan shall be considered not in the best interest of the public and shall
constitute a violation of Iowa Code sections 543B.29(3) and
543B.34(8).
193E—7.6(543B) Lotteries prohibited. Licensees
shall not engage in lotteries and schemes of sales involving selling of
certificates, chances or other devices, whereby the purchaser is to receive
property to be selected in an order to be determined by chance or by some means
other than the order of prior sale, or whereby property more or less valuable
will be secured according to chance or the amount of sales made, or whereby the
price will depend upon chance or the amount of sales made, or whereby the buyer
or tenant may or may not receive, rent, or lease any property. Such activities
are declared to be methods by reason of which the public interests are
endangered.
193E—7.7(543B) Broker required to furnish progress
report. After an offer to buy has been made by a buyer and accepted by a
seller, either party may demand at reasonable intervals and the broker shall
furnish a detailed statement showing the current status of the
transaction.
193E—7.8(543B) Disclosure of licensee interest,
acting as a principal, and status as a licensee. A licensee shall not act
in a transaction on the licensee’s own behalf, on behalf of the
licensee’s immediate family, including but not limited to a spouse,
parent, child, grandparent, grandchild, brother, or sister, or on behalf of the
brokerage, or on behalf of an organization or business entity in which the
licensee has an interest, including an affiliated business arrangement as
defined in 7.9(1), unless the licensee provides written disclosure of that
interest to all parties to the transaction. Disclosure required under this rule
must be made at the time of or prior to the licensee’s providing specific
assistance to the party or parties to the transaction. Copies of the disclosure
may be provided in person or by mail, as soon as reasonably practical. If no
specific assistance is provided, disclosure shall be provided prior to the
parties’ forming a legally binding contract, either prior to an offer made
by the buyer or tenant or prior to an acceptance by the seller or landlord,
whichever comes first.
7.8(1) Licensee acting as a principal. A licensee
shall not acquire any interest in any property, directly or indirectly, nor
shall the licensee sell any interest in which the licensee, directly or
indirectly, has an interest without first making written disclosure of the
licensee’s true position clear to the other party. Satisfactory proof of
this disclosure must be produced by the licensee upon request of the commission.
Whenever a licensee is in doubt as to whether an interest, relationship,
association, or affiliation requires disclosure under this rule, the safest
course of action is to make the written disclosure.
7.8(2) Status as a licensee. Before buying, selling,
or leasing real estate as described above, the licensee shall disclose in
writing any ownership, or other interest, which the licensee has or will have
and the licensee’s status to all parties to the transaction. An inactive
status license shall not exempt a licensee from providing the required
disclosure.
7.8(3) Dual capacity. The licensee shall not act in a
dual capacity of agent and undisclosed principal in any transaction.
193E—7.9(543B) Financial interest disclosure
required. A licensee must disclose to a client any financial interest the
licensee or brokerage has in any business entity to which the licensee or
brokerage refers a client for any service or product related to the transaction.
A licensee who has any affiliated business arrangement or relationship with any
provider of settlement services, as defined below, and directly or indirectly
refers business to that provider or affirmatively influences the selection of
that provider shall disclose the arrangement and any financial interest to the
person whose business is being referred or influenced. The required disclosure
shall be acknowledged by the separate signatures of the person or persons whose
business is being referred or influenced. The disclosure shall be given and
signed before or at substantially the same time that the business is
referred or the provider is selected. If the disclosure is made on a separate
form, the licensee shall retain a copy of the signed disclosure in the
transaction file for a period of five years after the execution.
7.9(1) An affiliated business arrangement shall mean
an arrangement in which a real estate licensee, or an associate of a real estate
licensee, has either an affiliate relationship with or a direct or beneficial
ownership interest of more than one percent in the business entity providing the
service or product.
a. An associate means one who has one or more of the following
relationships with a real estate licensee:
(1) A spouse, parent, or child of a real estate
licensee;
(2) A corporation or business entity that controls, is
controlled by, or is under common control with a real estate licensee;
(3) An employee, officer, director, partner, franchiser or
franchisee of a real estate licensee; or
(4) Anyone who has an agreement, arrangement or understanding
with a real estate licensee or brokerage, the purpose or substantial effect of
which is to enable the real estate licensee to refer for any service, settlement
service, or business or product related to the transaction and to benefit
financially from the referral of that business.
b. Settlement services include services in connection with a
real estate transaction including, but not limited to, the following: mortgage
or other financing; title searches; title examinations; the provisions of title
certificates, title insurance, hazard insurance; services rendered by an
attorney; the preparation of documents; property surveys; the rendering of
credit reports or appraisals; pest, fungus, mechanical or other inspections;
services rendered by a real estate agent or broker; and the handling of the
processing and closing of settlement.
c. An affiliated business arrangement shall not include an
arrangement in which a real estate licensee, or an associate of a real estate
licensee, gives or pays an undisclosed commission in a transaction to any other
licensee for a referral to provide real estate brokerage services, including
franchise affiliates, if there is no direct or beneficial ownership interest of
more than one percent in the business entity providing the service. Referral
fees or commissions paid by a licensee to another licensee under these
conditions are exempted from the disclosure requirement.
7.9(2) No particular language is required for the
disclosure. To assist real estate licensees and the public, the commission
recommends the following sample language:
DISCLOSURE OF REFERRAL OF BUSINESS
I understand that (name of real
estate licensee) has an affiliate relationship with or owns an interest
in (name of company to which business
is being referred) and is also recommending that I employ
this company for
(type of service)
.
I understand that
(name of real estate licensee) may earn financial
benefits
from my use of this company. I
understand that I am not obligated to use this company, and may
select
a different company if I wish to do so.
This form has been fully explained to me and I have received
a copy.
______________________
________________________________________________________
(Date)
(Signature of person whose business is being referred)
|
7.9(3) The term “franchise” shall have the
same meaning as set forth in 24 CFR Chapter XX, Section 3500.15(c) as of April
1995.
7.9(4) The term “affiliate relationship”
means the relationship among business entities where one entity has effective
control over the other by virtue of a partnership or other agreement or is under
common control with the other by a third entity or where an entity is a
corporation related to another corporation as parent to subsidiary by an
identity of stock ownership.
7.9(5) The term “beneficial ownership”
means the effective ownership of an interest in a provider of settlement
services or the right to use and control the ownership interest involved even
though legal ownership or title may be held in another person’s
name.
7.9(6) The term “direct ownership” means
the holding of legal title to an interest in a provider of settlement services
except where title is being held for the beneficial owner.
7.9(7) The term “control” as used in the
definition of “affiliate relationship” means that a person:
a. Is a general partner, officer, director, or employer of
another person;
b. Directly or indirectly or acting in concert with others, or
through one or more subsidiaries, owns, holds with power to vote, or holds
proxies representing more than 20 percent of the voting interests of another
person;
c. Affirmatively influences in any manner the election of a
majority of the directors of another person; or
d. Has contributed more than 20 percent of the capital of the
other person.
193E—7.10(543B) Agency–designated broker
responsibilities. The following conditions and circumstances, together with
the education and experience of licensed and unlicensed employees and
independent contractors, shall be considered when determining whether or not the
designated broker has met the supervisory responsibilities as set forth by Iowa
Code section 543B.62, subsection (3), paragraph “b.”
7.10(1) When making a determination, the commission
may consider, but is not limited to consideration of, the following:
a. Availability of the designated broker/designee to assist
and advise regarding brokerage–related activities;
b. General knowledge of brokerage–related staff
activities;
c. Availability of quality training programs and materials to
licensed and unlicensed employees and independent contractors;
d. Supervisory policies and practices in the review of
competitive market analysis, listing contracts, sales contracts and other
contracts or information prepared for clients and customers;
e. Frequency and content of staff meetings;
f. Written company policy manuals for licensed and unlicensed
employees and independent contractors;
g. Ratio of supervisors to licensed employees and independent
contractors; and
h. Assignment of an experienced licensee to work with new
licensees.
7.10(2) The designated broker shall disseminate, in a
timely manner, to licensed employees and independent contractors all regulatory
information received by the brokerage pertaining to the practice of real estate
brokerage.
193E—7.11(543B) Supervision required. An
employing or affiliated broker is responsible for providing supervisionof any
salesperson or broker associate employed by or otherwise associated with the
broker as a representative of the broker. The existence of an independent
contractor relationship or any other special compensation arrangement between
the broker and the salesperson or broker associate shall not relieve either the
broker or the salesperson or broker associate of duties, obligations or
responsibilities required by law.
7.11(1) Each salesperson and broker associate shall
keep the broker fully informed of all activities being conducted on behalf of
the broker and any other activities that might impact the broker’s
responsibilities. However, the failure of the salesperson or broker associate
to keep the broker fully informed shall not relieve the broker of duties,
obligations or responsibilities required by law.
7.11(2) The activities of a salesperson or broker
associate acting as a principal in the sale, lease, rental, or exchange of
property owned by the licensee could impact the salesperson’s or broker
associate’s license and the license of the employing or affiliated
broker.
a. When a licensee is acting as a principal, the licensee
shall keep the employing or affiliated broker fully informed of all
activities.
b. While this rule does not require that a licensee list
property owned by the licensee with the employing or affiliated broker, the
broker may require as a condition of employment or affiliation that the licensee
list the property with the employing or affiliated broker or pay a
commission.
7.11(3) A broker associate, as defined in Iowa Code
section 543B.5(5) and 193E—2.1(543B), is a broker employed by or otherwise
associated with another broker as a salesperson. A broker associate is subject
to the provisions of Iowa Code sections 543B.24 and 543B.33 and commission rules
pertaining to salespersons during the time the broker remains a broker
associate.
7.11(4) A broker who sponsors a salesperson during the
salesperson’s first year of licensure must be able to demonstrate that the
broker has the time available and experience necessary to adequately supervise
an inexperienced salesperson.
193E—7.12(543B) Commission controversies. The
commission will not and is not authorized by law to consider or conduct hearings
involving disputes over fees or commissions between cooperating brokers,
salespersons, and other brokers.
7.12(1) A former employing or affiliated broker may
pay a commission directly to a broker associate or salesperson who is presently
assigned to another broker or firm, or whose license is inactive, expired,
suspended or revoked, only if the commission was earned while the broker
associate or salesperson was actively licensed and assigned to the former
broker. Whether or not a commission was earned while the broker associate or
salesperson was licensed with the former broker depends upon the
licensee’s written agreement with the former broker. The commission will
not determine if a commission is earned or if a commission is to be
paid.
7.12(2) If the licensee is presently assigned to
another broker or firm, the former broker shall not pay the commission to the
new employing or affiliated broker or firm.
7.12(3) An Iowa real estate broker may pay a
commission or fee to or receive a commission or fee from a nonresident broker
who is actively licensed in the broker’s resident state but not licensed
in Iowa. The nonresident broker shall take no part in the listing, showing,
negotiating offers or any other functions of a broker in Iowa unless actively
licensed in Iowa.
7.12(4) Upon the termination of association or
employment with the affiliated broker or firm, the broker associate or
salesperson shall not take or use any written listing or brokerage agreements
secured during the association or employment. Said listings and brokerage
agreements shall remain the property of the broker or firm and may be canceled
only by the broker and the seller, unless the terms of the listing or brokerage
agreement state otherwise.
193E—7.13(543B) Support personnel for licensees;
permitted and prohibited activities. Whenever a licensee affiliated with a
broker engages support personnel to assist the affiliated licensee in the
activities of the real estate brokerage business, both the firm or
sponsoring broker and the affiliated licensee are responsible for supervising
the acts or activities of the personal assistant; however, the affiliated
licensee shall have the primary responsibility for supervision. Unless the
support person holds a real estate license, the support person may not perform
any activities, duties, or tasks of a real estate licensee as identified in Iowa
Code sections 543B.3 and 543B.6 and may perform only ministerial duties that do
not require discretion or the exercise of the licensee’s own judgment.
Personal assistants shall be considered support personnel.
7.13(1) Individuals actively licensed with one firm or
broker may not work as support personnel for a licensee affiliated with another
firm or broker. Individuals with an inactive status license may work as support
personnel for a licensee, but shall not participate in any activity that
requires a real estate license.
7.13(2) Any real estate brokerage firm or broker that
allows an affiliated licensee to employ, or engage under an independent
contractor agreement, support personnel to assist the affiliated licensee in
carrying out brokerage activities must comply with the following:
a. Implement a written company policy authorizing the use of
support personnel by licensees;
b. Specify in the written company policy, which may
incorporate the duties listed in subrule 7.13(4), any duties that the support
personnel may perform on behalf of the affiliated licensee;
c. Ensure that the affiliated licensee and the support
personnel receive copies of the duties that support personnel may
perform.
7.13(3) Broker supervision and improper use of license
and office. While individual and designated brokers shall be responsible for
supervising the real estate–related activities of all support personnel,
an affiliated licensee employing a personal assistant shall have the primary
responsibility for supervision of that personal assistant. A broker shall not
be held responsible for inadequate supervision if:
a. The unlicensed person violated a provision of Iowa Code
chapter 543B or of commission rules that is in conflict with the supervising
broker’s specific written policies or instructions;
b. Reasonable procedures have been established to verify that
adequate supervision was being provided;
c. The broker, upon hearing of the violation, attempted to
prevent or mitigate the damage;
d. The broker did not participate in the violation;
and
e. The broker did not attempt to avoid learning of the
violation.
7.13(4) In order to provide reasonable assistance to
licensees and their support personnel, but without defining every permitted
activity, the commission has identified certain tasks that unlicensed support
personnel under the direct supervision of a licensee affiliated with a firm or
broker may and may not perform.
a. Permitted activities include, but are not limited to, the
following:
- (1)
|
Answer the telephone, provide information about a listing to
other licensees, and forward calls from the public to a licensee;
|
- (2)
|
- Submit data on listings to a multiple listing
service;
|
- (3)
|
- Check on the status of loan commitments after a contract has
been negotiated;
|
- (4)
|
Assemble documents for closings;
|
- (5)
|
- Secure documents that are public information from the
courthouse and other sources available to the public;
|
- (6)
|
- Have keys made for company listings;
|
- (7)
|
Write advertisements and promotional materials for the
approval of the licensee and supervising broker;
|
- (8)
|
- Place advertisements in magazines, newspapers, and other media
as directed by the supervising broker;
|
- (9)
|
- Record and deposit earnest money, security deposits, and
advance rents, and perform other bookkeeping duties;
|
- (10)
|
- Type contract forms as directed by the licensee or the
supervising broker;
|
- (11)
|
Monitor personnel files;
|
- (12)
|
- Compute commission checks;
|
- (13)
|
- Place signs on property;
|
- (14)
|
- Order items of routine repair as directed by a
licensee;
|
- (15)
|
- Act as courier for such purposes as delivering documents or
picking up keys. The licensee remains responsible for ensuring delivery of all
executed documents required by Iowa law and commission rules;
|
- (16)
|
Schedule appointments with the seller or the seller’s
agent in order for a licensee to show a listed property;
|
- (17)
|
- Arrange dates and times for inspections;
|
- (18)
|
- Arrange dates and times for the mortgage application, the
preclosing walk–through, and the closing;
|
- (19)
|
- Schedule an open house;
|
- (20)
|
- Perform physical maintenance on a property; or
|
- (21)
|
Accompany a licensee to an open house or a showing and perform
the following functions as a host or hostess:
1. Open the door and greet prospects as they arrive;
2. Hand out or distribute prepared printed material;
3. Have prospects sign a register or guest book to record
names, addresses and telephone numbers;
4. Accompany prospects through the home for security purposes
and not answer any questions pertaining to the material aspects of the
house or its price and terms.
|
b. Prohibited activities include, but are not limited to, the
following:
- (1)
|
Making cold calls by telephone or in person or otherwise
contacting the public for the purpose of securing prospects for listings,
leasing, sale, exchanges, or property management;
|
- (2)
|
Independently hosting open houses, kiosks, home show booths,
or fairs;
|
- (3)
|
Preparing promotion materials or advertisements without the
review and approval of licensee and supervising broker;
|
- (4)
|
Showing property independently;
|
- (5)
|
Answering any questions on title, financing, or closings
(other than time and place);
|
- (6)
|
Answering any questions regarding a listing except for
information on price and amenities expressly provided in writing by the
licensee;
|
- (7)
|
Discussing or explaining a contract, listing, lease,
agreement, or other real estate document with anyone outside the firm;
|
- (8)
|
Negotiating or agreeing to any commission, commission split,
management fee, or referral fee on behalf of a licensee;
|
- (9)
|
Discussing with the owner of real property the terms and
conditions of the real property offered for sale or lease;
|
- (10)
|
Collecting or holding deposit moneys, rent, other moneys or
anything of value received from the owner of real property or from a prospective
buyer or tenant;
|
- (11)
|
Providing owners of real property or prospective buyers or
tenants with any advice, recommendations or suggestions as to the sale,
purchase, exchange, rental, or leasing of real property that is listed, to be
listed, or currently available for sale or lease; or
|
- (12)
|
Holding one’s self out in any manner, orally or in
writing, as being licensed or affiliated with a particular firm or real estate
broker as a licensee.
|
193E—7.14(543B) Information provided by nonlicensed
support personnel restricted. Nonlicensed support personnel may, on behalf
of the employer licensee, provide information concerning the sale, exchange,
purchase, rental, lease, or advertising of real estate only to another licensee.
Support personnel shall provide information only to another licensee that has
been provided to the personnel by the employer licensee either verbally or in
writing.
193E—7.15(543B) Presenting purchase agreements.
All written offers to purchase received by a listing broker or listing agent
shall be promptly presented to the seller for formal acceptance or rejection.
The formal acceptance or rejection of the offer shall be promptly communicated
to the prospective buyers. Unless there is written agreement between the seller
and the listing broker directing otherwise, the listing broker shall be required
to present back–up offers until the transaction has closed.
7.15(1) A customer’s agent seeking compensation
from the listing broker shall not prepare an offer to purchase on the property
without first obtaining authorization and agreement from the listing
broker.
7.15(2) A real estate licensee shall not induce
another to seek to alter, modify, or change another licensee’s fee or
commission for real estate brokerage services without that licensee’s
prior written consent.
7.15(3) Immediately upon receiving an offer to
purchase signed and dated by the buyer with consideration, if any, the listing
agent shall provide a copy of the offer to purchase to the buyer as a
receipt.
7.15(4) A customer’s agent or representative
shall not negotiate directly or indirectly with a seller or buyer, or landlord
or tenant, if the agent knows, or acting in a reasonable manner should have
known, that the seller or buyer, or landlord or tenant, has a written unexpired
listing or brokerage agreement for services on an exclusive basis.
7.15(5) A listing agent shall not refuse to permit a
customer’s agent or representative to be present at any step in a real
estate transaction including, but not limited to, viewing a property, seeking
information about a property, or negotiating directly or indirectly with an
agent about a property listed by such agent; and no agent shall refuse to show a
property listed by that agent or otherwise deal with a represented customer who
requests that the customer’s agent or representative be present at any
step in the real estate transaction, except as provided in this
subrule.
a. The customer’s agent or representative does not have
the right to be present at any discussion of confidential matters or evaluation
of the offer by the seller and the listing agent.
b. Unless the seller provides written instructions to the
listing agent to exclude a customer’s agent or representative from being
present when the offer is presented, it is not unlawful for the customer’s
agent or representative to be present.
c. Compliance with this rules does not require or obligate a
listing broker to share any commission or to otherwise compensate a
customer’s agent.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 8
CLOSING A REAL ESTATE BUSINESS
193E—8.1(543B) Closing a real estate firm. The
following steps are required for the voluntary closing of a real estate
brokerage firm. The individual broker or the designated broker shall:
8.1(1) Notify the commission in writing upon closing
the firm. The following information may be included:
a. The date the firm closed or will close;
b. The location where records and files will be stored for a
minimum of five years; and
c. The name, address, and telephone number of the custodian
who will be storing the records and files;
8.1(2) Notify all licensees associated with the firm
in writing of the effective date of the closing. The former affiliated broker
shall make every reasonable effort to return the licenses of any licensees
associated with the firm at the time of closing to the commission within the
required 72 hours, with written notice that the firm is closed.
8.1(3) Notify all listing and management clients as
well as parties and cobrokers to existing contracts, in writing, advising of the
date the firm will close. All listing and management clients must be advised in
writing that they may enter into a new listing or management agreement with the
broker of their choice;
8.1(4) Remove all advertising signs from all
properties that were listed with or managed by the firm. Arrange to cancel all
advertising in the name of the firm, including office signs, Internet, and
telephone listing advertisements;
8.1(5) Maintain all escrow or trust accounts until all
moneys are transferred to the lending institution, an escrow company or an
attorney for closing of the transaction, or are otherwise properly disbursed as
agreed to in writing by the parties having an interest in the funds; and
8.1(6) Arrange for pending contracts to be closed by a
lending institution, an escrow company or an attorney. In the case of a sale,
transfer or merger of an existing brokerage, the acquiring broker may close the
pending transactions acquired from the selling broker after having first
obtained the express written consent of all parties to the transactions. The
broker shall notify all parties involved in pending transactions as to the name,
address, and telephone number of the closing agent.
193E—8.2(543B) Involuntary closing of a
sole–proprietor brokerage. Upon the death or disability of a
sole–proprietor broker in which the affairs of the broker cannot be
carried on, the following steps are required for closing the real estate
brokerage business:
8.2(1) All licensees associated with the broker must
cease all brokerage activity until their licenses have been transferred to
another broker;
8.2(2) The executor or legal representative of the
broker’s estate, if an attorney or a broker, may conclude pending
business; and
8.2(3) The administrator or executor of the
broker’s estate or the legal representative of the broker may follow the
procedures established in 193E—8.1(543B) for voluntary closing.
193E—8.3(543B) Involuntary closing of a corporation,
partnership, or association brokerage firm.
8.3(1) In the event of an involuntary closing of a
brokerage firm as a result of the death or incapacity of one or more of the
licensed broker officers, broker partners or broker associates of a real estate
corporation, partnership or association in which the affairs of the broker,
partnership, corporation or association cannot be carried on, the following
steps are required for closing the real estate brokerage business:
a. All licensees associated with the firm must cease all
brokerage activity until their licenses have been transferred to another
broker;
b. The executor of the broker’s estate, if an attorney,
or the legal representative of the firm may conclude pending business; and
c. The administrator or executor of the broker’s estate
or the legal representative of the broker may follow the procedures established
in 193E—8.1(543B) for voluntary closing.
8.3(2) In the event of the death or incapacity of a
designated broker for a firm, the affairs of the firm may be carried on by
naming a new designated broker. The commission must be notified of the change
within 72 hours.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 9
FEES
193E—9.1(543B) Fees.
9.1(1) Original license or renewal.
Broker license
|
$170
|
Additional officer or partner license
|
$ 50
|
Firm license
|
$170
|
Branch office license
|
$ 50
|
Trade name license
|
$ 50
|
Salesperson license
|
$125
|
9.1(2) Fee for renewal of broker and salesperson
license between January 1 and January 30 following expiration of license is the
regular renewal fee plus $25 reinstatement fee.
Broker license
|
$195
|
Salesperson license
|
$150
|
Reinstatement fee is not applicable to a firm license,
additional officer license, additional partner license, trade name license, or
branch office license.
9.1(3) Fee for certification of license is
$25.
193E—9.2(543B) Refunds and bad checks.
9.2(1) Fees remitted with an application for license
will be refunded if the commission finds the applicant is not qualified for a
license.
9.2(2) Fees will not be refunded for the unexpired
term of a license that has been issued and is in effect.
9.2(3) A fee remitted in error will be refunded if it
is received as a separate check. If not received as a separate check, a fee
remitted in error will be refunded if a written request is received within 30
days of receipt of the fee.
9.2(4) Payment of a fee with a bad check shall be
prima facie evidence of a violation of Iowa Code section 543B.29(1) or
543B.34(8) or both.
9.2(5) If a bad check is received for an original
license, the application for license shall be deemed incomplete and the license
null and void.
9.2(6) If a bad check is received for renewal
of a license, the application shall be deemed incomplete and the license issued
for the new term shall be deemed null and void. If a replacement check or fee
is not filed with the commission by the date of expiration of the license
(December 31), the appropriate reinstatement fee shall be added to the unpaid
renewal fee.
193E—9.3(543B) Examination fee. The examination
fee is paid directly to the testing service at the prevailing rate established
by contract between the commission and the testing service.
These rules are intended to implement Iowa Code section
543B.27.
CHAPTER 10
ADVERTISING
193E—10.1(543B) Advertising. A broker shall not
advertise to sell, buy, exchange, rent, or lease property in a manner indicating
that the offer to sell, buy, exchange, rent, or lease the property is being made
by a private party not engaged in the real estate business, and no real estate
advertisement shall show only a post office box number, telephone number or
street address. Every broker, when advertising real estate, shall use the
regular business name or the name under which the broker is licensed, and shall
affirmatively and unmistakably indicate that the party is a real estate broker
and not a private party. Each broker when operating under a franchise or trade
name other than the broker’s own name may license the franchise or trade
name with the commission, or shall clearly reveal in all advertising that the
broker is the licensed individual who owns the entity using the franchise or
trade name.
10.1(1) Advertising shall include all forms of
identification, representation, promotion and solicitation disseminated in any
manner and by any means of communication to the public for any purpose related
to licensed real estate activity. Forms of advertising shall include, but not
be limited to, real estate brokerage checks, letterhead, and business cards.
10.1(2) Real estate advertising shall not be
misleading or deceptive or intentionally misrepresent any property, terms,
values, or policies and services of the brokerage.
10.1(3) All advertising shall be conducted under the
supervision of the broker. The broker shall ensure the accuracy of the
information and, upon becoming aware of a material error or an advertisement
that is in violation of this chapter or Iowa Code chapter 543B, the broker shall
promptly correct the error or problem within ten calendar days. If the
advertising cannot be corrected within ten calendar days, the broker shall make
every reasonable effort to initiate the corrective measures necessary to correct
the error or problem as soon as possible.
10.1(4) A licensed firm advertising or marketing on a
site on the Internet that is either owned by or controlled by the licensed firm
must include the following data on each page of the site on which the
firm’s advertisement or information appears:
a. The firm’s name as registered with the commission
(abbreviations are not permitted);
b. The city and state in which the firm’s main office is
located; and
c. The states in which the firm holds a real estate brokerage
license.
10.1(5) A licensee advertising or marketing on a site
on the Internet that is either owned by or controlled by the licensee must
include the following data on each page of the site on which the
licensee’s advertisement or information appears:
a. The licensee’s name;
b. The name of the firm with which the licensee is affiliated
as that firm name is registered with the commission (abbreviations are not
permitted);
c. The city and state in which the licensee’s office is
located; and
d. The states in which the licensee holds a real estate broker
or salesperson license.
10.1(6) A firm using any Internet electronic
communication for advertising or marketing, including but not limited to
E–mail, E–mail discussion groups, and bulletin boards, must include
the following data on the first or last page of all communications:
a. The firm’s name as registered with the commission
(abbreviations are not permitted);
b. The city and state in which the firm’s main office is
located; and
c. The states in which the firm holds a real estate brokerage
license.
10.1(7) A licensee using any Internet electronic
communication for advertising or marketing, including but not limited to
E–mail, E–mail discussion groups, and bulletin boards, must include
on the first or last page of all communications the following data:
a. The licensee’s name;
b. The name of the firm with which the licensee is affiliated
as that firm name is registered with the commission (abbreviations are not
permitted);
c. The city and state in which the licensee’s office is
located; and
d. The states in which the licensee holds a real estate broker
or salesperson license.
193E—10.2(543B) Advertising under own name.
Salespersons and broker associates are prohibited from advertising under
their own names unless they are the owners of the property they are advertising
for sale, rent, lease or exchange, and on which no brokerage fees are to be
paid. The sale must be completely a “for sale by owner”
transaction. The property cannot be listed or advertised in any way that would
make it appear to be listed with a brokerage. The affiliated licensee cannot
function in any capacity that requires a real estate license, and the licensee
shall be responsible for all advertising conducted on the licensee’s own
behalf.
193E—10.3(543B) Signs on property. Placing a
sign on any property offering it for sale, rent, lease, or exchange without the
written consent of the owner shall be considered not in the best interest of the
general public.
10.3(1) When a listing expires, unless a new written
listing or extension is obtained, the licensee shall immediately cease
advertising and active marketing of the property. The licensee shall make every
reasonable effort to remove signs as quickly as possible.
10.3(2) The licensee shall make every reasonable
effort to remove signs from the property after the transaction is closed. Sold
signs and other signs shall not be left on properties without the written
consent of the new owner of record.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 11
BROKERAGE AGREEMENTS AND LISTINGS
193E—11.1(543B) Listing brokerage agreements.
All listing agreements shall be in writing, properly identifying the property
and containing all of the terms and conditions under which the property is to be
sold, including the price, the commission to be paid, the signatures of all
parties concerned and a definite expiration date. The agreement shall contain
no provision requiring a party signing the listing to notify the broker of the
listing party’s intention to cancel the listing after such definite
expiration date. An exclusive agency or exclusive right to sell listing shall
clearly indicate that it is such an agreement. A legible copy of every written
listing agreement or other written authorization shall be given to the owner of
the property by a licensee as soon as reasonably practical after the signature
of the owner is obtained.
11.1(1) A licensee shall not solicit or enter into a
listing or brokerage agreement with an owner if the licensee knows or has reason
to know that the owner has a written unexpired exclusive agency or exclusive
right to sell listing agreement to the property with another broker, unless the
owner initiates the discussion and the licensee has not directly or indirectly
solicited the listing or brokerage agreement.
a. However, if the owner initiates the discussion, the
licensee may negotiate and enter into a listing or brokerage agreement that will
take effect after the expiration of the current listing.
b. If the owner initiates the discussion, the licensee may
inform the owner that the owner must allow the current listing to expire or
obtain a mutually acceptable cancellation from the listing broker before any
further discussion can take place.
11.1(2) A real estate licensee shall not negotiate a
sale, exchange, or lease of real property directly with an owner if it is known
that the owner has a written unexpired contract in connection with the property
which grants an exclusive right to sell to another broker, or which grants an
exclusive agency to another broker.
11.1(3) A listing agreement shall not be assigned,
sold, or otherwise transferred to another broker without the express written
consent of all parties to the original agreement.
11.1(4) Net listing prohibited. No licensee shall
make or enter into a net listing agreement for the sale of real property or any
interest in real property. A net listing agreement is an agreement that
specifies a net sale price to be received by the owner with the excess over that
price to be received by the broker as commission. The taking of a net listing
shall be unprofessional conduct and shall constitute a violation of Iowa Code
sections 543B.29(3) and 543B.34(8).
11.1(5) A real estate licensee shall not induce
another to seek to alter, modify, or change another licensee’s fee or
commission for real estate brokerage services without that licensee’s
prior written consent.
11.1(6) Any commission or fee in any listing agreement
is fully negotiable among the parties to that listing agreement. Once the
parties to a listing agreement have agreed to a commission or fee, no licensee
other than a party to the listing agreement shall attempt to alter, modify, or
change or induce another person to alter, modify or change a commission or fee
that has previously been agreed upon without the prior written consent of the
parties to that listing agreement.
193E—11.2(543B) Enforcing a protective clause.
To enforce a protective clause beyond the expiration of an exclusive listing
contract, there must be a provision for the protective clause in the listing
contract which establishes a definite protection period, and the broker must
furnish to the owner prior to the expiration of the listing the names and
addresses of persons to whom the property was presented during the active term
of the listing and for whom protection is sought.
193E—11.3(543B) Brokerage agreements. All
brokerage agreements shall be written and cannot be assigned, sold, or otherwise
transferred to another broker without the express written consent of all parties
to the original agreement, unless the terms of the agreement state otherwise.
Upon termination of association or employment with the principal broker, the
affiliated broker associate or salesperson shall not take or use any written
brokerage agreements secured during the association or employment. Said
brokerage agreements remain the property of the principal broker and may be
canceled only by the broker and the client.
11.3(1) Every written brokerage agreement shall
include, at a minimum, the requirements set forth in Iowa Code section 543B.57
and the following provisions:
a. All listing contracts and all brokerage agency contracts
shall contain a statement disclosing the brokerage policy on cooperating with
and compensating other brokerages whether the brokerage is acting as subagent or
the other parties’ agent in the sale, lease, rental, or purchase of real
estate, including whether the brokerage intends to share the compensation with
other brokerages. Such disclosure shall serve to inform the client of any
policy that would limit the participation of any other brokerage; and
b. All listing contracts and all brokerage agency contracts
shall comply with Iowa real estate law and commission rules including, but not
limited to, rules 193E—11.1(543B) and 11.4(543B) and 193E—Chapter
15.
11.3(2) No licensee shall make or enter into a
brokerage agreement that specifies a net sale, lease, rental, or exchange price
to be received by an owner and the excess to be received by the licensee as a
commission.
11.3(3) The taking of a net brokerage agreement shall
be unprofessional conduct and a practice that is harmful or detrimental to the
public and shall constitute a violation of Iowa Code sections 543B.29(3) and
543B.34(8).
11.3(4) Duration of relationship. The relationships
shall commence at the time of the brokerage agreement and shall continue until
closing of the transaction or performance or completion of the agreement by
which the broker was engaged within the term of the agreement. If the
transaction does not close, or the agreement for which the broker was engaged is
not performed or completed for any reason, the relationship shall end at the
earlier of the following:
a. Any date of expiration agreed upon by the parties;
or
b. Any termination by written agreement of the
parties.
11.3(5) Obligation terminated. In addition to any
continuing duty or obligation provided in the written agreement or pursuant to
Iowa law and commission rules, a broker or brokerage engaged as a seller’s
or landlord’s agent, buyer’s or tenant’s agent, subagent, or
dual agent and affiliated licensees shall have the duty after termination,
expiration, completion, or performance of the brokerage agreement to:
a. Account for all moneys and property related to and received
during the engagement; and
b. Keep confidential all information received during the
course of the engagement which was made confidential by request or instructions
from the engaging party or is otherwise confidential by statute or
rule.
11.3(6) Compensation. In any real estate
transaction, the broker’s compensation may be paid by the seller, the
buyer, the landlord, the tenant, a third party, or by the sharing or splitting
of a commission or compensation between brokers.
a. Payment of compensation shall not be construed to determine
or establish an agency relationship. The payment of compensation to a broker
does not determine whether a brokerage relationship has been created between any
broker and a seller, landlord, buyer, or tenant paying such
compensation.
b. Written permission of the client is required as
follows:
(1) A seller’s or landlord’s agent may share the
commission or other compensation paid by such seller or landlord with another
broker, with the written consent of the seller or landlord.
(2) A buyer’s or tenant’s agent may share the
commission or other compensation paid by such buyer or tenant with another
broker, with the written consent of the buyer or tenant.
(3) Without the written approval of the client, a
seller’s or landlord’s agent shall not propose to the buyer’s
or tenant’s agent that such seller’s or landlord’s agent may
be compensated by sharing compensation paid by such buyer or tenant.
(4) Without the written approval of the client, a
buyer’s or tenant’s agent shall not propose to the seller’s or
landlord’s agent that such buyer’s or tenant’s agent may be
compensated by sharing compensation paid by such seller or landlord.
c. A broker may be compensated by more than one party for
services in a transaction if the parties have consented in writing to such
multiple payments prior to entering into a contract to buy, sell, lease, or
exchange.
d. A licensee shall not accept, receive or charge an
undisclosed commission for a transaction.
e. A licensee shall not give or pay an undisclosed commission
to any other licensee for a transaction, except payment for referrals to other
licensees, including franchise affiliates, to provide real estate brokerage
services, if there is no direct or beneficial ownership interest of more than
one percent in the business entity providing the service.
f. A licensee shall not pay any undisclosed rebate to any
party to a transaction.
g. A licensee shall not give any undisclosed credit against
commission due from a client or licensee to any party to a
transaction.
h. A licensee shall not accept, receive or charge any
undisclosed payments for any services provided by any third party to any party
to a transaction including, but not limited to, payments for procuring insurance
or for conducting a property inspection related to the transaction.
i. The provisions of these rules do not apply to a
gratuitous gift, such as flowers or a door knocker, to a buyer or tenant
subsequent to closing and not promised or offered as an inducement to buy or
lease, as long as any client relationship has terminated.
j. The provisions of these rules do not apply to a free gift,
such as prizes, money, or other valuable consideration, to a potential party to
a transaction or lease prior to the parties’ signing a contract to
purchase or lease and not promised or offered as an inducement to sell, buy, or
lease, as long as no client relationship has been established with the buyer or
lessee.
11.3(7) Solicitation of brokerage agreements. A
licensee shall not advise, counsel, or solicit a brokerage agreement from a
seller or buyer, or landlord or tenant, if the licensee knows, or acting in a
reasonable manner should have known, that the seller or buyer, or landlord or
tenant, has contracted with another broker for the same brokerage services on an
exclusive basis.
a. This rule does not preclude a broker from entering into a
brokerage agreement with a seller or buyer, or landlord or tenant, when the
initial contact is initiated by the seller or buyer, or landlord or tenant, and
the licensee has not directly or indirectly solicited the discussion, provided
the brokerage agreement does not become effective until the expiration or
release of the current brokerage agreement.
b. A brokerage agreement may not be assigned, sold, or
otherwise transferred to another broker without the express written consent of
all parties to the original agreement.
11.3(8) Any commission or fee in any brokerage
agreement is fully negotiable among the parties to that brokerage agreement.
Once the parties to a brokerage agreement have agreed to a commission or fee, no
licensee other than a party to that brokerage agreement shall attempt to alter,
modify, or change or induce another person to alter, modify, or change a
commission or fee that has previously been agreed upon without the prior written
consent of the parties to that brokerage agreement.
11.3(9) A real estate licensee shall not induce
another to seek to alter, modify, or change another licensee’s fee or
commission for real estate brokerage services without that licensee’s
prior written consent.
11.3(10) A commission split agreement between brokers
should be a separate document and not included in the purchase agreement. A
purchase agreement should not be made contingent upon the selling broker’s
receiving a certain percentage of the listing broker’s
commission.
193E—11.4(543B) Terms or conditions. A licensee
shall not write, prepare or otherwise use a contract containing terms or
conditions that would violate real estate laws in Iowa Code chapter 543B or
commission rules.
The broker shall be responsible to ensure that all preprinted
documents and forms used are in compliance with these rules.
193E—11.5(543B) Distribution of executed
instruments. Upon execution of any instrument in connection with a real
estate transaction, a licensee shall, as soon as practicable, deliver a legible
copy of the original instrument to each of the parties thereto. It shall be the
responsibility of the licensee to prepare sufficient copies of such instruments
to satisfy this requirement. The broker shall retain copies for five
years.
193E—11.6(543B) Rebates and
inducements.
11.6(1) A licensee shall not pay a commission, any
part of a commission, or valuable consideration to an unlicensed third party for
performing brokerage functions or engaging in any activity that requires a real
estate license. Referral fees or finder’s fees paid to unlicensed third
parties for performing brokerage activities, or engaging in any activity that
requires a real estate license, are prohibited.
11.6(2) In a listing contract, the broker is principal
party to the contract. The broker may, with proper disclosure, pay a portion of
the commission earned to an unlicensed seller or landlord that is a principal
party to the listing contract. This will be deemed a reduction in the amount of
the earned commission.
11.6(3) A licensee may present a gratuitous gift, such
as flowers or a door knocker, to the buyer or tenant subsequent to closing and
not promised or offered as an inducement to buy or lease. The permission and
disclosure requirements of 193E—11.3(543B) do not apply as long as any
client relationship has terminated.
11.6(4) A licensee may present free gifts, such as
prizes, money, or other valuable consideration, to a potential party to a
transaction or lease, prior to that party’s signing a contract to purchase
or lease and not promised or offered as an inducement to buy or lease. It is
the licensee’s responsibility to ensure that the promotion is in
compliance with other Iowa laws, such as gaming regulations. The permission and
disclosure requirements of 193E—11.3(543B) do not apply as long as no
client relationship has been established with the buyer or lessee.
11.6(5) The offering by a licensee of a free gift,
prize, money, or other valuable consideration as an inducement shall be free
from deception and shall not serve to distort the true value of the real estate
service being promoted.
11.6(6) A licensee may make donations to a charity, or
other not–for–profit organization, for each listing or closing, or
both, that the licensee has during a specific time period. The receiving entity
may be selected by the licensee or by a party to the transaction. The
contribution may be in the name of the licensee or in the name of a party to the
transaction. Contributions are permissible only if the following conditions are
met:
a. There are no restrictions placed on the payment;
b. The donation is for a specific amount;
c. The receiving entity does not act or participate in any
manner that would require a license;
d. The licensee exercises reasonable care to ensure that the
organization or fund is a bona fide nonprofit;
e. The licensee exercises reasonable care to ensure that the
promotional materials clearly explain the terms under which the donation will be
made; and
f. All required disclosures are made.
193E—11.7(543B) New construction. A contract
with a builder to construct or attach personal property or other type of
structure to land and thereby produce an improvement to real estate is a real
estate transaction. A licensee shall make written disclosure revealing that the
licensee and the licensee’s broker or brokerage firm will receive a
commission, compensation, or valuable consideration for its efforts in the
transaction, as required by 11.3(6)“d.” Written disclosure is
required regardless of the type of representation provided by the licensee or if
the licensee provides no representation.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 12
DISCLOSURE OF RELATIONSHIPS
193E—12.1(543B) Written company policy required.
Every licensed sole–proprietor single broker, firm, partnership,
limited liability company, association, or corporation shall have a written
company policy. Regardless of the type or types of agency relationships
offered, a written company policy is required.
12.1(1) The written company policy shall identify and
describe the types of real estate brokerage relationships in which the broker
and affiliated licensees may engage with seller, landlord, buyer, or tenant as a
part of any real estate brokerage business activities.
12.1(2) In addition, every real estate brokerage that
offers representation to both buyers and sellers, and tenants and landlords,
must also specifically address the following:
a. The appointed agent’s policy and brokerage procedures
intended to prevent any mishandling of information through both formal and
informal sharing of information within the brokerage; and
b. The arrangement of brokerage office space and the personal
relationships of affiliated licensees who are representing clients with adverse
interests.
12.1(3) A broker shall not be required to offer or
engage in more than one type of brokerage relationship as enumerated in rules
193E—12.3(543B) to 193E—12.5(543B).
193E—12.2(543B) Disclosure of agency.
12.2(1) A licensee shall not represent any party or
parties to a real estate transaction or otherwise act as a real estate broker or
salesperson unless that licensee makes disclosure to all required parties to the
transaction identifying which party or parties, if any, that licensee represents
in the transaction. Disclosure pursuant to this rule shall be made by the
licensee at the time the licensee provides specific assistance to the client or
nonrepresented customer.
12.2(2) Verbal disclosure required. The
disclosure required by subrule 12.2(1) must be made verbally by the licensee
prior to the licensee’s providing specific assistance to the client or
nonrepresented customer. A change in the licensee’s representation that
makes the initial verbal disclosure incomplete, misleading, or inaccurate shall
require that a new verbal disclosure be made immediately.
12.2(3) Written disclosure required. The
written disclosure required by subrule 12.2(1) must be made by the licensee to
all parties to a real estate transaction identifying which party the licensee
represents in the transaction.
a. The written disclosure is required to be made to the buyer
or tenant prior to any offer, lease, or rental agreement being made or signed by
the buyer or tenant, and prior to any offer, lease, or rental agreement being
signed or accepted by the seller or landlord.
b. The written disclosure shall be acknowledged by separate
signatures of all parties to the transaction. A change in the licensee’s
representation that makes the initial written disclosure incomplete, misleading,
or inaccurate shall require that a new verbal disclosure be made which must be
followed by a new written disclosure signed by all parties to the transaction as
soon as practical.
12.2(4) A licensee representing a buyer or tenant
shall inform the listing broker, the listing agent, or the seller or landlord,
either verbally or in writing, of the agency relationship before any previewing,
showing or negotiations are initiated, whichever comes first. If the property
is not listed, the required disclosure shall be made to the unrepresented seller
or landlord.
12.2(5) The seller or landlord may, in the listing or
brokerage agreement, authorize the seller’s or landlord’s broker to
disburse part of the broker’s compensation to other brokers, including a
buyer’s or tenant’s broker solely representing the buyer or
tenant.
12.2(6) Nothing contained in this rule shall obligate
any buyer or tenant or seller or landlord to pay compensation to a licensee
unless the buyer or tenant or seller or landlord has entered into a written
listing or brokerage agreement with the broker specifying the compensation terms
and conditions, in accordance with Iowa real estate license law and commission
rules.
12.2(7) The obligation of either the seller or
landlord or buyer or tenant to pay compensation to a broker does not establish
an agency relationship or affect any agency relationship.
12.2(8) Nothing contained in this rule shall prohibit
a party from entering into a written listing or brokerage agreement with a
broker which contains duties, obligations, and responsibilities that are in
addition to those specified in Iowa real estate license law and commission
rules.
12.2(9) A licensee may not be the agent for both the
buyer or tenant and the seller or landlord without obtaining the written consent
of both the buyer or tenant and the seller or landlord.
12.2(10) A licensee may work with and establish
different types of agency relationships with the same client, in separate
transactions. Examples of different agency relationships with the same client
in separate transactions include, but are not limited to, the
following:
a. A common example includes a licensee acting as a listing
or seller’s agent selling a property in one transaction and also working
with and representing this same person in another transaction as a buyer’s
agent in the purchase of a different property.
b. A licensee may act as a dual agent in either of the
separate transactions, or both, with the written permission of the parties to
the specific transaction and if the broker or brokerage has a written company
policy that includes disclosed dual agency for in–house transactions or
same agent transactions.
c. Regardless of the type of agency relationship provided in
each transaction, the licensee shall comply with the requirements of Iowa Code
chapter 543B and this rule in establishing the relationships for each separate
transaction.
12.2(11) An agency relationship disclosure is not
required when the licensee is acting solely as a principal and not as an agent
for another or when a written communication from the licensee is a solicitation
of business.
12.2(12) If the seller, landlord, buyer, or tenant
rejects representation, or refuses to sign the agency disclosure document, or
refuses to sign acknowledging receipt of the disclosure, the licensee shall note
that fact and include the date, place, time, and the names of others in
attendance on a copy of the agency disclosure document and obtain other
documentation establishing delivery of the disclosure and maintain the written
documentation, including but not limited to copies of facsimile, restricted
delivery certified mail, and other communications, in the transaction
file.
12.2(13) A licensee who is offering real estate
brokerage services as an auctioneer shall make the written disclosure to the
buyer and obtain the acknowledgment of receipt required by law and rules, prior
to the buyer entering into a written purchase agreement for the property. For
the purposes of this rule, the identification of the successful bidder shall
constitute the first meaningful contact with a buyer when specific assistance is
provided. After the first meaningful contact, the first practical opportunity
to make the required disclosures to the buyer shall depend upon the
circumstances. While it is not required, it is recommended that licensees
disclose in all advertisements and flyers that they are licensed agents
representing the seller and, prior to crying the auction, announce that they are
licensed real estate agents representing the seller.
a. Disclosure under this rule applies only to the day of the
auction.
b. If the licensee provides brokerage services prior to the
auction, the disclosure shall be made either orally or in writing prior to or at
the time of specific assistance being provided.
12.2(14) The licensee shall retain a copy of the
disclosure form signed by the prospective buyer, seller, landlord or tenant, or
the documentation and copies as required in 12.2(12) as follows:
a. If an offer is accepted, the signed or noted copy shall be
retained by the broker in the closed transaction file for a period of five years
from the date of the signature or note.
b. If the offer is not accepted, a signed and noted copy shall
be retained with the rejected offer for a period of five years.
12.2(15) Failure of a licensee to comply with this
rule is prima facie evidence of a violation of Iowa Code subsection
543B.34(4).
12.2(16) Failure of a licensee to act consistent with
disclosure representations made pursuant to this rule is prima facie evidence of
a violation of Iowa Code subsection 543B.34(4).
12.2(17) Nothing in this rule shall affect the
validity of title to real property transferred based solely on the reason that
any licensee failed to conform to the provisions of this rule.
12.2(18) A sole–proprietor single broker or firm
shall not be required to offer or engage in more than one type of brokerage
relationship as enumerated in rules 193E— 12.3(543B) to
193E—12.5(543B).
12.2(19) The licensee offering brokerage services to a
person as a buyer’s or tenant’s agent, or who is providing brokerage
services to a person as a seller’s or landlord’s agent, shall
disclose in writing to that person the type or types of brokerage relationships
the broker and affiliated licensees are offering to that person before entering
into a listing or brokerage agreement with that person.
193E—12.3(543B) Single agent representing a seller
or landlord.
12.3(1) Duty to seller or landlord.
A licensee representing a seller or landlord as an exclusive seller’s
agent or an exclusive landlord’s agent shall have the following duties and
obligations:
a. Perform the terms of the written agreement made with the
seller or landlord;
b. Exercise reasonable skill and care for the seller or
landlord;
c. Promote the interests of the seller or landlord with the
utmost care, integrity, honesty, and loyalty, including but not limited to the
following:
(1) Seeking a price and terms which are acceptable to the
seller or landlord, except that the licensee shall not be obligated to seek
additional offers to purchase the property while the property is subject to a
contract for sale or to seek additional offers to lease the property while the
property is subject to a lease or letter of intent to lease;
(2) Presenting all written offers to and from the seller or
landlord in a timely manner regardless of whether the property is subject to a
contract for sale or lease or a letter of intent to lease, unless it is provided
for by the brokerage agreement;
(3) Disclosing to the seller or landlord all material adverse
facts concerning the property and the transaction that are actually known by the
licensee pursuant to Iowa Code section 543B.56;
(4) Advising the client to obtain expert advice as to material
matters about which the licensee knows but the specifics of which are beyond the
expertise of the licensee;
(5) Preserving the seller’s or landlord’s
confidential information as defined in 193E—2.1(543B), unless disclosure
is required by law or unless failure to disclose such information would
constitute fraud or dishonest dealing, including but not limited to the
following:
1. Information concerning the seller or the landlord that, if
disclosed to the other party, could place the seller or landlord at a
disadvantage when bargaining;
2. That the seller or landlord is willing to accept less than
the asking price or lease price for the property;
3. What the motivating factors are for the client’s
selling or leasing the property;
4. That the seller or landlord will agree to sale, lease, or
financing terms other than those offered;
5. The seller’s or landlord’s real estate
needs;
6. The seller’s or landlord’s financial
information;
(6) Accounting in a timely manner for all money and property
received;
(7) Providing brokerage services to all parties to the
transaction honestly and in good faith;
(8) Complying with all requirements of Iowa Code chapter 543B
and all commission rules and regulations;
(9) Complying with any applicable federal, state, or local
laws, rules, or ordinances, including fair housing and civil rights statutes and
regulations.
12.3(2) Duty to a buyer or tenant. A licensee acting
as an exclusive seller’s or exclusive landlord’s agent shall
disclose to any customer all material adverse facts actually known by the
licensee pursuant to Iowa Code section 543B.56.
a. The licensee owes no duty to conduct an independent
inspection of the property for the benefit of the buyer or tenant and owes no
duty to independently verify the accuracy or completeness of any statement made
by the seller or landlord or any independent inspector, unless the licensee
knows or has reason to believe the information is not accurate.
b. Nothing in this rule precludes the obligation of a buyer or
tenant from the responsibility of protecting the buyer’s or the
tenant’s own interest by means of, but not limited to, inspecting the
physical condition of the property and verifying important
information.
c. A seller or landlord may agree in writing with an
exclusive seller’s or exclusive landlord’s agent that other
designated brokers may be retained or compensated as subagents, and any broker
acting as a subagent on the seller’s or landlord’s behalf shall be
an agent with the same obligations and responsibilities to the seller or
landlord as the primary broker of the seller or landlord.
d. A real estate brokerage engaged by a seller or
landlord in a real estate transaction may provide assistance to an unrepresented
buyer or tenant by performing such acts as preparing offers and conveying those
offers to the seller or landlord and providing information and assistance
concerning professional services not related to real estate brokerage
services.
12.3(3) Alternative properties. The licensee may show
alternative properties not owned by the seller or landlord to prospective buyers
or tenants and may list competing properties for sale or lease without breaching
any duty or obligation to the seller or landlord.
193E—12.4(543B) Single agent representing a buyer or
tenant.
12.4(1) Duty to buyer or tenant. A licensee
representing a buyer or tenant as an exclusive buyer’s or an exclusive
tenant’s agent shall have the following duties and obligations:
a. Perform the terms of any written agreement made with the
client;
b. Exercise reasonable skill and care for the
client;
c. Promote the interests of the client with the utmost good
faith, loyalty, and fidelity, including but not limited to the
following:
(1) Seeking a property at a price and terms which are
acceptable to the buyer or tenant, except that the licensee shall not be
obligated to seek other properties while the client is a party to a contract to
purchase property, or to a lease or letter of intent to lease, unless it is
provided for by the brokerage agreement;
(2) Presenting all written offers to and from the client in a
timely manner regardless of whether the client is already a party to a contract
to purchase property or is already a party to a contract or letter of intent to
lease;
(3) Disclosing to the buyer or tenant material adverse facts
concerning the property and the transaction that are actually known by the
licensee, pursuant to Iowa Code section 543B.56;
(4) Advising the buyer or tenant to obtain expert advice on
material matters about which the licensee knows but the specifics of which are
beyond the expertise of the licensee;
(5) Preserving the buyer’s or tenant’s
confidential information as defined in 193E—2.1(543B), unless disclosure
is required by law or unless failure to disclose such information would
constitute fraud or dishonest dealing, including but not limited to the
following:
1. Information concerning the buyer or the tenant that, if
disclosed to the other party, could place the client at a disadvantage when
bargaining;
2. That the buyer or tenant is willing to pay more than the
asking price or lease price for the property;
3. What the motivating factors are for the party buying or
leasing the property;
4. That the buyer or tenant will agree to sale, lease, or
financing terms other than those offered;
5. The buyer’s or tenant’s real estate
needs;
6. The buyer’s or tenant’s financial
qualifications;
(6) Accounting in a timely manner for all money and property
received;
(7) Providing brokerage services to all parties to the
transaction honestly and in good faith;
(8) Complying with all requirements of Iowa Code chapter 543B
and all commission rules;
(9) Complying with any applicable federal, state, or local
laws, rules, and ordinances, including fair housing and civil rights statutes
and regulations.
12.4(2) Duty to a seller or landlord. A licensee
acting as an exclusive buyer’s or an exclusive tenant’s agent shall
disclose to any customer all material adverse facts actually known by the
licensee, pursuant to Iowa Code section 543B.56.
a. The licensee owes no duty to conduct an independent
investigation of the buyer’s or tenant’s financial condition for the
benefit of the seller or landlord and owes no duty to verify the accuracy or
completeness of any statement made by the buyer or tenant or any independent
source, unless the licensee knows or has reason to believe the information is
not accurate.
b. Nothing in this rule shall limit the obligation of a seller
or landlord from the responsibility of protecting the seller’s or
landlord’s own interest by means of, but not limited to, verifying
information concerning or provided by the buyer or tenant.
c. A buyer or tenant may agree in writing with a buyer’s
or tenant’s agent that other designated brokers may be retained or
compensated as subagents, and any broker acting as a subagent on the
buyer’s or tenant’s behalf shall be a single agent with the same
obligations and responsibilities to the buyer or tenant as the primary broker of
the buyer or tenant.
d. A real estate brokerage engaged by a buyer or tenant in a
real estate transaction may provide assistance to an unrepresented seller or
landlord by performing such acts as preparing offers and conveying those offers
to the buyer or tenant and providing information and assistance concerning
professional services not related to real estate brokerage services.
12.4(3) Competing buyers or tenants. The licensee may
show properties in which the buyer or tenant is interested to other prospective
buyers or tenants, may assist other competing buyers or tenants, and may enter
into brokerage service agreements with other competing buyers or tenants without
breaching any duty or obligation to the buyer or tenant.
193E—12.5(543B) Disclosed dual agent.
12.5(1) A brokerage which has a company policy that
permits disclosed dual agency for in–house transactions shall provide a
disclosed dual agency consent agreement to the client or prospective client
prior to engaging in any activities of a dual agent. If any seller, landlord,
buyer, or tenant rejects dual agency, or refuses to sign consent to dual agency,
the licensee shall not act as a dual agent. The dual agency consent agreement
shall comply with Iowa law and commission rules including, but not limited to,
the requirement to inform the prospective clients that they are not required to
consent to dual agency representation as provided by subrule 12.5(2).
a. A licensee may act as a dual agent only with the informed
consent of all parties to the transaction. The informed consent shall be
evidenced by a written agreement pursuant to Iowa law and commission
rules.
b. A dual agent shall be an agent for both the seller and
buyer or the landlord and tenant and shall have the duties and obligations
required for a single agent representing a seller or landlord and for a single
agent representing a buyer or tenant, unless otherwise provided for in this
rule.
c. A dual agent shall disclose to the client all material
adverse facts concerning the property that are actually known by the licensee,
pursuant to Iowa Code section 543B.56.
d. A dual agent shall not disclose to one client confidential
information about the other client and shall preserve a seller’s or a
landlord’s, or a buyer’s or a tenant’s, confidential
information as defined in 193E—2.1(543B), unless disclosure is required by
law, or failure to disclose such information would constitute fraud or dishonest
dealing, or disclosure is authorized by express instruction. A dual agent does
not terminate the dual agency relationship by making the disclosures required or
permitted by the dual agency consent agreement. Confidential information shall
include, but not be limited to, the following:
(1) Information concerning a seller or landlord that if
disclosed to the buyer or tenant could place that seller or landlord at a
disadvantage when bargaining;
(2) Information concerning a buyer or tenant that if disclosed
to the seller or landlord could place that buyer or tenant at a disadvantage
when bargaining;
(3) That the seller or landlord is willing to accept less than
the asking price or rent or lease price for the property;
(4) That the buyer or tenant is willing to pay more than the
asking price or rent or lease price for the property;
(5) What the motivating factors are for client’s
selling, renting, or leasing the property;
(6) What the motivating factors are for the client’s
buying, renting, or leasing the property;
(7) That the seller or landlord will agree to sale, rent,
lease, or financing terms other than those offered;
(8) That the buyer or tenant will agree to sale, rent, lease,
or financing terms other than those offered;
(9) The seller’s or landlord’s real estate
needs;
(10) The buyer’s or tenant’s real estate
needs;
(11) The seller’s or landlord’s financial
information;
(12) The buyer’s or tenant’s financial
qualifications.
e. In any transaction, a licensee may withdraw from
representing a client who has not consented to a disclosed dual agency at any
time prior to the existence of the dual agency, which is prior to discussing any
seller’s or landlord’s property with a potential buyer or tenant and
prior to discussing any potential buyer or tenant with a seller or landlord,
when both the seller or landlord and the buyer or tenant are represented by and
are clients of the licensee.
(1) All withdrawals shall be made in writing and acknowledged
by the separate signatures of the clients.
(2) Such withdrawal shall not prejudice the ability of the
licensee to continue to represent the other client in the transaction, nor limit
the licensee from representing the client in other transactions not involving a
dual agency.
12.5(2) A dual agency consent agreement
shall:
a. Fairly and accurately describe the type of representation
the licensee will provide each client;
b. Contain a statement of the licensee’s duties under
Iowa Code section 543B.56, subsection 1;
c. Contain a statement of the licensee’s duties under
Iowa Code section 543B.56, subsection 2;
d. Inform the clients that representing more than one party to
a transaction may present a conflict of interest;
e. Inform the clients that they are not required to consent to
dual agency;
f. Provide additional information that the licensee determines
is necessary to clarify the licensee’s relationship with each client,
including any changes from prior types of representation;
g. Describe the confidential information a dual agent will not
disclose to one client about the other client; and
h. Include a statement that the clients understand the
licensee’s duties and consent to the licensee’s providing brokerage
services to more than one client.
12.5(3) No particular disclosure language is required.
The commission recommends use of the following sample language to satisfy the
required disclosure regarding conflict of interest:
Representing more than one party to a transaction can create a
conflict of interest since both clients may rely upon the broker’s advice
and the clients’ respective interests may be adverse to each other.
Broker will endeavor to be impartial between seller and buyer and will not
represent the interest of either the seller or buyer to the exclusion or
detriment of the other.
12.5(4) Potential dual agency agreement. A brokerage
which has a company policy that permits disclosed dual agency for in–house
transactions and that elects to use a potential dual agency agreement shall
provide the agreement to the client or prospective client prior to engaging in
any activities of a dual agent. Such consent agreement shall comply with Iowa
law and commission rules.
a. The potential dual agency agreement should be provided to
the seller or landlord prior to entering into a listing agreement or a contract
for seller or landlord brokerage services.
b. The potential dual agency agreement should be provided to
the buyer or tenant prior to entering into a buyer or tenant agency agreement or
a contract for buyer or tenant brokerage services.
c. If the parties to a proposed transaction or contract have
agreed in writing to potential dual agency, a dual agency consent disclosure
shall be presented to the buyer or tenant prior to signing an offer to purchase
or a rental or lease agreement. The buyer or tenant may accept or reject dual
agency at this point in the transaction.
d. If the parties to a proposed transaction or contract have
agreed in writing to potential dual agency, a dual agency consent disclosure
shall be presented to the seller or landlord prior to signing or accepting an
offer to purchase or a rental or lease agreement. The seller or landlord may
accept or reject dual agency at this point in the transaction.
e. If the parties to a proposed transaction or contract have
agreed in writing to potential dual agency, the required subsequent dual agency
consent disclosure shall be property specific and comply with Iowa law and
commission rules.
193E—12.6(543B) Appointed agents within a brokerage.
Iowa Code section 543B.59 authorizes a designated broker to elect to appoint
in writing one or more different licensees affiliated with the broker to act as
agent to represent exclusively different clients in the same transaction, to the
exclusion of all other affiliated licensees within the real estate brokerage.
The licensees may not disclose, except to the licensee’s designated
broker, information made confidential by request or instructions of the client
the licensee is representing or otherwise confidential by statute or rule,
except information allowed by this chapter or required to be disclosed by
law.
12.6(1) The designated broker may want to include in
the written company policy some or all of the appointed agents within the
brokerage and may want to include the procedure by which the appointment of the
agent or agents is made.
12.6(2) The designated broker may decide that since
both seller and buyer, or landlord and tenant, brokerage relationships are being
offered to consumers by the broker’s company, only the affiliated licensee
who, on behalf of the designated broker, entered into the listing agreement with
the seller or leasing agreement with the landlord will represent the seller or
landlord as that client’s agent. In that scenario, all other licensees
affiliated with the designated broker will represent buyers or tenants as their
agents in any transactions dealing with the subject property.
12.6(3) If any seller, landlord, buyer, or tenant who
is a client of the broker refuses to sign and consent to the appointed agent
within the brokerage appointed by that same broker for the other party to the
transaction, then the broker and licensees affiliated with the broker shall not
act as an appointed agent for that other party.
193E—12.7(543B) Appointed agent procedures and
disclosure.
12.7(1) Prior to entering into a listing or brokerage
agreement, a real estate brokerage shall notify a client in writing of the real
estate brokerage’s appointed agent policy and those affiliated licensees
within the real estate brokerage that will be acting as appointed agents of that
client to the exclusion of all other affiliated licensees within the real estate
brokerage. The appointed agent disclosure shall include, at a minimum, the
following provisions:
a. The name of the appointed agent(s);
b. A statement that the appointed agent will be representing
the client as the client’s agent and will owe the client duties as set
forth in Iowa Code section 543B.56, subsections (1) and (2);
c. A statement that the brokerage may be representing both the
seller and the buyer in connection with the sale or purchase of real
estate;
d. A statement that other affiliated licensees may be
appointed during the term of the brokerage agreement should the appointed agent
not be able to fulfill the terms of the brokerage agreement or as by agreement
between the designated broker and the client. An appointment of another
affiliated licensee or an additional affiliated licensee does not relieve the
first appointed agent of any of the duties owed to the client. At any time of
the appointment of the new or additional agents, the designated broker must
comply with the provisions of this rule; and
e. A provision for the client to consent or not consent in
writing to the appointment.
12.7(2) Implementation of the appointed agent within a
brokerage relationship. Any broker may elect to offer the appointed agent
relationship. The broker shall not implement the use of the relationship until
such time as the broker has fully complied with all Iowa laws and commission
rules.
a. The broker shall not, without the written consent of the
clients, appoint an affiliated licensee to act as an appointed agent in any
transaction involving a written exclusive single agent or dual agent brokerage
agreement that was in effect prior to the broker implementing the appointed
agent relationship.
b. If the client of an appointed agent wants to consider a
property on which the broker has a prior existing exclusive single agent or dual
agent brokerage agreement, the broker shall not allow the use of the appointed
agent without first obtaining the written consent of that particular seller or
landlord to the appointed agent relationship.
c. If the written consent of the client to allow the appointed
agency relationship is not given or cannot be obtained, the broker shall refer
the client of the appointed agent to another broker for representation at least
for the purpose of considering such property.
12.7(3) A designated broker shall not be considered to
be a dual agent solely because the designated broker makes an appointment under
this rule, except that any licensee who, with prior written consent of all
parties, personally represents both the seller and buyer or both the landlord
and tenant in a transaction shall be a dual agent and shall be required to
comply with the rules governing dual agents.
12.7(4) Appointed agent and designated broker
responsibilities.
a. A designated broker appointing an affiliated licensee(s) to
act as an agent of a client shall take ordinary and necessary care to protect
confidential information disclosed by the client to the appointed
agent.
b. An appointed agent may disclose to the brokerage’s
designated broker, or a designee specified by the designated broker,
confidential information of a client for the purpose of seeking advice or
assistance for the benefit of the client in regard to a possible transaction, or
to comply with the broker’s supervisory duties. Confidential information
shall be treated as such by the designated broker or other specified
representative of the broker and shall not be disclosed unless otherwise
required by Iowa law and related commission rules or requested or permitted in
writing by the client who originally disclosed the confidential
information.
c. If a designated broker elects to use the appointed agent
within a firm authority set forth in Iowa Code section 543B.59, and when the
affiliated licensee appointed also acts in a supervisory capacity under the
designated broker, such as branch managers, sales managers and the like, these
appointed licensees may be treated in the same manner as the designated broker
for purposes of determining dual agency under Iowa Code section 543B.59,
subsection 2, only if the designated broker authorizes and provides for such
supervisory positions in the written company policy.
(1) A designated broker may elect to authorize and appoint an
affiliated licensee in a supervisory capacity to supervise and assist licensees
appointed to exclusively represent a seller or landlord in a
transaction.
(2) A designated broker may elect to authorize and appoint an
affiliated licensee in a supervisory capacity to supervise and assist licensees
appointed to exclusively represent a buyer or tenant in a transaction.
(3) A licensee in a supervisory capacity that is authorized
and appointed to supervise and assist licensees appointed to represent a seller
or landlord, or buyer or tenant, exclusively, shall have the same duties,
obligations, and responsibilities as the designated broker.
(4) The use of an authorized appointed agent shall not relieve
the designated broker of duties, obligations, and responsibilities required by
law or rules.
12.7(5) Licensee’s duty to designated broker or
designee. A licensee shall keep the brokerage’s designated broker or that
broker’s designee fully informed of all activities conducted on behalf of
the brokerage and shall notify the designated broker or that broker’s
designee of any other activities that might impact on the responsibility of the
designated broker or that broker’s designee.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 13
TRUST ACCOUNTS AND CLOSINGS
193E—13.1(543B) Trust account. All earnest
payments, all rents collected, property management funds, and other trust funds
received by the broker in such capacity or broker associate or salesperson on
behalf of the broker’s client shall be deposited in a trust account
maintained by the broker in an identified trust account, with the word
“trust” in the name of the account, in a federally insured bank,
savings and loan association, savings bank, or credit union located in Iowa and,
for the purposes of this rule, may be referred to as the
“depository.”
13.1(1) All money belonging to others received by the
broker, broker associate or salesperson on the sale, rental, purchase, or
exchange of real property located in Iowa are trust funds and must be deposited
in a trust account. This shall include, but not be limited to, receipts from
property management contracts; rental or lease contracts; advance fee contracts;
escrow contracts; collection contracts; earnest money contracts; or money
received by a broker for future investment or other purpose, except a
nonrefundable retainer need not be placed in an escrow account if specifically
provided for in the written agreement between the broker and the broker’s
principal.
a. All trust funds must be deposited into the
broker’s trust account by no later than five banking days after the date
indicated on the document that the last signature of acceptance of the offer to
purchase, rent, lease, exchange, or option is obtained.
b. Money belonging to others shall not be invested in
any type of fixed–term maturity account, security or certificate without
the written consent of the party or parties to whom the money belongs.
c. A broker shall not commingle personal funds in a trust
account; provided, however, that not more than $500 of the broker’s
personal funds may be maintained in each separate account if (1) such personal
funds are separately accounted for and (2) such personal funds are intended to
be used by the broker to pay for expenses directly related to maintaining the
account.
The broker shall ensure that personal funds are deposited to
cover bank service charges as specified in Iowa Code section 543B.46, and that
at no time are trust moneys used to cover any charges. Upon notification that
the broker’s personal funds are not sufficient to cover service charges
initiated by the bank that are above the normal maintenance charges, the broker
shall deposit personal funds to correct the deficiency within 15 calendar days
of the closing date of that bank statement.
d. Money held in the trust account, which becomes due and
payable to the broker, shall be promptly withdrawn by the broker.
e. The broker shall not use the trust account as a business
operating account or for personal use. Commissions, salaries, related items and
normal business expenses shall not be disbursed directly from the trust
account.
13.1(2) Unless there is a written agreement between
all parties to the transaction to the contrary, all interest earned on the trust
account shall be transferred on a calendar quarter basis to the state. The
amount to be remitted to the state will be the amount of interest earned less
any service chargesdirectly attributable to the requirement of maintaining
aninterest–bearing account and of remitting the interest to the state.
The broker may have the depository remit the interest directly or the broker may
remit the interest but, in either case, it shall be the responsibility of the
broker to see that the interest is remitted. The broker may, but shall not be
required to, inform the parties to the transaction of the intended use of the
interest.
a. If the interest is remitted by the broker, the broker
should use the commission–approved Real Estate Interest Remittance Form
and include a copy of the applicable bank statement(s) showing the interest paid
and the service charges attributable to maintaining the account.
b. If the interest is remitted by the broker, the broker shall
mail the interest remittance check and required documentation to:
The State of Iowa
c/o Bankers Trust Company
P.O. Box 4686
Des Moines, Iowa 50306
c. The depository should use the name “Iowa Department
of Economic Development” and the federal tax information number (TIN)
42–6004545 on the 1099 reporting form when reporting the interest to the
IRS.
d. The depository should send the 1099 reporting form
to:
Iowa Department of Economic Development
200 Grand Avenue
Des Moines, Iowa 50309
e. If the property management or rental account
isinterest–bearing, the interest shall be transferred on a calendar
quarter basis to the state unless there is a written agreement paying the
interest to the property owner.
f. In no event shall the broker be paid interest earned on
moneys held in trust for others by the broker.
13.1(3) A trust account may bear interest to be
disbursed to (1) the buyer or seller involved in a real estate purchase, sale or
exchange transaction, or (2) the property owner, if the property management or
rental contract contains this specific provision, or (3) as otherwise
specifically allowed or provided in Iowa Code sections 562A.12(2) and
562B.13(2).
13.1(4) Receipts from property management and rental
account transactions may be deposited in a trust account separate from real
estate transaction funds. If separately maintained, this account shall not be
required to be an interest–bearing account.
a. The broker shall provide to the broker’s client a
complete accounting of all moneys received and disbursed from the trust
account(s) not less often than annually.
b. A broker may only utilize a separate property management or
rents trust account for those moneys received by a broker pursuant to a written
property management or rental agreement.
13.1(5) A broker shall be required to open and
maintain one or more trust accounts if the broker receives or expects to receive
trust funds. For each separate trust account opened, the broker shall file with
the commission a written Consent to Examine and Audit Trust Account form which
irrevocably authorizes the commission to examine and audit the trust account.
The form of consent shall be prescribed by and available from the commission,
and shall include the account names and number, and the name and address of the
depository.
a. If the broker does not expect to receive trust funds, the
broker shall file an affidavit with the commission on a form prescribed by and
available from the commission.
b. If trust funds are received by the broker after filing an
affidavit, the broker must immediately open a trust account and file the
appropriate Consent to Examine and Audit Trust Account form with the
commission.
c. As provided by Iowa Code section 543B.46(3), a consent to
examine is not required for a separate farm business operating account in the
name of the owner or owners and used by either the farm owner or farm manager or
agent to conduct business as a part of a written farm management
agreement.
d. As provided by Iowa Code section 543B.46(3), a consent to
examine is not required for a separate property management account in the name
of the owner or owners and used by either the property owner or property manager
or agent to conduct property management as a part of a written property
management agreement.
13.1(6) Each broker required to maintain a trust
account shall maintain at all times a record of each account, as required by
these rules, in the place of business, consisting of at least the
following:
a. A record called a journal which records in chronological
order all receipts and disbursements of moneys in the trust account.
(1) For receipts, the journal for each trust account must
include the date, name of depositor, the check number and the amount deposited,
and the name of principal or identify the property.
(2) For disbursements, the journal for each trust account must
include the date, name of payee, name of principal or identify the property, the
check number and the amount disbursed.
(3) The journal must provide a means for monthly
reconciliation on a written worksheet of the general ledger balance with the
bank balance and with the individual ledger accounts to ensure
agreement.
b. Real estate sales transactions shall additionally require
an individual ledger account identified by the property or the principal, which
records all receipts and disbursements of the transaction and clearly separates
the transaction from all others. The individual ledger account shall include
the date, check number, amount, name of payee or depositor or explanation of
activity with a running balance.
c. Property management trust account records shall
additionally include an individual ledger account for each tenant, identifying
the tenant’s rental unit and security deposit and including all receipts
and disbursements together with check number and date. The journal for each
account shall be maintained as an owner’s ledger account for all
properties owned by each owner showing receipts and disbursements applicable to
each property managed.
(1) All disbursements must be documented by bids, contracts,
invoices or other appropriate written documentation.
(2) The running balance may be determined at the time of
monthly reconciliation.
d. Trust account supporting documents shall include, but not
be limited to, the following:
(1) Bank statements;
(2) Canceled checks;
(3) Copies of contracts, listing, sales, rental and
leasing;
(4) Closing statements;
(5) Pertinent correspondence; and
(6) Any additional items necessary to verify or explain an
entry.
13.1(7) Funds shall only be disbursed from the trust
account as provided by the terms and conditions of the contract or escrow
agreement. No funds shall be disbursed from the trust account prior to the
closing, or other than as provided by the terms of the escrow agreement, without
the informed written consent of all the parties. In the event of a dispute over
the return or forfeiture of an earnest money deposit or the disbursement of an
escrow deposit held by a broker, the broker shall continue to hold the deposit
in the trust account until one of the following conditions is met:
a. The broker is in receipt of a written release from all
parties to the transaction consenting to the disposition of the deposit or
escrow funds; or
b. The broker is in receipt of a final judgment of the court
directing the disposition of the deposit or escrow funds; or
c. There is a final decision of a binding alternative dispute
resolution process, or mediation directing the disposition of the deposit or
escrow funds; or
d. A civil court action is filed by one or more of the parties
to determine the disposition of the deposit or escrow funds, at which time the
broker may seek court authorization to pay the deposit or escrow funds into
court.
13.1(8) No funds shall be disbursed from the trust
account prior to the closing without the informed written consent of all the
parties to the transaction as provided in 13.1(7), except in accordance with
this rule. Nothing in this rule requires a broker to remove money from the
broker’s trust account when the disposition of such money is disputed by
the parties to the transaction. The commission will not take disciplinary
action against a broker who in good faith disburses trust account moneys
pursuant to this rule.
a. In the absence of a pending civil court action or written
agreement, it shall not be grounds for disciplinary action when, upon passage of
30 days from the date of the dispute, a broker disburses the earnest money
deposit to a buyer, renter, or lessee in a transaction based upon a good faith
decision that a contingency has not been met, but disbursement shall be made
only after the broker has given 30 days’ written notice by certified mail
to all parties concerned at their last– known addresses, setting forth the
broker’s proposed action and the grounds for the decision.
b. In the absence of a pending civil action or written
agreement, it shall not be grounds for disciplinary action when, upon passage of
six months from the date of the dispute, a broker disburses the earnest money
deposit to a seller or landlord in a transaction based upon a good faith
decision that the buyer, renter, or lessee has failed to perform as agreed, but
disbursement shall be made only after the broker has given 30 days’
written notice by certified mail to all parties concerned at their
last–known addresses, setting forth the broker’s proposed action and
grounds for the decision.
c. The dispute must be legitimate. If a buyer or
seller, or a landlord or lessee, or a renter demands the return of the earnest
money deposit, the broker shall consult with the other party who may agree or
disagree with the return.
13.1(9) Under no circumstances is the broker entitled
to withhold any portion of the earnest money when a transaction fails to
consummate even if a commission is earned. The earnest money must be disposed
of as provided in subrule 13.1(7), 13.1(8), or 13.1(10), and the broker shall
pursue any claim for commission or compensation against the broker’s
client.
13.1(10) Interpleader. Anytime the broker in
good faith believes that the parties disputing the return of the deposit will
not agree on the disposition of the deposit or file a civil court action to
determine the disposition of the deposit, then the broker may elect to file an
interpleader action with the appropriate court pursuant to Iowa Rules of Civil
Procedure and pay the deposit into court. The broker may, in filing such an
interpleader court action:
a. Attempt to claim a part of the deposit pursuant to the
listing contract with the seller, if the seller is successful in the
suit.
b. Disclaim any part of the deposit and request the court to
restrain the buyer and the seller from naming the broker in the civil suit and
order them to litigate their claims to the deposit.
13.1(11) A trust account may bear interest to be
disbursed to the buyers or sellers with the written approval of all parties to
the contract or to the owner if the trust account is for a property management
account and the management contract so specifies, or as otherwise specifically
allowed or provided in Iowa Code sections 562A.12(2) and 562B.13(2). The
account shall be a separate account from the account(s) which is to accrue
interest to the state. The broker shall not benefit from interest received on
funds of others in the broker’s possession. Interest shall be disbursed
to the owner or owners of the funds at the time of settlement of the transaction
or as agreed in the management contract and shall be properly accounted for on
closing statements. Service charges for the account are a business expense of
the broker and shall not be deducted from the proceeds.
13.1(12) Property management account funds may be
withdrawn at any time for the purpose of returning the funds to the payee in
accordance with the terms of the contract or receipt.
13.1(13) Property management funds may be withdrawn
when and if the broker reasonably believes, from evidence available, that the
tenant has obtained a rental or lease through information supplied by or on
behalf of the broker.
13.1(14) Trust funds that are not traceable to any
individual for disbursement from the trust account are unclaimed property.
Unclaimed trust funds must be entered on a separate individual ledger for
accounting purposes. After three years, unclaimed trust funds shall be paid to
the Treasurer, State of Iowa, Unclaimed Property Division, Hoover State Office
Building, Des Moines, Iowa 50319, in accordance with Iowa Code chapter
556.
193E—13.2(543B) Closing transactions. lt shall
be mandatory for every broker to deliver to the seller in every real estate
transaction, at the time the transaction is consummated, a complete detailed
statement, showing all of the receipts and disbursements handled by the broker.
Also, the broker shall at the same time deliver to the buyer a complete
statement showing all moneys received in the transaction from the buyer and how
and for what the same were disbursed.
13.2(1) In the event all funds being held by the
broker for a transaction cannot be disbursed at the time of closing, the broker
shall obtain an escrow agreement signed by both parties to the transaction which
shall direct the broker regarding the future disbursement of the
funds.
13.2(2) The broker shall retain all trust account
records and a complete file on each transaction for a period of at least five
years after the date of the closing, which shall include one copy of the
listing, any offers to purchase, all correspondence pertinent to the
transaction, and the closing statement.
13.2(3) The listing broker shall be responsible for
the closing even though the closing may be completed by another
licensee.
13.2(4) If the closing transaction is handled through
an unlicensed escrow agent and the escrow agent renders a closing statement, the
listing broker shall ensure that funds which the broker has received or paid as
part of the transaction are accounted for properly.
13.2(5) In the case of a cooperative sale between
brokers, the listing broker may elect to close the transaction or, by prior
agreement, authorize the selling broker to close.
a. If the listing broker so elects, the selling broker shall
have the buyer make the earnest money check or money order payable to the
listing broker and shall immediately deliver the earnest money check or money
order along with the offer to purchase to the listing broker or listing
agent.
b. Unless by prior agreement the listing broker has authorized
the selling broker to close, the offer to purchase shall designate that the
earnest money is to be held in trust by the listing broker.
c. Unless by prior agreement the listing broker has authorized
the selling broker to close, when cash is accepted as earnest money by the
selling agent, the selling agent must deposit the money in the selling
broker’s trust account in accordance with commission rules, and then
immediately transfer the earnest money deposit to the listing broker by issuing
a check drawn on the selling broker’s trust account.
13.2(6) Any means other than cash or an immediately
cashable check shall not be accepted as earnest money unless that fact is
communicated to the seller prior to the acceptance of the offer to purchase, and
is stated in the offer to purchase.
13.2(7) Brokers acting as agents for the buyer in a
specific real estate transaction shall have the same requirements for retention
of copies as stated in this rule, except that a buyer’s agent who is not a
party to the listing contract is not required to retain a copy of the listing
contract or the seller’s settlement statement.
13.2(8) Iowa Ct. R. 37.5, limited real estate
practice. All Iowa real estate licensees should be aware that Iowa Ct. R. 37.5
authorizes nonlawyers to select, prepare, and complete certain legal documents
incident to residential real estate transactions of four units or less.
The preparation of documents beyond that authorized by this court rule may
constitute the unauthorized practice of law.
a. Except to the extent authorized by the court rule, the
selection, preparation, and completion of legal documents in connection with
real estate transactions by nonlawyers constitutes the unauthorized practice of
law unless the non–lawyer is acting on the person’s own behalf as a
buyer or seller.
b. Upon written request of a buyer or seller, a nonlawyer may
select, prepare, and complete form documents for use incident to a residential
real estate transaction of four units or less. Such documents shall be
limited to:
(1) Offers to purchase or purchase agreements, provided the
parties are given written notice that these are binding legal documents and
competent legal advice should be sought before signing;
(2) Groundwater hazard statements; and
(3) Declaration of value forms.
c. Nonlawyers may not charge for preparation of the legal
documents authorized by the court rule. Nonlawyers shall not select,
prepare or complete:
(1) Deeds;
(2) Real estate installment sales contracts;
(3) Affidavits of identity or nonidentity;
(4) Affidavits of payment of spousal or child support; or
(5) Any other documents necessary to correct title problems or
deficiencies.
193E—13.3(543B) Salesperson shall not handle
closing. A salesperson shall not handle the closing of any real estate
transaction except under the direct supervision or with the consent of the
employing broker.
193E—13.4(543B) Consent to return earnest money not
required. When an offer to purchase is withdrawn or the acceptance is
revoked without liability pursuant to Iowa Code chapter 558A, any earnest money
deposit shall be promptly returned to the buyer without delay. The
seller’s consent and agreement to release the funds is not required. A
copy of the written revocation or withdrawal shall be retained with the trust
account supporting documents.
193E—13.5(543B) File record keeping. Every
broker shall retain for a period of at least five years true copies of all
business books; accounts, including voided checks; records; contracts; closing
statements; disclosures; signed documents; and correspondence relating to each
real estate transaction that the broker has handled and each property managed.
The records shall be made available for inspection by the commission, staff, and
its authorized representatives at all times during usual business hours at the
broker’s regular place of business. If the brokerage closes, the records
shall be made available for inspection by the commission, staff, and its
authorized representatives upon request.
193E—13.6(543B) Licensee acting as a principal.
When a licensee is acting in the capacity of a real estate broker, broker
associate or salesperson and is also a principal in the sale, lease, rental or
exchange of property owned by the licensee, all payments, rent, or security
deposits received from the lessee, renter or buyer must be deposited into the
broker’s trust account. The use of the broker’s trust account is
not required if all of the following exist:
1. The sale, rental, or exchange is strictly, clearly and
completely a “by owner” transaction and there is not a listing or
brokerage agreement;
2. No commission or other compensation is paid to or received
by the licensee; and
3. The licensee does not function throughout the transaction
in any capacity requiring a real estate license.
These rules are intended to implement Iowa Code chapters 17A,
272C, and 543B.
CHAPTER 14
SELLER PROPERTY CONDITION DISCLOSURE
193E—14.1(543B) Property condition disclosure
requirement. The requirements of this chapter shall apply to transfers of
real estate subject to Iowa Code chapter 558A. For purposes of this chapter,
“transfer” means the transfer or conveyance of real estate by sale,
exchange, real estate contract, or any other method by which real estate and
improvements are purchased, including rental or lease agreements which contain
any option to purchase, if the property includes at least one but no more than
four dwelling units unless the transfer is exempted by Iowa Code section
558A.1(4).
14.1(1) Additional disclosure. Nothing in this
rule is intended to prevent any additional disclosure or to relieve the parties
or agents in the transaction from making any disclosure otherwise required by
law or contract.
14.1(2) Licensee responsibilities to seller. At the
time a licensee obtains a listing, the listing licensee shall obtain a completed
disclosure signed and dated by each seller represented by the
licensee.
a. A licensee representing a seller shall deliver the executed
statement to a potential buyer, a potential buyer’s agent, or any other
third party who may be representing a potential buyer, prior to the
seller’s making a written offer to sell or the seller’s accepting a
written offer to buy.
b. The licensee representing a seller shall attempt to obtain
the buyer’s signature and date of signature on the statement and shall
provide the seller and the buyer with fully executed copies of the disclosure
and maintain a copy of the written acknowledgment in the transaction file. If
the licensee is unable to obtain the buyer’s signature, the licensee shall
obtain other documentation establishing delivery of the disclosure and maintain
the written documentation in the transaction file.
c. If the transaction closes, the listing broker shall
maintain the completed disclosure statement for a minimum of five
years.
d. The executed disclosure statement shall be delivered to the
buyer(s) by either personal delivery or by certified or registered mail. If
there is more than one buyer, any one buyer may accept delivery of the executed
statement.
14.1(3) Licensee responsibilities to buyer. A
licensee representing a buyer in a transfer shall notify the buyer of the
seller’s obligation to deliver the property disclosure
statement.
a. If the disclosure statement is not delivered when required,
the licensee shall notify the buyer that the buyer may revoke or withdraw the
offer.
b. If a buyer elects to revoke or withdraw the offer, the
licensee shall obtain a written revocation or withdrawal from the buyer and
shall deliver the revocation or withdrawal to the seller within three days
following personal delivery or five days following delivery of the disclosure by
mail to the buyer.
c. Following revocation or withdrawal of the offer, any
earnest money deposit shall be promptly returned without liability pursuant to
Iowa Code chapter 558A and 193E— 13.4(543B).
14.1(4) Inclusion of written reports. A written
report or opinion prepared by a person qualified to render the report or opinion
may be included in a disclosure statement. A report may be prepared by, but not
limited to, the following persons provided that the content of the report or
opinion is within the specified area of expertise of the provider: a land
surveyor licensed pursuant to Iowa Code chapter 542B; a geologist; a structural
pest control operator licensed pursuant to Iowa Code section 206.6; or a
qualified building contractor.
a. The seller must identify the required disclosure
items which are to be satisfied by the report.
b. If the report is prepared for the specific purpose
of satisfying the disclosure requirement, the preparer of the report shall
specifically identify the items of the disclosure which the report is intended
to satisfy.
c. A licensee representing a seller shall provide the
seller with information on the proper use of reports if reports are used as part
of the disclosure statement.
14.1(5) Amended disclosure statement. A
licensee’s obligations with respect to any amended disclosure statement
are the same as the licensee’s obligations with respect to the original
disclosure statement. A disclosure statement must be amended if information
disclosed is or becomes inaccurate or misleading or is supplemented unless one
of the following exceptions applies:
a. The information disclosed in conformance with Iowa Code
chapter 558A is subsequently rendered inaccurate as a result of an act,
occurrence, or agreement subsequent to the delivery of the disclosure
statement.
b. The information disclosed is based on information of a
public agency, including the state, a political subdivision of the state, or the
United States.
14.1(6) Minimum disclosure statement contents for all
transfers. All property disclosure statements, whether or not a licensee
assists in the transaction, shall contain at a minimum the information required
by the following sample statement. No particular language is required in the
disclosure statement provided that the required disclosure items are included
and the disclosure complies with Iowa Code chapter 558A. To assist real estate
licensees and the public, the commission recommends use of the following sample
language:
RESIDENTIAL PROPERTY SELLER DISCLOSURE
STATEMENT
Property
Address:____________________________________________________________________________________
PURPOSE:
Use this statement to disclose information as required by Iowa
Code chapter 558A. This law requires certain sellers of
residential property that includes at least one and no more
than four dwelling units to disclose information about the property
to be sold. The following disclosures are made by the
seller(s) and not by any agent acting on behalf of the seller(s).
INSTRUCTIONS TO SELLER(S):
1. Seller(s) must complete this statement. Respond to all
questions, or attach reports allowed by Iowa Code section
558A.4(2);
2. Disclose all known conditions materially affecting this
property;
3. If an item does not apply to this property, indicate that
it is not applicable (N/A);
4. Please provide information in good faith and make a
reasonable effort to ascertain the required information. If the
required information is unknown or is
unavailable following a reasonable effort, use an approximation of
the
information, or indicate that the information is unknown
(UNK). All approximations must be identified as
approximations (AP).
5. Additional pages may be attached as needed;
6. Keep a copy of this statement with your other important
papers.
1. Basement/Foundation: Any known water or other
problems?
|
Yes [ ]
|
No [ ]
|
2. Roof: Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
3. Well and Pump: Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
Any known water tests?
|
Yes [ ]
|
No [ ]
|
If yes, date of last report: ____/____/____
|
|
|
and results:
_____________________________________________________________________________________
|
4. Septic Tanks/Drain Fields: Any known problems?
|
Yes [ ]
|
No [ ]
|
Location of tank:
_________________________________________________________________________________
|
Date tank last cleaned: ____/____/____
|
5. Sewer System: Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
|
|
6. Heating System(s): Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
7. Central Cooling System(s): Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
8. Plumbing System(s): Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
9. Electrical System(s): Any known problems?
|
Yes [ ]
|
No [ ]
|
Any known repairs?
|
Yes [ ]
|
No [ ]
|
If yes, date of repairs/replacement:
____/____/____
|
10. Pest Infestation (e.g., termites, carpenter ants): Any
known problems?
|
Yes [ ]
|
No [ ]
|
If yes, date(s) of treatment: ____/____/____
|
Any known structural damage?
|
Yes [ ]
|
No [ ]
|
If yes, date(s) of repairs/replacement:
____/____/____
|
11. Asbestos: Any known to be present in the
structure?
|
Yes [ ]
|
No [ ]
|
If yes, explain:
___________________________________________________________________________________
|
12. Radon: Any known tests for the presence of radon
gas?
|
Yes [ ]
|
No [ ]
|
If yes, date of last report: ____/____/____
|
and results:
______________________________________________________________________________________
|
13. Lead–Based Paint: Any known to be present in the
structure?
|
Yes [ ]
|
No [ ]
|
14. Flood Plain: Do you know if the property is located in a
flood plain?
|
Yes [ ]
|
No [ ]
|
If yes, what is the flood plain designation?
_____________________________________________________________
|
15. Zoning: Do you know the zoning classification of the
property?
|
Yes [ ]
|
No [ ]
|
If yes, what is the zoning classification?
_______________________________________________________________
|
16. Shared or Co–Owned Features: Any features of the
property known to be shared in common with adjoining landowners, such as
walls, fences, roads, and driveways whose use or maintenance responsibility
may have an effect on the property?
|
Yes [ ]
|
No [ ]
|
Any known “common areas” such as pools,
tennis courts, walkways, or other areas co–owned
with others, or a Homeowner’s Association which has any
authority over the property?
|
Yes [ ]
|
No [ ]
|
17. Physical Problems: Any known settling, flooding, drainage
or grading problems?
|
Yes [ ]
|
No [ ]
|
18. Structural Damage: Any known structural damage?
|
Yes [ ]
|
No [ ]
|
19. Is the property located in a real estate improvement
district?
|
Yes [ ]
|
No [ ]
|
If yes, indicate the amount of any special assessment against
the property:
$__________
|
You MUST explain any “YES”
response(s) above. Use the back of this statement or additional sheets as
necessary:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
SELLER(S) DISCLOSURE:
Seller(s) discloses the information regarding this property
based on information known or reasonably available to the
Seller(s).
The Seller(s) has owned the property since ____/____/____.
The Seller(s) certifies that as of the date signed this information is true
and accurate to the best of my/our knowledge.
Seller _______________________________________ Seller
_______________________________________
Date ____/____/____
Date ____/____/____
BUYER(S) ACKNOWLEDGMENT:
Buyer(s) acknowledges receipt of a copy of this Real Estate
Disclosure Statement. This statement is not intended to be a warranty or to
substitute for any inspection the buyer(s) may wish to obtain.
Buyer ________________________________________ Buyer
________________________________________
Date ____/____/____
Date ____/____/___
This rule is intended to implement Iowa Code chapters 17A,
272C, 543B, and 558A.
CHAPTER 15
PROPERTY MANAGEMENT
193E—15.1(543B) Property management. A licensee
shall not rent or lease real estate, offer to rent or lease real estate,
negotiate or offer or agree to negotiate the rental or leasing of real estate,
list or offer to list real estate for the leasing or rental of real estate,
assist or direct in the negotiation of any transaction calculated or intended to
result in the leasing or rental of real estate or show property to prospective
renters or lessees of real estate unless the licensee’s broker holds a
current written property management agreement or other written authorization
signed by the owner of the real estate or the owner’s authorized
agent.
15.1(1) Every property management agreement or other
written authorization between a broker and an owner of real estate shall
include, but not be limited to, the following:
a. Proper identification of the property to be
managed.
b. All terms and conditions under which the property is to be
managed and powers and authority given to the broker by the owner.
c. Terms and conditions that the broker will remit property
income to the owner and when the broker will provide periodic written statements
of property income and expenses to the owner, which shall be done no less than
annually.
d. Which payments of property–related expenses are to be
made by the broker to third parties.
e. Amount of fee or commission to be paid to the broker and
when it will be paid.
f. Amount of security deposits and prepaid rents to be held by
the broker or the owner.
g. Effective date of the agreement.
h. Terms and conditions for termination of the property
management agreement by the broker or the owner of the property.
i. Signatures of the broker and owner or the owner’s
authorized agent.
15.1(2) The licensee shall give the owner or the
owner’s authorized agent a legible copy of every written property
management agreement or written authorization at the time the signature of the
owner is obtained, and the licensee’s broker shall retain a
copy.
15.1(3) A licensee who is managing the leasing or
rental of real estate may act as an agent in the sale or exchange of that real
estate only if the property management agreement clearly grants the specific
authorization and contains all of the required elements for a listing as set
forth in 193E— 11.1(543B) or if a separate listing agreement is
secured.
15.1(4) The broker shall deposit all funds received on
behalf of the owner, by no later than five banking days after receipt of the
funds, into a trust account maintained by the broker, under the broker’s
control and in compliance with Iowa Code section 543B.46 and
193E—13.1(543B).
15.1(5) If the property management agreement is
terminated or transferred for any reason, the property manager:
a. Shall terminate the management activities of the
property as provided in the agreement and except as otherwise provided by the
agreement;
b. Shall notify the owner and any tenants of the property of
the termination;
c. Shall provide the owner, not later than 30 days after the
effective date of the termination, with any unobligated funds due the owner
under the agreement and not later than 60 days after the effective date of the
termination, provide the owner with a final accounting of the owner’s
ledger account, the amount of any obligated funds held in the property
manager’s client trust account under the agreement, a statement that
explains why obligated funds are being held by the property manager and a
statement of when and to whom the obligated funds will be disbursed by the
property manager;
d. May disburse any unobligated funds only to the owner or,
with the proper written authorization of the owner, to another property manager
designated in writing by the owner;
e. Shall immediately notify each tenant that the conditionally
refundable deposit will be transferred to the owner or to a new property manager
and, at the same time, provide the name and address of the owner or the new
property manager to whom these deposits will be transferred.
15.1(6) If any of the unobligated funds held by the
property manager under the terminated agreement represent tenants’
conditionally refundable deposits received from current tenants, the property
manager:
a. May not expend any tenant’s conditionally refundable
deposits for payment of any expenses or fees not otherwise allowed by the
tenant’s rental or lease agreements, and
b. If any tenant terminates tenancy at the same time as or
prior to the termination of the management of the rented or leased property, the
licensee shall complete any final accounting, inspection or other procedure
required by the tenant’s rental or lease agreement, by the Uniform
Residential Landlord and Tenant Law, Mobile Home Parks Residential Landlord and
Tenant Law, or by the property management agreement, unless the owner directs
otherwise in writing.
15.1(7) Financial dealings under a property management
agreement shall be conducted subject to the following:
a. A check shall not be issued or presented for payment prior
to sufficient funds being in the owner’s account to cover the
check.
b. Transfers of funds between two or more accounts maintained
for the same owner may be made if proper entries are made on the ledgers of the
accounts affected and the broker maintains the specific written authorization of
the owner.
Transfers of funds between an individual owner’s
accounts must be done by writing billings and receipts debiting and crediting
the appropriate accounts. Transfers may not be done by ledger entries
alone.
c. The broker shall not withdraw, pay or transfer money from
the owner’s account in excess of the remaining credit balance at the time
of withdrawal, payment or transfer.
d. Management fees must be withdrawn from the owner’s
account at least once a month unless the agreement provides otherwise. The fees
shall be identified by property name or account number for which the fees were
earned and withdrawn by the broker and deposited into the broker’s
business operating account. Fees may not be paid directly from the
owner’s trust account to the broker.
e. Conditionally refundable deposits shall be placed in a
trust account until refund is made or until all or a portion of the deposit
accrues to the owner under the tenant’s agreement.
If refundable deposits are not maintained in a separate trust
account, the running balance of the account shall not, at any time, go below the
total of the refundable deposits being held in the account.
f. The total of balances of the individual property management
accounts of the broker must equal the balance shown on the journal, the account
ledgers, and the reconciled bank balance of the broker.
All accounts and records must be in compliance with Iowa Code
section 543B.46 and 193E—13.1(543B).
g. Except as otherwise specifically allowed or provided
in Iowa Code sections 562A.12(2) and 562B.13(2), if refundable deposits and
funds are received from others pursuant to a property management agreement,
deposited in an interest–bearing trust account, and there is not a
separate written agreement to pay the interest earned to the owner or tenant,
the interest shall be paid to the state pursuant to Iowa Code section 543B.46.
The property manager shall not receive or benefit from the interest.
The written approval agreement shall be signed by each party
having an interest in the funds, fully disclosing how the funds are to be
handled by the property manager, who will benefit from the interest earnings,
how and when interest earnings will be paid and any limitations that may be
provided for on the withdrawal of the funds deposited in
theinterest–bearing trust account.
This rule is intended to implement Iowa Code chapters 17A,
272C, and 543B.
CHAPTER 16
PRELICENSE EDUCATION AND CONTINUING
EDUCATION
193E—16.1(543B) Definitions. For the purpose of
these rules, the following definitions shall apply:
“Affirmative marketing” means the entire scope of
social laws and ethics that are concerned with civil rights as they apply
especially to housing and to the activities of real estate licensees.
“Approved program, course, or activity” means a
continuing education program, course, or activity meeting the standards set
forth in these rules which has received advance approval by the commission
pursuant to these rules.
“Approved provider” means a person or an
organization that has been approved by the commission to conduct continuing
education activities pursuant to these rules.
“Broker” means any person holding an Iowa real
estate broker license as defined in Iowa Code section 543B.3.
“Commission” means the real estate
commission.
“Continuing education” means education required as
a condition to license renewal.
“Credit hour” means the value assigned by the
commission to a prelicense or continuing education program, course or
activity.
“Distance education” means a planned
teaching/learning experience that utilizes a wide spectrum of
technology–based systems, including computer–based instruction, to
reach learners at a distance. Home–study courses that include written
materials, exercises and tests mailed to the provider for review are included in
this definition.
“Guest speaker” means an individual who teaches a
real estate education course on a one–time–only or very limited
basis and who possesses a unique depth of knowledge and experience in the
subject matter the individual proposes to teach.
“Hour” means 50 minutes of instruction.
“Inactive license” means either a broker or
salesperson license certificate that is on file in the commission office and
during which time the licensee is precluded from engaging in any of the acts of
Iowa Code chapter 543B.
“Licensee” means any person holding an Iowa real
estate salesperson license or Iowa real estate broker license.
“Live instruction” means an educational program
delivered in a traditional classroom setting whereby the instructor and student
carry out their essential tasks while together.
“Prelicense course” means instruction consisting
of one or more courses meeting the requirements of Iowa Code section
543B.15.
“Salesperson” means any person holding an Iowa
real estate salesperson license as defined in Iowa Code section
543B.5(3).
193E—16.2(543B) Salesperson prelicense and
post–license requirements.
16.2(1) Required course of study. The required course
of study for the salesperson licensing examination shall consist of 60 classroom
or computer–based hours of real estate principles and practices to comply
with the requirements of Iowa Code section 543B.15. The curriculum shall
include, but not be limited to, the following subjects:
Introduction to Real Estate and
Iowa License Law 12
hours
Ownership, Encumbrances, Legal Descriptions,
Transfer of
Title and Closing 12 hours
Contracts, Agency and Antitrust 12 hours
Valuation, Finance and Real Estate Math 12 hours
Property Management/Leasing, Fair Housing,
Environmental Risks and Health Issues 12 hours
16.2(2) Maintaining active status. All
first–time salespersons renewing licenses to maintain active status shall
complete 36 commission–approved classroom hours by December 31 of the
third year of licensure. The following courses satisfy the first license
renewal continuing education requirement:
Developing Professionalism and
Ethical Practices 12
hours
Buying Practices 12 hours
Listing Practices 12 hours
16.2(3) Completion of prelicense education.
Successful completion of the salesperson prelicense education includes passage
of an examination(s) designed by the approved provider that is sufficiently
comprehensive to measure the student’s knowledge of all aspects of the
course(s). Times allotted for examinations may be regarded as hours of
instruction.
16.2(4) Substitution of courses. Written requests for
substitution of the salesperson prelicense and postlicense education courses
specified in 16.2(2) may be granted if the applicant submits evidence of
successful completion of a course or courses which are substantially similar to
the courses specified in 16.2(2). To be acceptable, salesperson prelicense
courses may not be more than one year old at the time of board
approval.
193E—16.3(543B) Broker prelicense education
requirements.
16.3(1) Required course of study. The required course
of study to take the broker examination shall consist of at least 72 classroom
hours. Approved courses shall be completed within 24 months prior to the
applicant’s taking the broker examination and shall include the following
subjects:
Contract Law and Contract Writing 8 hours
Iowa Real Estate Trust Accounts 8 hours
Principles of Appraising and
Market Analysis 8
hours
Real Estate Law and Agency Law 8 hours
Real Estate Finance 8 hours
Federal and State Laws Affecting
Iowa Practice 8
hours
Real Estate Office Organization 8 hours
Real Estate Office Administration 8 hours
Human Resources Management 8 hours
16.3(2) Completion of prelicense education.
Successful completion of the broker prelicense education includes passage of an
examination(s) designed by the approved provider that is sufficiently
comprehensive to measure the student’s knowledge of all aspects of the
course(s). Times allotted for examinations may be regarded as hours of
instruction.
16.3(3) Substitution of courses. Written requests for
substitution of the broker prelicense education courses specified in 16.3(1) may
be granted if the applicant submits evidence of successful completion of a
course or courses which are substantially similar to the courses specified in
16.3(1). To be acceptable, broker prelicense courses may not be more than two
years old at the time of board approval.
193E—16.4(543B) Continuing education
requirements.
16.4(1) All individual real estate licenses are issued
for three–year terms, counting the remaining portion of the year of issue
as a full year. All individual licenses expire on December 31 of the third year
of the license term.
16.4(2) As a requirement of license renewal in an
active status, each real estate licensee shall complete a minimum of 36 hours of
approved programs, courses or activities. The continuing education must be
completed during the three calendar years of the license term and cannot be
carried over to another license. Approved courses in the following subjects
shall be completed to renew to active status, except in accordance with
16.2(2):
Law Update 8 hours
Ethics 4 hours
Electives 24 hours
16.4(3) During each three–year renewal period a
course may be taken for credit only once. A course may be repeated for credit
only if the course numbers and instructors are different.
16.4(4) A maximum of 18 hours of continuing education
may be taken by correspondence/home study each three–year renewal period.
16.4(5) A licensee unable to attend educational
offerings because of a disability may make a written request to the commission
setting forth an explanation and verification of the disability. Licensees
making requests must meet the definition of a person with a disability found in
the Americans with Disabilities Act.
16.4(6) In addition to courses approved directly by
the commission, the following will be deemed acceptable as continuing
education:
a. Credits earned in a state which has a continuing
education requirement for renewal of a license if the course is approved by the
real estate licensing board of that state for credit for renewal. However,
state–specific courses are not acceptable.
b. Courses sponsored by the National Association of Realtors
(NAR) or its affiliates.
193E—16.5(543B) Continuing education records.
Applicants for license renewal pursuant to Iowa Code section 543B.15 shall
certify that the number of hours of continuing education required to renew a
license was completed as described in 16.2(2) and 16.4(543B).
16.5(1) The commission will verify by random audit the
education claimed by the licensee. The responsibility of maintaining records
that support continuing education claimed and the validity of the credits is the
responsibility of the licensee. Documentation shall be retained by the licensee
for a period of three years after the effective date of the license
renewal.
16.5(2) It will not be acceptable for a licensee to
complete the required continuing education after the fact, pursuant to 16.2(3)
and 16.3(3).
16.5(3) Failure to provide required evidence of
completion of claimed education within 60 days of the written notice from the
commission shall result in the license’s being placed on inactive status.
Prior to activating a license that has been placed on inactive status pursuant
to this provision, the licensee must submit to the commission satisfactory
evidence that all required continuing education has been completed.
16.5(4) Filing a false affirmation is prima facie
evidence of a violation of Iowa Code sections 543B.29(1) and (3).
193E—16.6(543B) Reactivating an inactive license.
A license may be renewed without the required continuing education, but it
shall only be renewed to an inactive status. Prior to reactivating a license
that has been issued inactive due to failure to submit evidence of continuing
education, the licensee must submit evidence that all deficient continuing
education hours have been completed. The maximum continuing education hours
shall not exceed the prescribed number of hours of one license renewal period
and must be completed during the three calendar years preceding activation of
the license.
193E—16.7(543B) Full–time attendance.
Successful com– pletion of continuing education requires full–time
attendance throughout the program, course or activity. A student who arrives
late, leaves during class or leaves early may not receive a
certificate.
193E—16.8(543B) Education requirements for
out–of– state licensees. Subrules 16.2(2) and 16.4(2) shall
apply to every Iowa real estate licensee unless exempted by Iowa Code subsection
272C.2(5).
193E—16.9(543B) Examination as a substitute for
continuing education.
16.9(1) A salesperson may satisfy all continuing
education deficiencies by taking and passing the real estate salesperson
examination.
a. If the salesperson takes and passes the salesperson
examination within the six months immediately preceding the expiration of the
license, the salesperson examination score report may be substituted for the
required hours of continuing education credit for the current license term and
will satisfy all previous deficiencies.
b. A salesperson who is otherwise qualified to be a broker and
who passes the broker licensing examination is not required to furnish evidence
of credit for continuing education earned as a salesperson.
16.9(2) A broker may satisfy all continuing education
deficiencies by taking and passing the real estate broker examination. If the
broker takes and passes the broker examination within the six months immediately
preceding the expiration of the license, the broker examination score report may
be substituted for the required hours of continuing education credits for the
current license term and will satisfy all previous deficiencies.
193E—16.10(543B) Use of prelicense and postlicense
courses as continuing education.
16.10(1) Salespersons and brokers may take up to 24
hours of the salesperson prelicense and postlicense courses specified in 16.2(1)
and 16.2(2) as continuing education. However, a newly licensed salesperson
cannot use credits from the salesperson prelicense course(s) to meet the
continuing education requirement of the first renewal term.
16.10(2) Broker prelicense courses taken by a
salesperson may be applied as continuing education for renewal of the
salesperson license and also may be used as prelicense credit to qualify for a
broker license.
16.10(3) A broker may take broker prelicense courses
as continuing education, but a newly licensed broker cannot use as continuing
education credits from the prelicense courses taken to qualify for the broker
license.
193E—16.11(543B) Requests for prior approval or
postapproval of a course(s). A licensee seeking credit for attendance and
participation in a course, program, or other continuing education activity that
is to be conducted by a school not otherwise approved by the commission may
apply for approval to the commission at least 21 days in advance of the
beginning of the activity. The commission shall approve or deny the application
in writing within 14 days of receipt of the application.
16.11(1) The application for prior approval of a
course or an activity shall include the following information:
1. School or organization or person conducting the
activity.
2. Location of the activity.
3. Title and brief description of the activity.
4. Credit hours requested.
5. Date of the activity.
6. Principal instructor(s).
16.11(2) The application for postapproval of a course
or an activity shall include the following information:
1. School, firm, organization or person conducting the
activity.
2. Location of the activity.
3. Title and description of activity.
4. Credit hours requested for approval.
5. Date of the activity.
6. Principal instructor(s).
7. Verification of attendance.
These rules are intended to implement Iowa Code chapters 17A,
272C, and 543B.
CHAPTER 17
APPROVAL OF SCHOOLS, COURSES
AND
INSTRUCTORS
193E—17.1(543B) Administrative requirements for
schools, courses and instructors. All schools, courses and instructors of
prelicense and continuing education must receive advance approval of the
commission.
17.1(1) Schools, courses and instructors are approved
on forms prescribed by the commission for 24–month periods, including the
month of approval. Approval must be obtained for each course that an instructor
proposes to teach.
17.1(2) A course outline and all required forms shall
be submitted for approval at least 30 days prior to the first offering of the
program, course or activity.
17.1(3) Evidence of compliance with or exemption from
Iowa Code sections 714.14 to 714.25 must be furnished to the
commission.
17.1(4) Potential participants of all approved courses
shall be clearly informed of the hours to be credited, policies concerning
registration, payment of fees, refunds and attendance requirements.
17.1(5) School staff and instructors shall allow
access to any classes conducted to any member of the commission or its duly
appointed representatives.
17.1(6) No part of any approved course shall be used
to advertise or solicit orally or in writing any product or service.
17.1(7) The school must show that procedures are in
place to ensure that the student who completes an approved course is the student
who enrolled in the course.
17.1(8) School staff and instructors shall be
available during normal business hours to answer student questions and provide
assistance as necessary.
17.1(9) The commission may at any time evaluate an
approved school or instructor. If the commission finds there is a basis for
consideration of revocation of the approval of the school or the instructor, the
commission shall give notice by ordinary mail to the coordinator of that school
or to the instructor of a hearing on the possible revocation at least 20 days
prior to the hearing.
17.1(10) The commission may deny or withdraw approval
of a program, course, or activity, but the decision to deny or withdraw approval
may be appealed within 20 days of the date of mailing the notice of denial or
withdrawal.
17.1(11) Each application for approval shall designate
an individual as coordinator for the school in responsible charge of its
operation who shall be the contact with the commission. The coordinator is
responsible for complying with the commission’s rules relating to schools
and for submitting reports and information as may be required by the
commission.
17.1(12) An approved school shall not apply to itself
either as part of its name or in any other manner the designation of
“college” or “university” in such a way as to give the
impression that it is an educational institution conforming to the standards and
qualifications prescribed for colleges and universities unless the school, in
fact, meets those standards and qualifications.
17.1(13) Advertising and prospectus information.
No approved school shall provide any information to the public or to
prospective students that is misleading in nature.
17.1(14) Maximum hours of instruction. There
shall be no more than eight classroom hours in any single day of
instruction.
17.1(15) Each approved school shall establish and
maintain for each individual student a complete, accurate and detailed record of
instruction undertaken and satisfactorily completed in the areas of study
prescribed by these rules. The records shall be maintained for a period of not
less than five years. The commission shall assign a number to each approved
school and shall assign a number to each approved program, course or activity.
The approved school shall include these reference numbers in correspondence with
the commission and must include these numbers on certificates of attendance
issued by the approved school.
193E—17.2(543B) Certificates of
attendance.
17.2(1) Each approved school under rule 193E—
17.1(543B) shall provide an individual certificate of attendance to each
licensee upon completion of the program, course, or activity. The certificate
shall contain the following information:
a. School name and number;
b. Program, course or activity name and number;
c. Name and address of licensee;
d. Date program, course or activity was completed;
e. Number of approved credit hours;
f. Signature of coordinator or other person authorized by the
commission; and
g. A notation as to whether credit hours are to be used as
prelicense or as continuing education.
17.2(2) Salespersons taking broker prelicense courses
may request two certificates, one identified as prelicense course credit and one
identified as continuing education course credit.
17.2(3) The attendance certificate shall be no larger
than8 1/2” ×
11”.
17.2(4) An attendance certificate shall not be issued
to a licensee who is absent from a continuing education program, course, or
activity. The program, course, or activity must be completed in its entirety.
A student who arrives late, leaves during class or leaves early may not receive
an attendance certificate.
193E—17.3(543B) Instructors taking license
examinations for auditing purposes.
17.3(1) Instructors who take the salesperson or broker
examination for auditing purposes must first obtain written consent from the
commission.
17.3(2) Any instructor who wishes to retake an
examination for auditing purposes may be granted permission after 12 months have
passed.
193E—17.4(543B) Continuing education credit for
in– structors.
17.4(1) Commission–approved instructors may
receive up to six hours of continuing education credit toward renewal of a real
estate license for verified attendance at an instructor development workshop
approved by the commission. The instructor may use continuing education credit
only once in each three–year renewal period.
17.4(2) An instructor may receive continuing education
credit for approved education courses that the instructor teaches, but not more
than six hours of credit in any three–year license renewal
period.
193E—17.5(543B) Acceptable course
topics.
17.5(1) The commission will consider courses in the
following areas to be acceptable for approval:
a. Real estate ethics;
b. Legislative issues that influence real estate practice,
including both pending and recent legislation;
c. The administration of licensing provisions of real estate
law and rules, including compliance and regulatory practices;
d. Real estate financing, including mortgages and other
financing techniques;
e. Real estate market analysis and evaluation, including site
evaluations, market data, and feasibility studies;
f. Real estate brokerage administration, including office
management, trust accounts, and employee contracts;
g. Real estate mathematics;
h. Real property management, including leasing agreements,
accounting procedures, and management contracts;
i. Real property exchange;
j. Land use planning and zoning;
k. Real estate securities and syndications;
l. Estate building and portfolio management;
m. Accounting and taxation as applied to real
property;
n. Land development;
o. Market analysis; and
p. Real estate market procedures.
17.5(2) Other course topics. A course topic may be
approved if it is determined that it includes such facts, concepts and current
information about which licensees must be knowledgeable to conduct real estate
negotiations and transactions and better protect client, customer and public
interest. The same criteria will be used to evaluate courses that do not
otherwise qualify under rule 17.5(543B).
193E—17.6(543B) Nonqualifying courses. The
following course offerings do not qualify as continuing education:
17.6(1) Courses of instruction designed to prepare a
student for passing the real estate salesperson examination;
17.6(2) Sales promotion or other meetings held in
conjunction with a licensee’s general business;
17.6(3) Course time devoted to breakfast, lunch, or
dinner;
17.6(4) A course certified by the use of a challenge
examination. All students must complete the required number of classroom hours
to receive certification;
17.6(5) Meetings which are a normal part of
in–house staff or employee training;
17.6(6) Orientation courses for licensees, such as
those offered through local real estate boards.
193E—17.7(543B) Standards for approval of courses of
instruction. The commission may approve live classroom instruction,
distance education programs and paper and pencil home–study courses,
subject to the following conditions:
17.7(1) The course pertains to real estate topics that
are integrally related to the real estate industry; and
17.7(2) The course allows the participants to achieve
a high level of competence in serving the objectives of consumers who engage the
services of licensees; and
17.7(3) The course qualifies for at least three credit
hours.
193E—17.8(543B) Responsibilities of
instructors and course developers.
17.8(1) Instructors shall be competent in the subject
matter and skilled in the use of appropriate teaching methods that have been
proven effective through educational research and development.
17.8(2) Course content and materials must be accurate
and consistent with currently accepted standards relating to the program’s
subject matter.
17.8(3) Instructor and student materials must be
updated no later than 30 days after the effective date of a change in standards,
laws or rules. Course content will not be considered current and
up–to–date unless the new standards have been incorporated into the
course or the instructor informs the participants of the new
standards.
17.8(4) Instructors shall attend workshops or
instructional programs, as reasonably requested by the commission, to ensure
that effective teaching techniques are used and current, relevant and accurate
information is taught.
17.8(5) All courses shall have an appropriate means of
written evaluation by the participants. Evaluations shall include but not be
limited to relevance of material, effectiveness of presentation and course
content.
193E—17.9(543B) Standards for approval of classroom
courses.
17.9(1) The commission may approve live classroom
courses, subject to the following requirements.
17.9(2) The course application shall be accompanied by
a comprehensive course outline that includes:
a. Description of course.
b. Purpose of course.
c. Level of difficulty.
d. Detailed learning objectives for each major topic that
specify the level of knowledge or competency the student should demonstrate upon
completing the course.
e. Description of the instructional methods utilized to
accomplish the learning objectives.
f. Copies of all instructor and student course
materials.
g. Course examination(s) or the diagnostic assessment
method(s) utilized to achieve the course learning objectives, when
applicable.
h. A description of the plan in place to periodically review
course material with regard to changing federal and state statutes.
i. A statement of any attendance make–up policy that the
school has in place.
193E—17.10(543B) Standards for approval of
distance education courses. The commission may approve distance education
courses, subject to the following requirements:
17.10(1) The provider’s purpose or mission
statement is available to the public.
17.10(2) The course outline must include clearly
stated learning objectives and desired student competencies for each module of
instruction and a description of how the program promotes interaction between
the learner and the program.
17.10(3) The course content must be accurate and
up–to–date. The provider must describe the plan in place to
periodically review course material with regard to changing federal and state
statutes.
17.10(4) The course must be designed to ensure that
student progress is evaluated at appropriate intervals and mastery of the
material is achieved before a student can progress through the course
material.
17.10(5) The provider must show that qualified
individuals are involved in the design of the course.
17.10(6) The provider must list individuals who
provide technical support to students and state the specific times when support
is available.
17.10(7) A manual shall be provided to each registered
student. It shall include, but not be limited to, faculty contact information,
student assignments and course requirements, broadcast schedules, testing
information, passing scores, resource information, fee schedule and refund
policy.
17.10(8) The provider must retain a statement signed
by the student that affirms that the student completed the required work and
examinations.
17.10(9) The provider must state in the course
materials that the information presented in the course should not be used as a
substitute for competent legal advice.
17.10(10) Courses submitted for approval must be
sufficient in scope and content to justify the hours requested by the
provider.
17.10(11) Courses that have obtained approval fromthe
Association of Real Estate License Law Officials (ARELLO) are automatically
approved in Iowa.
17.10(12) All computer–based continuing
education and prelicense courses must be completed within six months of the date
of purchase.
193E—17.11(543B) Standards for approval of paper and
pencil home–study courses. The commission may approve paper and
pencil home–study courses, subject to the following
requirements:
17.11(1) Courses must be arranged in chapter format
and include a table of contents.
17.11(2) Overview statements that preview the content
of the chapter must be included for each chapter.
17.11(3) Courses must be designed to ensure that
student progress is evaluated at appropriate intervals. The assessment process
shall measure what each student has learned and not learned at regular intervals
throughout each module of the course. The student must complete and return
quizzes to the provider to receive credit for the course.
17.11(4) Final examinations must contain a minimum of
30 questions for a three–hour course and 60 questions for a six–hour
course.
17.11(5) A passing score of 90 percent is required for
course credit to be granted. There is no limit to the number of times a final
examination may be taken to achieve a passing score.
17.11(6) A licensee has six months from the date of
purchase to complete all quizzes and assignments and to pass the final
examination.
17.11(7) The provider must include information that
clearly informs the licensee of the course completion deadline, passing score
required, chapter quiz completion requirements and any other relevant
information regarding the course.
17.11(8) The provider shall state in the course
materials that the information presented in the course should not be used as a
substitute for competent legal advice.
17.11(9) The provider shall retain a statement signed
by the student that affirms that the student completed the required work and
examinations.
17.11(10) The provider must be available to answer
student questions or provide assistance as necessary during normal business
hours.
17.11(11) Courses submitted for approval must be
sufficient in scope and content to justify the hours requested by the
provider.
193E—17.12(543B) Qualifying as an
instructor.
17.12(1) Individuals may be approved to teach
prelicense and continuing education when they have shown proof of attendance at
an instructor development workshop approved by the commission within 12 months
preceding approval and have met the instructor qualification criteria.
17.12(2) Guest speakers and individuals currently
certified by a nationally recognized organization, such as a DREI, that requires
similar instructor standards are exempt, with prior approval of the commission,
from the instructor qualification criteria and the instructor development
workshop requirement.
17.12(3) An applicant may be approved as an instructor
when it is determined that the applicant evidences the ability to teach and
communicate and possesses in–depth knowledge of the subject matter to be
taught.
a. The applicant shall demonstrate the ability to teach by
meeting at least one of the following requirements:
(1) Holds a bachelor’s degree or higher in education
from an accredited college (copy(ies) of transcript(s) to be attached);
or
(2) Holds a current teaching credential or certificate in any
field (copy to be attached); or
(3) Holds a certificate of completion from a real estate
instructor institute, workshop or school approved by the real estate commission
and has experience in the area of instruction (specific teaching experiences to
be detailed); or
(4) Holds a full–time current appointment to the faculty
of an accredited college; or
(5) Holds a current teaching designation from an organization
approved by the real estate commission (evidence to be attached).
b. The applicant shall demonstrate in–depth knowledge of
the subject matter by meeting at least one of the following
requirements:
(1) Holds a bachelor’s degree or higher from an
accredited college with a major in a field of study directly related to the
subject matter of the course the applicant proposes to teach, such as business,
economics, accounting, real estate or finance (copy of transcript to be
attached); or
(2) Holds a bachelor’s degree or higher from an
accredited college and five years of real estate experience directly related to
the subject matter of the course the applicant proposes to teach (copy of
transcript to be attached and documentation to explain how applicant’s
experience is directly related to the subject matter the applicant proposes to
teach); or
(3) Be a licensed attorney in practice for at least three
years in an area directly related to the subject matter of the course the
applicant proposes to teach; or
(4) Be a highly qualified professional with a generally
recognized professional designation such as, but not limited to, FLI, MAI, SIOR,
SREA, CRB, CRS, CPM, but not including GRI, and two years of education from a
postsecondary institution (evidence of both to be attached); or
(5) Have extensive instructional background in real estate
education and experience in real estate as evidenced by a valid broker’s
license or five years of active real estate experience as a salesperson
(evidence to be provided). In addition, three recently written letters of
recommendation that attest to the applicant’s in–depth knowledge
combined with the ability to teach and communicate the subject the applicant
proposes to teach; or
(6) Other, as the commission may determine.
These rules are intended to implement Iowa Code chapters 17A,
272C, and 543B.
CHAPTER 18
INVESTIGATIONS AND DISCIPLINARY
PROCEDURES
193E—18.1(17A,272C,543B) Disciplinary and
investigative authority. The commission is empowered to administer Iowa
Code chapters 17A, 272C, and 543B and related administrative rules for the
protection and well–being of those persons who may rely upon licensed
individuals for the performance of real estate services within this state or for
clients in this state. To perform these functions, the commission is broadly
vested with authority, pursuant to Iowa Code sections 17A.13, 272C.3 to 272C.6,
272C.10, 543B.9, 543B.29, 543B.34 to 543B.41, and 543B.61, to review and
investigate alleged acts or omissions of licensees, determine whether
disciplinary proceedings are warranted, initiate and prosecute disciplinary
proceedings, establish standards of professional conduct, and impose
discipline.
193E—18.2(17A,272C,543B) Grounds for discipline.
The commission may initiate disciplinary action against a licensee on any of
the following grounds:
1. All grounds set forth in Iowa Code sections 543B.29,
543B.34 and 543B.61.
2. A violation of the rules of professional and business
conduct described in 193E—Chapters 6 to 8, 10 to 15, and 19.
3. Failure to comply with an order of the commission imposing
discipline.
4. Violation of Iowa Code sections 272C.3(2) and
272C.10.
5. Continuing to practice real estate with an expired or
inactive license, or without satisfying the continuing education mandated by
193E—Chapter 16 or the errors and omissions insurance mandated by
193E—Chapter 19.
6. Knowingly aiding or abetting a licensee, license applicant
or unlicensed person in committing any act or omission which is a ground for
discipline under this rule or otherwise knowingly aiding or abetting the
unlicensed practice of real estate in Iowa.
7. Failure to fully cooperate with a licensee disciplinary
investigation, including failure to respond to a commission inquiry within 14
calendar days of the date of mailing by certified mail of a written
communication directed to the licensee’s last address on file at the
commission office.
8. A violation of one or more of the acts or omissions upon
which civil penalties may be imposed, as described in subrule
18.14(5).
193E—18.3(17A,272C,543B) Initiation of disciplinary
investigations. The commission may initiate a licensee disciplinary
investigation upon the commission’s receipt of information suggesting that
a licensee may have violated a law or rule enforced by the commission which, if
true, would constitute a ground for licensee discipline.
193E—18.4(272C,543B) Sources of information.
Without limitation, the following nonexclusive list of information sources
may form the basis for the initiation of a disciplinary investigation or
proceeding:
1. News articles or other media sources.
2. Reports filed with the commission by the commissioner of
insurance pursuant to Iowa Code subsection 272C.4(9).
3. Complaints filed with the commission by any member of the
public.
4. License applications or other documents submitted to the
commission.
5. Reports to the commission from any regulatory or law
enforcement agency from any jurisdiction.
6. Commission audits of licensee compliance, such as those
involving continuing education, trust accounts, or errors and omissions
insurance.
193E—18.5(17A,272C,543B) Conflict of interest.
If the subject of a complaint is a member of the commission, or if a member
of the commission has a conflict of interest in any disciplinary matter before
the commission, that member shall abstain from participation in any
consideration of the complaint and from participation in any disciplinary
hearing that may result from the complaint.
193E—18.6(272C,543B) Complaints. Written
complaints may be submitted to the commission office by mail, E–mail,
facsimile, or personal delivery by any member of the public with knowledge of
possible law or rule violations by licensees. Timely filing is encouraged to
ensure the availability of witnesses and to avoid initiation of an investigation
under conditions which may become substantially altered during a period of
delay.
18.6(1) Contents of a written complaint.
Written complaints may be submitted on forms provided by the commission which
are available from the commission office and on the commission’s Web site.
Written complaints, whether submitted on a commission complaint form or in other
written medium, shall contain the following information:
a. The full name, address, and telephone number of the
complainant (person complaining).
b. The full name, address, and telephone number of the
respondent (licensee against whom the complaint is filed).
c. A statement of the facts and circumstances giving rise to
the complaint, including a description of the alleged acts or omissions which
the complainant believes demonstrates that the respondent has violated or is
violating laws or rules enforced by the commission.
d. If known, citations to the laws or rules allegedly violated
by the respondent.
e. Evidentiary supporting documentation.
f. Steps, if any, taken by the complainant to resolve the
dispute with the respondent prior to filing a complaint.
g. The address of the property involved.
18.6(2) Immunity. As provided by Iowa Code
section 272C.8, a person shall not be civilly liable as a result of filing a
report or complaint with the commission unless such act is done with malice, nor
shall an employee be dismissed from employment or discriminated against by an
employer for filing such a report or complaint.
18.6(3) Role of complainant. The role
of the complainant in the disciplinary process is limited to providing the
commission with factual information relative to the complaint. A complainant is
not party to any disciplinary proceeding which may be initiated by the
commission based in whole or in part on information provided by the
complainant.
18.6(4) Role of the commission. The commission
does not act as an arbiter of disputes between private parties, nor does the
commission initiate disciplinary proceedings to advance the private interests of
any person or party. The role of the commission in the disciplinary process is
to protect the public by investigating complaints and initiating disciplinary
proceedings in appropriate cases. The commission possesses sole
decision–making authority throughout the disciplinary process, including
the authority to determine whether a case will be investigated, the manner of
the investigation, whether a disciplinary proceeding will be initiated, and the
appropriate licensee discipline to be imposed, if any.
18.6(5) Initial complaint screening. All written
complaints received by the commission shall be initially screened by the
commission’s administrator or designated staff to determine whether the
allegations of the complaint fall within the commission’s investigatory
jurisdiction and whether the facts presented, if true, would constitute a basis
for disciplinary action against a licensee. Complaints which are clearly
outside the commission’s jurisdiction, which clearly do not allege facts
upon which disciplinary action would be based, or which are frivolous may be
closed by the commission administrator or may be referred by the commission
administrator to the commission for closure at the next scheduled commission
meeting. All other complaints shall be referred by the commission administrator
to the commission’s disciplinary committee for committee review as
described in rule 193E—18.9(17A,272C,543B). If a complainant objects in
writing to the closure of the complaint by the commission administrator, the
administrator will refer the objection to the disciplinary committee or
commission for reconsideration.
18.6(6) Withdrawal or amendment. A complaint
may be amended or withdrawn at any time prior to official notification of the
respondent and thereafter at the sole discretion of the commission. The
commission may choose to pursue a matter even after a complaint has been
withdrawn.
193E—18.7(272C,543B) Case numbers. Whether
based on a written complaint received by the commission or a complaint initiated
by the commission, all complaint files shall be tracked by a case numbering
system. Complaints are assigned case numbers in chronological order with the
first two digits representing the year in which the complaint was received or
initiated, and the second three digits representing the order in which the case
file was opened (e.g., 01–001, 01–002, 01–003, etc.). The
commission’s administrator shall maintain a case file log noting the date
each case file was opened, whether disciplinary proceedings were initiated in
the case, and the final disposition of the case. Once a case file number is
assigned to a complaint, all persons communicating with the commission regarding
that complaint are encouraged to include the case file number to facilitate
accurate records and prompt response.
193E—18.8(272C,543B) Confidentiality of complaint
and investigative information. All complaint and investigative information
received or created by the commission is privileged and confidential pursuant to
Iowa Code subsection 272C.6(4) and as such shall not be subject to discovery,
subpoena, or other means of legal compulsion for release to any person except as
provided in Iowa Code section 272C.6.
193E—18.9(17A,272C,543B) Investigation
procedures.
18.9(1) Disciplinary committee. The commission
chair may appoint two members of the commission to serve on a commission
disciplinary committee. The chair may appoint a standing committee or may
appoint different members to serve on the committee on an as–needed basis.
The disciplinary committee is a purely advisory body which shall review
complaint files referred by the commission’s administrator, generally
supervise the investigation of complaints, and make recommendations to the full
commission on the disposition of complaints. Except as provided by 193E—
18.10(17A,272C,543B), members of the committee shall not personally investigate
complaints, but they may review the investigative work product of others in
formulating recommendations to the commission.
18.9(2) Committee screening of complaints.
Upon the referral of a complaint from the commission’s administrator or
from the full commission, the committee shall determine whether the complaint
presents facts which, if true, suggest that a licensee may have violated a law
or rule enforced by the commission. If the committee concludes that the
complaint does not present facts which suggest such a violation or that the
complaint does not otherwise constitute an appropriate basis for disciplinary
action, the committee shall refer the complaint to the full commission with the
recommendation that it be closed with no further action. If the committee
determines that the complaint does present a credible basis for disciplinary
action, the committee may either immediately refer the complaint to the full
commission recommending that a disciplinary proceeding be commenced or initiate
a disciplinary investigation.
18.9(3) Committee procedures. If the
committee determines that additional information is necessary or desirable to
evaluate the merits of a complaint, the committee may assign an investigator or
expert consultant, appoint a peer review committee, provide the licensee an
opportunity to appear before the disciplinary committee for an informal
discussion as described in rule 193E—18.10(17A,272C,543B) or request
commission staff to conduct further investigation. Upon completion of an
investigation, the investigator, expert consultant, peer review committee or
commission staff shall present a report to the committee. The committee shall
review the report and determine what further action is neces–sary. The
committee may:
a. Request further investigation.
b. Determine there is not probable cause to believe a
disciplinary violation has occurred and refer the case to the full commission
with the recommendation of closure.
c. Determine there is probable cause to believe that a law or
rule enforced by the commission has been violated, but that disciplinary action
is unwarranted on other grounds, and refer the case to the full commission with
the recommendation of closure. The committee may also recommend that the
licensee be informally cautioned or educated about matters which could form the
basis for disciplinary action in the future.
d. Determine there is probable cause to believe a disciplinary
violation has occurred and either attempt informal settlement, subject to
approval by the full commission, or refer the case to the full commission with
the recommendation that the commission initiate a disciplinary proceeding
(contested case).
e. Stay further action on the complaint if, for instance,
there is a pending criminal case or civil litigation and the committee feels it
would be in the best interest of the public and respondent to await the final
outcome of the litigation. Additionally, the committee may stay further action
on a complaint when the respondent’s license is expired or
revoked.
18.9(4) Subpoena authority. The commission is
authorized in connection with a disciplinary investigation to issue subpoenas to
compel witnesses to testify or persons to produce books, papers, records and any
other real evidence, whether or not privileged or confidential under law, which
the commission deems necessary as evidence in connection with a disciplinary
proceeding or relevant to the decision of whether to initiate a disciplinary
proceeding, pursuant to Iowa Code sections 17A.13(1), 272C.6(3) and 543B.36.
Commission procedures concerning investigative subpoenas are set forth in
193—Chapter 6.
193E—18.10(17A,272C,543B) Informal discussion.
If the disciplinary committee considers it advisable, or if requested by the
affected licensee, the committee may grant the licensee an opportunity to appear
before the committee for a voluntary informal discussion of the facts and
circumstances of an alleged violation, subject to the provisions of this
rule.
18.10(1) An informal discussion is intended to provide
a licensee an opportunity to share the licensee’s side of a complaint in
an informal setting before the commission determines whether probable cause
exists to initiate a disciplinary proceeding. Licensees are not required to
attend an informal discussion. Because disciplinary investigations are
confidential, the licensee may not bring other persons to an informal
discussion, but licensees may be represented by legal counsel. When an
allegation is made against a firm, the firm may be represented by the designated
broker, a managing partner, member or other firm representative.
18.10(2) Unless disqualification is waived by the
licensee, commission members or staff who personally investigate a disciplinary
complaint are disqualified from making decisions or assisting the decision
makers at a later formal hear– ing. Because commission members generally
rely upon investigators, peer review committees, or expert consultants to
conduct investigations, the issue rarely arises. An informal discussion,
however, is a form of investigation because it is conducted in a question and
answer format. In order to preserve the ability of all commission members to
participate in commission decision making and to receive the advice of staff,
licensees who desire to attend an informal discussion must therefore waive their
right to seek disqualification of a commission member or staff based solely on
the commission member’s or staff’s participation in an informal
discussion. Licensees would not be waiving their right to seek disqualification
on any other ground. By electing to attend an informal discussion, a licensee
accordingly agrees that a participating commission member or staff person is not
disqualified from acting as a presiding officer in a later contested case
proceeding or from advising the decision maker.
18.10(3) Because an informal discussion constitutes a
part of the commission’s investigation of a pending disciplinary case, the
facts discussed at the informal discussion may be considered by the commission
in the event the matter proceeds to a contested case hearing and those facts are
independently introduced into evidence.
18.10(4) The disciplinary committee, subject to
commission approval, may propose a consent order at the time of the informal
discussion. If the licensee agrees to a consent order, a statement of charges
shall be filed simultaneously with the consent order, as provided in rule
193—7.4(17A,272C).
193E—18.11(17A,272C,543B) Closing complaint
files.
18.11(1) Grounds for closing. Upon the
recommendation of the administrator pursuant to subrule 18.6(5), the
recommendation of the disciplinary committee pursuant to rule
18.9(17A,272C,543B), or on its own motion, the commission may close a complaint
file, with or without prior investigation. Given the broad scope of matters
about which members of the public may complain, it is not possible to catalog
all possible reasons why the commission may close a complaint file. The
commission will take into consideration the severity of the alleged violation,
the sufficiency of the evidence, the possibility that the problem can be better
resolved by other means available to the parties, whether the matter has been
the subject of a local board proceeding, the clarity of the laws and rules which
support the alleged violation, whether the alleged violation is likely to recur,
the pastrecord of the licensee, whether the licensee has previously received a
cautionary letter concerning the act or omission at issue, and other factors
relevant to the specific facts of the complaint. The following nonexclusive
list illustrates the grounds upon which the commission may close a complaint
file:
a. The complaint alleges matters outside the
commission’s jurisdiction.
b. The complaint does not allege a reasonable or credible
basis to believe that the subject of the complaint violated a law or rule
enforced by the commission.
c. The complaint is frivolous or trivial.
d. The complaint alleges matters more appropriately resolved
in a different forum, such as civil litigation to resolve a contract dispute, or
more appropriately addressed by alternative procedures, such as outreach
education or rule making.
e. The matters raised in the complaint are situational,
isolated, or unrepresentative of a licensee’s typical practice, and the
licensee has taken appropriate steps to ensure future compliance and prevent
public injury.
f. Resources are unavailable or better directed to other
complaints or commission initiatives in light of the commission’s overall
budget and mission.
g. Extenuating factors exist which weigh against the
imposition of public discipline.
18.11(2) Closing orders. The
commission’s administrator may enter an order stating the basis for the
commission’s decision to close a complaint file. If entered, the order
shall not contain the identity of the complainant or the respondent, and shall
not disclose confidential complaint or investigative information. If entered,
closing orders will be indexed by case number and shall be a public record
pursuant to Iowa Code subsection 17A.3(1)“d.” A copy of the order
may be mailed to the complainant, if any, and to the respondent. The
commission’s decision whether or not to pursue an investigation, to
institute disciplinary proceedings, or to close a file is not subject to
judicial review.
18.11(3) Cautionary letters. When a complaint
file is closed, the commission may issue a confidential letter of caution to a
licensee which informally cautions or educates the licensee about matters which
could form the basis for disciplinary action in the future if corrective action
is not taken by the licensee. Informal cautionary letters do not constitute
disciplinary action, but the commission may take such letters into consideration
in the future if a licensee continues a practice about which the licensee has
been cautioned.
18.11(4) Reopening closed complaint files. The
commission may reopen a closed complaint file if, after closure, additional
information arises which provides a basis to reassess the merits of the initial
complaint.
193E—18.12(17A,272C,543B) Initiation of disciplinary
proceedings. Disciplinary proceedings may only be initiated by the
affirmative vote of a majority of a quorum of the commission at a public
meeting. Commission members who are disqualified shall not be included in
determining whether a quorum exists. When two or more members of the commission
are disqualified or otherwise unavailable for any reason, the administrator may
request the special appointment of one or more substitute commission members
pursuant to Iowa Code section 17A.11, subsection 5.
193E—18.13(17A,272C,543B) Disciplinary contested
case procedures. Unless in conflict with a provision of Iowa Code chapter
543B or commission rules in this chapter, all of the procedures set forth in
193—Chapter 7 shall apply to disciplinary contested cases initiated by the
commission.
193E—18.14(272C,543B) Disciplinary
sanctions.
18.14(1) Type of sanctions. The commission has
authority to impose, alone or in combination, the following disciplinary
sanctions:
a. Revocation of a license.
b. Suspension of a license for a period of time or
indefinitely.
c. Nonrenewal of a license.
d. Prohibit permanently, until further order of the
commission, or for a specified period of time, the engagement in specified
procedures, methods or acts.
e. Probation. As a condition to a period of probation, the
commission may impose terms and conditions deemed appropriate by the commission
including, but not limited to, substance abuse evaluation and such care and
treatment as recommended in the evaluation or otherwise appropriate under the
circumstances.
f. Require additional continuing education. The commission
may specify that a designated amount of continuing education be taken in
specific subjects and may specify the time period for completing these courses.
The commission may also specify whether this continuing education be in addition
to the continuing education routinely required for license renewal. The
commission may also specify that additional continuing education be a condition
for the termination of any suspension or reinstatement of a license.
g. Require reexamination.
h. Impose a monitoring or supervision arrangement.
i. Downgrade a license from a broker license to a salesperson
license.
j. Issue a reprimand.
k. Order a physical or mental examination with periodic
reports to the commission, if deemed necessary.
l. Impose civil penalties, the amount of which shall be at the
discretion of the commission, but which shall not exceed $2,500 per violation.
Civil penalties may be imposed forany of the disciplinary violations specified
in rule 193E—18.2(17A,272C,543B) and as listed in subrule
18.14(5).
18.14(2) Imposing discipline. Discipline may
only be imposed against a licensee by the affirmative vote of a majority of the
members of the commission who are not disqualified. When determining the nature
and severity of the sanction to be imposed against a particular licensee or
groups of licensees, the commission may consider the following
factors:
a. The relative seriousness of the violation as it relates to
assuring the citizens of this state professional competency.
b. The facts of the particular violation.
c. Number of prior violations.
d. Seriousness of prior violations.
e. Whether remedial action has been taken.
f. The impact of the particular activity upon the
public.
g. Such other factors as may reflect upon the competency,
ethical standards and professional conduct of the licensee, including those
listed in subrule 18.14(6).
18.14(3) Voluntary surrender. The commission may
accept the voluntary surrender of a license to resolve a pending disciplinary
contested case or pending disciplinary investigation. The commission shall not
accept a voluntary surrender of a license to resolve a pending disciplinary
investigation unless a statement of charges is filed along with the order
accepting the voluntary surrender. Such a voluntary surrender is considered
disciplinary action and shall be published in the same manner as is applicable
to any other form of disciplinary order.
18.14(4) Notification requirements. Whenever a
broker’s license is revoked, suspended, restricted, or voluntarily
surrendered under this chapter, the licensee shall follow the procedures set
forth in 193E—7.3(543B). Strict compliance with these procedures shall be
a condition for an application for reinstatement. Whenever a
salesperson’s or broker associate’s license is revoked, suspended,
restricted, or voluntarily surrendered under this chapter, the licensee shall
immediately notify the licensee’s broker, and shall:
a. Within 7 days of receipt of the commission’s final
order, notify in writing all clients of the fact that the license has been
revoked, suspended, restricted, or voluntarily surrendered. Such notice shall
advise the client to immediately contact the broker, unless the restriction at
issue would not impact the real estate services provided for that
client.
b. Within 30 days of receipt of the commission’s final
order, the licensee shall file with the commission copies of the notices sent
pursuant to paragraph 18.14(4)“a.” Compliance with this requirement
shall be a condition for an application for reinstatement.
18.14(5) Violations for which civil
penalties may be imposed. The following is a nonexclusive list of violations
upon which civil penalties may be imposed:
a. Engaging in activities requiring a license when license is
inactive.
b. Failing to maintain a place of business.
c. Improper care and custody of license:
(1) Failing to properly display license(s).
(2) Failing to return license in a timely manner (received
within 72 hours as provided by 193E—subrules 6.1(1) and 6.1(2)).
(3) Failing to notify associate when license is
returned.
(4) Failing to provide mailing address of associate when
license is returned.
d. Failing to inform commission and remit required fees if
appropriate:
(1) When changing business address (5 working days).
(2) When changing status (5 working days).
(3) When changing form of firm (5 working days).
(4) When opening a trust account by not filing a consent to
examine for the account.
(5) When changing residence address or mailing address (5
working days).
(6) When independently obtained errors and omissions insurance
status, coverage or provider changes (5 working days).
e. Maintaining inadequate transaction records such
as:
(1) Failing to maintain a general ledger.
(2) Failing to maintain individual account ledgers.
(3) Failing to retain records on file.
f. Improper trust account and closing procedures:
(1) Failing to deposit funds as required.
(2) Disbursing trust funds prior to closing without written
authorization.
(3) Withholding earnest money unlawfully when the transaction
fails to consummate.
(4) Failing to obtain escrow agreement for undisbursed
funds.
(5) Failing to remit and account for interest on closing
statements.
(6) Computing closing statements improperly.
(7) Failing to provide closing statements.
(8) Retaining excess personal funds in the trust
account.
(9) Failing as a salesperson or broker associate to
immediately turn funds over to the broker.
(10) Failing to deposit trust funds in interest–bearing
account in accordance with Iowa Code section 543B.46.
(11) Failing to account for and remit to the state accrued
interest due in accordance with Iowa Code section 543B.46.
g. Failing to immediately present offer.
h. Advertising without identifying broker or clearly
indicating advertisement is by a licensee.
i. Failing to provide information to the commission when
requested relative to a complaint (14 calendar days).
j. Failing to obtain all signatures required on contracts or
to obtain signatures or initials of all parties to changes in a
contract.
k. Placing a sign on property without consent, or failure to
remove a sign when requested.
l. Failing to furnish a progress report when
requested.
m. Failing by a broker to supervise salespersons or broker
associates.
n. Failing by a broker associate or salesperson to keep the
employing broker informed.
o. Issuing an insufficient funds check to the commission for
any reason or to anyone else in the individual’s capacity as a real estate
licensee.
p. Issuing an insufficient funds check on the broker’s
trust account.
q. Engaging in conduct which constitutes a prohibited practice
or tying arrangement as prohibited by these rules.
r. Failing to inform clients of real estate brokerage firm of
the date the firm will cease to be in business and the effect upon
sellers’ listing agreements.
s. Violating any of the remaining provisions in 193E—
Chapters 1 to 20 inclusive, which have not heretofore been specified in this
rule.
18.14(6) Amount of civil penalties.
Factors the commission may consider when determining whether to assess and the
amount of civil penalties include:
a. Whether other forms of discipline are being imposed for the
same violation.
b. Whether the amount imposed will be a substantial deterrent
to the violation.
c. The circumstances leading to the violation.
d. The severity of the violation and the risk of harm to the
public.
e. The economic benefits gained by the licensee as a result of
the violation.
f. The interest of the public.
g. Evidence of reform or remedial action.
h. Time elapsed since the violation occurred.
i. Whether the violation is a repeat offense following a prior
cautionary letter, disciplinary order, or other notice of the nature of the
infraction.
j. The clarity of the issues involved.
k. Whether the violation was willful and
intentional.
l. Whether the licensee acted in bad faith.
m. The extent to which the licensee cooperated with the
commission.
n. Whether the licensee with a lapsed, inactive, suspended,
restricted or revoked license improperly engaged in practices which require
licensure.
193E—18.15(17A,272C,543B) Reinstatement. The
term “reinstatement” as used in this rule shall include both the
reinstatement of a suspended license and the issuance of a new license following
the revocation, voluntary revocation, or voluntary surrender of a
license.
18.15(1) Any person whose license has been revoked or
suspended by the commission, or who has voluntarily surrendered a license to the
commission or has agreed to a voluntary revocation of a license, may apply to
the commission for reinstatement in accordance with the terms of the order of
revocation, voluntary surrender, voluntary revocation, or suspension.
18.15(2) Unless otherwise provided by law, if the
order of revocation, voluntary revocation, voluntary surrender, or suspension
did not establish terms upon which reinstatement might occur, initial
application for reinstatement may not be made until at least two years have
elapsed from the date of the order or the date the commission accepted the
order.
18.15(3) Following the revocation or surrender of a
broker or salesperson license, an applicant for reinstatement must, as a
condition of reinstatement, start over as an original applicant for a
salesperson’s license, regardless of the type of license the applicant
previously held. The applicant shall be required to satisfy all preconditions
for licensure as a salesperson.
18.15(4) In addition to the provisions of rule
193— 7.38(17A,272C), the following provisions shall apply to license
reinstatement proceedings:
a. The commission may grant an applicant’s request to
appear informally before the commission prior to the issuance of a notice of
hearing on an application to reinstate if the applicant requests an informal
appearance in the application and agrees not to seek to disqualify, on the
ground of personal investigation, commission members or staff before whom the
applicant appears.
b. An order granting an application for reinstatement may
impose such terms and conditions as the commission deems desirable, which may
include one or more of thetypes of disciplinary sanctions described in rule
193E— 18.14(543B).
c. The commission shall not grant an application for
reinstatement when the initial order which revoked, suspended or restricted the
license; denied license renewal; or accepted a voluntary surrender was based on
a criminal conviction and the applicant cannot demonstrate to the
commission’s satisfaction that:
(1) All terms of the sentencing or other criminal order have
been fully satisfied;
(2) The applicant has been released from confinement and any
applicable probation or parole; and
(3) Restitution has been made or is reasonably in the process
of being made to any victims of the crime.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 19
REQUIREMENTS FOR MANDATORY ERRORS
AND
OMISSIONS INSURANCE
193E—19.1(543B) Insurance definitions.
“Aggregate limit” is a provision in an insurance
contract limiting the maximum liability of an insurer for a series of losses in
a given time period such as the policy term.
“Claims–made” means policies written under a
claims–made basis will cover claims made (reported or filed) during the
year the policy is in force for incidents which occur that year or during any
previous period the policyholder was insured under the claims–made
contract. This form of coverage is in contrast to the occurrence policy which
covers today’s incident regardless of when a claim is filed even if it is
one or more years later.
“Extended reporting period” is a designated period
of time after a claims–made policy has expired during which a claim may be
made and coverage triggered as if the claim had been made during the policy
period.
“Licensee” is any active individual broker, broker
associate, or salesperson; any partnership; or any corporation.
“Per claim limit” means the maximum limit payable,
per licensee, for damages arising out of the same error, omission, or wrongful
act.
“Prior acts coverage” applies to policies on a
claims–made versus occurrence basis. Prior acts coverage responds to
claims which are made during a current policy period, but the act or acts
causing the claim or injuries for which the claim is made occurred prior to the
inception of the current policy period.
“Proof of coverage” means a copy of the actual
policy of insurance, a certificate of insurance or a binder of
insurance.
“Retroactive date” is a provision found in many
claims–made policies. The policy will not cover claims for injuries or
damages that occurred prior to the retroactive date even if the claim is first
made during the policy period.
“Umbrella type coverage” means a policy that
provides insurance coverage for the broker or firm and all licensees
assigned.
193E—19.2(543B) Insurance requirement—general.
The group coverage insurance policy selected by the commission must be
approved by the Iowa insurance division. As a condition of licensure under Iowa
Code chapter 543B, all active real estate licensees shall submit evidence of
compliance with the mandatory errors and omissions insurance requirement when
required.
19.2(1) Who shall submit plan of coverage. The
following persons must submit proof of insurance when required or when
requested:
a. Any active individual broker, broker associate, or
salesperson.
b. Any active partnership.
c. Any active corporation.
19.2(2) Inactive status. Individuals whose
licenses are on inactive status as defined in Iowa Code section 543B.5(12) are
not required to carry errors and omissions insurance.
19.2(3) Territory. All resident Iowa licensees
shall be covered for activities contemplated under Iowa Code chapter 543B both
in and out of the state of Iowa. Nonresident licensees participating under the
state plan shall not be covered both in and out of the state of Iowa unless the
state plan selected by the commission will cover participating nonresidents when
involved in real estate activities in the nonresident state.
19.2(4) Insurance form. Licensees may obtain
errors and omissions coverage through the insurance carrier
selected by the commission to provide the group policy
coverage. The following are minimum requirements of the group policy to be
issued to the Iowa real estate commission including, as named insureds, all
licensees who have paid the required premium:
a. All activities contemplated under Iowa Code chapter 543B
must be included as covered activities;
b. A per claim limit shall be not less than
$100,000;
c. An annual aggregate limit shall be not less than
$100,000;
d. Limits are to apply per licensee, per
claim;
e. Defense costs are to be payable in addition to
damages;
f. The contract of insurance shall pay, on behalf of
the insured person(s), liabilities owed.
19.2(5) Contract period. The contract between
the insurance carrier or program manager and the
commission may be written for a one– to three–year period with the
option to renew or renegotiate each year thereafter. The commission reserves
the right to terminate the contract after written notice to the carrier at least
120 days prior to the end of any policy term and place the contract out for
bid.
a. Policy periods shall be not less than 12–month policy
terms.
b. The policy shall provide full and complete prior acts
coverage.
(1) If the licensee purchased full prior acts coverage on or
after July 1, 1991, that licensee shall continue to be guaranteed full prior
acts coverage if insurance carriers are changed in the future.
(2) The retroactive date of the master policy shall never be
later than July 1, 1991, for those that can provide proof of continuous coverage
to that date.
(3) The retroactive date for each licensee shall be
individually determined by the inception date of coverage and proof of
continuous coverage to that date.
(4) The retroactive date for any new licensee who first
obtains a license after July 1, 1991, shall be individually determined by the
effective date of the license, the inception date of coverage, and proof of
continuous coverage to that date.
19.2(6) Any licensee insured in the state selected
program whose license becomes inactive will not be charged an additional premium
if the license is reinstated during the policy period.
19.2(7) Any licenses issued at other than renewal and
insured by the state selected program shall be subject to a pro– rata
premium.
193E—19.3(543B) Other coverage. Licensees are
not required to purchase insurance coverage through the group policy selected by
the commission and may obtain errors and omissions coverage independently if the
coverage contained in the policy complies with the following minimum
requirements:
19.3(1) For active individual licensees, all
provisions of Iowa Code section 543B.47 apply.
If the other coverage is an individual policy, it shall be
each licensee’s responsibility to provide proof of independently carried
insurance coverage to the Iowa real estate commission when required.
19.3(2) For all active partnerships and corporations,
otherwise known as firms, all provisions of Iowa Code section 543B.47 apply.
a. If the other coverage is an individual policy covering the
firm, it shall be the designated broker’s responsibility to provide proof
of the firm’s independently carried insurance coverage to the Iowa real
estate commission when required.
b. If the other coverage is an umbrella type policy covering
the firm and all licensees assigned that perform real estate activities, it
shall be the responsibility of the designated broker of the firm to provide a
list of licensees assigned to the firm that are covered under the firm’s
insurance policy to the Iowa real estate commission when required.
19.3(3) For sole–proprietor single license
brokers, all provisions of Iowa Code section 543B.47 apply.
a. If the broker’s other coverage is an individual
policy, it shall be each licensee’s responsibility to provide proof of the
independently carried insurance coverage to the Iowa real estate commission when
required, as provided in subrule 19.3(1).
b. If the other coverage is an umbrella type policy covering
the broker and all licensees assigned that perform real estate activities, it
shall be the responsibility of the broker to provide a list of licensees
assigned to the broker that are covered under the broker’s insurance
policy to the Iowa real estate commission when required.
19.3(4) For independently carried individual type
coverage, the following minimum requirements shall apply:
a. All activities contemplated under Iowa Code chapter 543B
must be included as covered activities.
b. A per claim limit shall be not less than
$100,000.
c. The maximum deductible for an individual policy for damages
and defense, each licensee and each claim shall not be more than the deductible
of the commission group policy for the current policy term.
19.3(5) For firms and sole–proprietor brokerages
with independently carried firm umbrella type coverage, the following minimum
requirements shall apply:
a. All activities contemplated under Iowa Code chapter 543B
must be included as covered activities.
b. A per claim limit shall be not less than
$100,000.
c. An aggregate limit shall be:
(1) Not less than $250,000 for a broker or firm with 2 through
10 licensees;
(2) Not less than $500,000 for a broker or firm with 11
through 40 licensees;
(3) Not less than $1,000,000 for a broker or firm with 41 or
more licensees.
d. There is no maximum deductible limit for firm
umbrella type coverage policy.
e. If a firm size change or a sole–proprietor brokerage
size change results in a higher aggregate minimum requirement, that firm or
broker shall correct the deficiency within one year, or the next renewal term of
the insurance policy, whichever comes first.
19.3(6) To comply with the provisions of the Iowa
errors and omissions law, if
other independently carried insurance is provided, as proof of errors and
omissions coverage for individual or firm umbrella type coverage, the other
insurance carrier shall agree to either a noncancelable policy, or provide a
letter of commitment to notify the Iowa real estate commission 30 days prior to
the intention to cancel the policy.
19.3(7) Whenever commission requirements, coverage, or
limits change, the commission shall provide a reasonable transition period to
allow the licensee or firm with other coverage the opportunity to change
carriers or coverage to comply with all requirements and limits, providing the
present policy was in effect and in compliance with all prior requirements. The
licensee or firm shall correct the deficiency within one year, or not later than
the next renewal term of the insurance policy, whichever comes first.
19.3(8) It shall be the responsibility of each
individual licensee to notify the commission when changing insurance status,
coverage, or provider when required or when requested.
19.3(9) It shall be the responsibility of the
designated broker of the firm to notify the commission when changing insurance
status, coverage, or provider when required or when requested.
19.3(10) Self–insurance does not comply with the
provisions of the Iowa errors and omissions insurance law.
193E—19.4(543B) Administrative
requirements—general.
19.4(1) It is the responsibility of the insurance
carrier or program manager to obtain approval from the Iowa division of
insurance for the group policy before inception of the program or policy
period.
19.4(2) It is the responsibility of the insurance
carrier or program manager to handle administrative duties relative to operation
of the program selected by the commission, including billing and premium
collection, toll–free access for questions, and claim processing and
general informational mailings.
19.4(3) It is the responsibility of the insurance
carrier or program manager to send a billing notice to each licensee.
19.4(4) It is the responsibility of the insurance
carrier or program manager to collect all premiums due and verify proper
payment.
A schedule of licensees who have paid the proper premium and
who have coverage in force shall be provided electronically to the commission at
agreed time intervals.
19.4(5) It is the responsibility of the insurance
carrier or program manager to issue individual certificates to each licensee and
a master policy to the commission.
19.4(6) It is the responsibility of the insurance
carrier or program manager to market its program and to develop and distribute
informational brochures about the coverages provided, services available and
requirements of Iowa Code section 543B.47.
a. The content of any brochures or other literature provided
is the responsibility of the insurance carrier or program manager.
b. Advertising materials may be reviewed by the executive
officer for the commission or appropriate staff person for content only and not
for a legal determination of compliance with Iowa law or division of insurance
requirements.
19.4(7) It is the responsibility of the insurance
carrier or program manager to provide educational seminars in the state of Iowa
at the request of the commission and subject to terms and conditions agreeable
to each party involved.
193E—19.5(543B) Commission responsibilities.
The commission shall provide the insurance carrier or program manager an
electronic schedule of all active licensees approximately three months in
advance of inception (or renewal), or as otherwise agreed
upon, which the insurance carrier or program manager
may use to issue billing notices.
19.5(1) The insurance carrier or program manager shall
provide the commission with a schedule of insured licensees. The commission
will be responsible for comparing this schedule against its own records to
determine which licensees elected not to participate in the state program and
those that have failed to furnish the commission with acceptable proof of
insurance necessary for continued licensure.
19.5(2) It shall be the responsibility of the
commission to review proof of other insurance received from licensees not
participating in the state program and to confirm that the other insurance meets
the minimum requirements of these rules.
19.5(3) The commission may require an approved
standard form be used to submit proof of other insurance coverage for review.
193E—19.6(543B) Compliance.
19.6(1) The commission shall require receipt of proof
of errors and omissions insurance from new licensees before the license is
issued.
19.6(2) The commission shall require receipt of proof
of errors and omissions insurance from the applicant before reinstating an
expired license.
19.6(3) The commission shall require receipt of proof
of errors and omissions insurance before reactivating an inactive status license
to active status if the license has been inactive for more than 20
days.
19.6(4) Applicants for license renewal shall attest
and certify that they have current errors and omissions insurance in effect that
meets Iowa insurance requirements.
a. The commission will verify by random audit or on a test
basis the insurance compliance attested to by the licensee.
b. Licensees participating in the state group program may not
be audited if commission records indicate the insurance carrier or program
manager has submitted current proof of coverage.
c. Licensees with other insurance coverage may not be audited
if commission records indicate the current proof of coverage has been
submitted.
d. The commission may random audit by any factor as will
provide a reasonable sampling given the volume, purpose and scope of
audit.
e. The commission may random audit as the result of any
complaint filed with the commission whether or not adequate insurance coverage
was questioned in the complaint.
f. The commission may audit compliance with insurance coverage
at any time the commission has reasonable cause to question a licensee’s
compliance.
19.6(5) A licensee is required to carry insurance on
an uninterrupted basis and may not avoid discipline simply by acquiring
insurance after receipt of an audit notice.
19.6(6) Failure of a licensee to carry adequate
insurance coverage or to submit proof of insurance to the commission within 20
calendar days of the commission’s request as required is prima facie
evidence of a violation of Iowa Code sections 543B.15(5), 543B.47(1), and
543B.47(6) and is grounds for the denial of an application for licensure, the
denial of an application to renew a license, or the suspension or revocation of
a license. Any licensee who submits false documentation, or falsely claims or
attests to have coverage, shall additionally be prima facie evidence of
violation of Iowa Code sections 543B.29(1) and 543B.34(1).
193E—19.7(543B) Records and retention. It is
the responsibility of the licensee to maintain records which support the
validity of the insurance. Documentation shall be retained by the licensee for
a period of three years after the license renewal date or the anniversary of the
license renewal date.
These rules are intended to implement Iowa Code chapters 17A,
272C and 543B.
CHAPTER 20
TIME–SHARE FILING
193E—20.1(557A) Time–share interval filing
fees. Each initial filing made pursuant to Iowa Code sections 557A.11 and
557A.12 shall be accompanied by a basic filing fee of $100 plus $25 for every
100 time–share intervals or fraction thereof included in the
offering.
20.1(1) A registration fee shall be paid with the
filing of an application for registration consolidating additional
time–share intervals with a prior registration and shall be a fee of $50
plus an additional fee of $25 for every 100 time–share intervals or
fraction thereof included in the offering.
20.1(2) A fee shall not be charged for amendments to
the property report as a result of amendments to the initial filing, unless the
commission determines the amendments are made for the purpose of avoiding the
payment of a fee, in which event the amendment may be treated as an application
for registration consolidating additional time–share intervals with a
prior registration.
This rule is intended to implement Iowa Code chapter
557A.
REVENUE AND FINANCE
DEPARTMENT
Notice of Electric and Natural Gas Delivery
Tax
Rates for Each Competitive Service Area
Pursuant to the authority of Iowa Code sections 437A.4 and
437A.5, the Director of Revenue and Finance hereby gives notice of the changes
to the electric and the natural gas delivery tax rates for each competitive
service area in the state. These rates will be used in conjunction with the
number of kilowatt hours of electricity and the number of therms of natural gas
delivered to consumers in calendar year 2001 by each taxpayer to determine the
tax due for each taxpayer in the 2002–2003 fiscal year.
2002 ELECTRIC DELIVERY TAX RATES BY SERVICE
AREA
|
RATE CHANGES ONLY
|
|
|
|
CO. #
|
MUNICIPAL ELECTRICS
|
DELIVERY TAX RATE
|
3207
|
Ames Municipal Electric System
|
0.00000097
|
3227
|
Anthon Municipal Electric Utility
|
0.00013586
|
3074
|
Aurelia Mun. Electric Utility
|
0.00010262
|
3228
|
Bigelow Municipal Electric Utility
|
0.00223469
|
3216
|
Buffalo Municipal Electric System
|
0.00000280
|
3243
|
Danville Municipal Electric Utility
|
0.00000390
|
3245
|
Denver Municipal Electric Utility
|
0.00006181
|
3085
|
Earlville Municipal Utilities
|
0.00117416
|
3231
|
Glidden Municipal Electric Utility
|
0.00000212
|
3256
|
Graettinger Municipal Light Plant
|
0.00028935
|
3095
|
Greenfield Municipal Utilities
|
0.00120372
|
3099
|
Hinton Municipal Electric/Water
|
0.00010439
|
3267
|
Hopkinton Municipal Utilities
|
0.00000775
|
3271
|
Indianola Municipal Utilities
|
0.00000784
|
3274
|
Lamoni Municipal Utilities
|
0.00147144
|
3276
|
LaPorte City Utilities
|
0.00000937
|
3277
|
Laurens Municipal Utilities
|
0.00034020
|
3109
|
Lenox Mun. Light & Power
|
0.00035474
|
3112
|
Manning Municipal Electric
|
0.00027246
|
3285
|
Maquoketa Municipal Electric
|
0.00005385
|
3297
|
New Hampton Mun. Light Plant
|
0.00011798
|
3309
|
Panora Municipal Electric Utility
|
0.00008247
|
3315
|
Primghar Municipal Light Plant
|
0.00002090
|
3321
|
Sioux Center Municipal Utilities
|
0.00000103
|
3324
|
Spencer Municipal Utilities
|
0.00010190
|
3327
|
Story City Mun. Electric Utility
|
0.00011277
|
3332
|
Traer Municipal Utilities
|
0.00053159
|
3342
|
Webster City Municipal Utilities
|
0.00033602
|
3346
|
West Liberty Mun. Electric Util.
|
0.00000702
|
3347
|
West Point Mun. Utility System
|
0.00009796
|
3351
|
Winterset Municipal Utilities
|
0.00147298
|
|
|
|
|
|
|
CO. #
|
IOU’s - ELECTRIC
|
DELIVERY TAX RATE
|
7248
|
Eldridge Electric & Water Utilities
|
0.00071007
|
7272
|
Interstate Power
|
0.00123534
|
7305
|
Omaha Public Power District
|
0.00138804
|
|
|
|
|
|
|
CO. #
|
REC’s
|
DELIVERY TAX RATE
|
4208
|
Atchison-Holt Electric Coop
|
0.00093207
|
4214
|
Boone Valley Electric Coop
|
0.00089671
|
4235
|
Clarke Electric Coop
|
0.00300419
|
4287
|
Consumers Energy
|
0.00227178
|
4247
|
Eastern Iowa Light & Power
|
0.00078806
|
4253
|
Franklin Rural Electric Coop
|
0.00086022
|
4254
|
Freeborn-Mower Coop. Services
|
0.00088955
|
4255
|
Glidden Rural Electric Coop
|
0.00125672
|
4259
|
Grundy County REC
|
0.00084631
|
4223
|
Heartland Power Coop
|
0.00073173
|
4268
|
Humboldt County REC
|
0.00099557
|
4273
|
Iowa Lakes Electric Coop
|
0.00100302
|
4279
|
Linn County REC
|
0.00189079
|
4280
|
Lyon Rural Electric Coop
|
0.00077166
|
4299
|
Nishnabotna Valley REC
|
0.00089385
|
4300
|
North West Rural Electric Coop
|
0.00066623
|
4308
|
Osceola Electric Coop
|
0.00047707
|
4310
|
Pella Cooperative Electric
|
0.00193672
|
4313
|
Pleasant Hill Community Line
|
0.00029800
|
4316
|
Rideta Electric Coop
|
0.00300797
|
4322
|
Southern Iowa Electric Coop
|
0.00152254
|
4329
|
T.I.P. Rural Electric Coop
|
0.00224601
|
4353
|
Wright Co. REC dba Prairie Energy Coop
|
0.00057544
|
2002 NATURAL GAS DELIVERY TAX RATES BY SERVICE
AREA
|
RATE CHANGES ONLY
|
|
|
|
CO. #
|
MUNICIPAL GAS
|
DELIVERY TAX RATE
|
5275
|
Lamoni Municipal Gas
|
0.00070559
|
5281
|
Manilla Municipal Gas
|
0.00366284
|
5283
|
Manning Municipal Gas
|
0.00020496
|
5340
|
Wayland Municipal Gas
|
0.00307740
|
5344
|
West Bend Municipal Gas
|
0.00002165
|
5349
|
Winfield Municipal Gas
|
0.00046157
|
|
|
|
|
|
|
CO. #
|
IOU’s - GAS
|
DELIVERY TAX RATE
|
5204
|
Allerton Gas
|
0.01309951
|
5272
|
Interstate Power
|
0.01926867
|
5312
|
Peoples Natural Gas
|
0.00927983
|
ARC 1757B
SUBSTANCE ABUSE
COMMISSION[643]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 125.7(4), the
Commission on Substance Abuse gives Notice of Intended Action to amend Chapter
3, “Licensure Standards for Substance Abuse Treatment Programs,”
Iowa Administrative Code.
This proposed rule making is the result of a review of Chapter
3 by a task force of substance abuse providers to update licensure standards to
reflect changes based on revised nationally accepted placement, admission and
continued service criteria and to meet current needs of the substance abuse
treatment field. Specifically, these amendments:
• Reference, throughout the
chapter where necessary, the American Society of Addiction Medicine Patient
Placement Criteria for the Treatment of Substance–Related Disorders,
Second Edition–Revised (ASAM–PPC–2R) in lieu of the previous
edition.
• Revise definitions for
clarity and consistency with the Iowa Code or substance abuse treatment
practices and to reflect changes based on the revised edition of the patient
placement criteria.
• Revise the complaint
investigation process to improve efficiency, clarify the application process and
corrective action requirements, and add new language that addresses discipline
of licensees.
• Include provisions for
deemed status, which would allow substance abuse treatment programs to apply for
state licensure upon receipt of accreditation by a recognized national
accreditation body.
• Revise the specific
standards for methadone treatment programs in rule 643—3.35(125) to
reflect and integrate recent federal regulation changes requiring accreditation
of opioid treatment programs, changes in take–home or unsupervised
medication use, and changes regarding use of the term
“opioid.”
These changes and revisions were identified in accordance with
Executive Order Number 8, which mandates that the Commission conduct an
assessment of the Commission’s rules.
Any interested persons or agency may submit written comments
on or before July 23, 2002, to Janet Zwick, Director, Division of Health
Promotion, Prevention, and Addictive Behaviors, Department of Public Health,
Lucas State Office Building, Des Moines, Iowa 50319–0075; fax (515)
281–4535.
A public hearing will be held on July 23, 2002, in Conference
Room 518, Lucas State Office Building, 321 East 12th Street, Des Moines, Iowa,
from 1 to 2:15 p.m., at which time persons may present their comments either
orally or in writing. Participants should contact Robyn Fisher at
(515)242– 6161 to confirm attendance.
These amendments are intended to implement Iowa Code section
125.13.
The following amendments are proposed.
ITEM 1. Amend 643—Chapter 3
by inserting the terms “client/patient” in lieu of
“patient/client”; “client/patients” in lieu of
“patients/clients”; and “client/patient’s” in lieu
of “patient’s/client’s” wherever they occur.
ITEM 2. Amend rule
643—3.1(125) as follows:
Amend the following definitions:
“Acute intoxication or withdrawal potential” is a
category to be considered in the ASAM–PPC–2R client/patient
placement, continued stay continuing
service, and discharge cri–teria. This category
evaluates client/patient’s current status of intoxication and potential
for withdrawal complications as it impacts on level of care decision making.
Historical information about client/patient’s withdrawal patterns may also
be considered.
“Admission criteria” means specific
ASAM–PPC–2R criteria to be
considered in determining appropriate client/patient placement and resultant
referral to a level of care. Criteria vary in intensity and are organized into
six categories: acute intoxication or withdrawal potential, biomedical
conditions or complications, emotional/behavioral conditions or complications,
treatment resistance/acceptance, relapse potential, and recovery
environment.
“ASAM–PPC–2R” means the
American Society of Addiction Medicine Patient Placement Criteria for the
Treatment of Substance–Related Disorders, Second
Edition–Revised. In reference to juvenile criteria, the
Iowa Juvenile Placement Criteria for the Treatment of Psycho–Active
Substance Use Disorder (IJPC) shall apply instead of
ASAM–PPC–2.
“Biomedical condition or complication
conditions and complications” means one category to be considered
in the ASAM–PPC–2R client/patient
placement, continued stay continuing
service, and discharge criteria. This category evaluates
client/patient’s current physical condition as it impacts on level of care
decision making. Historical information on client/patient’s
medical/physical functioning may also be considered. This includes biological
and physical aspects of the medical assessment and treatment of a patient. In
addiction treatment, the physical problems may be the direct result of the
substance use disorder, or be independent of and interactive with them, thus
affecting the total treatment plan and prognosis.
“Chemical substance” means alcohol, wine, spirits
and beer as defined in Iowa Code chapter 123 and drugs as defined in
Iowa Code section 203A.2, subsection 3, which when used improperly could result
in chemical dependency or a substance abuse problem. controlled
substances as defined in Iowa Code section 124.101.
“Continuing care” means Level I service of the
ASAM–PPC–2R client/patient placement
criteria, which provides a specific period of
structured therapeutic involvement designed to enhance, facilitate and promote
transition from primary care to ongoing recovery. Continuing service reviews
will not be required or applicable to Level I continuing care/aftercare
client/patients. Also, there shall not be any required frequency of review for
continuing service or frequency of review of treatment plan by client/patient
and counselor.
“Detoxification” means the process of withdrawing
a person from a specific psychoactive substance in a safe and effective manner.
ASAM–PPC–2R detoxification levels of care include Levels
I–D, II–D, III.2–D, III.7–D, and IV–D.
“Emotional/behavioral Emotional,
behavioral or cognitive conditions or and
complications” is a category to be considered in the
ASAM–PPC–2R client/patient placement, continued stay
and discharge and continuing service criteria. This category
evaluates client/patient’s current emotional/behavioral
emotional, behavioral, and cognitive status as it impacts on level of
care decision making. Emotional/behavioral Emotional,
behavioral or cognitive status may include, but is not limited to,
anxiety, depression, impulsi–vity, and guilt
psychiatric conditions, psychological oremotional/behavioral complications,
poor impulse control, changes in mental status, or transient neuropsychiatric
complications and the behavior that accompanies or follows these emotional
states. Historical information on client/patient emotional/behavioral
functioning may also be considered.
“Extended outpatient treatment” means Level I of
the ASAM–PPC–2R client/patient placement criteria, which is
an organized, nonresidential service. Services usually are provided in
regularly scheduled sessions which do not exceed nine treatment hours a
week.
“Levels of care” is a general term that
encompasses the different options for treatment that vary according to the
intensity of the services offered. Each treatment option in the
ASAM–PPC–2R is a level of care.
“Licensure weighting report” means the report that
is used to determine the type of license a program qualifies for based on point
values assigned to areas reviewed and total number of points attained. In
addition, a minimum percent value in each of three categories shall be attained
to qualify a program for a license as follows: 95 percent or better rating
in clinical, administrative and programming for a three–year license;
90 percent or better rating in clinical, administrative and programming for a
two–year license; or less than 90 percent but no less than 70
percent rating in clinical, administrative and programming for a one–year
license.
“Management of care” means the process to ensure
the appropriate level of care is utilized by implementing
ASAM–PPC–2R during the placement
screening, continued stay continuing service and
discharge process. This includes discharge planning that begins at admission to
meet the immediate, ongoing and posttreatment needs of the
client/patient.
“Medically managed intensive inpatient treatment (Level
IV)” is an organized ASAM–PPC–2R service staffed by
designated addiction physicians or addiction credentialed clinicians. Level IV
care involves a planned regimen of 24–hour medically directed evaluation,
care and treatment ofsubstance–related disorders in an acute–care
inpatient setting. Such a service functions under a defined set of policies and
procedures and has permanent facilities that include inpatient beds. Services
involve daily medical care in which diagnostic and treatment services are
directly provided by a licensed physician.
“Medically monitored intensive inpatient treatment
(Level III.7)” is an organized
ASAM–PPC–2R service delivered by an
interdisciplinary staff to client/patients whose sub–acute biomedical and
emotional/behavioral problems are sufficiently severe to require inpatient care.
Twenty–four–hour observation, monitoring and treatment are
available. However, the full resources of an acute care general hospital or a
medically managed inpatient treatment service system are not necessary.
Services are provided by an interdisciplinary staff of nurses, counselors,
social workers, addiction specialists and other health care professionals and
technical personnel, under the direction of licensed physicians. Medical
monitoring is provided through an appropriate mix of direct patient contact,
review of records, team meetings, 24–hour coverage by a physician, and
quality assurance programs.
“Recovery/living environment” is a category
to be considered in the ASAM–PPC–2R client/patient
placement, continued stay and discharge criteria. This
category evaluatesclient/patient’s current recovery/living
environment as it impacts on level of care decision making.
Recovery/living environment may include, but is not limited to, current
relationships and degree of support for recovery, current housing, employment
situation, and availability of alternatives. Historical information on
client/patient’s recovery/living environment may also be
considered.
“Relapse, continued–use or
continued–problem potential” is a category to be considered in
the ASAM–PPC–2R client/patient placement, continued
stay, and discharge and continuing service criteria. This
category evaluates client/patient’s current factors that contribute
to relapse potential as it impacts on level of care decision making.
Relapse potential may include, but is not limited to, current statements
byclient/patient about relapse potential, reports from others on potential for
client/patient relapse, and assessment by clinical staff. Historical
information on client/patient’s relapse potential may also be considered.
This may include theclient/patient’s understanding of skills in coping
with addictive or mental disorders, recognition of relapse triggers, skills to
control impulses and ways to cope with cravings to use.
“Residential program” means a 24–hour
live–in, seven–day–a–week substance abuse treatment
program facility offering intensive rehabilitation services to individuals who
are considered unable to live or work in the community due to social, emotional,
or physical disabilities resulting from substance abuse. The
ASAM–PPC–2R levels of care may
include III.1, III.3, III.5 or III.7.
“Substance abuser” means a person who
habitually lacks self–control as to the use of chemical substances
or uses chemical substances to the extent that the person’s health is
substantially impaired or endangered or that the person’s social or
economic function is substantially disrupted.
“Time frames” means the period of time within
which the assessment and treatment plan must be completed after admission,
frequency of review of the treatment plan by theclient/patient and
counselor, and frequency of reviews for continued stay
continuing service and discharge. The time frames for Levels I and III.1
shall be every 30 days; for Levels II.1, II.5, III.3 and III.5, every 7 days;
and for Levels III.7 and IV, daily. For Level I continuing care/aftercare,
there shall not be any required frequency of review for continu–ing
service or frequency of review of treatment plan by client/patient and
counselor.
Rescind the definitions of “continued stay
criteria,” “discharge criteria” and “treatment
acceptance/resistance.”
Adopt the following new definitions in
alphabetical order:
“Accreditation body” means a national or
not–for–profit body or organization recognized by the commission as
meeting the criteria of the commission for deemed status.
“Continuing service and discharge criteria” means,
in accordance with ASAM–PPC–2R, during the process of client/patient
assessment, certain problems and priorities are identified as justifying
admission to a particular level of care and the resolution of those problems and
priorities determines when a client/patient can be treated at a different level
of care or discharged from treatment. New problems may require services that
can be provided effectively at the same level of care or may require a more
intensive or less intensive level of care.
“Deemed status” means that the commission and
division will accept a commission–approved, outside accreditation
body’s review, assessment and accreditation of a program, component or
service of a program/organization’s operations and services. Programs
which receive deemed status approval are exempt from routine licensure
inspections; however, such programs are subject to all other provisions of this
chapter.
“Readiness to change” is a category to be
considered in the ASAM–PPC–2R client/patient placement criteria.
This category evaluates client/patient’s current emotional and cognitive
awareness of the need to change and the client/patient’s level of
commitment to change. It includes theclient/patient’s awareness of the
relationship of alcohol or other drug use to negative consequences.
ITEM 3. Amend subrule 3.3(1),
paragraphs “a,” “c” and
“d,” as follows:
a. Licenses may be issued for up to two
three years. A license may be renewed for one or
two, two, or three years. An initial license may be
issued for 270 days. A license issued for 270 days shall not be renewed or
extended.
c. The renewal of a one–year or two–year
license shall be contingent upon demonstration of continued compliance with
licensure standards and in accordance with the licensure weighting report
criteria.
d. The renewal of a two
three–year license shall be contingent upon demonstration of
substantial continued compliance with licensure standards and in accordance with
the licensure weighting report criteria or continuation in deemed
status.
ITEM 4. Amend rule 643—3.5(125),
introductory paragraph, as follows:
643—3.5(125) Application procedures. The
department shall mail provide an application to all
applicants for licen–sure. An on–site visit for licensure of an
initial applicant shall occur before the program opens and admits
client/patients for services. For initial applicants, if technical assistance
has been provided, the on–site visit may be waived at the discretion of
the department. The division shall prepare a report with a recommendation for
licensure to be presented at a commission meeting within 60 days from the site
visit. Public notice for commission meetings will be made in accordance with
Iowa Code section 21.4. The division shall send provide
notice to the program by certified mail, return receipt
requested, ten days prior to the commission meeting notifying the
program director and board chairperson of the time, place, and date the
commission will review and act upon the application for the program along with
the results of the inspection. The division shall mail
provide to all commission members reports of the on–site program
licensure inspection and a final recommendation for each application to be acted
upon at the next commission meeting.
ITEM 5. Amend rules 643—3.9(125)
and 643— 3.10(125) as follows:
643—3.9(125) Corrective action plan.
Programs approved for a license for 270 days by the commission
will shall submit a corrective action plan to the
director no later than 30 days following the commission meeting. The corrective
action plan shall include, but not be limited to:
1. to 4. No change.
Programs issued a license for a period of one or two years
shall submit a corrective action plan for those standards found to be in
noncompliance following a licensure inspection. Technical assistance on a
corrective action plan shall not be required for one– or two–year
licenses. The corrective action plan shall be submitted within 30 days of
receipt of the licensure inspection report.
643—3.10(125) Grounds for denial of initial
license.
3.10(1) Denial of application for licensure.
All programs applying for an initial license shall submit complete
application information and shall be inspected by the department prior to the
program’s opening and offering services. A recommendation by the
department of a denial of an initial application for licensure to the commission
may be made based on the following reasons:
a. The application for licensure is incomplete in
accordance with or does not have the information required
as outlined in by 643—3.5(125).
b. No change.
c. Permitting, aiding or abetting the commitment of an
unlawful act within the facilities maintained by the program or permitting,
aiding or abetting the commitment of an unlawful act involving chemical
substances within the program.
d. Conduct or practices found by the department to be
detrimental to the general health or welfare of a participant in the program or
the general community.
c. Violation of any of the grounds for discipline pursuant
to 643—3.11(125).
3.10(2) No change.
3.10(3) Commission action. The
commission shall meet to consider all cases involving issuance of a license.
Upon approval of an application for licensure by the commission, a license shall
be issued by the department.
a. Commission hearing preparation. The division will prepare
all documents with a final recommendation for licensing determination to be
presented at a commission meeting within 120 days from the site visit. The
division shall send provide public notice of the date,
time, and place of the meeting and the
name names of applicants to be reviewed and
processed.
(1) The division shall send provide
notice to the program by certified mail, return receipt
requested, 30 days prior to the commission meeting notifying the
program director and board chairperson of the time, place, and date the
commission will review and act upon the application for the program along with
the results of the inspection.
(2) The division shall mail provide to
all commission members the following information on each application to be
processed at the next commission meeting: reports of the on–site program
licensure inspections, and a final recommendation for licensing.
b. No change.
ITEM 6. Amend rule 643—3.11(125) as
follows:
643—3.11(125) Suspension, revocation, or refusal to
renew a license.
3.11(1) The commission may suspend or revoke a
license or refuse to renew a license for any of the following
reasons:
1. Violation by the program, its director or staff, of
any rule promulgated by the department pertaining to substance abuse treatment
programs.
2. Permitting, aiding or abetting the commitment of an
unlawful act within the facilities maintained by the program or permitting,
aiding or abetting the commitment of an unlawful act involving chemical
substances within the program.
3. Conduct or practices found by the department to be
detrimental to the general health or welfare of a participant in the program or
the general community.
4. The renewal application for licensure is incomplete
or does not include all necessary and required information for
verification.
5. On–site inspection report results based on
the licensure weighting report indicate a score below minimum required for a
recommendation for a one– or two–year license.
a. Failure to adequately complete the application or
renewal application process or submission of fraudulent or misleading
information in the application or renewal proc– ess.
b. Failure to obtain the minimum score required for a
one–, two– or three–year license.
c. Violation by a program, program employee or agent of any
statute or rule pertaining to substance abuse treatment programs, including a
violation of any provision of this chapter.
d. Failure to comply with licensure, inspection, health,
fire, occupancy, safety, sanitation, zoning, or building code or regulations
required by federal, state, or local law.
e. Receiving a report from an accreditation body
sanctioning, modifying, terminating, or withdrawing the accreditation of the
program.
f. Suspension, revocation, refused renewal, or refused
issuance of a federal registration to distribute or dispense methadone or other
controlled substances.
g. Committing or permitting or aiding or abetting the
commission of an unlawful act within a facility.
h. Conviction of a member of the governing body, a
director, administrator, chief executive officer, or other managing staff
member, of a felony or misdemeanor involving the management or operation of the
facility or which is directly related to the operation or integrity of the
facility.
i. Use of untruthful or improbable statements in
advertising.
j. Conduct or practices found by the commission to be
detrimental to the general health, safety, or welfare of aclient/patient or
member of the general community.
k. Violating a client/patient’s confidentiality or
willful, substantial, or repeated violations of a client/patient’s
rights.
l. Defrauding a client/patient, potential client/patient,
or third–party payor.
m. Inappropriate conduct by a program employee, including
sexual contact with a client/patient of the program.
n. Utilization of treatment techniques which endanger the
health, safety, or welfare of a client/patient.
o. Discrimination or retaliation against a client/patient
or employee who has submitted a complaint or information to the
department.
p. Failure to allow an employee or agent of the department
access to the facility for the purpose of inspection, investigation, or other
information collection duties necessary to the performance of the
department’s duties.
q. Failure to submit an acceptable written plan of
corrective action or failure to comply with a written plan of corrective action
issued pursuant to 3.3(2), 643—3.9(125), or
3.16(4)“c.”
r. Violating an order of the commission or violating the
terms or conditions of a consent agreement or informal settlement between a
program and the commission.
3.11(1)(2) Initial
notice from commission. When the commission determines to deny a
renewal, suspend or revoke a license, the commission shall notify the licensee
by certified mail, return receipt requested, of the commission’s intent to
suspend, revoke, or refuse to renew the license and the changes that must be
made in the licensee’s operation to avoid such action. The initial notice
shall further provide the licensee the opportunity to submit objections
or plan of corrections either a written plan of corrections or
written objections to the department within 30 20
days from the receipt of notice from the commission.
3.11(2) Objections or
corrections of issues. Where a licensee submits objections or plan of
corrections to the department, the licensee shall have an opportunity to correct
and resolve issues provided by the department within 90 days of the
department’s receipt of objections or plan of
corrections.
3.11(3)
Decision of commission. Where objections or notice
of corrections has not been received or a recommendation is made based upon
review of information received by the department, the commission shall meet to
determine whether the license in question should be suspended, revoked, or not
renewed. The licensee shall receive notice of this meeting in the same manner
as provided by subrule 3.8(1), paragraph “a.”
3.11(3) Correction of issues or
objections.
a. Written plan of corrections. If a licensee submits a
written plan of corrections, the licensee shall have 60 days from the date of
submission within which to show compliance with the plan of corrections. The
licensee shall submit any information to the commission that the licensee deems
pertinent to show compliance with the plan of corrections.
b. Objections. If a licensee submits written objections,
the licensee shall submit to the commission any information the licensee deems
pertinent which supports the licensee’s defense.
3.11(4) Decision of commission. Following
receipt of a written plan of corrections and expiration of the 60–day time
period, or following receipt of written objections, or when objections or notice
of corrections have not been received with the 20–day time period, the
commission may meet to determine whether to proceed with the disciplinary
action. The licensee shall receive notice of this meeting in the same manner as
provided by 3.8(1)“a.”
3.11(4)(5) Notice of decision
and opportunity for contested case hearing.
a. and b. No change.
3.11(5)(6) Summary
suspension. If the commission finds that the health, safety or welfare
of the public is endangered by continued operation of a substance abuse
treatment program, summary suspension of a license may be ordered pending
proceedings for revocation or other actions. These proceedings shall be
promptly instituted and determined.
ITEM 7. Rescind rule 643—3.16(125)
and adopt the following new rule in lieu thereof:
643—3.16(125) Complaints and
investigations.
3.16(1) Complaints. Any person may file a
complaint with the department against any program licensed pursuant to this
chapter. The complaint shall be made in writing and shall be mailed or
delivered to the division director at Commission on Substance Abuse, Lucas State
Office Building, Des Moines, Iowa 50319. The complaint shall include the name
and address of the complainant, the name of the program, and a concise statement
of the allegations against the program, including the specific alleged
violations of Iowa Code chapter 125 or this chapter, if known. A complaint may
also be initiated upon the commission’s own motion pursuant to evidence
received by the department. Timely filing of complaints is required in order to
ensure the availability of witnesses and to avoid initiation of an investigation
under conditions which may have been significantly altered during the period of
delay.
3.16(2) Evaluation and investigation. Upon
receipt of a complaint, the department shall make a preliminary review of the
allegations contained in the complaint. Unless the department concludes that
the complaint is intended solely to harass a program or lacks a reasonable
basis, it shall conduct an on–site investigation of the program which is
the subject of the complaint as soon as is practicable. The program which is
the subject of the complaint shall be given an opportunity to informally respond
to the allegations contained in the complaint either in writing or through a
personal interview or conference.
3.16(3) Investigative report. Within 30 working days
after completion of the investigation, the department shall prepare a written
investigative report and shall submit the report to the executive director of
the program, the chairperson of the governing body, and to the commission. This
report shall include the nature of the complaint and shall indicate if the
complaint allegations were substantiated, unsubstantiated, or undetermined, the
basis for the finding, the specific statutes or rules at issue, a response from
the program, if received, and a recommendation for action.
3.16(4) Review of investigations. The
commission shall review the investigative report at its next regularly scheduled
meeting and shall determine appropriate action.
a. Closure. If the commission determines that the allegations
contained in the complaint are unsubstantiated, the commission shall close the
case and shall promptly notify the complainant and the program by
letter.
b. Referral for further investigation. If the commission
determines that the case warrants further investigation, it shall refer the case
to the department for further investigation.
c. Written plan of corrective action. If the commission
determines that the allegations contained in the complaint are substantiated and
corrective action is warranted, the commission may require the program to submit
and comply with a written plan of corrective action. A program shall submit a
written plan of corrective action to the department within 20 working days after
receiving a request for such plan. The written plan of corrective action shall
include a plan for correcting violations as required by the commission and a
time frame within which such plan shall be implemented. The plan is subject to
department approval. Requiring a written plan of corrective action is not
formal disciplinary action. Failure to submit or comply with a written plan of
corrective action may result in formal disciplinary action against the
program.
d. Disciplinary action. If the commission determines that the
allegations contained in the complaint are substantiated and disciplinary action
is warranted, the commission may proceed with such action in accordance with
rule 643— 3.11(125).
3.16(5) Confidential information and public
information. Information contained in a complaint may be confidential pursuant
to Iowa Code section 22.7(2), 22.7(18), or 125.37 or any other provision of
state or federal law. Investigative reports, written plans of corrective
action, and all notices and orders issued pursuant to rule 643—3.11(125)
shall refer to clients and patients by number and shall not include any other
client or patient identifying information. Investigative reports, written plans
of corrective action, and all notices and orders issued pursuant to rule
643—3.11(125) shall be available to the public as open records pursuant to
Iowa Code chapter 22.
ITEM 8. Adopt new rule
643—3.18(125) as follows:
643—3.18(125) Deemed status. The commission may
grant deemed status to programs accredited either by a recognized national or
not–for–profit accreditation body when the commission determines
that the accreditation is for the same services.
3.18(1) National accreditation bodies. The national
accreditation bodies currently recognized as meeting commission criteria for
possible deemed status are:
a. Joint Commission on Accreditation of Healthcare
Organizations (JCAHO).
b. Council on Accreditation of Rehabilitation Facilities
(CARF).
c. Council on Accreditation of Children and Family Services
(COA).
3.18(2) Credentials and expectations of accreditation
bodies.
a. The accreditation credentials of the bodies shall specify
the types of organizations, programs and services the bodies accredit and
targeted population groups, if appropriate.
b. Deemed status means that the commission and division are
accepting an outside body’s review, assessment, and accreditation of a
program/organization’s operations, functioning, and services. Therefore,
the accreditation body conducting the review shall review, evaluate, and assess
categories of organizations and the types of programs and services and facility
requirements that correspond to those described in this chapter.
3.18(3) Responsibilities of programs granted
deemed status.
a. When a program receives accreditation and is then granted
licensure through deemed status, the program shall continue to be responsible
for meeting all requirements in accordance with this chapter and all applicable
laws and regulations.
b. If a program that is nationally accredited requests deemed
status for services not covered by the national accreditation body’s
standards, but covered by this chapter, the licensing for those services shall
be conducted by the division.
c. Copies of the entire CARF, JCAHO, or COA behavioral health
accreditation survey/inspection report and certificate of accreditation shall be
submitted to the division with the application for deemed status provided by the
division.
d. A program shall submit to the division accreditation
corrective plans or written conditions to accreditation.
e. A program shall be currently accredited by
acommission–approved national accreditation body for services that are
outlined in this chapter.
f. A program shall advise the division of any changesin the
program’s accreditation status, address, executivedirector/CEO, facility
locations, or any other changes to the program/organization within 30 days of
such change.
g. A program shall submit any additional information or
documentation required by the division.
h. For a program granted deemed status, the period of deemed
status shall coincide with the period of time that program is awarded
accreditation by the national accreditation body. However, under no
circumstances shall it be longer than three years.
3.18(4) The commission and division shall retain the
following responsibilities and rights when deemed status is granted to
program/organizations:
a. The division staff shall conduct on–site focused
reviews for those programs applying for deemed status that have not been
previously licensed by the commission.
b. The division shall attend exit conferences or conduct
focused or general on–site follow–up visits as determined
appropriate.
c. The division shall investigate all complaints that are
under the authority of this chapter and recommend and require corrective action
or other sanctions in accordance with 643—3.16(125). All complaints,
findings, and required corrective action may be reported to the accreditation
body.
d. The commission shall review and act upon deemed status if
necessary when complaints have been founded, when national accreditation bodies
find instances of noncompliance with accreditation, when the accreditation
status of the program expires without renewal, when the program’s
accreditation status is downgraded or withdrawn by the accreditation body, or
when focused reviews find instances of noncompliance.
e. The division shall conduct either focused or complete
program on–site reviews/inspections when the national accreditation body
has accredited the program for less than the maximum accreditation
period.
3.18(5) Continuation of deemed status. The
program shall submit to the division the following information to continue
deemed status.
a. A copy of the application for renewal of CARF,JCAHO, or COA
behavioral health accreditation shall be forwarded to the division at the same
time that application is made to the national accreditation body.
b. Following the on–site review by a national
accreditation body, the program shall send to the division a copy of the
national accreditation body’s report, letters, and other applicable
documents within 30 calendar days following the program’s receipt of the
documents.
c. If corrective action is required, the program shall submit
to the division a copy of all correspondence and documents related to the
corrective action at the time such information is submitted to or received from
the national accreditation body.
ITEM 9. Amend subrule 3.21(7),
paragraphs “b” and “d,” as
follows:
b. The fiscal management system shall be maintained in
accordance with generally accepted accounting principles, including internal
controls to reasonably protect the agency assets. This shall
be verified by an independent fiscal audit of the program by the state
auditor’s office or certified public accountant based on an agreement
entered into by the governing body. An annual fiscal audit shall not be
required for programs with an annual budget of $75,000 or less.
d. Assessment and evaluation programs shall make public the
OWI evaluation fees, and the client/patient shall be informed of the fee at the
time of scheduling the appointment for the evaluation.
ITEM 10. Amend subrule 3.21(10),
paragraph “d,” as follows:
d. The program shall have a written policy governingthe
disposal and maintenance of client/patient case records. Client/patient case
records shall be maintained for not less than five seven
years from the date they are officially closed.
ITEM 11. Amend subrule 3.21(11),
introductory paragraph, as follows:
3.21(11) Placement screening, admission,
assessment and evaluation. The program shall conduct an initial
assessment which shall include evaluation of the American Society of Addiction
Medicine Patient Placement Criteria for the Treatment of
Substance–Related Disorders, Second Edition, Revised, or other
national or recognized criteria approved by the department upon granting a
variance by the director in accordance with 643—3.17(125)
Chapter 10 for determining the eligibility of individuals for placement
and admission. The program shall utilize a recognized diagnostic test/tool
to determine substance abuse or dependence as defined in the DSM IV (Diagnostic
and Statistical Manual of Mental Disorders, Fourth Edition).
ITEM 12. Amend subrule 3.21(19),
introductory paragraph, as follows:
3.21(19) Management of care. The
program shall ensure appropriate level of care utilization by implementing and
maintaining the written placement screening, continued stay
continuing service, and discharge criteria process developed by the
department. The programs shall also address underutilization, overutilization,
and the effective use of levels of care available. The time frames for
management of care activities minimally shall be implemented within 30 days for
Levels I and III.1; within 7 days for Levels II.1, II.5, III.3 and III.5; and
daily for Levels III.7 and IV.
ITEM 13. Amend rule 643—3.35(125),
introductory paragraph, as follows:
643—3.35(125) Specific standards for
methadone opioid treatment centers
programs. All programs which that use
methadone or other medications approved by the Food and Drug Administration
under Section 505 of the Federal Food, Drug, and Cosmetic Act (21 U.S.C. 355)
and the state of Iowa for use in the treatment of narcotic
addicts opioid addiction shall comply with this rule and
to the U.S. Food and Drug Administration’s methadone regulations
as articulated in 21 CFR, Part 5.1, 291.505, effective March 2, 1989.
Part II, Department of Health and Human Services, Substance Abuse and Mental
Health Services Administration, 42 CFR Part 8, Opioid Drugs in Maintenance and
Detoxification Treatment of Opiate Addiction, effective May 18,
2001.
ITEM 14. Rescind subrule 3.35(1) and
adopt new subrule 3.35(1) as follows:
3.35(1) Definitions.
“Accredited opioid treatment program” means an
opioid treatment program that is the subject of a current, valid accreditation
from an accreditation body approved by the Substance Abuse and Mental Health
Services Administration (SAMHSA).
“Certification” means the process by which
SAMHSAdetermines that an opioid treatment program is qualified to provide opioid
treatment under the federal opioid treatment standards.
“Certification application” means the application
filed by an opioid treatment program for purposes of obtaining certification
from SAMHSA.
“Certified opioid treatment program” means an
opioid treatment program that is the subject of a current, valid
certification.
“Comprehensive maintenance treatment” means
maintenance treatment provided in conjunction with a comprehensive range of
appropriate medical and rehabilitative services.
“Detoxification treatment” means the dispensing of
an opioid agonist treatment medication in decreasing doses to an individual to
alleviate adverse physical or psychological effects incident to withdrawal from
the continuous or sustained use of an opioid drug and as a method of bringing
the individual to a drug–free state within such a period.
“Interim maintenance treatment” means
detoxification treatment for a period of more than 30 days but not in excess of
180 days.
“Maintenance treatment” means the dispensing of an
opi– oid agonist treatment medication at stable dosage levels for a period
in excess of 21 days in the treatment of an individual for opioid
addiction.
“Medical and rehabilitative services” means
services such as medical evaluations, counseling, and rehabilitative and other
social programs (e.g., vocational and educational guidance, employment
placement) that are intended to help patients in opioid treatment programs
become or remain productive members of society.
“Medical director” means a physician who is
licensed to practice medicine in accordance with Iowa Code chapter 148, 150, or
150A and who assumes responsibility for administering all medical services
performed by the program, either by performing them directly or by delegating
specific responsibility to authorized program physicians and health care
professionals functioning under the medical director’s direct
supervision.
“Medication unit” means a facility established as
part of, but geographically separate from, an opioid treatment program from
which licensed private practitioners or community pharmacists dispense or
administer opioid agonist treatment medications or collect samples for drug
testing or analysis.
“Opiate addiction” means a cluster of cognitive,
behavioral, and physiological symptoms in which the individual continues use of
opiates despite significant opiate–induced problems. Opiate dependence is
characterized by an individual’s repeated self–administration of
opiates that usually results in opiate tolerance, withdrawal symptoms, and
compulsive drug–taking. Dependency may occur with or without the
physiological symptoms of tolerance and withdrawal.
“Opioid agonist treatment medication” means any
opioid agonist drug that is approved by the Food and Drug Administration under
Section 505 of the Federal Food, Drug, and Cosmetic Act (21 U.S.C. 355) for use
in the treatment of opiate addiction.
“Opioid drug” means any drug having an
addiction–forming or addiction–sustaining liability similar to
morphine or being capable of conversion into a drug having
suchaddiction–forming or addiction–sustaining liability.
“Opioid treatment” means the dispensing of an
opioid agonist treatment medication, along with a comprehensive range of medical
and rehabilitative services, when clinically necessary, to an individual to
alleviate the adverse medical, psychological, or physical effects incident to
opiate addiction. This term encompasses detoxification treatment,
short–term detoxification treatment, long–term detoxification
treatment, maintenance treatment, comprehensive maintenance treatment, and
interim maintenance treatment.
“Opioid treatment program” or “OTP”
means a program or practitioner engaged in opioid treatment or interim
maintenance treatment.
“Patient” or “client/patient” means
any individual who undergoes treatment in an opioid treatment program.
“Program sponsor” means the person responsible for
the operation of the opioid treatment program and who assumes responsibility for
all its employees, including any practitioners, agents, or other persons
providing medical, rehabilitative, or counseling services at the program or any
of its medication units. The program sponsor need not be a licensed physician
but shall employ a licensed physician for the position of medical
director.
“Short–term detoxification treatment” means
detoxification treatment for a period not in excess of 30 days.
“State authority” means the Iowa department of
public health, division of health promotion, prevention, and addictive
behaviors, which regulates the treatment of opiate addiction with opioid
drugs.
“Treatment plan” means a plan that outlines for
each patient attainable short–term treatment goals that are mutually
acceptable to the patient and the opioid treatment program and that specifies
the services to be provided and the frequency and schedule for their
provision.
ITEM 15. Amend subrule 3.35(2) as
follows:
3.35(2) Required approvals. All
methadone opioid treatment programs shall be licensed or
approved by the commission and shall maintain all other approvals required by
theU.S. Food and Drug Administration, Drug Enforcement
Administration, Substance Abuse and Mental Health Services Administration
and the Iowa board of pharmacy examiners in order to provide services.
ITEM 16. Amend subrule 3.35(3) as
follows:
3.35(3) Central registry system. To prevent
simultaneous enrollment of a client/patient in more than one methadone
program, all methadone opioid treatment
programs shall participate in a central registry as established by the
division.
Prior to admission of an applicant to a
methadone anopioid treatment program, the program shall submit
to the registry the applicant’s name, birth date, and date
of intended admission, and any other information required for the clearance
procedure. No person shall be admitted to a methadone program
who is found by the registry to be participating in another such program. All
methadone opioid treatment programs shall report all
admissions, discharges, and transfers to the registry immediately. All
information reported to the registry from the programs, and all
information reported to the programs from the registry, shall
be treated as confidential in accordance with “Confidentiality of Alcohol
and Drug Abuse Patient Records” regulations, 42 CFR, Part
2, effective June 9, 1987.
a. Definitions. For purposes of this section:
“Central registry” means the system through which
the Iowa department of public health, division of substance abuse and
health promotion health promotion, prevention, and addictive
behaviors, obtains client/patient identifying information about individuals
applying for maintenance or detoxification treatment for the purpose of
preventing an individual’s concurrent enrollment in more than one such
program.
“Methadone Opioid treatment
program” means a detoxification or maintenance treatment program which is
required to report client/patient identifying information to the central
registry, and which is located in the state.
b. to d. No change.
ITEM 17. Amend subrule 3.35(4) as
follows:
3.35(4) Admission requirements.
a. Prior to or at the time of a client/patient’s
admission to a methadone an opioid treatment
program, the program shall conduct a comprehensive assessment so as to determine
appropriateness for admission.
b. No change.
c. The program physician shall determine and document in the
client/patient’s record that the client/patient is physiologically
dependent on narcotic substances and has been so dependent for at least one year
prior to admission. A one–year history of addiction means that the
client/patient was physiologically dependent on a narcotic at a time one year
before admission to a program and was addicted for most of the year preceding
admission.
(1) When physiological addiction cannot be clearly documented,
the program physician or an appropriately trained staff member designated and
supervised by the physician shall record in the client/patient’s record
the criteria used to determine the client/patient’s current physiologic
dependence and history of addiction. In the latter circumstance, the program
physician shall review, date, and countersign the supervised staff
member’s evaluation to demonstrate their the
physician’s agreement with the evaluation. The program physician
shall make the final determination concerning a client/patient’s
physiologic dependence and history of addiction. The program physician also
shall sign, date, and record a statement that they have the
physician has reviewed all the documented evidence to support a
one–year history of addiction and the current physiologic dependence and
that in their the physician’s reasonable clinical
judgment the client/patient fulfills the requirements for admission to
maintenance treatment. Before the program administers any
methadone medication to the client/patient, the program
physician shall complete and record the statement documenting addiction and
current physiologic dependence.
(2) When a client/patient has voluntarily left
a methadone an opioid treatment program in good standing
and seeks readmission within two years of discharge, the program shall document
the following information:
•
1. Prior methadone treatment opioid
treatment of six months or more; and
•
2. The program physician shall enter in the
client/patient’s record that in the physician’s medical judgment
methadone treatment is warranted.
d. The program shall collect a urine drug
screening sample for analysis. Where dependence is substantially verified
through other indicators, a negative urinalysis drug
screen will not necessarily preclude admission to the program.
e. Prior to admission, the program shall confirm with the
central registry that the client/patient is not currently enrolled in another
methadone opioid treatment program.
f. If a potential client/patient has previously been enrolled
in another methadone program, the admitting program shall
request from the previous program a copy of the client/patient’s
assessment data, treatment plan, and discharge summary including the type of
or reason for discharge. All programs subject to these rules shall promptly
respond to such a request upon receipt of a valid release of
information.
g. No change.
h. Program staff shall ensure that a client/patient is
voluntarily participating in the methadone program, and
theclient/patient shall sign the a Consent to
Methadone Treatment Form FDA 2635.
i. Pregnant client/patients may be admitted to
methadone opioid treatment with the following
provisions:
(1) and (2) No change.
(3) The program physician shall document that the
client/patient has been informed of the possible risks to the unborn child from
the use of methadone medication and the risks of
continued use of illicit substances.
(4) No change.
ITEM 18. Amend subrule 3.35(5) as
follows:
3.35(5) Placement, admission and assessment. The
program shall have written criteria for considering an individual for placement
and admission. In addition, the program shall maintain current procedures to
ensure that patients are admitted to maintenance treatment by qualified staff
who have determined by using accepted medical criteria such as those outlined in
the Diagnostic and Statistical Manual for Mental Disorders (DSM IV) that the
person is currently addicted to an opioid drug.
a. to c. No change.
d. At the time of admission, documentation shall be made that
the individual has been informed of:
(1) General nature and goals of the program;
(2) Rules governing client/patient conduct and infractions
that can lead to disciplinary action or discharge from the program;
(3) The hours during which the services are
available;
(4) Treatment costs, if any, to be borne by the
client/patient, if any;
(5) Client/patient rights and responsibilities;
and
(6) Confidentiality laws, rules and
regulations. ; and
(7) Information on preventing exposure to and transmission
of human immunodeficiency virus.
e. and f. No change.
g. The program physician or designee, who is a qualified
medical professional, shall complete a medical evaluation and a current
psychological/mental state evaluation ofthe client/patient prior to the
administration of the initial dose of methadone
medication. If the history and currentpsychological/mental status
evaluation is completed by an individual other than the program physician, the
program shall document in the client/patient’s case record that this
information was reviewed by the program physician prior to the initial dosage of
methadone medication. The medical evaluation shall
include but not be limited to:
ITEM 19. Amend subrule 3.35(6),
paragraphs “a” to “d,” as
follows:
a. An initial A treatment plan shall
be developed upon intake and shall delineate the
client/patient’s immediate needs and actions required to meet these needs.
This plan shall be in effect until a comprehensive treatment plan is
developed.
b. A comprehensive The treatment plan
shall be developed as soon after the client/patient’s admission is
clinically feasible, but no later than 30 days following admission to an
outpatient methadone opioid maintenance treatment
program.
c. The comprehensive individualized treatment
plan shall minimally contain:
(1) to (4) No change.
(5) The specific criteria to be met for successful completion
of treatment.
d. Treatment plans shall be developed in partnership with the
client/patient. Comprehensive treatment plans shall be reviewed by the primary
counselor and the client/patient as often as necessary, but no less than every
90 days during the first year and semiannually each subsequent year for
methadone treatment opioid treatment modalities.
Treatment plans shall be reviewed by the program physician on an annual
basis.
ITEM 20. Amend subrule 3.35(8) as
follows:
3.35(8) Rehabilitative services. The
program shall have policies and procedures on the minimum attendance for
rehabilitative services relative to the client/patient’s progress and
length of involvement in treatment. The minimum frequency of rehabilitative
services shall occur at the same frequency of on–site dosing for
client/patients receiving more than two take–home dosages a week in the
first year. The minimum frequency for rehabilitative services for
client/patients receiving two or fewer take–home dosages shall be
weekly. The program shall provide rehabilitative services that are
appropriate for the client/patient based on needs identified during the
assessment process. The program may provide rehabilitative services through
collateral agreements with other service providers. A client/patient who does
not comply with the program’s rehabilitative service requirements shall be
placed on a period of probation as defined by the program, or be required to
immediately increase the frequency of clinic attendance for medication and
rehabilitative services. If, during the period of probation, the client/patient
continues to be in noncompliance with rehabilitation services, the program shall
continue to increase the attendance requirement until daily attendance is
obtained or the client/patient complies with rehabilitative services. This
requirement shall not preclude the program’s ability to determine that
discharge of a client/patient is warranted for therapeutic reasons or program
needs.
ITEM 21. Amend subrule 3.35(9),
paragraphs “b” and “c,” as
follows:
b. The initial dose of medication shall not exceed 30
milligrams, and the total dose for the first day shall not exceed 40 milligrams,
unless the program physician documents in the client/patient’s case record
that 40 milligrams did not suppress opiate abstinence symptoms. A
client/patient transferring into the program or on a guest–dosing status
may receive an initial dosage of no more than the last daily dosage authorized
by the former or primary program.
(1) The medication Medication shall be
administered by a professional authorized by law.
(2) No methadone medication shall be
administered unless the client/patient has completed admission procedures,
unless the client/patient enters the program on a weekend and the central
registry cannot be contacted. If, in the clinical judgment of the program
physician, a client/patient is experiencing an emergency situation, the
admission procedures may be completed on the following workday.
c. Administration.
(1) Methadone, including take–home doses, shall
be dispensed to patients/clients in oral liquid form and in single
doses. Take–home bottles medication
shall be labeled in accordance with state and federal law and have childproof
caps.
(2) A dispensing log shall be kept in the dispensing area and
in the client/patient case records which shall document the amount of
methadone medication dispensed and include the signature
of the staff member authorized to dispense the medication. No dose shall be
dispensed until the client/patient has been positively identified and the dosage
amount is compared with the currently ordered and documented dosage
level.
(3) No change.
(4) The program physician shall record, date, and sign in each
client/patient’s case record each change in the dosage schedule. Daily
dosages of methadone medications in excess of 100
milligrams shall be dispensed only with the approval of the program physician
and shall be documented and justified in the client/patient’s case
record.
ITEM 22. Amend subrule 3.35(10) as
follows:
3.35(10) Take–home or unsupervised
medication use.
a. Take–home medication may be given to client/patients
who demonstrate a need for a more flexible schedule in order to enhance and
continue rehabilitative progress. For client/patients receiving take–home
medication, the program shall consider document the
following requirements:
(1) to (7) No change.
b. No change.
c. If the client/patient meets the above criteria,
theclient/patient may receive take–home medication according to the
following guidelines:
(1) If the patient/client has been admitted for less
than three months, daily clinic dosing is required unless the program is closed
on Sunday in which case a one–day dosage may be issued for
take–home;
(2) If the patient/client has been admitted for more
than three months, but less than two years, the patient/client must receive
clinic dosing at least three times per week with no more than two
take–home dosages issued at a time; and
(3) If the patient/client has been admitted for more
than two years, the patient/client must receive clinic dosing at least two times
per week with no more than three take–home dosages issued at a
time.
(4) If the patient/client has been admitted for more
than three years, the patient/client must receive clinic dosing at least one
time per week with no more than six take–home dosages issued at one
time.
(1) During the first 90 days of treatment, the
take–home supply is limited to a single dose each week;
(2) During the second 90 days of treatment, the
take–home supply is limited to two doses per week;
(3) In the remaining months of the first year, a patient
may be given a maximum six–day supply of take–home
medication;
(4) After one year of continuous treatment, a patient may
be given a maximum two–week supply of take–home medication;
(5) After two years of continuous treatment, a patient may
be given a maximum one–month supply of take–home medication;
and
(6) Take–home medication shall not be dispensed to
patients in interim maintenance treatment or detoxification.
d. If a client/patient is unable to conform to the applicable
mandatory schedule, a revised schedule may be permitted provided the program
receives an exception to those rules from the division and FDA
SAMHSA, when applicable. A copy of the written exception shall be placed
in the client/patient’s record. The division will consider exceptions
only in unusual circumstances. When a program is applying for less
frequent pickups for client/patients, approval will be based on considerations
in addition to distance when another program exists within 25 miles of the
client/patient’s residence.
e. Should a patient receiving take–home medication
provide urinalysis for a drug screen that is confirmed
either positive for substances or negative for methadone the
prescribed medication, the program shall ensure that when
test results are used, presumptive laboratory results are distinguished from
results that are definitive.
(1) No change.
(2) Should the client/patient provide a
urinalysis drug screen that is positive for substances
or negative for methadone medication during a period of
probation, the program physician shall increase the client/patient’s
frequency of clinic attendance for dosage pickup for at least three months. If
after the three–month period the client/patient meets the eligibility
criteria, the client/patient may return to the previous take–home
schedule.
f. Take–home or unsupervised dosages of
methadone medication in excess of 100 milligrams may be
dispensed by the program physician when the need for those dosages is
carefully reviewed and considered and justified in the
client/patient’s case record based on the physician’s clinical
judgment; and when prior approval is obtained from the Food and Drug
Administration and the Iowa Department of Public Health, Division of Substance
Abuse and Health Promotion.
ITEM 23. Amend subrule 3.35(11) as
follows:
3.35(11) Urinalysis Drug
testing. Each program shall establish policies and procedures for
the collection of urine drug–screening specimens
and utilization of urinalysis results.
a. The program shall ensure that an initial
drug–screening test or analysis is completed for each prospective
client/patient and that at least eight additional random tests or analyses are
performed on each client/patient during the first year in maintenance treatment
and that at least quarterly random tests or analyses are performed on each
client/patient in maintenance treatment for each subsequent year.
Random tests or analyses shall be performed monthly on each
patient/client who receives six days of take–home medication.
When a sample is collected from each client/patient for such a test or analysis,
it shall be done in a manner that minimizes opportunity for falsification. Each
test or analysis shall be analyzed for opiates, methadone, amphetamines,
cocaine, and barbiturates. In addition, if any other drug or drugs have been
determined by a program to be abused in that program’s locality, or as
otherwise indicated, each test or analysis must be analyzed for any of those
drugs as well. Any laboratory that performs the testing required under this
rule shall be in compliance with all applicable federal proficiency testing and
licensing standards and all applicable state standards.
b. No change.
ITEM 24. Amend subrule 3.35(12),
paragraph “d,” as follows:
d. There The program shall
be have a written policy governing the disposal and
maintenance of client/patient case records. Client/patient case records shall
be maintained for not less than five seven years from
the date they are officially closed.
ITEM 25. Renumber subrules
3.35(13) and 3.35(14) as 3.35(15) and 3.35(16) and
adopt new subrules 3.35(13) and 3.35(14) as follows:
3.35(13) Diversion prevention plan.
a. The program shall develop a diversion identification and
prevention plan that:
(1) Outlines methods by which the program shall detect
possible diversion of take–home medication; and
(2) Actions to be taken when diversion is identified or
suspected.
b. The program shall establish and implement proactive
procedures to reduce the likelihood or possibility of diversion.
3.35(14) Quality improvement. The program
shall have an ongoing quality improvement process designed to objectively and
systematically monitor and evaluate the quality and appropriateness of
client/patient care, pursue opportunities to improve client/patient care, and
resolve identified problems. Quality improvement efforts shall be facilitywide
in scope and include review of clinical and professional services.
a. The program shall have a written plan for a quality
improvement process. The written plan shall describe the objectives,
organization, scope, and mechanisms for overseeing the effectiveness of
monitoring, evaluation, andproblem–solving activities.
b. The program shall establish written policies and procedures
to describe and document the quality improvement process, including the
monitoring and evaluation activities of the program. The policies and
procedures shall ensure that:
(1) Information is collected or screened by a designated
individual, individuals, or committee. Quality improvement activities may be
contracted through all outside resources;
(2) Objective criteria are utilized in the development and
application of criteria relating to the care or service the program provides;
and
(3) Objective criteria are utilized in the evaluation of the
information collected in order to identify important problems in, or
opportunities to improve, client/patient care and clinical
performance.
c. The program shall document that the quality of
client/patient care is improved and identified problems are resolved through
appropriate actions taken by the program’s administrative and supervisory
staff and through professional staff functions.
d. Necessary information shall be communicated among program
components, modalities, or services when problems or opportunities to improve
client/patient care involve more than one program component or
service.
e. The program shall ensure that the status of identified
problems is tracked to ensure improvement or resolution.
f. The program shall ensure that information from program
components or services and the findings of discrete quality improvement
activities are used to detect trends, patterns of performance, and potential
problems that affect more than one program component or service.
g. The objectives, scope, organization, and effectiveness of
the quality improvement process are evaluated at least annually and revised as
necessary.
ITEM 26. Amend renumbered subrule
3.35(16) as follows:
3.35(16) Complaints, investigations,
suspension and revocation. The rules relating to complaints, investigation,
suspension and revocation as outlined in 643 IAC 3.11(125) through 3.17(125)
shall apply to methadone opioid treatment
programs.
ITEM 27. Adopt new subrule
3.35(17) as follows:
3.35(17) Deemed status. The commission may
grant deemed status to programs accredited either by a recognized national or
not–for–profit accreditation body when the commission determines
that the accreditation is for the same services.
a. National accreditation bodies. The national accreditation
bodies currently recognized as meeting commission criteria for possible deemed
status are:
(1) Joint Commission on Accreditation of Healthcare
Organizations (JCAHO).
(2) Council on Accreditation of Rehabilitation Facilities
(CARF).
(3) Council on Accreditation of Children and Family Services
(COA).
b. Credentials and expectations of accreditation
bodies.
(1) The accreditation credentials of the bodies shall specify
the types of organizations, programs, and services the bodies accredit and
targeted population groups, if appropriate.
(2) Deemed status means that the commission and division are
accepting an outside body’s review, assessment, and accreditation of a
program/organization’s operations, functioning, and services. Therefore,
the accreditation body conducting the review shall review, evaluate, and assess
categories of organizations and the types of programs and services and facility
requirements that correspond to those described in this chapter.
c. Responsibilities of programs granted deemed
status.
(1) When a program receives accreditation and is then granted
licensure through deemed status, the program shall continue to be responsible
for meeting all requirements in accordance with this chapter and all applicable
laws and regulations.
(2) If a program that is nationally accredited requests deemed
status for services not covered by the national accreditation body’s
standards, but covered by this chapter, the licensing for those services shall
be conducted by the division.
(3) Copies of the entire CARF, JCAHO, or COA behavioral health
accreditation survey/inspection report and certificate of accreditation shall be
submitted to the division with the application for deemed status provided by the
division.
(4) The program shall submit to the division accreditation
corrective plans or written conditions to accreditation.
(5) The program shall be currently accredited by
acommission–approved national accreditation body for services that are
outlined in this chapter.
(6) The program shall advise the division of any changes in
the program’s accreditation status, address, executivedirector/CEO,
facility locations, or any other changes tothe program/organization within 30
days of such changes.
(7) The program shall submit any additional information or
documentation required by the division.
(8) For a program granted deemed status, the period of deemed
status shall coincide with the period of time that program is awarded
accreditation by the national accreditation body. However, under no
circumstances shall it be longer than three years.
d. The commission and division shall retain the following
responsibilities and rights when deemed status is granted to
program/organizations:
(1) The division staff shall conduct on–site focused
reviews for those program/organizations applying for deemed status that have not
been previously licensed by the commission.
(2) The division shall attend exit conferences or conduct
focused or general on–site follow–up visits as determined
appropriate.
(3) The division shall investigate all complaints that are
under the authority of this chapter and recommend and require corrective action
or other sanctions in accordance with 643—3.16(125). All complaints,
findings and required corrective action may be reported to the accreditation
body.
(4) The commission shall review and act upon deemed status if
necessary when complaints have been founded, when national accreditation bodies
find instances of noncompliance with accreditation, when the accreditation
status of the program expires without renewal, when the program’s
accreditation status is downgraded or withdrawn by the accreditation body, or
when focused reviews find instances of noncompliance.
(5) The division shall conduct either focused or complete
program on–site reviews/inspections when the national accreditation body
has accredited the program for less than the maximum accreditation
period.
e. Continuation of deemed status. The program shall submit to
the division the following information to continue deemed status.
(1) A copy of the application for renewal of CARF,JCAHO, or
COA behavioral health accreditation shall be forwarded to the division at the
same time that application is made to the national accreditation body.
(2) Following the on–site review by a national
accreditation body, the program/organization shall send to the division a copy
of the national accreditation body’s report, letters, and other applicable
documents within 30 days following the program’s receipt of the
documents.
(3) If corrective action is required, the program shall submit
to the division all correspondence and documents related to the corrective
action at the time such information is submitted to or received from the
national accreditation body.
ARC 1758B
SUBSTANCE ABUSE
COMMISSION[643]
Notice of Intended Action
Twenty–five interested persons, a
governmental subdivision, an agency or association of 25 or more persons may
demand an oral presentation hereon as provided in Iowa Code section
17A.4(1)“b.”
Notice is also
given to the public that the Administrative Rules Review Committee may, on its
own motion or on written request by any individual or group, review this
proposed action under section 17A.8(6) at a regular or special meeting where the
public or interested persons may be heard.
Pursuant to the authority of Iowa Code section 125.7(4), the
Commission on Substance Abuse gives Notice of Intended Action to rescind Chapter
6, “Licensure Standards for Correctional Facilities,” Iowa
Administrative Code, and adopt a new Chapter 6 with the same title.
This new chapter incorporates provisions for substance abuse
treatment services to inmates in correctional facilities participating in a
substance abuse treatment program. The current chapter was originally
promulgated in July 1988 and has not been revised or amended. Based on changes
in services and program needs identified by a task force of correctional
facility treatment providers and in accordance with the mandate to conduct an
assessment of the Commission’s rules based on Executive Order Number 8,
this new chapter is proposed. Specifically, in this new chapter:
• The new and revised
definitions more clearly reflect clinical services provided and define
administrative and programmatic activities. Significant definitions include
“affiliation agreement,” “case management,”
“concerned person,” “correctional substance abuse treatment
facilities,” “extended residential program,” “governing
body,” “licensure weighting report,” “quality
improvement,” and “screening.”
• The on–site
inspection process indicates that the division shall be able to visit all
facilities, review clinical and administrative records, and other records the
commission deems relevant to the development of a system.
• Administrative standards
for correctional substance abuse treatment programs specifically include rules
for the governing body, the procedures manual, personnel, medical services,
confidentiality, and staff development and training to include orientation to TB
and HIV.
• Clinical standards for
correctional substance abuse treatment programs specifically address intake,
orientation, assessment, treatment plans, progress notes, discharge, and quality
improvement. These new rules incorporate changes to reflect deletions,
editorial changes and additions to reflect current needs of and best practices
necessary for the programs based on input from the providers.
• Programming standards
include an update of inmate case records, inmate rights, medication control,
medical services, and facilities.
The Commission on Substance Abuse shall hold a public hearing
on July 23, 2002, in the Fifth Floor Conference Room 518, Lucas State Office
Building, 321 East 12th Street, Des Moines, Iowa 50319, from 2:30 to 3:30 p.m.
Participants should contact Robyn Fisher at (515)242–6161 to confirm
attendance.
Any interested persons or program may submit written comments
on or before July 23, 2002, to Janet Zwick, Director, Division of Health
Promotion, Prevention, and Addictive Behaviors, Department of Public Health,
Lucas State Office Building, Des Moines, Iowa 50319–0075, fax (515)
281–4535.
These rules are intended to implement Iowa Code section
125.13.
The following amendment is proposed.
Rescind 643—Chapter 6 and adopt the following
new chapter in lieu thereof:
CHAPTER 6
LICENSURE STANDARDS
FOR CORRECTIONAL
FACILITIES
643—6.1(125) Definitions. Unless otherwise
indicated, the following definitions shall apply to the specific terms used in
these rules:
“Admissions” means the point in an inmate’s
relationship with the program at which the screening process has been completed
and the inmate is to receive treatment services.
“Affiliation agreement” means a written agreement
between the governing authority of the program and another organization under
the terms of which specified services, space or personnel are provided to one
organization by the other, but without exchange of moneys.
“Applicant” means any substance abuse treatment
program which has applied for a license or renewal.
“Application” means the process through which a
substance abuse treatment program applies for a license or renewal as outlined
in the application procedures.
“Assessment” means the process of evaluating an
inmate’s strengths, weaknesses, problems, current status, and needs so
that a treatment plan can be developed.
“Case management” means the process of using
predefined criteria to evaluate the necessity and appropriateness of
client/patient care.
“Chemical dependency” means alcohol or drug
dependence or psychoactive substance use disorder as defined by the criteria in
the current Diagnostic and Statistical Manual of Mental Disorders, Fourth
Edition (DSM IV), or by other standardized and widely accepted
criteria.
“Chemical dependency rehabilitation services”
means those inmate or group services that are directly related to chemical
dependency or the inmate treatment plan. These services may include inmate,
group, and family counseling; educational services; curriculum–based
therapeutic approaches; self–help groups; and structured recreational
activities. These services do not include active employment or education
courses beyond the secondary level.
“Chemical substance” means alcohol, wine, spirits,
and beer as defined in Iowa Code chapter 123 and controlled substances as
defined in Iowa Code section 124.101.
“Commission” means the Iowa commission on
substance abuse within the department.
“Concerned person” means an inmate who is
receiving treatment services due to problems arising from the person’s
involvement or association with a correctional substance abuser or chemically
dependent inmate or client/patient, and is negatively affected by the behavior
of the substance abuser, chemically dependent inmate, or
client/patient.
“Continuing care” means providing a specific
period of structured therapeutic involvement designed to enhance, facilitate and
promote transition from primary treatment to ongoing recovery.
“Continuum of care/treatment” means a structure of
interlinked treatment modalities and services designed so that an inmate’s
changing needs will be met as that inmate moves through the treatment and
recovery process.
“Contract” means a formal legal document adopted
by the governing authority of the program and any other organization, agency, or
individual that specifies services, personnel, or space to be provided to the
program as well as the moneys to be expended in the exchange.
“Correctional substance abuse treatment
facilities” means those correctional specialized unit facilities and OWI
programs that provide 24–hour, live–in,
seven–days–a–week substance abuse treatment
services.
“Counselor” means an individual who, by virtue of
education, training, or experience, provides treatment, which includes advice,
opinion, or instruction, to an inmate or in a group setting to allow an
opportunity for an inmate to explore the inmate’s problems related
directly or indirectly to substance abuse or dependence.
“Culturally and environmentally specific” means
integrating into the assessment and treatment process the ideas, customs,
beliefs, and skills of a given population, as well as an acceptance, awareness,
and celebration of diversity regarding conditions, circumstances, and influences
surrounding and affecting the development of an inmate or group.
“Department” means the Iowa department of public
health.
“Designee” means the staff person or counselor who
is delegated tasks, duties and responsibilities normally performed by the
treatment supervisor, treatment director or executive director.
“Detoxification” means the withdrawal of an inmate
from a physiologically addicting substance.
“Director” means the director of the Iowa
department of public health.
“Discharge criteria” means criteria to be
considered when determining appropriateness of discharge or referral to a
different level of treatment.
“Discharge planning” means the process, begun at
admission, of determining a client/patient’s continued need for treatment
services and of developing a plan to address ongoing client/patient
posttreatment needs. Discharge planning may or may not include a document
identified as a discharge plan.
“Division” means the division of health promotion,
prevention and addictive behaviors.
“Extended residential program” means a designated
unit for substance abuse treatment that is staffed 24 hours a day, 7 days a
week. There is a structured daily schedule. Treatment services total a minimum
of 20 hours a week for no less than four months, unless the primary residential
program is two months or longer.
“Facility” means a hospital, correctional
institution, a program located in a judicial district, or detoxification center,
or installation providing care, maintenance, and treatment for substance abusers
and licensed by the department under Iowa Code section 125.13.
“Follow–up” means the process for
determining the status of an inmate who has been referred to an outside resource
for services or who has been discharged from the program.
“Governing body” means the individual(s), group,
or agency that has ultimate authority and responsibility for the overall
operation of the facility.
“Inmate” means a person confined in a correctional
institution or under the supervision of the department of corrections or a
judicial district department of correctional services as a result of a
conviction of a public offense.
“Intake” means the process of collecting and
assessing information to determine the appropriateness of admitting or retaining
an inmate in a substance abuse treatment program.
“Iowa board of substance abuse certification”
means the professional certification board that certifies substance abuse
counselors and prevention specialists in the state of Iowa.
“Licensee” means any program licensed by the
department.
“Licensure” means the issuance of a license by the
department upon due process by the substance abuse commission which validates
the licensee’s compliance with substance abuse standards and authorizes
the licensee to operate a substance abuse treatment program in the state of
Iowa.
“Licensure weighting report” means the report that
is used to determine the type of license for which a program qualifies based on
point values assigned to areas reviewed and total number of points attained. In
addition, a minimum percent value in each of three categories shall be attained
to qualify a program for a license as follows: 95 percent or better rating in
clinical, administrative and programming for a three–year license; 90
percent or better rating in clinical, administrative and programming for a
two–year license; or less than 90 percent but no less than 70 percent
rating in clinical, administrative and programming for a one–year
license.
“May,” in the interpretation of a standard, means
an acceptable method that is recognized but not necessarily preferred.
“Outpatient program” means substance abuse
services totaling a minimum of ten hours per week for no less than three months
that are not assigned to a designated unit.
“Primary residential program” means a designated
unit for substance abuse treatment that is staffed 24 hours a day, 7 days a
week. There is a structured daily schedule. Treatment services total a minimum
of 30 hours per week for no less than one month.
“Program” means any partnership, corporation,
association, correctional facility, governmental subdivision, or public or
private organization.
“Protected classes” means classes of people who
have required special legislation to ensure equality.
“Quality improvement” means the process of
objectively and systematically monitoring and evaluating the quality and
appropriateness of client/patient care to improve client/patient care and
resolve identified problems.
“Referral agreement” means a written document
defining a relationship between the program and an outside resource for the
provision of inmate services that are not available within the substance abuse
treatment program.
“Rehabilitation” means the assistance of an inmate
to attain the fullest physical, mental, social, vocational, and economic
usefulness within the inmate’s own capabilities. Rehabilitation may
include, but is not limited to, medical treatment, psychological therapy,
occupational training,job counseling, prosocial behavioral change and
domesticrehabilitation/habilitation, and education.
“Relapse” means progressively irresponsible,
inappropriate and dysfunctional or criminal behavior patterns that could lead to
resumption of alcohol or drug use. “Relapse” also refers to the
resumption of alcohol or drug use.
“Rule” means each statement of general
applicability that implements, interprets, or prescribes department law or
policy, or that describes the organization, procedure or practice requirements
of the department. The term includes the amendment or repeal of existing rules
as specified in the Iowa Administrative Code.
“Screening” means the process by which a
client/patient is determined to be appropriate and eligible for admission to a
particular program. The focus is on the minimum criteria necessary for
appropriateness/eligibility.
“Shall,” in the interpretation of a standard,
means a mandatory statement; that is, the only acceptable method under the
present standards.
“Should,” in the interpretation of a standard,
means the commonly accepted method, yet allows for the use of effective
alternatives.
“Staff” means any individual who provides services
to the program on a regular basis as a paid employee, agent, or consultant or as
a volunteer.
“Standards” means specifications that represent
the minimum criteria of a substance abuse treatment program which are acceptable
for the issuance of a license.
“Substance abuser” means an inmate who habitually
lacks self–control as to the use of chemical substances or uses chemical
substances to the extent that the inmate’s health is substantially
impaired or endangered or that the inmate’s social or economic function is
substantially disrupted.
“Treatment” means the broad range of planned and
continuing inpatient, outpatient, and residential care services, including
diagnostic evaluation, counseling, and medical, psychiatric, psychological, and
social service care which may be extended to substance abusers, concerned
persons, concerned family members or significant others, and which is geared
toward influencing the inmate’s behavior to achieve a state of
rehabilitation.
“Treatment days” means days in which the treatment
program is open for services or actual working days.
“Treatment plan” means a written plan which
specifies the goals, activities, and services determined through process of
assessment to be appropriate to meet the objective needs of the
inmate.
“Treatment planning” means the process by which a
counselor and client/patient identify and rank problems, establish
agreed–upon goals, and decide on the treatment process and resources to be
utilized.
“Treatment supervisor” means an individual who, by
virtue of education, training, or experience, is capable of assessing the
psychosocial history of a substance abuser to determine the treatment plan most
appropriate for the inmate. This individual shall be designated by the
applicant.
643—6.2(125) Inspection. Upon approval of the
warden/ superintendent or district director, each applicant or licensee shall
agree as a condition of license to permit properly designated representatives of
the department to enter into and inspect any and all premises of facilities for
which a license has been either applied for or issued to verify information
contained in the application or to ensure compliance with all laws, rules, and
regulations during all hours of operation of the facility and at any other
reasonable hour. Further, each licensee agrees to permit properly designated
representatives of the department to audit and collect statistical data from all
records maintained by the licensee. Right of entry and inspection shall, under
due process of law, extend to any premises on which the department has reason to
believe a program is being operated in violation of these rules. A facility
shall not be licensed which does not permit inspection by the department or
examination of all records, including financial records, methods of
administration, general and special dietary programs, the disbursement of drugs
and methods of supply, and any other records the commission deems relevant to
the establishment of a system.
643—6.3(125) General standards for all correctional
substance abuse treatment programs. The following standards shall apply to
all correctional substance abuse treatment programs in the state of Iowa
regardless of the category of treatment services provided by the programs. In
situations in which differences between general standards for all treatment
programs and specific standards occur, both general and specific standards must
be met.
6.3(1) Procedures manual. All programs shall
develop and maintain a procedures manual. This manual shall define the
program’s policies and procedures to reflect the program’s
activities. Revisions to the procedures manual shall be entered with the date,
name, and title of the individual making the entries. This manual shall contain
all of the required written policies, procedures, definitions, and all other
documentation required by these standards in the following areas:
a. Organization and management of the program;
b. Personnel policies;
c. Medical services/detoxification;
d. Staff training;
e. Intake and initial assessment;
f. Treatment planning;
g. Inmate case records;
h. Discharge planning;
i. Inmate rights;
j. Confidentiality of inmate records;
k. Medication control;
l. Treatment philosophy;
m. Objectives;
n. The role of the coordinator/director in charge of this
service;
o. Admission criteria; and
p. Interrelationship with other service components and
providers.
The policies and procedures manual shall be reviewed and
approved on an annual basis.
6.3(2) Personnel. Written personnel policies and
procedures shall be developed by all programs. Merit rules may be utilized in
lieu of specific program personnel policies and procedures.
a. All programs shall have written policies and procedures
that address the following areas:
(1) Recruitment, selection, and certification of staff
members;
(2) Recruitment and selection of volunteers;
(3) Wage and salary administration;
(4) Promotions;
(5) Employee benefits;
(6) Working hours;
(7) Vacation and sick leave;
(8) Lines of authority;
(9) Rules of conduct;
(10) Disciplinary actions and termination of
employees;
(11) Methods for handling cases of inappropriate client
care;
(12) Work performance appraisal;
(13) Employee accidents and safety;
(14) Employee grievances; and
(15) Policy on staff persons suspected of using or abusing
substances.
b. The written personnel policies and practices shall include
an equal employment opportunity policy and an affirmative action plan for hiring
members of protected classes.
c. There shall be written job descriptions.
d. Job descriptions shall accurately reflect the actual job
situation and shall be reviewed when necessary by the executive director or
whenever there is a change in required qualifications or duties.
e. All positions shall have job descriptions included in the
personnel section of the procedures manual or personnel record of the staff
member.
f. The written personnel policies and practices shall include
a mechanism for the written evaluation of personnel performance on at least an
annual basis. Evidence that this evaluation is reviewed with the employee and
that the employee is given the opportunity to respond to this evaluation shall
be documented.
g. A personnel record shall be kept on each staff member.
These records shall contain as applicable:
(1) Verification of training, experience, and all professional
credentials relevant to the position;
(2) Documentation of a criminal records check with the Iowa
division of criminal investigation;
(3) Job performance evaluations;
(4) Incident reports;
(5) Disciplinary actions taken; and
(6) Documentation of review and adherence to confidentiality
laws and regulations. This review and agreement shall occur prior to assumption
of duties.
h. Written policies and procedures shall be designed to ensure
confidentiality of personnel records and a delineation of authorized personnel
who have access to various types of personnel information.
i. Personnel providing screening, evaluations, assessments or
treatment shall be certified through the Iowa board of substance abuse
certification, or certified by an international certification and reciprocity
consortium member board, or have education, training, and experience in the
substance abuse field.
j. There shall be written policies related to the prohibition
of sexual harassment.
k. There shall be written policies related to the
implementation of the Americans with Disabilities Act.
6.3(3) Medical services. A medical history and
physical examination shall be conducted for all inmates within seven days of
admission to the residential OWI facility. Laboratory examinations may be
completed as deemed necessary by the physician.
The program shall have written policies and procedures
defining the appropriate action to be taken when a medical emergency arises and
the detoxification of an inmate is necessary.
OWI facilities shall ensure by contract or affiliation
agreement that emergency medical services at a general hospital are available on
a 24–hour, seven–days–a–week basis.
6.3(4) Confidentiality. All inmate
substance abuse rec–ords shall be kept confidential and shall be handled
in compliance with the Confidentiality of Alcohol and Drug Abuse Patient Records
regulations, 42 CFR, Part 2, effective June 9, 1987, which implement federal
statutory provisions,42 U.S.C. 290dd–3, applicable to alcohol abuse
client/patientrecords, and 42 U.S.C. 290ee–3, applicable to drug
abuseclient/patient records.
a. Disclosure of benefits. If the inmate gives specific
written consent, the content of the record may be disclosed to legal counsel
upon written endorsement by the attorney to nongovernmental personnel for the
purpose of collecting health insurance claims or other benefits or to a present
or potential employer when employment is conditioned upon the status or progress
in a treatment program.
b. Disclosure for evaluation. Disclosure of
infor–mation for research, management, audit, or evaluation purposes must
be specifically authorized by the warden/superintendent or district
director.
c. Consent storage. The inmate’s written release of
information shall be kept in the inmate’s record.
d. Confidentiality orientation. A program shall ensure that
all staff and inmates, as a part of their initial orientation, are made aware of
the confidentiality requirements. Any decision to disclose inmate information
under any provision of Iowa Code chapter 125, or other applicable federal or
state rule which permits disclosure, shall be made only by
thewarden/superintendent or district director.
6.3(5) Clinical oversight. The program shall
have appropriate clinical oversight to ensure quality of clinical services
provided to inmates. Clinical oversight may be provided in house or through
consultation. Clinical oversight may include assisting the program in
developing policies and procedures relating to the assessment and treatment of
psychopathology, assisting in the training of the staff and providing assistance
to the clinical staff in assessment or treatment. The executive director or
designee shall ultimately be responsible for clinical services and
implementation of treatment services to inmates.
6.3(6) Staff development and training. There
shall be written policies and procedures that establish staff development.
Staff development shall include orientation for and opportunities for continuing
job–related education.
Documentation of continuing education to maintain substance
abuse certification shall meet the requirements of this subrule.
a. Evidence of substance abuse certification or orientation
which includes the following: psychosocial, medical, and pharmacological
information, confidentiality, and tuberculosis and blood–borne pathogens;
an orientation to the program and community resources; counseling skill
development; HIV/AIDS (human immunodeficiency virus/acquired immune deficiency
syndrome) information/education; and the attitudes, values and lifestyles of
racially diverse cultures, other cultures and special populations.
b. The program shall establish on–site training programs
or enter into relationships with outside resources capable of meeting staff
training needs.
c. The staff development program shall ensure that staff
members are kept informed of new developments in the field of substance abuse
treatment and rehabilitation.
d. In–service training programs shall be instituted when
program operations or functions are changed and shall be designed to allow staff
members to develop new skills.
e. Staff development activities and participation in state,
national and regional training shall be planned and scheduled on an annual
basis. These activities shall be documented in order to evaluate their scope,
effectiveness, attendance, and amount of time spent on such efforts. The
written plan for on–site staff development and the activities for
professional growth and development of personnel shall be based on the annual
needs assessment and shall be available to all personnel.
f. A record shall be kept of on–site training activities
and shall include, but not necessarily be limited to, the following:
(1) Date of the meeting;
(2) Names of persons attending; and
(3) Topics discussed.
6.3(7) Intake. Clearly stated written
criteria shall determine the eligibility of inmates for admission to level of
care. The program shall have written policies and procedures governing a
uniform intake process that defines the following:
a. The types of information to be gathered on all inmates upon
admission; and
b. Procedures to be followed when accepting
referrals.
6.3(8) Orientation. During the intake process,
documentation shall be made that the inmate has been informed of the
following:
a. General nature and goals of the correctional substance
abuse program;
b. Rules governing conduct and infractions that can lead to
disciplinary action or discharge from the program;
c. Inmate’s rights and responsibilities;
d. Confidentiality laws, rules, and regulations; and
e. Treatment costs to be borne by the individual, if
any.
6.3(9) Assessment.
a. Sufficient information shall be collected during the intake
process so that the assessment process allows for the development of a complete
assessment of the inmate’s status and a comprehensive plan of treatment
can be developed.
b. A complete assessment of the inmate’s status, which
shall include an analysis and synthesis of the intake data, shall be developed
and shall address the inmate’s strengths, problems, and areas of clinical
concern.
c. If the initial assessment was developed by personnel of the
Iowa Medical and Classification Center (IMCC) or other correctional institution
personnel, the substance abuse treatment program must document review of
information in the inmate’s record and provide updates or amendments as
applicable.
d. The following information shall be collected as part of the
assessment process:
(1) Identifying information which includes name, home address,
and telephone number;
(2) Demographic information which includes date of birth, sex,
race or ethnicity;
(3) Presenting problem;
(4) Substance abuse history, including type, amount,
frequency, and duration of substance use;
(5) Family history, which describes the family composition and
dynamics;
(6) Education status and history, which describes levels of
achievement;
(7) Vocational, employment status and history, which describes
skills or trades learned, record of jobs held, duration, and reasons for
leaving;
(8) Peers and friends, which includes a description of
interpersonal relationships and interaction with persons and groups outside the
home, if available;
(9) Legal history, which describes involvement with the
criminal justice system;
(10) Medical and health history, including any incidences of
overdoses and any physical indicators of contagious diseases for which necessary
action was required in accordance with the Iowa Code;
(11) Psychological history and mental status;
(12) Any other relevant information which will assist in
formulating an initial assessment of the inmate; and
(13) A financial evaluation.
6.3(10) Treatment plans. Based upon the
initial assessment, a written treatment plan shall be developed and recorded in
the inmate’s case record.
a. A treatment plan shall be developed as soon after the
inmate’s admission to the substance abuse program as is clinically
feasible, but no later than 30 days following admission.
b. The treatment plan shall, at a minimum, contain the
following:
(1) A clear and concise statement of the inmate’s
current strengths and needs;
(2) Clear and concise statements of the short– and
long–term goals the inmate will be attempting to achieve;
(3) A delineation of primary and support services to be
provided to the inmate; and
(4) The staff person(s) to be responsible for the
inmate’s treatment.
c. Treatment plans shall be developed in conjunction with the
inmate. Treatment plans shall be reviewed by the primary counselor and the
inmate as often as necessary, but at least every 60 days.
d. A review shall consist of a reassessment of the
inmate’s current status including accomplishments and needs and a
redefinition of treatment goals when appropriate. The date of the review and
any change, as well as the persons involved in the review, shall also be
recorded.
e. The use of abstract terms, technical jargon, or slang
should be avoided in the written treatment plan.
f. Treatment plans shall be culturally and environmentally
specific so as to meet the needs of the inmate. Treatment plans shall be
written in a manner readily understandable to the inmate, with assistance if
necessary.
g. The program shall provide the inmate with a copy of all
treatment plans.
6.3(11) Progress notes. An inmate’s
progress and current status in meeting the goals set in the treatment plan as
well as efforts by staff members to help the inmate achieve these stated goals
shall be recorded in the inmate’s case record. Information shall be noted
following each inmate’s counseling session. Group counseling sessions
shall be summarized at least monthly for each inmate receiving group counseling
services in an outpatient program. Group summaries will be completed at least
biweekly for inmates receiving residential correctional substance abuse
treatment services.
a. Entries shall be filed in chronological order and shall
include the date of service or the observation made, the date of the entry, and
the signature or initials and staff title of the individual rendering the
service. All progress notes shall be entered into the inmate’s case
record in permanent pen, by typewriter, or by computer. In those instances in
which rec–ords are maintained electronically, a staff identification code
number authorizing access shall be accepted in lieu of a signature.
b. All entries that involve subjective interpretations of an
inmate’s progress should be supplemented with a description of the actual
behavioral observations which were the basis for the interpretations.
c. The use of abstract terms, technical jargon, or slang
should be avoided in progress notes.
d. The program shall develop a uniform progress note format to
be used by all clinical staff.
6.3(12) Discharge planning.
a. The substance abuse program shall participate in release
planning through the discharge summary. The discharge summary shall
contain:
(1) Summary of current strengths and weaknesses of
inmate;
(2) Summary of assessment results;
(3) Summary of treatment activities;
(4) Social family support;
(5) Summary of current client status to
includemotivation/participation; and
(6) Recommendations that include the reason for referral and
prognosis.
b. The program shall maintain a list of all substance abuse
resources available within the state. The list of resources shall, at a
minimum, contain the following:
(1) The name and location of the resource;
(2) The types of services provided by the resource.
6.3(13) Quality improvement. The program shall have
an ongoing quality improvement process designed to objectively and
systematically monitor and evaluate the quality and appropriateness of inmate
care, pursue opportunities to improve inmate care, and resolve identified
problems.
a. The program shall have a written plan for a quality
improvement process. The written plan shall describe the objectives,
organization, scope, and mechanisms for overseeing the effectiveness of
monitoring, evaluation, andproblem–solving activities.
b. The program shall establish written policies and procedures
to describe and document the quality improvement process, including the
monitoring and evaluation activities of the program. The policies and
procedures shall ensure that:
(1) Information is collected or screened by a designated
individual(s) or committee. Quality improvement activities may be contracted
through all outside resources;
(2) Objective criteria are utilized in the development and
application of criteria relating to the care or service the program provides;
and
(3) Objective criteria are utilized in the evaluation of the
information collected in order to identify important problems in, or
opportunities to improve, inmate care and clinical performance.
c. The program shall document that the quality of inmate care
is improved and identified problems are resolved through appropriate actions
taken by the program’s administrative and supervisory staff and through
professional staff functions.
d. Necessary information shall be communicated among program
components, modalities, or services when problems or opportunities to improve
inmate care involve more than one program component or service.
e. The program shall ensure that the status of identified
problems is tracked to ensure improvement or resolution.
f. The program shall ensure that information from program
components or services and the findings of distinct quality improvement
activities are used to detect trends, patterns of performance, and potential
problems that affect more than one program component or service.
g. The objectives, scope, organization, and effectiveness of
the quality improvement process are evaluated at least annually and revised as
necessary.
6.3(14) Inmate case records. There
shall be written policies and procedures governing the compilation, storage, and
dissemination of inmate case records.
a. These policies and procedures shall ensure that:
(1) The program exercises its responsibility for safeguarding
and protecting the inmate case record against loss, tampering, or unauthorized
disclosure of information;
(2) The content and format of records are kept uniform;
and
(3) The entries in the case record are signed and
dated.
b. The program shall provide adequate physical facilities for
the storage, processing, and handling of case records. These facilities shall
include suitably locked, secured rooms or file cabinets.
c. Appropriate records shall be readily accessible to those
staff members providing services directly to the inmate and other persons
specifically authorized by program policy. Records should be kept in proximity
to the area in which the inmate normally receives services.
d. There shall be a written policy governing the disposal and
maintenance of inmate case records. Inmate case records shall be maintained for
not less than seven years from the date the record is officially
closed.
e. The governing body shall establish policies that specify
the conditions under which information may be released and the procedures to be
followed for releasing information. Even if a program is not federally funded,
all policies and procedures shall be in accordance with applicable provisions of
Section 408 of Public Law 92–255, the Drug Abuse Office and Treatment Act
of 1972 (21 U.S.C. 1175) as amended by Section 303 of Public Law 93–282,
the Comprehensive Alcohol Abuse and Rehabilitation Act amendments of 1974 (88
Stat, 137), the federal confidentiality regulations issued, and state
confidentiality laws and rules.
f. An inmate’s written authorization shall appear on a
consent form containing the following:
(1) The name of the program which is to make the
disclosure;
(2) The name or title of the person or organization to which
disclosure is to be made;
(3) The name of the inmate;
(4) The purpose or need for the disclosure;
(5) The extent or nature of information to be disclosed;
and
(6) Except when the inmate is a mandatory criminal justice
system referral, a statement that the consent is subject to revocation at any
time, date, event or condition upon which it will expire without express
revocation.
g. When participation by an inmate in a treatment program is
made a condition of the release of the inmate from confinement, the disposition
or status of any criminal proceedings against the inmate, or the execution or
suspension of any sentence imposed upon the inmate, the inmate may consent to
unrestricted communication between any program in which the inmate is enrolled
in fulfillment of a condition and (1) the court granting probation or other
posttrial or retrial conditional release, (2) the parole board or other
authority granting parole, or (3) probation or parole officers responsible for
the inmate’s supervision. In addition, when consent is given for
disclosures in this manner, consent shall expire 60 days after it is given or
when there is substantial change in the inmate’s status, whichever is
later.
h. All policies related to confidentiality shall apply even
after the inmate has terminated active involvement with the program.
i. In a life–threatening situation, or when an
inmate’s condition or situation precludes the possibility of obtaining
written consent, the program may release pertinent medical information to the
medical personnel responsible for the inmate’s care without the
inmate’s authorization and without the authorization of the
warden/superintendent or district director or designee if obtaining
authorization would cause an excessive delay in delivering treatment to the
inmate.
j. When information has been released without the
inmate’s authorization under these standards, the staff member responsible
for the release of information shall enter into the inmate’s case record
all details pertinent to the transaction, which shall include at
least:
(1) The date the information was released;
(2) The person to whom the information was released;
(3) The reason the information was released; and
(4) The nature and details of the information given.
k. As soon as possible after the release of information, the
inmate shall be informed that it was released.
l. There shall be a record for each inmate that contains the
following:
(1) Results of all examinations, tests, and intake and
assessment information;
(2) Reports from referring sources;
(3) Treatment plans;
(4) Medication records, which shall allow for the monitoring
of all medications administered and the detection of adverse drug reactions.
All medication orders in the inmate case records shall define at least the name
of the medication, dose, route of administration, frequency of administration,
the name of the physician who prescribed the medication, and the name of the
person administering or dispensing the medication;
(5) Reports from outside resources, which shall include the
name of the resource and the date of the report. These reports shall be signed
by the person making the report or by the program staff member receiving the
report;
(6) Multidisciplinary case conference and consultation notes
if applicable, including the date of the conference or consultation,
recommendations made, and action taken;
(7) Correspondence related to the inmate, including all
letters and dated notations of telephone conversations relevant to the
inmate’s treatment;
(8) Treatment consent forms, if applicable;
(9) Information release forms;
(10) Progress notes;
(11) Records of service provided; and
(12) Discharge summary.
6.3(15) Inmate rights. The program
shall maintain written policies and procedures that ensure that the legal rights
of inmates participating in the program are observed and protected.
a. Procedures to inform all inmates of legal rights shall be
available at the time of admission into the program.
b. The implementation of these procedures shall be
documented.
c. Written policies and procedures for reviewing and
responding to an inmate’s communications, e.g., opinions, recommendations,
and inmate grievances, with a mechanism for redress, shall be
documented.
d. Procedures shall be designed to protect the inmate’s
rights and privacy with respect to facility visitors, e.g., educational or other
individual or group visitations at the program.
6.3(16) Medication control. Policies and
procedures shall be developed to ensure that all medications are administered or
self–administered safely and properly in accordance with federal, state,
and local laws and regulations. OWI facilities shall be in compliance with
643—subrule 3.22(19).
6.3(17) Facilities.
a. The facilities shall comply with rules 643—3.22(125)
and 643-3.23(125) or ACA standards or other standards
established by the department of corrections.
b. The facilities shall comply with rules 643—3.2(125)
to 643—3.20(125).
These rules are intended to implement Iowa Code section
125.13.
ARC 1724B
TRANSPORTATION
DEPARTMENT[761]
Notice of Intended Action
Notice is also given to the public that the
Administrative Rules Review Committee may, on its own motion or on written
request by any individual or group, review this proposed action under section
17A.8(6) at a regular or special meeting where the public or interested persons
may be heard.
Pursuant to the authority of Iowa Code sections 307.10 and
307.12, the Department of Transportation hereby gives Notice of Intended Action
to amend Chapter 40, “Recovery of Damages to Highways or Highway
Structures,” Chapter 110, “Highway Project Planning,” Chapter
111, “Real Property Acquisition and Relocation Assistance,” Chapter
132, “Iowa Scenic Byway Program,” Chapter 136,
“Lighting,” Chapter 143, “Traffic Signal
Synchronization,” Chapter 160, “County and City Bridge Construction
Funds,” Chapter 161, “Federal–Aid Highway Bridge Replacement
and Rehabilitation Program,” Chapter 170, “Allocation of
Farm–to–Market Road Funds,” Chapter 172, “Availability
of Instructional Memorandums to County Engineers,” Chapter 173,
“Preparation of Secondary Road Construction Programs, Budgets, and County
Engineers’ Annual Reports,” and Chapter 174, “Reimbursable
Services and Supplies,” and to rescind Chapter 128, “Construction
Projects,” Iowa Administrative Code.
The amendments to these chapters make corrections that have
been identified as a result of reviews conducted in accordance with Executive
Order Number 8.
Items 1, 3, and 9 to 11 correct the names of Department
offices.
Item 2 rescinds a subrule that is repetitious.
Item 4 rescinds a rule that is obsolete. This rule requires
the Department to comply with federal law by maintaining an “action
plan” document. There is no longer a federal requirement to maintain this
document.
Item 5 adopts by reference a new edition of Section II of the
acquisition and relocation assistance manual. Section II of this manual is
being amended to:
• Correct the names of
various Department offices, clarify and remove negative statements, correct
typographical errors, and make other minor changes.
• Add clarifying language
indicating that one of the purposes of the rules is to encourage and enable
displacing agencies to provide relocation assistance on projects being
undertaken with or without federal financial assistance.
• Indicate that a copy of
the appraisal will be provided to the owner of the property.
• Add a section reflecting
the requirements of federal law (Public Law 105–117) regarding the
ineligibility for relocation assistance of illegal aliens except in
extraordinary circumstances.
A copy of the new edition of Section II of the acquisition and
relocation assistance manual is available from the Office of Right of Way,
Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010, or by calling
(515)239–1401.
Item 6 amends subparagraph 111.1(2)“b”(4) by
adding Iowa Code chapter 479A to the Iowa Code section and chapters listed, to
comply with Iowa Code section 6B.42.
Item 7 updates an implementation clause.
Item 8 rescinds 761—Chapter 128. This chapter was
adopted in 1993 to exclude the interstate system from certain allowable weight
tolerances. Iowa Code section 321.463 was amended in 1998 to include this
exclusion. The chapter is no longer needed.
Items 12 and 13 rescind definitions and a rule that are no
longer needed. The definitions and rule pertain to a traffic signal inventory,
which was completed in 1991.
Item 14 corrects the name of a manual.
Item 15 rescinds a rule that is no longer needed. This rule
establishes one–time reporting requirements, which were completed in
1992.
Item 16 strikes historical language that is no longer
needed.
Item 17 amends a subrule that explains which bridges are
eligible for funding under the federal–aid highway bridge replacement and
rehabilitation program to more accurately depict federal requirements.
Item 18 amends four subrules regarding advance allocations of
farm–to–market road funds to simplify the procedure, remove the
exclusion for granular resurfacing projects, and add the name of a contact
office.
Item 19 rescinds an appendix that is no longer
needed.
Items 20 and 21 both add the name of a contact
office.
Item 22 amends 761—Chapter 174. This chapter is being
amended to list highway–related services and supplies that counties and
cities may typically request from the Department. Also, this chapter is being
amended to strike language regarding emergency relief projects; they are not
germane to the subject matter of the revised chapter.
These rules do not provide for waivers. Any person who
believes that the person’s circumstances meet the statutory criteria for a
waiver may petition the Department for a waiver under 761—Chapter
11.
Any person or agency may submit written comments concerning
these proposed amendments or may submit a written request to make an oral
presentation. The comments or request shall:
1. Include the name, address, and telephone number of the
person or agency authoring the comments or request.
2. Reference the number and title of the proposed rule, as
given in this Notice, that is the subject of the comments or request.
3. Indicate the general content of a requested oral
presentation.
4. Be addressed to the Department of Transportation,
Director’s Staff Division, 800 Lincoln Way, Ames, Iowa 50010; fax
(515)239–1639; Internet E–mail address: julie.
fitzgerald@dot.state.ia.us.
5. Be received by the Director’s Staff Division no later
than July 16, 2002.
A meeting to hear requested oral presentations is scheduled
for Thursday, July 18, 2002, at 10 a.m. in the Administration Building, Third
Floor Conference Room, Department of Transportation, 800 Lincoln Way, Ames,
Iowa.
The meeting will be canceled without further notice if no oral
presentation is requested.
These amendments are intended to implement Iowa Code chapters
306D, 307 and 319 and sections 6B.42, 6B.45, 6B.54, 6B.55, 17A.3, 307A.2,
309.22, 309.93, 310.22, 310.27, 312.2, 321.475, and 364.24.
Proposed rule–making actions:
ITEM 1. Amend rule 761—40.3(321) as
follows:
761—40.3(321) Information. Information about
the recovery of damages to highway facilities may be obtained from:
Bureau of Transportation Safety Office of Finance, Iowa
Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010;
telephone (515)239–1671.
ITEM 2. Rescind and reserve subrule
40.5(3).
ITEM 3. Amend rule 761—110.1(17A)
as follows:
761—110.1(17A) Availability of information.
Informa–tion regarding highway project planning may be obtained from the
Office of Project Planning Location and Environment,
Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010.
This rule is intended to implement Iowa Code section
17A.3.
ITEM 4. Rescind rule
761—110.3(307,313).
ITEM 5. Amend rule 761—111.1(316),
introductory paragraph, as follows:
761—111.1(316) Acquisition and relocation assistance
manual. The October 1997 2002 edition of Section II
of the manual entitled “Uniform Manual, Real Property Acquisition and
Relocation Assistance” is adopted by reference.
ITEM 6. Amend subparagraph
111.1(2)“b”(4) as follows:
(4) A utility or railroad subject to Iowa Code section 327C.2
or chapter 476, 478, 479, 479A or 479B authorized by law to acquire
property by eminent domain.
ITEM 7. Amend rule
761—111.1(316), implementation clause, as follows:
This rule is intended to implement Iowa Code chapter 316 and
sections 6B.42, 6B.45, 6B.54, 6B.55 and 310.22.
ITEM 8. Rescind and reserve
761—Chapter 128.
ITEM 9. Amend subrule 132.1(3) as
follows:
132.1(3) Information and forms. Information,
instructions and application forms may be obtained from Corridor
Development, the Office of Design Location
and Environment, Iowa Department of Transportation, 800 Lincoln Way, Ames,
Iowa 50010.
ITEM 10. Amend subrule 132.5(2) as
follows:
132.5(2) Application. Application to designate a
route as a scenic byway shall be on a form provided by the department and shall
be submitted to corridor development the office of location
and environment by the application deadline. The application must be
accompanied by a document indicating approval of the designation from the city
council of each city and the board of supervisors of each county through which
the proposed route passes.
ITEM 11. Amend paragraphs
136.1(3)“b” and 136.1(3)“d” as
follows:
b. The district engineer shall forward the request to the
department’s office of road design traffic and
safety for review.
d. If the department will share the installation costs, the
highway division director’s office department
shall prepare an agreement for departmental and county approval.
ITEM 12. Amend rule
761—143.1(364) as follows:
Rescind the definitions of “cycle length” and
“isolated intersection.”
Amend the definition of “controller” as
follows:
“Controller” means a supervisory device that
controls the sequence and duration of indications displayed by traffic signals.
Types of controllers:
1. “Actuated controller” means a
controller for supervising the operation of traffic signals in accordance with
the varying demands of traffic as registered with the controller by detectors or
push buttons. Types of actuated controller operations:
• “Full–actuated
operation” means traffic demands are registered with the controller by
detectors placed on all approaches to the intersection.
• “Pedestrian–actuated
operation” means pedestrian timings or phases may be added to or included
in the cycle by actuation of pedestrian detectors (push
buttons).
• “Semiactuated
operation” means traffic demands are registered with the controller by
detectors placed on one or more, but not all, approaches to the
intersection.
• “Volume–density
operation” means full–actuated operation with the ability to reduce
the right–of–way time assigned to each vehicle on the basis of the
waiting time of opposing vehicles (gap reduction).
2. “Pretimed controller” means a
controller for supervising the operation of traffic signals that uses preset,
fixed cycle lengths; all preset phases are displayed during each
cycle.
ITEM 13. Rescind and reserve rule
761—143.3(364).
ITEM 14. Amend subrule 143.4(4) as
follows:
143.4(4) All traffic signal installations and
operations shall meet the requirements of the “Manual on Uniform Traffic
Control Devices for Streets and Highways,” as adopted in
761—Chapter 130, Iowa Administrative Code.
ITEM 15. Rescind and reserve rule
761—143.5(364).
ITEM 16. Amend rule 761—160.1(312)
as follows:
761—160.1(312) Source of funds. Iowa Code
Supplement section 312.2 provides for yearly credits from the
road use tax fund of $2 million to the county bridge construction fund and
$500,000 to the city bridge construction fund, beginning July 1,
1990.
ITEM 17. Amend subrule 161.2(4) as
follows:
161.2(4) To be eligible, the bridge must have a
completed structural inventory and appraisal (SI & A) report, on
Form 810016, on file with the department in accordance with National
Bridge Inspection Standards, be structurally deficient or functionally
obsolete, and have a sufficiency rating that complies with federal
requirements.
ITEM 18. Amend subrules 170.1(1) to
170.1(4) as follows:
170.1(1) Questionnaire. Each
year the department shall send a questionnaire to each county engineer to
determine the availability of or need for a temporary, advance allocation of
funds. The questionnaire shall be sent out at the same time the department
furnishes each county with a tabulation of its anticipated income for the
following years.
170.1(2) 170.1(1)
Procedures for counties wishing advance allocations
Requesting an advance allocation. A county wishing to receive a
temporary, advance allocation shall submit its request, in the form of a
resolution, to the department along with the completed questionnaire. The
resolution shall be in reasonable conformance with the example shown in the
Appendix of this rule include its request as part of the secondary
road budget and program documents.
170.1(3) Development of list.
A list shall be prepared by the department each year showing each county’s
anticipated expenditures and allocation needs for the following years. Counties
submitting requests for temporary, advance allocations shall be advised in
writing of departmental action on their request.
170.1(4) 170.1(2) Limitations
on advancements. In making the determination to advance allocations to any
requesting county, and in determining the priority that each county shall have
in the request for funds, the department shall consider the following
factors:
a. to c. No change.
d. The county must have a good record met
the local effort requirements of funds raised under Iowa Code subsection
312.2(8).
e. and f. No change.
g. All projects normally considered as
“construction” shall qualify for use of advance
farm–to–market road fund allocations except granular
resurfacing of existing granular surfaces.
h. No change.
170.1(3) Contact information. Questions
regarding this rule may be directed to the Office of Local Systems, Iowa
Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010.
ITEM 19. Rescind the Appendix to rule
761— 170.1(310), “Resolution of Temporary Allocation of
Farm–to–Market (FM) Road Funds.”
ITEM 20. Amend subrule 172.1(1) as
follows:
172.1(1) The manual of instructional memorandums
and updates shall be available to all county engineers free of charge
from the Office of Local Systems, Iowa Department of Transportation, 800
Lincoln Way, Ames, Iowa 50010.
ITEM 21. Adopt new rule
761—173.4(309) as follows:
761—173.4(309) Contact information. Questions
regarding this chapter may be directed to the Office of Local Systems, Iowa
Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010.
ITEM 22. Amend 761—Chapter
174 as follows:
CHAPTER 174
REIMBURSABLE SERVICES AND SUPPLIES
761—174.1(307A) Emergency relief projects.
The department will bill counties for all functions
performed for the counties on emergency relief projects (ER). The counties
should ensure that all eligible costs are charged to the project in order that
the federal aid section of the office of accounting will include them in
billings to the federal highway administration, including work performed by the
department.
761—174.1(307) Contact information.
Questions regarding this chapter may be directed to the Office of Local Systems,
Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa
50010.
761—174.2(307A 307)
Services by the department for which reimbursement will be required from
the counties Reimbursable services and supplies.
174.2(1) The county shall reimburse the
department for the following items when performed in conjunction with a
farm–to–market funded project, and the items shall be charged to the
county’s farm–to–market fund. A county may also request any
of the following items and will be billed the cost thereof on any locally funded
project. The purpose of this rule is to list highway–related
services and supplies that counties and cities may typically request from the
department. The list is not exhaustive. The department may require
reimbursement for the services and supplies furnished. Ifan item to be
reimbursed is for a farm–to–market project, the cost of the item
will be charged to the county’s farm–to–market road
fund.
a. Structural analysis: A detailed field or office study of
an existing or proposed structure to determine condition or load–carrying
capacity.
b. Hydraulic analysis: An in–depth field or office
review of hydraulic functioning and adequacy of a proposed or existing drainage
complex.
c. Shop drawings: A review of details on drawings of
steel fabrication prepared by the steel fabricating company.
d c. Shop inspection: Inspection of
steel fabrication at the assembly point to determine compliance with plans,
specifications and approved shop drawings.
e. Bridge soundings: The taking of soundings and
identifying depth and type of material encountered below surface level at
structure locations on secondary roads.
f. Soil borings and analysis: The taking of soil
borings to identify depth and type of material encountered below surface level
along existing or proposed roadway, and calculations, based on field data, to be
incorporated in completed plan.
g d. Physical testing: Inspection,
laboratory or field testing, and documentation of results to a county or
city on any material samples for any purpose obtained by the department,
county, city or consultant.
h. Material exploratory work: A survey of location
and quantity of anticipated material resources.
i e. Inspection supplies and equipment
repairs:. All inspection equipment furnished by the
laboratory will be on loan to the counties a county or
city and shall be returned upon completion of the project or the season.
All inspection supplies furnished from warehouse stock shall be paid for by the
receiving county or city and shall not be returned for credit. The cost
of all equipment repairs performed for a county or city shall be charged
to that county or city.
j f. Manuals and
publications:. The department will provide each county
with a single copy of each publication required to be used by
them the county (i.e. e.g.,
standard specifications). Any additional copies requested by a county will
require reimbursement from the county. All other publications requested
by a county or city and not required by the department
will be at the county’s or city’s expense.
k g. Office supplies: Items
which are not required to be submitted by the department for substantiation or
operation of the secondary road system.
l h. Printing services: Preparation
and printing of blueprints plans, offset prints, photo
processes, and other printing performed for counties a
county or city.
m. Origin and destination studies: Field and office
traffic studies.
n. Rental of electronic data processing equipment:
Use of department of transportation computers for road, bridge and culvert
design, road profile adjustment, and other secondary road
work.
o i. Schools: Extended instruction on
various road subjects, attended by county or city personnel on an
application basis.
p j. Pile bearing tests: Test loading
of piles to determine pile load–bearing capacity.
q k. Tabulation of bids: All
lettings; by subscription.
r. Checking falsework plans.
l. Lease of department equipment to a county or city. See
paragraph “e” of this subrule for inspection
equipment.
m. Special traffic counts requested by a county or
city.
174.2(2) Reserved.
These rules are intended to implement Iowa Code chapter
307A 307 and section 17A.3.
ARC 1723B
TRANSPORTATION
DEPARTMENT[761]
Notice of Intended Action
Notice is also given to the public that the
Administrative Rules Review Committee may, on its own motion or on written
request by any individual or group, review this proposed action under section
17A.8(6) at a regular or special meeting where the public or interested persons
may be heard.
Pursuant to the authority of Iowa Code sections 307.10 and
307.12, the Department of Transportation hereby gives Notice of Intended Action
to amend Chapter 635, “Motorcycle Rider Education (MRE),” Iowa
Administrative Code.
These rules are being amended to reflect changes in course,
instructor, sponsor and reimbursement requirements.
These rules do not provide for waivers. Any person who
believes that the person’s circumstances meet the statutory criteria for a
waiver may petition the Department for a waiver under 761—Chapter
11.
Any person or agency may submit written comments concerning
these proposed amendments or may submit a written request to make an oral
presentation. The comments or request shall:
1. Include the name, address, and telephone number of the
person or agency authoring the comments or request.
2. Reference the number and title of the proposed rule, as
given in this Notice, that is the subject of the comments or request.
3. Indicate the general content of a requested oral
presentation.
4. Be addressed to the Department of Transportation,
Director’s Staff Division, 800 Lincoln Way, Ames, Iowa 50010; fax
(515)239–1639; Internet E–mail address: julie.
fitzgerald@dot.state.ia.us.
5. Be received by the Director’s Staff Division no later
than July 16, 2002.
A meeting to hear requested oral presentations is scheduled
for Thursday, July 18, 2002, at 10 a.m. in the DOT Conference Room at Park Fair
Mall, 100 Euclid Avenue, Des Moines, Iowa.
The meeting will be canceled without further notice if no oral
presentation is requested.
The proposed amendments may have an impact on small business.
A request for a regulatory analysis pursuant to Iowa Code section 17A.4A must be
received by the Director’s Staff Division at the address listed in this
Notice no later than 32 days after publication of this Notice in the Iowa
Administrative Bulletin.
These amendments are intended to implement Iowa Code
subsections 321.180B(5) and 321.180B(6).
Proposed rule–making action:
Amend 761—Chapter 635 as follows:
CHAPTER 635
MOTORCYCLE RIDER EDUCATION (MRE)
761—635.1(321) No change.
761—635.2(321) Approved course in motorcycle rider
education.
635.2(1) Any entity providing motorcycle rider
education to persons under the age of 18 for purposes of early licensing or
seeking reimbursement under Iowa Code subsection 321.189(9)
321.180B(6) for providing motorcycle rider education to persons aged 18
and older must teach the motorcycle rider education course approved by the
department.
635.2(2) A sponsor must receive approval from the
department prior to the beginning of the first class offered and annually
thereafter. Private or commercial sponsors shall must
also be licensed by the department under rule 761— 600.12(321).
635.2(3) The approved course uses a nationally
recognized, research–based curriculum that consists of a minimum
of seven clock hours of classroom instruction and eight clock hours of
on–cycle instruction in an off–street area. Only persons
successfully completing all elements of both phases of this
curriculum of the approved course shall be issued an Iowa
certificate of completion for motorcycle rider education. Issuance of an Iowa
certificate of completion to persons who do not successfully complete
this curriculum the approved course is cause for
revocation of the instructor’s license and denial of reimbursement to the
sponsor for each student involved.
635.2(4) Prior to the beginning of on–cycle
instruction, a student enrolled in the approved course must be at least 14 years
of age, possess a valid motor vehicle driver’s
license as defined in Iowa Code section 321.1, be able to touch the ground with
the balls of both feet while sitting astride the training motorcycle, and
complete the motorcycle safety course waiver form, including the signature of a
parent or legal guardian if the student is under the age of 18.
635.2(5) No change.
635.2(6) The maximum
student–instructor ratio for classroom instruction shall be
24 not exceed 36 to 1. No more than 12 students may receive
on–cycle instruction at one time on a single full–size range. The
maximum student–instructor ratio for on–cycle
instruction shall be 8 to 1 when using a single instructor and
not exceed 6 to 1 when using two instructors.
635.2(7) A driving range used for on–cycle
instruction must be paved, free of hazards to motorcycle travel, and have an
unobstructed, paved runoff of at least 20 feet in all directions.
a. On a driving range that is at least 185 feet by 60
feet, excluding runoff, up to seven students may receive instruction at one
time.
b. On a full–size driving range that is at least
220 feet by 120 feet, excluding runoff, up to 12 students may receive
instruction at one time.
635.2(8) The sponsor shall provide for each student
engaged in on–cycle instruction one fully operational,
street–legal motorcycle manufactured for highway use
for each student engaged in on–cycle instruction. Each
motorcycle must have an engine displacement of no greater than 350 cubic
centimeters. meet two of the following three criteria:
a. Have an engine displacement that does not exceed 500
cubic centimeters.
b. Have an unladen weight that does not exceed 400
pounds.
c. Have a seat height that does not exceed 30
inches.
635.2(9) The driving test for a Class M motor
vehicle driver’s license may be waived under
761—subrule 604.31(2) provided the applicant has successfully completed
the approved course.
761—635.3(321) Instructors.
635.3(1) License. An instructor of the approved
course must be licensed by the department. However, an individual who meets the
qualifications for a license except for paragraph 635.3(2)“d” or who
is suspended under paragraph 635.3(3)“c” may teach two
classes of the approved course under the guidance of an
experienced, licensed instructor as provided in those
paragraphs. To obtain and retain an MRE instructor’s
license:
a. An individual trained as an MRE instructor on or
after July 1, 1998, must meet all of the provisions listed in subrule
635.3(2).
b. An individual trained as an MRE instructor before
July 1, 1998, who has taught for an Iowa sponsor after January 1, 1996, must
meet the provisions of subrule 635.3(2), paragraphs “a” to
“c.” Paragraphs “e” and “f” of that subrule
are waived until June 30, 1998; thereafter, they must be met. Paragraphs
“d” and “g” of that subrule are
waived.
635.3(2) Licensing provisions. To obtain and retain
an MRE instructor’s license, an individual must:
a. Possess a valid Class M or equivalent motor
vehicle driver’s license which is valid for a
two–wheel motorcycle.
b. and c. No change.
d. Before a license is granted, teach two
classes one class of the approved course under the guidance of
an experienced, licensed instructor approved by the department.
e. After the year in which a license is granted, teach
at least one class in Iowa each calendar year.
f. After the year in which a license is granted,
participate in complete at least one
state–sponsored or state–approved instructor refresher or update
each calendar year. The refresher or update must be completed in Iowa every
other year.
g. Possess a high school diploma or equivalent. This is
not required for a licensed instructor who trained as an MRE instructor before
July 1, 1998, and who has taught for an Iowa sponsor after January 1,
1996.
635.3(3) License suspension.
a. and b. No change.
c. Each January, the department shall review each MRE
instructor’s teaching activity and update/refresher
participation completion. The department shall suspend
the MRE license of an MRE instructor who fails to meet these licensing
provisions. The suspension shall remain in effect until the individual has
done one of the following:
(1) the individual has taught
Taught two classes of the approved course under the guidance of an
experienced, licensed instructor approved by the department.
(2) Attended the first instruction component of an
instructor preparation weekend.
(3) Completed an Iowa technical assistance review with an
instructor trainer.
761—635.4(321) Responsibilities of
sponsors.
635.4(1) Sponsors shall:
a. No change.
b. Use only instructors licensed by the department to teach
the approved course. However, an individual who meets the qualifications for a
license except for paragraph 635.3(2)“d” or who is suspended under
paragraph 635.3(3)“c” may teach two classes of the
approved course under the guidance of an experienced, licensed
instructor as provided in those paragraphs.
c. Maintain liability insurance in an amount of not less than
$1 million, combined single limit, with an aggregate limit of not less than $2
million, and file a certificate of this insurance with the department. The
certificate shall verify coverage for scheduled courses of instruction. The
certificate shall name the department and its officers, agents, representatives
and employees as additional insureds with respect to all work, deliveries or
services performed for them by the named insured, and shall specify that the
department of transportation, office of driver services, shall be given at least
30 days’ prior notice of any material change in or cancellation of the
insurance.
A sponsor who is a state agency or public educational
institution shall provide written verification of self–insurance to the
department.
d. Maintain complete instructional accident report files
and furnish this information to the department on forms provided by the
department.
e. Maintain a record of costs incurred in providing the
approved course, including justification for these costs, and furnish
an audited statement of this information to the department on forms
provided by the department.
f. Accommodate the department’s on–site
instructor and class conduct/content review process. Allow the
department to audit any class of the approved course, either announced or
unannounced.
g. to i. No change.
635.4(2) The department shall deny approval to a
sponsor applying for initial or annual approval from the department under
subrule 635.2(2) if the sponsor fails to comply with all of the provisions of
subrule 635.4(1).
761—635.5(321) Use of motorcycle rider education
fund. The motorcycle rider education fund may be used for the following
purposes:
635.5(1) Course development. New or current sponsors
may apply to the department for funds to establish delivery of the approved
course at an unserved site. Current sponsors may apply for funds to expand
delivery at an existing site.
a. No change.
b. Application for funds shall be on forms provided by the
department. Departmental approval shall be based on the geographical
area, and the number of students to be served and
the availability of moneys in the motorcycle rider education fund. The
number of students to be served is determined by range size, the number of
courses to be offered, and the number of sponsors providing the
course.
c. No change.
635.5(2) No change.
635.5(3) Instructor preparation. The department shall
sponsor beginning instructor preparation courses.
a. An instructor preparation course is open to any individual
who:
(1) Possesses a valid Class M or equivalent motor
vehicle driver’s license which is valid for a
two–wheel motorcycle.
(2) and (3) No change.
b. Upon proof of successful completion of the
instruction instructor preparation course, an individual
may be reimbursed for course tuition.
c. No change.
635.5(4) Instructor refreshers and updates. The
department shall sponsor and fund instructor refreshers or updates. Instructor
refreshers or updates shall be open to all state–licensed MRE instructors
and chief instructors instructor trainers. Instructor
participation in department–approved professional development seminars
sponsored by other groups may be funded based on the availability of moneys in
the motorcycle rider education fund.
635.5(5) Chief instructor
Instructor trainer preparation. An experienced, state–licensed
instructor accepted for enrollment in a nationally recognized
chief instructor trainer preparation course approved
by the department who agrees to be a chief an
instructor trainer in a department–sponsored instructor preparation
course within 12 months following successful completion of the
chief instructor trainer preparation course may apply to
the department for funding assistance on forms provided by the
department.
a. to e. No change.
635.5(6) Reimbursement of per pupil costs. The
department shall reimburse a sponsor for each student who completes its approved
course. Reimbursement shall be based on the sponsor’s per pupil cost and
the availability of moneys in the motorcycle rider education fund.
a. and b. No change.
c. Eligible expenses are limited to: (1)
instructor and coordinator salaries and travel, (2) consumable instructional
materials and supplies including helmets, eye–protective devices and
gloves, (3) range maintenance, (4) motorcycle operation, maintenance and storage
costs, (5) documented program liability insurance expenditures, and (6) program
promotion costs.
(1) Instructor and coordinator salaries and
travel.
(2) Consumable instructional materials and supplies
including helmets, eye–protective devices and gloves.
(3) Range maintenance, which is limited to paint, crack
filler, and minor surface repairs.
(4) Motorcycle operation, maintenance and storage
costs.
(5) Documented program liability insurance
expenditures.
(6) Program promotion costs.
d. Claims for reimbursement shall include a
report an audited statement, including supporting documentation,
of eligible expenses incurred and tuition received, a summary of courses taught
with site, date, and instructor information, and a report for each class taught
providing name, age, social security number and gender of each student. Claims
for reimbursement shall be made on forms provided by the department.
e. No change.
These rules are intended to implement Iowa Code
sub–sections 321.189(7) and 321.189(9) 321.180B(5) and
321.180B(6).
NOTICE—PUBLIC FUNDS INTEREST
RATES
In compliance with Iowa Code chapter 74A and section 12C.6,
the committee composed of Treasurer of StateMichael L. Fitzgerald,
Superintendent of Credit Unions James E. Forney, Superintendent of Banking
Thomas B. Gronstal, and Auditor of State Richard D. Johnson have established
today the following rates of interest for public obligations and special
assessments. The usury rate for June is 7.25%.
INTEREST RATES FOR PUBLIC
OBLIGATIONS AND ASSESSMENTS
74A.2 Unpaid Warrants Maximum 6.0%
74A.4 Special Assessments Maximum 9.0%
RECOMMENDED for 74A.3 and 74A.7: A rate equal to 75%
of the Federal Reserve monthly published indices for U.S. Government securities
of comparable maturities.
The rate of interest has been determined by a committee of the
state of Iowa to be the minimum interest rate that shall be paid on public funds
deposited in approved financial institutions. To be eligible to accept deposits
of public funds of the state of Iowa, a financial institution shall demonstrate
a commitment to serve the needs of the local community in which it is chartered
to do business. These needs include credit services as well as deposit
services. All such financial institutions are required to provide the committee
with a written description of their commitment to provide credit services in the
community. This statement is available for examination by citizens.
New official state interest rates, effective June 9, 2002,
setting the minimums that may be paid by Iowa depositories on public funds are
listed below.
TIME DEPOSITS
7–31 days Minimum 1.40%
32–89 days Minimum 1.50%
90–179 days Minimum 1.60%
180–364 days Minimum 1.70%
One year to 397 days Minimum 2.10%
More than 397 days Minimum 3.00%
These are minimum rates only. The one year and less are
four–tenths of a percent below average rates. Public body treasurers and
their depositories may negotiate a higher rate according to money market rates
and conditions.
Inquiries may be sent to Michael L. Fitzgerald, Treasurer of
State, State Capitol, Des Moines, Iowa 50319.
NOTICE—USURY
In accordance with the provisions of Iowa Code section 535.2,
subsection 3, paragraph “a,” the Superintendent of Banking has
determined that the maximum lawful rate of interest shall be:
June 1, 2001 — June 30, 2001 7.25%
July 1, 2001 — July 31, 2001 7.50%
August 1, 2001 — August 31, 2001 7.25%
September 1, 2001 — September 30, 2001 7.25%
October 1, 2001 — October 31, 2001 7.00%
November 1, 2001 — November 30, 2001 6.75%
December 1, 2001 — December 31, 2001 6.50%
January 1, 2002 — January 31, 2002 6.75%
February 1, 2002 — February 28, 2002 7.00%
March 1, 2002 — March 31, 2002 7.00%
April 1, 2002 — April 30, 2002 7.00%
May 1, 2002 — May 31, 2002 7.25%
June 1, 2002 — June 30, 2002 7.25%
July 1, 2002 — July 31, 2002 7.25%
FILED EMERGENCY
ARC 1760B
INSPECTIONS AND APPEALS
DEPARTMENT[481]
Adopted and Filed Emergency
Pursuant to the authority of Iowa Code section 137F.3, the
Department of Inspections and Appeals hereby amends Chapter 30, “Food and
Consumer Safety,” and Chapter 31, “Food Establishment and Food
Processing Plant Inspections,” Iowa Administrative Code.
The purpose of these amendments is to bring the administrative
rules into conformance with 2002 Iowa Acts, House File 2620, by including
farmers markets as food establishments if they sell or distribute potentially
hazardous food (food that is capable of supporting the rapid and progressive
growth of toxins) from the premises and by providing for a seasonal license fee
of $100 for each person so selling on a countywide basis.
In compliance with Iowa Code section 17A.4(2), the Department
finds that notice and public participation are impracticable because of the
immediate need for rule change to implement 2002 Iowa Acts, House File
2620.
The Department finds, pursuant to Iowa Code section
17A.5(2)“b”(2), that the normal effective date of these amendments
should be waived and the amendments should be made effective upon filing with
the Administrative Rules Coordinator on June 7, 2002, as they confer a benefit
upon vendors at a farmers market.
The Department adopted these amendments on June 7,
2002.
These amendments are also published herein under Notice of
Intended Action as ARC 1749B to allow public comment. This emergency
filing permits the Department to implement new provisions of the law.
These amendments are intended to implement Iowa Code
Supplement chapter 137F as amended by 2002 Iowa Acts, House File 2620.
These amendments became effective on June 7, 2002.
The following amendments are adopted.
ITEM 1. Amend rule
481—30.2(10A), definition of “farmers market,” as
follows:
“Farmers market” means a marketplace which
operates seasonally as a common market for fresh fruits and vegetables on a
retail basis for consumption elsewhere. A person who sells potentially
hazardous food (food that is capable of supporting the rapid and progressive
growth of toxins) at a farmers market must obtain a license for each county in
which the person operates. A license is not required to sell wholesome, fresh
shell eggs to consumer customers.
The following products may be sold at a farmers market
without being licensed under Iowa Code section 137F.4 at the market
location:
1. Baked goods except the following: soft pies and
bakery products with custard or cream fillings, as well as other potentially
hazardous items. These products must be labeled in accordance with rule
481—34.3(137D).
2. Wholesome, fresh eggs.
3. Honey which is labeled per rule
481—34.3(137D).
4. Prepackaged, not hazardous food products prepared
in an establishment licensed under Iowa Code section 137F.4 as a food
establishment or a food processing establishment.
5. Fresh fruits and vegetables.
6. Not potentially hazardous food prepared on the
premises of a residence. This exemption does not include
“home–style” canning, since food in hermetically sealed
containers must come from a licensed food processing plant.
7. Jams and jellies.
ITEM 2. Amend rule
481—30.2(10A) by adopting the following new
definition in alphabetical order:
“Farmers market potentially hazardous food
license” means a license for a temporary food establishment that sells
potentially hazardous foods at farmers markets. A separate seasonal farmers
market potentially hazardous food license is required for each county in which
the licensee sells potentially hazardous foods at farmers markets. The license
is only applicable at farmers markets, and is not required to sell wholesome,
fresh shell eggs to consumer customers.
ITEM 3. Amend subrule 30.3(4) as
follows:
30.3(4) Any change in business ownership or business
location requires a new license. Vending machines, mobile food units and
pushcarts may be moved without obtaining a new license. A farmers market
potentially hazardous food license may be used in the same county at different
individual locations without obtaining a new license. Multiple locations
operated simultaneously each require a separate license. Nutrition sites
for the elderly licensed under Iowa Code chapter 137F may change locations in
the same city without obtaining a new license.
ITEM 4. Amend rule
481—30.4(137C,137D,196) by adopting the following new
subrule:
30.4(10) Pursuant to 2002 Iowa Acts, House File 2620,
section 2, a person selling potentially hazardous food at a farmers market must
pay an annual license fee of $100 for each county of operation. Persons who
operate simultaneously at more than one location within a county are required to
have a separate license for each location.
ITEM 5. Amend rule 481—30.7(137F)
by adopting the following new subrule:
30.7(7) A licensed mobile food unit that operates as a
licensed mobile food unit at a farmers market is not required to obtain a
separate farmers market potentially hazardous food license.
ITEM 6. Amend rule
481—30.8(137C,137D,137F) by adopting the following new
subrule:
30.8(6) Farmers market potentially hazardous food
licensees shall be inspected at least annually.
ITEM 7. Amend rule 481—31.12(137F),
catchwords, as follows:
481—31.12(137F) Temporary food establishments and
farmers market potentially hazardous food licensees.
[Filed Emergency 6/7/02, effective 6/7/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1759B
NURSING BOARD[655]
Adopted and Filed Emergency
Pursuant to the authority of Iowa Code sections 17A.3 and
147.76, the Board of Nursing hereby amends Chapter 3, “Licensure to
Practice—Registered Nurse/Licensed Practical Nurse,” Iowa
Administrative Code.
These amendments eliminate the payment of all back renewal
fees for reinstatement of a delinquent license.
In compliance with Iowa Code section 17A.4(2), the Board finds
that notice and public participation are unnecessary because the amendments
convey a public good by the elimination of fees that are perceived as a barrier
for nurses reinstating a license from delinquent status to active
status.
The Board also finds, pursuant to Iowa Code section
17A.5(2)“b”(2), that the normal effective date of the rules should
be waived and these rules should be made effective July 1, 2002, as they confer
a benefit on the working procedures of the Board.
The Board adopted these amendments on June 6, 2002.
These amendments will become effective on July 1,
2002.
These amendments are intended to implement Iowa Code section
147.11.
The following amendments are adopted.
ITEM 1. Amend rule
655—3.1(17A,147,152,272C), definition of “fees,”
numbered paragraphs “10” and “11,” to read
as follows:
10. For late renewal of a registered nurse/licensed
practical nurse late renewal fee license, $50, plus the
renewal fee as specified in paragraph “8” of this rule.
11. For a reinstatement of a
delinquent registered nurse/licensed practical nurse
delinquent license fee, $100, plus
back renewal fees to date due, calculated at $25 per year or any part thereof.
The total back renewal fees shall not exceed $250. The delinquent
license fee shall not be assessed if the license became delinquent prior to July
4, 1963.
ITEM 2. Amend subrule 3.7(5),
paragraph “a,” to read as follows:
a. If the delinquent license is not reinstated, it shall
remain delinquent and fees shall accrue annually.
ITEM 3. Amend subrule 3.7(5),
paragraph “c,” subparagraphs (1) and (3), to
read as follows:
(1) The licensee shall be provided an application, a
continuing education report form and statement of fees the
fee. Fees shall include all renewal fees to date and a
The delinquent fee as is specified in rule
3.1(17A,147,152,272C).
(3) Upon receipt of the completed application, required
continuing education materials, and appropriate the
renewal and delinquent fees, and verification that the primary state of
residence is Iowa or a noncompact state, the licensee shall be issued a license
for a 24– to 36–month period. At the time of the next renewal, it
will be placed on a three–year renewal cycle. Expiration shall be on the
fifteenth day of the birth month.
ITEM 4. Amend subrule 3.7(5),
paragraph “d,” introductory paragraph, to read as
follows:
d. To reinstate to inactive licensure status, the licensee
shall submit a written request for inactive status and pay all back
renewal fees to date and a the delinquent fee as specified in
rule 3.1(17A,147,152,272C).
ITEM 5. Amend subrule 3.7(5),
paragraph “d,” subparagraph (2), to read as
follows:
(2) The license of an individual who is 70 years of age or
older will be placed on inactive status upon request without payment of the
fees delinquent fee.
[Filed Emergency 6/7/02, effective 7/1/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1725B
PERSONNEL
DEPARTMENT[581]
Adopted and Filed Emergency After Notice
Pursuant to the authority of Iowa Code section 19A.9, the
Department of Personnel hereby adopts amendments to Chapter 1,
“Definitions,” and Chapter 4, “Pay,” Iowa
Ad–ministrative Code.
The amendments implement the Department’s mandatory
rule–making obligation under Iowa Code section 19A.9(19) to promulgate
rules providing “for the development and operation of programs to improve
the work effectiveness and morale of employees in the executive branch,
excluding employees of the state board of regents, including training, safety,
health, welfare, counseling, recreation, and employee relations.” A
waiver provision is not included in these rules because, pursuant to rule
581—33.12(17A,19A,97B), numbered paragraph “6,” rules
governing separation shall not be waived. Allowance of a waiver of the rules in
Chapter 4 would not promote a uniform and consistent process for separations,
nor ensure a uniform and consistent application of these rules.
Notice of Intended Action was published in the Iowa
Administrative Bulletin on April 3, 2002, as ARC 1519B.
A public hearing on these amendments was held at 9 a.m., on
April 29, 2002, in the Grimes North Conference Room, Grimes State Office
Building, First Floor, East 14th and Grand, Des Moines, Iowa. No substantive
written or oral comments were received after publication of the Notice. These
amendments are identical to those published under Notice.
Pursuant to Iowa Code section 17A.5(2)“b”(1),
these amendments shall become effective July 1, 2002, as provided in 2001 Iowa
Acts, Second Extraordinary Session, chapter 5, section 8.
These amendments were adopted by the Department on May 31,
2002.
These amendments will become effective July 1, 2002.
These amendments are intended to implement Iowa Code chapter
19A.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [1.1, 4.12, 4.13] is being omitted. These amendments are
identical to those published under Notice as ARC 1519B, IAB
4/3/02.
[Filed Emergency After Notice 5/31/02, effective
7/1/02]
[Published 6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1737B
PERSONNEL
DEPARTMENT[581]
Adopted and Filed Emergency
Pursuant to the authority of Iowa Code sections 19A.9 and
70A.1, the Department of Personnel hereby amends Chapter 11, “Separations,
Disciplinary Actions and Reduction in Force,” Iowa Administrative
Code.
The purpose of this amendment is to comply with 2002 Iowa
Acts, House File 2625, enacted by the Seventy–ninth General Assembly
during the Second Extraordinary Session and signed by the Governor on June 5,
2002. House File 2625 establishes a sick leave and vacation incentive program
for eligible executive branch employees, requires the adoption of administrative
rules, and provides that such rules may be adopted on an emergency basis
pursuant to Iowa Code section 17A.5, subsection 2, paragraph
“b.”
In compliance with Iowa Code section 17A.4(2), the Department
finds that notice and public participation are impracticable due to the
immediate need for rule making to administer the aspects of the program approved
by the legislature.
The Department also finds, pursuant to Iowa Code section
17A.5(2)“b”(2), that the normal effective date of the amendment
should be waived and the amendment should be made effective upon filing with the
Administrative Rules Coordinator on June 7, 2002, as it confers a benefit upon
the executive branch agencies and employees.
The Department adopted this amendment on June 6,
2002.
This amendment is intended to implement 2002 Iowa Acts, House
File 2625.
This amendment became effective on June 7, 2002.
The following amendment is adopted.
Adopt new subrule 11.1(5) as
follows:
11.1(5) Sick leave and vacation incentive
program—Fiscal Year 2003.
a. This termination incentive program is provided for in 2002
Iowa Acts, House File 2625. To be eligible to participate in this program an
employee’s length of credited service and the employee’s age as of
December 31, 2003, but for participation in this program, must equal or exceed
75 years, including buy–back or buy–in service in the Iowa public
employees’ retirement system (IPERS) or in the public safety peace
officers’ retirement, accident, and disability system (POR). Employees on
the payroll who meet these criteria and who are receiving workers’
compensation on and after July 8, 2002, are also eligible to
participate.
(1) Age shall be determined in years and quarters of a
year.
1. The birth year is subtracted from 2003 to obtain the total
years.
2. To calculate quarters:
• If
the birth month is January, February, or March, one year shall be added to the
total years calculated in 11.1(5)“a”(1)“1”;
• If the birth month is
April, May, or June, .75 of a year shall be added to the total years calculated
in 11.1(5)“a”(1)“1”;
• If the birth month is
July, August, or September, .50 of a year shall be added to the total years
calculated in 11.1(5)“a”(1)“1”;
• If the birth month is
October, November, or December, .25 of a year shall be added to the total years
calculated in 11.1(5)“a”(1)“1.”
(2) Length of credited service shall be calculated byIPERS or
POR service credit, pursuant to each system’s respective rules and
regulations.
b. To become a program participant, an employee must complete
and file a program application form on or before August 14, 2002, and must
terminate employment no earlier than July 8, 2002, but no later than August 15,
2002.
c. For purposes of this program, the following definitions
shall apply:
“Employee” means an employee of the executive
branch of the state who is not covered by a collective bargaining agreement,
including an employee of a judicial district department of correctional services
if the district elects to participate in the program, an employee of the state
board of regents if the board elects to participate in the program, and an
employee of the department of justice, as well as employees eligible to accrue
vacation and sick leave within the judicial branch of the state if the judicial
branch elects to participate in the program. However, “employee”
does not mean an elected official.
“Participating employee” means an eligible
employee who, on or before August 14, 2002, submits an election to participate
in the sick leave and vacation incentive program and terminates state employment
no earlier than July 8, 2002, but no later than August 15, 2002. For the
purposes of this program, a person remains a participating employee after
payments made hereunder cease.
“Regular annual salary” means (1) for
full–time employees, an employee’s regular biweekly salary on the
date of termination, multiplied by 26; or (2) for part–time employees, the
cumulative salary received by the employee during the 26 pay periods immediately
prior to termination.
d. A participating employee will receive the cash value of the
employee’s accumulated sick leave, not to exceed 100 percent of the
employee’s regular annual salary, and vacation accrued balances. The
state shall pay to the participating employee a portion of the combined dollar
value of the accrued sick leave and vacation balances each fiscal year, for a
period of five years on the following schedule:
(1) Upon termination, in the first fiscal year of the program,
the employee shall receive 30 percent of the total cash value of the
aforementioned calculation for sick leave and vacation.
(2) In August of fiscal years 2004, 2005 and 2006, the
employee shall receive 20 percent of the total cash value of the aforementioned
calculation for sick leave and vacation.
(3) In August of fiscal year 2007, the employee shall receive
the remaining 10 percent of the total cash value of the aforementioned
calculation for sick leave and vacation.
e. A participating employee, as a condition of participation
in this program, shall waive any and all rights to receive payment of a sick
leave balance pursuant to Iowa Code section 70A.23 and payment for accrued
vacation pursuant to Iowa Code section 91A.4 and shall waive all rights to file
suit against the state of Iowa, including all of its departments, agencies, and
other subdivisions, based on state or federal claims arising out of the
employment relationship.
f. The administrative head, manager, supervisor, or any
employee of a department, agency, board, or commission of the state of Iowa
shall not coerce or otherwise influence any state employee to participate or not
participate in this program.
g. In the event a program participant dies prior to receiving
the total cash value of the incentive addressed in paragraph
11.1(5)“d,” the participant’s designated beneficiary or
beneficiaries shall receive the remaining payments on the schedule developed for
such payments.
h. An employee who elects participation in this program, from
the date of termination from employment, is not eligible to accept any further
permanent part–time or full–time employment with the state of Iowa.
This prohibition does not apply to a program participant who is later elected to
public office.
[Filed Emergency 6/7/02, effective 6/7/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1762B
PUBLIC SAFETY
DEPARTMENT[661]
Adopted and Filed Emergency
Pursuant to the authority of Iowa Code section 80A.15, the
Department of Public Safety hereby amends Chapter 2, “Bail Enforcement,
Private Investigation and Private Security Businesses,” Iowa
Administrative Code.
2002 Iowa Acts, House File 2249, takes effect on July 1, 2002.
2002 Iowa Acts, House File 2249, requires that applicants for private
investigative, private security and bail enforcement agency licenses and their
employees submit fingerprint cards to the Department. Additionally, it allows
for the submission of the fingerprint cards to the FBI for the purpose of a
national criminal history check and the collection of fees associated with
processing of the fingerprints.
Pursuant to Iowa Code subsection 17A.4(2), the Department
finds that notice and public participation prior to the adoption of these
amendments is impracticable, as it is desirable that the procedures for the
submission of fingerprints of applicants for bail enforcement, private
investigation and private security licenses and their employees to the FBI for
the purposes of national criminal history checks, as required by 2002 Iowa Acts,
House File 2249, are implemented beginning July 1, 2002.
Pursuant to Iowa Code section 17A.5(2)“b”(2), the
Department further finds that the normal effective date of these amendments, 35
days after publication, should be waived and the amendments made effective July
1, 2002, after filing with the Administrative Rules Coordinator. These
amendments confer a benefit upon the public by providing a nationwide criminal
history check through the FBI on prospective licensees and employees engaged in
bail enforcement, private investigation and private security businesses in Iowa,
which will decrease the likelihood that unqualified individuals will obtain
licenses or employee identification cards.
A Notice of Intended Action, including the amendments adopted
herein, and which may include additional changes to Chapter 2, will be published
in the near future. The Notice of Intended Action will provide for a period of
public comment and participation, including a public hearing. This process will
culminate in these amendments being adopted through the normal rule–making
process with any public input received during the comment period taken into
account.
These amendments are intended to implement Iowa Code sections
80A.4, 80A.5, and 80A.7 as amended by 2002 Iowa Acts, House File 2249.
These amendments will become effective July 1, 2002.
The following amendments are adopted.
ITEM 1. Amend rule
661—2.2(80A) by adopting the following new definition
in alphabetical order:
“Background investigation” means the actions taken
by the department to verify that the applicant for a license or employee ID card
meets the requirements. Such actions include, but are not limited to, inquiries
to the Iowa on–line warrants and articles (IOWA) criminal justice
information system for outstanding arrest warrants, active protection orders,
sex offender registry records and Iowa criminal history records. A background
investigation shall also include the submission of fingerprints of the applicant
to the FBI for a nationwide criminal history record check.
ITEM 2. Amend subrule 2.4(3),
paragraphs “b” and “f,” as
follows:
b. Two completed Fingerprint Cards (Form #FD–258)
with the associated processing fees for each individual identified in
this subrule, paragraph “a.”
f. A fee of $100 for each agency license requested plus $10
for each application form for employee identification card (Form #PD2)
requested pursuant to this subrule.
ITEM 3. Amend rule 661—2.5(80A),
introductory paragraph, as follows:
661—2.5(80A) License requirements. In order to
be considered for a license or identification (ID) card, the applicant or the ID
cardholder must undergo a background investigation by the department and
must:
ITEM 4. Amend rule 661—2.6(80A) as
follows:
661—2.6(80A) ID cards. Each prospective ID
cardholder must satisfy the qualifications required by rule 2.5(80A) and
complete the appropriate forms.
2.6(1) An applicant for an ID card as an
employee of a bail enforcement business, private investigative agency or private
security agency must submit the following:
1 a. A completed Identification Card
Application for:Private Investigator/Private Security Guard/Bail Enforcement
Agent, #PD2;
2 b. Two
1” ×
1” color photographs of the head and
shoulders of the applicant; and
3. A fee of $10 for each ID card;
and
4 c. Two completed
Fingerprint Cards, (Form #FD–258) with the associated
processing fees.
For purposes of this rule, an employee is an agent or
employee who is engaged in the activities of the business which render it
subject to the regulation of Iowa Code chapter 80A.
EXAMPLE:
A person engaged strictly in clerical functions shall
not be considered an employee under this definition.
2.6(2) Reserved.
ITEM 5. Amend rule 661—2.7(80A) as
follows:
661—2.7(80A) License and background
investigation fee fees.
2.7(1) A fee of $100 must accompany each
application for a bail enforcement, private investigative or private security
license. Upon approval of the application, the money shall be applied to the
license fee, but if the application is disapproved, the entire
amount deposited application fee shall be refunded to the
applicant. Application fees shall not be refunded for canceled, suspended or
revoked licenses.
2.7(2) A nonrefundable fee to cover the cost
of processing fingerprint cards through the FBI shall be submitted with each new
or renewal application and with each application subsequent to a license
cancellation or revocation. If fingerprints are rejected as unreadable the
first time they are submitted, they may be resubmitted once with no additional
fee paid. If fingerprints are submitted twice with both submissions rejected as
unreadable, subsequent submissions shall require additional processing fees and
shall be accompanied by the required processing fees. Information regarding
fees may be obtained by contacting the department as provided in rule
661—2.1(80A).
ITEM 6. Amend rule 661—2.10(80A),
introductory paragraph, as follows:
661—2.10(80A) License renewal. Each applicant
for a license renewal must execute Form #PD3 provided by the department. This
renewal form and two completed fingerprint cards (Form
#FD–258) must shall be submitted to the
commissioner not less than 30 days prior to expiration of the applicant’s
current license and is shall not required
to be processed unless complete. In order for the application
to be complete, the applicant must satisfy the bail enforcement, private
investigation and private security rules 661—2.4(80A),
661—2.5(80A), and 661—2.7(80A), and, for
license renewals of private investigation licenses
after July 1, 1999, rule 661—2.22(80A).
The reference date for any deadline enumerated in these rules will be
determined by the postmark on the piece of mail.
ITEM 7. Rescind rule 661—2.11(80A)
and adopt in lieu thereof the following new rule:
661—2.11(80A) Employee identification (ID)
cards.
2.11(1) The employee identification (ID) card issued
by the commissioner shall include:
Full legal name
|
Color of eyes
|
Date of birth
|
Agency name
|
Address
|
Type of business
|
Sex
|
Agency number
|
Height
|
Date of issuance
|
Weight
|
Hair color
|
1”
× 1” color
photo
|
|
This ID card shall be invalid without the commissioner’s
signature and the department’s seal. The ID card shall be evidence that
the holder is duly authorized to work for the licensed agency. The holder shall
have this card in the holder’s possession at all times when acting within
the scope of employment. Failure to do so may result in suspension or
revocation of the ID card or the agency license. The
ID card shall remain the department’s property. When any person to whom a
card is issued terminates the person’s position for any reason, the card
must be surrendered to the commissioner within seven days. In the event of
loss, destruction, or theft of the card, the licensee shall report to the
commissioner in writing the circumstances surrounding the loss, destruction, or
theft within five days of such discovery. If the agency license has been
terminated or revoked, the agency must return the license and all ID cards to
the commissioner within seven days. The penalty for any knowing or willful
misconduct in the use of the ID card may be revocation of the ID card or the
agency license or both, depending on the nature and degree of the
misconduct.
The fee for each application form (Form #PD2) for an original,
temporary, or replacement employee ID card is $10. The fee is refundable for
blank unused forms.
A nonrefundable fee to cover the cost of processing
fingerprint cards through the FBI shall be submitted with each new application
for an employee ID card. If fingerprints are rejected as unreadable the first
time they are submitted, they may be resubmitted once with no additional fee
paid. If fingerprints are submitted twice with both submissions rejected as
unreadable, subsequent submissions shall require additional processing fees and
shall be accompanied by the required processing fees.
2.11(2) Temporary ID cards. The Identification Card
Application for: Private Investigator/Private Security Guard/Bail Enforcement
Agent, Form #PD2, shall contain a temporary ID card that shall be valid for 14
calendar days from the date of issuance. This temporary ID card shall be issued
to new employees of a licensee so that the requirement that employees have in
their possession a valid identification card may be met while the application
for a permanent identification card is being processed. The application for an
employee ID card must be received by the department in sufficient time to allow
four business days for processing. Any application for an employee ID card
received by the department without the specified minimum time for processing or
after the temporary ID card has expired will be returned to the licensed agency.
The application must then be resubmitted under the requirements of rule
661—2.6(80A) using a new Form #PD2.
2.11(3) Replacement of ID cards. The commissioner
shall issue a duplicate employee ID card upon the submission of a completed new
application with associated fees as required in rule 661—2.6(80A) and upon
receiving a written statement that the original employee ID card has been lost,
destroyed, stolen or otherwise rendered useless. If the original employee ID
card is recovered, it shall be returned immediately to the department.
2.11(4) Display of ID cards. When an employee
of a licensed agency is acting within the scope of employment and is requested
to produce identification, the employee shall promptly display the employee ID
card and allow the requester to reasonably examine the ID card and write down
any information contained thereon. The employee may fail to comply only if such
action would put the employee or another person in danger, or would jeopardize
an assignment or investigation. Failure to comply may result in revocation of
the ID card or license.
[Filed Emergency 6/5/02, effective 7/1/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1761B
PUBLIC SAFETY
DEPARTMENT[661]
Adopted and Filed Emergency
Pursuant to the authority of Iowa Code section 692A.10, the
Department of Public Safety hereby amends Chapter 8, “Criminal Justice
Information,” Iowa Administrative Code.
2002 Iowa Acts, House File 2338, which becomes effective July
1, 2002, requires that any Iowa Sex Offender Registry registrant who is enrolled
in or employed by an institution of higher education which is located in a
county other than the registrant’s county of residence shall register with
the sheriff of the county in which the institution of higher education is
located as well as with the sheriff of the county of residence. One of the
amendments included here implements that requirement. Additionally, amendments
are included to provide for supplying information from the Registry to the
Single Contact Repository provided for in Iowa Code section 135C.33 and to
implement advice from the U.S. Department of Justice that the Registry is not
required to regularly update information on registrants while they remain
outside of Iowa.
Pursuant to Iowa Code section 17A.4(2), the Department finds
that notice and public participation prior to the adoption of these amendments
is impracticable, as it is desirable that the procedures for requiring
registration of sex offenders with the sheriff of the county in which they are
enrolled in or are employed by an institution of higher education, as required
by 2002 Iowa Acts, House File 2338, be implemented beginning July 1,
2002.
Pursuant to Iowa Code section 17A.5(2)“b”(2), the
Department further finds that the normal effective date of these amendments
should be waived and the amendments should be made effective July 1, 2002, after
filing with the Administrative Rules Coordinator. These amendments confer a
benefit upon the public by providing that persons required to register for the
Iowa Sex Offender Registry shall also be required to register with the sheriff
of a county in which the offender is enrolled in or employed by an institution
of higher education if the institution is in a county other than the
registrant’s county of residence, thereby facilitating the ability of law
enforcement agencies in the county in which the institution of higher education
is located to track the presence of the offender and to provide public
notification regarding the presence of the offender, as appropriate.
These amendments are also published herein under Notice of
Intended Action as ARC 1728B to allow for public comment and
participation.
These amendments are intended to implement Iowa Code chapter
692A as amended by 2002 Iowa Acts, House File 2338.
These amendments will become effective July 1, 2002.
The following amendments are adopted.
ITEM 1. Amend subrule 8.303(2),
paragraphs “a” and “b,” as
follows:
a. Form DCI–145, “Sex Offender
Registration,” shall be completed by or on behalf of each offender and
submitted to the sheriff of the county in which the offender will be residing
and to the division of criminal investigation, in order to satisfy the
registration requirements of the Iowa sex offender registry. This form shall
also be completed by or on behalf of each offender and submitted to the sheriff
of the county in which the offender will be a student, be employed, or be
engaging in a vocation on a full–time or part–time basis at an
institution of higher education, in order to satisfy the registration
requirements of 2002 Iowa Acts, House File 2338, section 1.
b. Form DCI–145 shall also be used to
report changes of residence, telephone number, or name of
registrants registrant, or change in status as a student,
employee, or practicing a vocation at an institution of higher education. A
completed copy of Form DCI–145 shall be submitted by the registrant to the
sheriff of the county of residence each time the registrant’s place of
residence, telephone number, or name changes within five days of the change of
residence, telephone number, or name, whether within or outside the state of
Iowa. A completed copy of Form DCI–145 shall be submitted by the
registrant to the sheriff of the county in which the registrant is a student,
employee, or practicing a vocation on a full–time or part–time basis
at an institution of higher education within five days of the registrant’s
becoming a student, employee, or engaged in a vocation at the institution of
higher education. The original of each completed Form DCI–145 shall
be forwarded to the division of criminal investigation by the registering agency
within three days of receiving the completed form.
If a registrant moves from one county to another, the
registrant shall submit copies of completed Form DCI–145 reporting the
change of residence to the sheriff of the prior county of residence and the
sheriff of the new county of residence. The sheriff of the new county of
residence shall be responsible for transmitting a copy of completed Form
DCI–145 to the Iowa sex offender registry.
When the department receives notification that a registrant
has changed residence to a location outside of Iowa, the department shall notify
the registering state agency in the registrant’s new state of residence of
the registrant’s name, new address, and telephone number. Upon
notification of the appropriate out–of–state agency, the department
shall remove the registrant from the active registry. The registrant shall not
be required to submit annual or quarterly verifications of address while
residing outside of Iowa, provided that the registrant is not a student at,
employed by, or engaged in a vocation at an institution of higher education in
Iowa. The department shall maintain the registrant’s file in the event
the registrant establishes a residence in Iowa or becomes a student, employee,
or practices a vocation at an institution of higher education in Iowa in the
future. The department may also maintain the file for any other
purpose.
ITEM 2. Amend rule 661—8.304(692A)
by adopting the following new subrule:
8.304(6) Single contact repository. The
division shall perform a search of the sex offender registry on an individual
based on a request submitted from an authorized agency and shall provide the
authorized agency the results of the search in accordance with Iowa Code
sections 135C.33 and 692A.13(8). The information provided from the registry
shall be limited to whether the identified person is required to
register.
[Filed Emergency 6/5/02, effective 7/1/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
FILED
ARC 1716B
BLIND, DEPARTMENT FOR
THE[111]
Adopted and Filed
Pursuant to the authority of Iowa Code section 216B.6, the
Commission for the Blind hereby amends Chapter 1, “Administrative
Organization and Procedures,” Iowa Administrative Code.
These amendments update the administrative organization and
procedures of the Department as outlined in Iowa Code chapter 216B.
Notice of Intended Action was published in the May 1, 2002,
Iowa Administrative Bulletin as ARC 1566B. No public comments were
received. These amendments are identical to those published under
Notice.
These amendments are intended to implement Iowa Code chapter
216B.
These amendments will become effective July 31,
2002.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [1.2 to 1.4, 1.5(1), 1.9, 1.11, 1.12] is being omitted. These
amendments are identical to those published under Notice as ARC 1566B,
IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1717B
BLIND, DEPARTMENT FOR
THE[111]
Adopted and Filed
Pursuant to the authority of Iowa Code section 216B.6, the
Commission for the Blind hereby amends Chapter 6, “Library for the Blind
and Physically Handicapped,” Iowa Administrative Code.
The amendments provide for changes in library
services.
Notice of Intended Action was published in the May 1, 2002,
Iowa Administrative Bulletin as ARC 1567B. No public comments were
received. These amendments are identical to those published under
Notice.
These amendments will become effective July 31,
2002.
These amendments are intended to implement Iowa Code chapter
216B.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [6.2, 6.5] is being omitted. These amendments are identical to
those published under Notice as ARC 1567B, IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1718B
BLIND, DEPARTMENT FOR
THE[111]
Adopted and Filed
Pursuant to the authority of Iowa Code section 216B.6, the
Commission for the Blind hereby amends Chapter 7, “Business Enterprises
Program,” Iowa Administrative Code.
These amendments update the Department’s
responsibilities under the Randolph–Sheppard Act and Iowa Code chapter
216D.
Notice of Intended Action was published in the May 1, 2002,
Iowa Administrative Bulletin as ARC 1568B. No public comments were
received.
The following change was made to the amendments published
under Notice. An amendment to rule 111— 7.19(216D), not included in the
Notice, has been made to reflect a change in the CFR citation and the
publication date of that citation. Rule 111—7.19(216D) now reads as
follows:
“111—7.19(216D) Confidentiality. The
department and participants in the business enterprises program are governed by
34 CFR 316.38 (as published January 17, 2001).”
These amendments are intended to implement Iowa Code chapters
216B and 216D.
These amendments will become effective July 31,
2002.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [7.1 to 7.4, 7.5(2), 7.6(1), 7.9(2), 7.10(1), 7.11(1), 7.13,
7.15(1), 7.17, 7.19] is being omitted. With the exception of the change noted
above, these amendments are identical to those published under Notice as ARC
1568B, IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1719B
BLIND, DEPARTMENT FOR
THE[111]
Adopted and Filed
Pursuant to the authority of Iowa Code section 216B.6, the
Commission for the Blind hereby amends Chapter 10, “Vocational
Rehabilitation Services,” Iowa Administrative Code.
The amendments provide for changes in vocational
rehabilitation services.
Notice of Intended Action was published in the May 1, 2002,
Iowa Administrative Bulletin as ARC 1570B.
The following change was made to the amendments published
under Notice. Paragraph 10.8(4)“a” was amended to reflect changes
in federal law. The number of days allowed to make arrangements for and to hold
a formal hearing has been changed from 45 to 60 days. The paragraph reads as
follows:
“a. The director shall acknowledge receipt of the
request and make arrangements for a formal hearing to be held within 60 days of
the request of the applicant or eligible individual to initiate the dispute
resolution process at a date, time, and place mutually agreeable to both
parties. The applicant or eligible individual shall also be notified of the
right to have a representative present at the formal hearing and to seek
assistance through the Iowa client assistance program. Reasonable time
extensions shall be granted for good cause shown at the request of a party or at
the request of both parties.”
These amendments will become effective July 31,
2002.
These amendments are intended to implement Iowa Code chapter
216B.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [10.1, 10.3 to 10.6, 10.8 to 10.10] is being omitted. With the
exception of the change noted above, these amendments are identical to those
published under Notice as ARC 1570B, IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1720B
BLIND, DEPARTMENT FOR
THE[111]
Adopted and Filed
Pursuant to the authority of Iowa Code section 216B.6, the
Commission for the Blind hereby amends Chapter 11, “Independent Living
Rehabilitation Services,” Iowa Administrative Code.
These amendments provide for changes in the independent living
rehabilitation services program.
Notice of Intended Action was published in the May 1, 2002,
Iowa Administrative Bulletin as ARC 1571B.
The following change was made to the amendments published
under Notice. Paragraph 11.9(4)“a” has been amended to reflect
changes in federal law. The number of days allowed to make arrangements for and
to hold a formal hearing has been changed from 45 to 60 days. The paragraph
reads as follows:
“a. The director shall acknowledge receipt of the
request and make arrangements for a formal hearing to be held within 60 days of
the request of the applicant or eligible individual to initiate the dispute
resolution process at a date, time, and place mutually agreeable to both
parties. The applicant or eligible individual shall also be notified of the
right to have a representative present at the formal hearing and to seek
assistance through the Iowa client assistance program. Reasonable time
extensions shall be granted for good cause shown at the request of a party or at
the request of both parties.”
These amendments are intended to implement Iowa Code chapter
216B.
These amendments will become effective July 31,
2002.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [11.2 to 11.5, 11.7 to 11.11] is being omitted. With the
exception of the change noted above, these amendments are identical to those
published under Notice as ARC 1571B, IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1721B
BLIND, DEPARTMENT FOR
THE[111]
Adopted and Filed
Pursuant to the authority of Iowa Code section 216B.6, the
Commission for the Blind hereby amends Chapter 13, “Public Records and
Fair Information Practices,” Iowa Administrative Code.
The amendments update the requirements for public
rec–ords, confidentiality, and fair information practices in Iowa Code
chapters 17A and 22.
Notice of Intended Action was published in the May 1, 2002,
Iowa Administrative Bulletin as ARC 1569B. No public comments were
received. These amendments are identical to those published under
Notice.
These amendments will become effective July 31,
2002.
These amendments are intended to implement Iowa Code chapters
17A, 22, and 216B.
EDITOR’S NOTE:
Pursuant to recommendation of theAdministrative Rules Review Committee published
in the Iowa Administrative Bulletin, September 10, 1986, the text of these
amendments [13.1, 13.3(2), 13.3(3), 13.13(2), 13.13(4)] is being omitted. These
amendments are identical to those published under Notice as ARC 1569B,
IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1713B
INSURANCE DIVISION[191]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 514G.7 and
507B.12, the Iowa Insurance Division hereby adopts amendments to Chapter 39,
“Long–Term Care Insurance,” Iowa Administrative Code.
The amendments contain numerous new definitions, rules and
appendixes and are designed to conform the chapter to the current version of the
National Association of Insurance Commissioners (NAIC) Model Long–Term
Care Act and Regulation. The amendments require insurers to file additional
reports and to perform additional analysis prior to imposing exceptional rate
increases. The amendments require insurers and insurance producers to provide
additional disclosures to consumers at point of sale.
The amendments also conform the chapter to the requirements of
the Health Insurance Portability and Accountability Act (HIPAA).
Notice of Intended Action was published in the Iowa
Administrative bulletin on May 1, 2002, as ARC 1593B. A public hearing
was scheduled for May 21, 2002, at the offices of the Insurance Division, 330
Maple Street, Des Moines, Iowa 50319. No interested parties appeared in person.
One written comment was received which requested that implementation be delayed
until February 1, 2003, rather than January 1, 2003, as proposed. The party
also requested delayed implementation of the requirement to insert the phone
number of the Senior Health Insurance Information Program in lieu of the
existing requirement to use the general Insurance Division phone number. These
comments were accepted and the changes were incorporated. In addition, subrule
39.2(2) was clarified to read as follows:
“39.29(2) When a group long–term care
insurance policy is issued, the offer required in subrule 39.29(1) shall be made
to the group policyholder. However, if the policy is issued as group
long–term care insurance to a group as defined in Iowa Code section
514G.4(4)“d,” other than to a continuing care retirement community
or other similar entity, the offering shall be made to each proposed certificate
holder.”
These amendments are intended to implement Iowa Code chapters
514G and 507B.
These amendments will become effective July 31,
2002.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [amendments to Ch 39] is being omitted. With the exception of
the changes noted above, these amendments are identical to those published under
Notice as ARC 1593B, IAB 5/1/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1733B
MEDICAL EXAMINERS
BOARD[653]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 147.76 and
272C.3, the Board of Medical Examiners hereby amends Chapter 8,
“Fees,” and Chapter 9, “Permanent Physician Licensure,”
Iowa Administrative Code.
The Board adopted the amendments to Chapters 8 and 9 during a
telephone conference call on June 5, 2002. Notice of Intended Action regarding
these amendments was published in the May 1, 2002, Iowa Administrative Bulletin
as ARC 1574B. The amendments in Items 1, 7, and 8 were also Adopted and
Filed Emergency and were published as ARC 1575B. These amendments are
identical to those published under Notice of Intended Action.
The amendments make the following changes:
• Add the definition of
“approved abuse education training program” that is used in other
chapters to Chapter 9.
• Add the definition of
“mandatory training for identifying and reporting abuse” to Chapter
9.
• Require that a physician
who took USMLE orCOMLEX and seeks permanent licensure must meet the examination
requirements in the Board’s current rules rather than the rules in effect
at the time the examinations were taken.
• Define a date by which a
physician must submit a paper renewal application in order to provide processing
time for Board staff and to avoid the license becoming inactive.
• Establish reinstatement
categories and requirements, including fees, for two groups of physicians:
those who have been inactive for less than one year and those who have been
inactive for one year or longer.
• Adjust the appeal
procedure on a licensure denial to parallel that in Chapter 12.
These amendments are intended to implement Iowa Code chapters
17A, 147, 148, 150, 150A and 272C.
These amendments will become effective July 31, 2002, at which
time the Adopted and Filed Emergency amendments are hereby rescinded.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [8.4(1)“f” and “g,” 9.1,
9.4(1)“b” and “c,” 9.11(6), 9.12(1)“c,”
9.13(1) to 9.13(3), 9.15(2)] is being omitted. These amendments are identical
to those published under Notice as ARC 1574B, IAB 5/1/02.
[Filed 6/6/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1734B
MEDICAL EXAMINERS
BOARD[653]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 147.76 and
272C.3, the Board of Medical Examiners hereby amends Chapter 10,
“Resident, Special and Temporary Physician Licensure,” Iowa
Administrative Code.
The Board adopted the amendment to Chapter 10 during a
telephone conference call on June 5, 2002. Notice of Intended Action regarding
this amendment was published in the May 1, 2002, Iowa Administrative Bulletin as
ARC 1578B. This amendment is identical to that published under Notice of
Intended Action.
The amendment adds the definitions of “approved abuse
education training program” and “mandatory training for identifying
and reporting abuse,” which already exist in another chapter.
This amendment is intended to implement Iowa Code chapters
232, 235B and 272C.
This amendment will become effective July 31, 2002.
The following amendment is adopted.
Amend rule 653—10.1(147,148,150,150A) by adopting
the following new definitions in alphabetical order:
“Approved abuse education training program” means
a training program using a curriculum approved by the abuse education review
panel of the department of public health or a training program offered by a
hospital, a professional organization for physicians, or the department of human
services, the department of education, an area education agency, a school
district, the Iowa law enforcement academy, an Iowa college or university, or a
similar state agency.
“Mandatory training for identifying and reporting
abuse” means training on identifying and reporting child abuse or
dependent adult abuse required of physicians who regularly provide primary
health care to children or adults, respectively. The full requirements on
mandatory reporting of child abuse and the training requirements are in Iowa
Code section 232.69; the full requirements on mandatory reporting of dependent
adult abuse and the training requirements are in Iowa Code section
235B.16.
[Filed 6/6/02, effective 7/31/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1735B
MEDICAL EXAMINERS
BOARD[653]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 147.76 and
272C.3, the Board of Medical Examiners hereby amends Chapter 11,
“Continuing Education and Mandatory Training for Identifying and Reporting
Abuse,” Iowa Administrative Code.
The Board adopted the amendments to Chapter 11 during a
telephone conference call on June 5, 2002. Notice of Intended Action regarding
these amendments was published in the May 1, 2002, Iowa Administrative Bulletin
as ARC 1577B.
Item 1 adds “hospitals” and “professional
organizations for physicians” to the list of those who are approved to
provide abuse education training. No change has been made from the Notice of
Intended Action for Item 1.
The Board changed Item 2 as a result of public comment to
clarify the requirements for physician license renewal, which may include up to
20 hours of credit carried over from the previous license period and category 1
activity acquired within the current license period.
These amendments are intended to implement Iowa Code chapters
232, 235B, and 272C.
These amendments will become effective July 31,
2002.
The following amendments are adopted.
ITEM 1. Amend rule
653—11.1(272C), definition of “approved training
program,” as follows:
“Approved abuse education training program”
means a training program using a curriculum approved by the abuse education
review panel of the department of public health or a training program offered by
a hospital, a professional organization for physicians, or the department
of human services, the department of education, an area education agency, a
school district, the Iowa law enforcement academy, an Iowa college or
university, or a similar state agency.
ITEM 2. Amend subrule 11.4(1),
paragraph “a,” introductory paragraph, as follows:
a. Continuing education for permanent license renewal. Except
as provided in these rules, a total of 40 hours of category 1 activity or
board–approved equivalent shall be required for biennial renewal of a
permanent license. This may include up to 20 hours of credit carried over
from the previous license period and category 1 activity acquired within the
current license period.
[Filed 6/6/02, effective 7/31/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1732B
MEDICAL EXAMINERS
BOARD[653]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 147.76,
272C.3, 272C.4, and 272C.5, the Board of Medical Examiners hereby amends Chapter
12, “Mandatory Reporting and Grounds for Discipline,” Iowa
Administrative Code.
The Board approved the amendments during its regularly held
meeting on May 30, 2002. Notice of Intended Action regarding these amendments
was published in the March 6, 2002, Iowa Administrative Bulletin as ARC
1448B. These amendments are identical to those published under Notice of
Intended Action.
The amendment in Item 1 specifies relatives to whom a
physician may not prescribe or dispense controlled substances.
The amendments in Items 2 and 3 allow the Board to subpoena
information that is privileged or confidential, as allowed under Iowa Code
chapter 272C, for investigations or in contested cases.
The Board received comment from the Iowa Medical Society (IMS)
objecting to proposed changes in the subpoena rules. First, IMS argued that the
Board does not have authority to adopt a rule authorizing subpoenas for
information “whether or not privileged or confidential under law.”
However, Iowa Code section 272C.6(3) authorizes the Board to issue subpoenas for
“professional records, books, papers, correspondence and other records,
whether or not privileged or confidential under law, which are deemed necessary
as evidence in connection with a disciplinary proceeding.” The Board
rules, therefore, do not seek to establish authority that does not otherwise
exist, but simply reiterate existing statutory language. Certainly there are
situations in which other state or federal laws override the Board’s
statutory authority to subpoena records, for instance, mental health, hospital
peer review, or substance abuse records. However, apart from situations in
which another law prevails, the subpoena authority set forth in statute and
Board rule is valid, and was upheld by the Iowa Supreme Court in Portz v. Board
of Medical Examiners, 563 N.W.2d 592 (Iowa 1997). Second, IMS argued that the
conditions for obtaining mental health rec–ords by subpoena should apply
to subpoenas for contested cases under the rules, based only on the
Board’s authority. First, as set forth above, the authority to subpoena
records “whether or not privileged or confidential under law” is
found in Section 272C.6(3). The Board’s rule, therefore, does not
establish new subpoena authority, but merely reiterates existing statutory
authority. Further, the Iowa Supreme Court’s decision in the McMaster v.
Board of Psychology Examiners, 509 N.W.2d 754 (Iowa 1993), imposed certain
conditions on board–issued subpoenas for mental health rec–ords. No
such conditions have been imposed by law on subpoenas for patient or other
records subpoenaed in a contested case.
These amendments are intended to implement Iowa Code sections
147.55 and 272C.3.
These amendments will become effective July 31,
2002.
The following amendments are adopted.
ITEM 1. Rescind subparagraph
12.4(19)“b”(2) and adopt the following new
subparagraph in lieu thereof:
(2) Immediate family means the following
individuals:
1. The physician’s spouse or domestic partner and either
of the physician’s, spouse’s, or domestic partner’s parents,
stepparents or grandparents,
2. The physician’s natural or adopted children or
stepchildren and any child’s spouse, domestic partner or
children,
3. The siblings of the physician or the physician’s
spouse or domestic partner and the sibling’s spouse or domestic partner,
or
4. Anyone else living with the physician.
ITEM 2. Amend subrule 12.6(4) as
follows:
Amend the introductory paragraph as follows:
12.6(4) Issuance of investigatory subpoenas.
Pursuant to Iowa Code sections 17A.13(1) and 272C.6(3), the board has the
authority to issue subpoenas to compel the production of professional records,
books, papers, correspondence and other records or real evidence which are
deemed necessary as evidence in connection with a licensee disciplinary
investigation. A subpoena issued by the board in connection with a licensee
disciplinary investigation may seek evidence whether or not privileged or
confidential under law.
Amend paragraph “a,” introductory
paragraph, as follows:
a. The board administrator or designee may, upon the written
request of a board investigator or on the administrator’s own initiative,
issue a subpoena for evidence books, papers, records, and
other real evidence which is necessary for the board to decide whether
to institute a contested case proceeding. In the case of a subpoena for mental
health records, each of the following conditions shall be satisfied prior to the
issuance of a subpoena:
ITEM 3. Amend rule
653—12.21(17A,272C) as follows:
Amend the introductory paragraph as follows:
653—12.21(17A,272C) Subpoenas in a contested case.
Pursuant to Iowa Code sections 17A.13(1) and 272C.6(3), the board has the
authority to issue subpoenas to compel the attendance of witnesses at
depositions or hearing and to compel the production of professional records,
books, papers, correspondence and other records which are deemed necessary as
evidence in connection with a contested case. A subpoena issued in a contested
case under the board’s authority may seek evidence whether or not
privileged or confidential under law.
Amend subrule 12.21(1) as follows:
12.21(1) Subpoenas issued in a contested case
may compel the attendance of witnesses at depositions or hearing, and may compel
the production of books, papers, records, and other real evidence.
The board administrator or designee may, upon the written request of the
licensee or the state, issue a subpoena to compel the attendance of witnesses or
to obtain evidence which is deemed necessary in connection with a contested
case. A command to produce evidence or to permit
inspection may be joined with a command to appear at deposition or
hearing, or may be issued separately. Subpoenas shall be issued by the
board administrator or designee upon written request. A request for a
subpoena of mental health records must confirm that the conditions
described in 12.6(4)“a” have been satisfied prior to the issuance of
the subpoena.
Adopt the following new implementation
sentence:
This rule is intended to implement Iowa Code sections
17A.13(1) and 272C.6(3).
[Filed 6/6/02, effective 7/31/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1736B
MEDICAL EXAMINERS
BOARD[653]
Adopted and Filed
Pursuant to the authority of Iowa Code section 147.76, the
Board of Medical Examiners hereby amends Chapter 13, “Standards of
Practice and Professional Ethics,” Iowa Administrative Code.
The Board approved the amendments during a telephone
conference call held on June 5, 2002. Notice of Intended Action regarding these
amendments was published in the May 1, 2002, Iowa Administrative Bulletin as
ARC 1560B.
Item 1 amends the dates of the federal drug laws. Item 2
modifies the requirements for physicians who prescribe or administer controlled
substances for the treatment of patients with chronic, nonmalignant
pain.
The Board made several revisions in Item 2 based on public
comment, most notably from the Iowa Medical Society (IMS). IMS objected to the
use of “standard of practice.” The Board believes that utilizing
“guideline” or “protocol” instead, as IMS suggested,
will not alleviate IMS’s concern. The Board opted to continue with the
term “standard of practice.” The Board changed the rule to
accommodate IMS’s concern that the definition of “chronic,
nonmalignant pain” not rely on the determination of a specialist. The
Board removed the word “intractable” because it was unnecessary and
confusing. The Board concurs with IMS’s concern related to consultation
or referral. The Board amended the rule to specifically allow for consultation
or referral. Further, the Board removed the language referring to a
“specialist” and the rule now allows for consultation with or
referral to a physician with expertise in certain fields rather than requiring
that the physician be a specialist in one of those fields.
These amendments will become effective July 31,
2002.
These amendments are intended to implement Iowa Code chapters
147, 148 and 150.
The following amendments are adopted.
ITEM 1. Amend subrule 13.1(1) as
follows:
13.1(1) A physician shall dispense a prescription drug
only in a container which meets the requirements of the Poison Prevention
Packaging Act of 1970, 15 U.S.C. ss. 1471– 1476 (1976
2001), unless otherwise requested by the patient, and of Section 502G of
the Federal Food, Drug and Cosmetic Act, 21 U.S.C. ss. 301 et seq.
(1976 2001).
ITEM 2. Amend rule
653—13.2(148,150,150A,272C) as follows:
653—13.2(148,150,150A,272C) Standards of
practice— prescribing or administering controlled substances for the
treatment of patients with chronic, nonmalignant or intractable
pain. This rule establishes standards of practice for the management of
chronic, nonmalignant or intractable pain. The purpose of the
rule is to assist physicians who prescribe and administer drugs to provide
relief and eliminate suffering in patients with intractable
chronic, nonmalignant pain as defined in this rule.
13.2(1) Definitions. As used in this
subrule rule:
“Agency for Healthcare Research and Quality” or
“AHRQ” means the agency within the U.S. Department of Health and
Human Services which is responsible for establishing Clinical Practice
Guidelines on various aspects of medical practice.
“American Academy of Pain Medicine” or
“AAPM” means the American Medical Association–recognized
specialty society of physicians who practice pain medicine in the United States.
The mission of the AAPM is to enhance pain medicine practice by promoting a
climate conducive to the effective and efficient practice of pain
medicine.
“American Pain Society” or “APS” means
the national chapter of the International Association for the Study of Pain, an
organization composed of physicians, nurses, psychologists, scientists and other
professionals who have an interest in the study and treatment of pain. The
mission of the APS is to serve people in pain by advancing research, education,
treatment and professional practice.
“Chronic, nonmalignant or intractable
pain” (i.e., not caused by cancer) means persistent or episodic
pain of a duration or intensity that adversely affects the functioning or
well–being of a patient. when It is pain
that cannot be removed or otherwise treated in the generally accepted course of
medical practice subsequent to an evaluation by the attending physician and at
least one other physician specializing in the treatment of the area, system, or
organ perceived to be the source of the pain for any of the following
reasons: (1) no relief or cure for the cause of pain is possible; (2)
no relief or cure for the cause of pain has been found; or (3) relief or cure
for the cause of pain through other medical procedures would adversely affect
the well–being of the patient.
“U.S. Agency for Health Care Policy and
Research” or “AHCPR” means the agency within the U.S.
Department of Health and Human Services which is responsible for establishing
Clinical Practical Guidelines on various aspects of medical
practice.
13.2(2) General provisions. Various
controlled drugs, particularly opioid analgesics, can be safely and effectively
utilized to control pain in certain patients. However, inappropriate
prescribing of controlled substances can lead to, or accelerate, drug abuse and
diversion. Therefore, the medical management of pain shall be based on a
thorough knowledge of pain assessment, pain treatment, and concern for the
patient.
a. Treatment of acute pain and intractable pain
associated with malignancy cancer pain. Physicians may refer
tothe Clinical Practice Guidelines published by the U.S. AHCPR
AHRQ for counsel on the proper treatment ofacute pain associated
with trauma, surgery, and certain medical procedures, and chronic pain
associated with cancer. The AHCPR AHRQ Clinical
Practice Guidelines provide a sound, compassionate, and flexible approach to the
management of pain in these patients.
b. Treatment of chronic, nonmalignant pain. The basic premise
underlying this rule is that various drugs, particularly opioid analgesics, may
be useful for treating patients with chronic, nonmalignant pain in a safe,
effective, and efficient manner when other efforts, including those by other
practitioners or the patient, have failed to remove or effectively
treat the pain have failed. The board strongly recommends that
physicians who have reservations about the use of drugs in the treatment of
chronic, nonmalignant pain consult: The Definitions Related
to the Use of Opioids for the Treatment of Chronic
Pain: A Consensus Statement , a consensus document from
the American Academy of Pain Medicine (AAPM), and the
American Pain Society (APS), and the American Society of Addiction Medicine
(ASAM) (1997 2001). Copies of the
statement document are available from the AAPM
(http://www.painmed.org), the APS (http://www.
ampainsoc.org), the ASAM (http://www.asam.org), and
the office of the board at 1209 East Court Avenue, Des Moines, Iowa
50319 400 S.W. 8th Street, Suite C, Des Moines, Iowa
50309–4686.
13.2(3) Effective chronic, nonmalignant pain
management. To ensure that pain is properly and promptly assessed and
treated, a physician who prescribes or administers controlled substances to a
patient for the treatment of intractable chronic,
nonmalignant pain shall exercise sound clinical judgment by establishing an
effective pain management plan in accordance with the following:
a. Physical examination Patient
evaluation. A physical examination patient
evaluation that includes a physical examination and a
comprehensive medical history shall be conducted prior to the initiation of
treatment. The examination evaluation shall also
include an assessment of the pain, physical and psychological function,
diagnostic studies, previous interventions, including medication history,
substance abuse history and any underlying or coexisting conditions.
The physician shall seek corroboration of the assessment from an
evaluation conducted by Consultation/referral to
another a physician with expertise in pain medicine,
addiction medicine or substance abuse counseling or a physician who
specializes in pain medicine or the treatment of the area,
system, or organ perceived to be the source of the pain. may
be warranted depending upon the expertise of the physician and the complexity of
the presenting patient. Interdisciplinary evaluation is strongly
encouraged.
b. Treatment plan. The physician shall establish a
comprehensive treatment plan that tailors drug therapy to the individual needs
of the patient. To ensure proper evaluation of the success of the treatment,
the plan shall clearly state the objectives of the treatment, for example, pain
relief, or improved physical or psychosocial functioning. The treatment plan
shall also indicate if any further diagnostic evaluations or treatments are
planned and their purposes. The treatment plan shall also identify any
other treatment modalities and rehabilitation programs necessary
to manage pain of differing etiologies or physical/psychosocial
impairments utilized.
c. Informed consent. The physician shall
discuss document discussion of the risks and benefits of
controlled substances with the patient or person representing the
patient.
d. Periodic review. The physician shall periodically review
the course of drug treatment of the patient and the etiology of the pain.
Modification or continuation of drug therapy by the physician shall be dependent
upon evaluation of the patient’s progress toward the objectives
established in the treatment plan. The physician shall consider the
appropriateness of continuing drug therapy and the use of
alternative other treatment modalities if periodic
reviews indicate the patient’s condition is not improving in
accordance with objectives of the treatment plan are not
being met or there is evidence of diversion or a pattern of substance
abuse.
e. Consultation/referral. The physician shall refer
the patient for further evaluation and treatment to another consider
consultation with, or referral to, a physician with expertise in pain
medicine, addiction medicine or substance abuse counseling, if
necessary, to meet the treatment plan objectives. the
objectives of the treatment plan are not being met or there is evidence of
diversion or a pattern of substance abuse.
f. Records Documentation. The
physician shall keep accurate, timely, and complete records that detail
compliance with this subrule, including physical examination
patient evaluation, diagnostic studies, treatment modalities, treatment
plan, informed consent, periodic review, consultation, and any other relevant
information about the patient’s condition and treatment.
g. Physician–patient agreements. Physicians treating
patients at risk for substance abuse shall consider establishing
physician–patient agreements that specify the rules for medication use and
the consequences for misuse. In preparing agreements, a physician shall
evaluate the case of each patient on its own merits, taking into account the
nature of the risks to the patient and the potential benefits of
treatment.
h. Termination of care. The physician shall consider
termination of patient care if there is evidence of diversion or a repeated
pattern of substance abuse.
13.2(4) Restrictions and
limitations. No aspect of this rule shall be construed to interfere
with:
a. Federal and state laws and regulations governing
the proper prescribing and administering of controlled
substances;
b. Treatment of patients suffering from chronic
malignant pain, such as patients cared for in a hospice or other long–term
care facility setting; or
c. Delivery of medical services to a patient as a
result of trauma or a medical emergency.
[Filed 6/6/02, effective 7/31/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1752B
NURSING BOARD[655]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 17A.3 and
147.76, the Board of Nursing hereby amends Chapter 3, “Licensure to
Practice—Registered Nurse/Licensed Practical Nurse,” Iowa
Administrative Code.
This amendment requires nurses enrolled in approved nursing
education programs to hold active licensure in the U.S. jurisdiction in which
patient care is provided.
This amendment was published in the Iowa Administrative
Bulletin on March 20, 2002, as ARC 1469B. This amendment is identical to
that published under Notice.
This amendment will become effective July 31, 2002.
This amendment is intended to implement Iowa Code chapters
17A, 147, 152 and 272C.
The following amendment is adopted.
Rescind subrule 3.2(2), paragraph
“d,” and adopt in lieu thereof the following
new paragraph:
d. A nurse who is enrolled in an approved nursing program
shall hold an active license in the U.S. jurisdiction(s) in which the nurse
provides patient care. An individual from another country who is enrolled in a
course of study for registered nurses or licensed practical nurses shall hold an
active license in the U.S. jurisdiction(s) in which the individual provides
patient care.
[Filed 6/7/02, effective 7/31/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1753B
NURSING BOARD[655]
Adopted and Filed
Pursuant to the authority of Iowa Code sections 17A.3 and
147.76, the Board of Nursing hereby amends Chapter 4, “Discipline,”
Iowa Administrative Code.
This amendment adds continuing education to the list of
sanctions the Board may impose as a disciplinary action.
Notice of Intended Action regarding this amendment was
published in the Iowa Administrative Bulletin on March 20, 2002, as ARC
1471B. This amendment is identical to the one published under
Notice.
This amendment will become effective July 31, 2002.
This amendment is intended to implement Iowa Code section
272C.3(2).
The following amendment is adopted.
Amend rule 655—4.7(17A,147,152,272C) by
renumbering paragraph “5” as “6” and
adopting the following new paragraph
“5”:
5. Continuing education, reexamination, or both.
[Filed 6/7/02, effective 7/31/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
ARC 1726B
PERSONNEL
DEPARTMENT[581]
Adopted and Filed
Pursuant to the authority of Iowa Code section 97B.15, the
Department of Personnel hereby amends Chapter 21, “Iowa Public
Employees’ Retirement System,” appearing in the Iowa Administrative
Code.
These amendments exclude recruitment bonuses, tips and
honoraria from the definition of covered wages; clarify times that covered
employers have to submit IPERS wage reports, remit contributions and establish
good–cause criteria for requests for extension of time to file these
reports; implement IPERS’ reclassification of service credit for a member
who worked in a protection occupation classified as regular service at the time
services were rendered, when such employment is subsequently reclassified by the
Legislature as a special service occupation; adopt a new subrule to clarify
required information to be submitted by covered employers to IPERS when a new
employee is enrolled in the system; provide for distribution of refund forms
solely by IPERS, so as to limit the distribution of outdated forms, effective
December 31, 2002; add a mandatory provision that qualified domestic relations
orders shall be signed by the judge and filed with the clerk of court pursuant
to local court rules before submission to IPERS for administration; add a
provision that the denominator in a service factor equation for determining
benefits to an alternate payee shall not exceed the number of quarters used to
determine the benefits to which a memberis entitled, and require that only one
attorney in a divorceaction may submit a qualified domestic relations order
toIPERS for review after the agreement by the parties; and include provisions
for handling replacement warrants when the requester has not provided IPERS with
a new address or cashed the warrants in a timely manner.
Notice of Intended Action was published in the Iowa
Administrative Bulletin on May 1, 2002, as ARC 1582B. In
addition, these amendments were previously Adopted and Filed Emergency and
published in the May 1, 2002, Iowa Administrative Bulletin as ARC
1583B. A public hearing was held on May 21, 2002, at 9 a.m. in the
IPERS Building, 7401 Register Drive, Des Moines, Iowa. No parties attended the
public hearing. No written comments were received. These amendments are
identical to those published under Notice.
The amendments to subrules 21.6(2), 21.6(4), and 21.6(5), new
subrule 21.6(11), paragraph 21.8(4)“a” and the amendment to rule
21.34(97B) may be subject to requests for waivers. The amendments to paragraph
21.4(1)“f,” subparagraph 21.6(9)“d”(6), and subrule
21.29(3) confer benefits or prevent abuses. The amendment to paragraph
21.29(2)“a” is required by law.
These amendments are intended to implement Iowa Code chapter
97B.
The Department adopted these amendments on June 6,
2002.
These amendments will become effective July 31, 2002, at which
time the Adopted and Filed Emergency amendments are hereby rescinded.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [21.4(1), 21.6, 21.8(4), 21.29, 21.34] is being omitted. These
amendments are identical to those published under Notice as ARC 1582B and
Adopted and Filed Emergency as ARC 1583B, IAB 5/1/02.
[Filed 6/6/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1756B
PROFESSIONAL LICENSURE
DIVISION[645]
Adopted and Filed
Pursuant to the authority of Iowa Code section 147.76, the
Board of Dietetic Examiners hereby rescinds Chapter 79, “Board of Dietetic
Examiners”; renumbers Chapter 80, “Licensure of Dietitians,”
as Chapter 81 and adopts new Chapter 80, “Administrative and Regulatory
Authority for the Board of Dietetic Examiners”; renumbers Chapter 81,
“Continuing Education for Dietitians,” as Chapter 82; amends
renumbered Chapters 81 and 82; renumbers Chapter 82, “Discipline for
Dietitians,” and Chapter 83, “Fees,” as Chapters 83 and 84,
Iowa Administrative Code.
The amendments rescind the current rules about the
organization and purpose of the Board and adopt new rules about the purpose of
the Board, organization and proceedings of the Board, official communication,
office hours, and public meetings. The amendments also move definitions
specific to the practice of dietetics and rules concerning nutrition care and
the professional principles of dietetic practitioners from rescinded Chapter 79
to renumbered Chapter 81 and change the biennial continuing education compliance
period to begin on the sixteenth day of the licensee’s birth
month.
Notice of Intended Action was published in the Iowa
Administrative Bulletin on April 3, 2002, as ARC 1510B. A public
hearing was held on April 23, 2002, from 9 to 11 a.m. in the Professional
Licensure Conference Room, Fifth Floor, Lucas State Office Building, Des Moines,
Iowa. No public comments were received at the hearing.
The following changes have been made to the Notice of Intended
Action:
• Paragraph “h”
was added to subrule 80.3(8) to include other functions if the Board is granted
authority by a provision of law. The paragraph reads as follows:
“h. Perform any other functions authorized by a
provision of law.”
• New subrule 80.4(3) was
added stating the requirement for notifying the board of a change of name. The
new subrule reads as follows:
“80.4(3) Notice of change of name. Each
licensee shall notify the board of any change of name within 30 days after
changing the name. Notification requires a notarized copy of a marriage license
or a notarized copy of court documents.”
• The definitions for
“dietetics,” “nutrition assessment” and “nutrition
counseling” in renumbered 81.1(152A) were reworded for clarification. The
intent of the language has not changed. The definitions read as
follows:
“‘Dietetics’ means the integration and
application of principles derived from the sciences of nutrition, biochemistry,
physiology, food management and from behavioral and social sciences to achieve
and maintain an individual’s health.
“‘Nutrition assessment’ means the evaluation
of the nutrition needs of individuals and groups based upon appropriate
biochemical, anthropometric, physical, and dietary data to determine nutrient
needs and to recommend appropriate nutritional intake, including enteral and
parenteral nutrition.
“‘Nutrition counseling’ means advising and
assisting individuals or groups, with consideration of cultural background and
socioeconomic status, about appropriate nutritional intake by integrating
information from the nutrition assessment with information about food and other
sources of nutrients and meal preparation.”
These amendments were adopted by the Board of Dietetic
Examiners on June 7, 2002.
These amendments will become effective July 31,
2002.
These amendments are intended to implement Iowa Code section
147.76 and chapters 17A, 152A and 272C.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [Chs 79 to 83] is being omitted. With the exception of the
changes noted above, these amendments are identical to those published under
Notice as ARC 1510B, IAB 4/3/02.
[Filed 6/7/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1714B
PROFESSIONAL LICENSURE
DIVISION[645]
Adopted and Filed
Pursuant to the authority of Iowa Code section 147.76, the
Board of Examiners for Massage Therapy hereby amends Chapter 130, “Massage
Therapy”; renumbers Chapter 131, “Disciplinary Procedures for
Massage Therapists,” as Chapter 134 and adopts new Chapter 131,
“Licensure of Massage Therapists”; renumbers Chapter 132,
“Continuing Education for Massage Therapists,” as Chapter 133 and
adopts new Chapter 132, “Massage Therapy Education Curriculum”;
amends renumbered Chapter 133, “Continuing Education for Massage
Therapists”; and adopts new Chapter 135, “Fees,” Iowa
Administrative Code.
These amendments rescind the current licensure rules and fees;
adopt new chapters for licensure, education curriculum, and fees; renumber
chapters on continuing education and discipline; and amend the chapter on
continuing education. The contents of the chapters covering education
curriculum and discipline have not been revised and are scheduled for review
later this year.
Notice of Intended Action was published in the Iowa
Administrative Bulletin on January 23, 2002, as ARC 1286B. A
public hearing was held on February 12, 2002, from 9 to 11 a.m. in the
Professional Licensure Conference Room, Fifth Floor, Lucas State Office
Building, Des Moines, Iowa. One written comment was received.
The following changes were made to the amendments published
under Notice.
• The definition for
“massage therapy” was added to rule 645—131.1(152C). It reads
as follows:
“Massage therapy” means performance for
compensation of massage, myotherapy, massotherapy, bodywork, bodywork therapy,
superficial hot and cold applications, vibration and topical applications, or
other therapy which involves manipulation of the muscle and connective tissue of
the body, excluding osseous tissue, to treat the muscle tonus system for the
purpose of enhancing health, providing muscle relaxation, increasing range of
motion, reducing stress, relieving pain, or improving circulation.
• Capitalization of
technical terms was corrected in subrule 133.3(2).
• The lettered paragraphs of
subrule 133.3(2) were reformatted, with the subject matter divided between new
paragraphs “c” to “e.” (Paragraphs “a” and
“c” were amended in the Notice, but are rescinded and new paragraphs
“a” and “c” to “e” are adopted herein.)
This change was made at the suggestion of the public to make the paragraphs
easier to understand. The new paragraphs read as follows:
“a. A licensee may obtain continuing education hours of
credit by attending:
“(1) Programs listed but not limited to hydrotherapy;
superficial hot and cold applications; vibration and topical applications;
contraindications; pathology; HIV/AIDS education. Also included is therapy
which involves manipulation of the muscle and connective tissue of the body to
treat the muscle tonus system for the purpose of enhancing health, providing
muscle relaxation, increasing range of motion, reducing stress, relieving pain,
or improving circulation.
“(2) Courses on aromatherapy, herbalism, herbology,
homeopathy and other similar areas are eligible for approval only if they
specifically include topical application techniques for professional
practitioners. Only the number of hours spent on teaching, explaining or
demonstrating topical application are eligible for continuing education credit
and must be specifically described and scheduled in the continuing education
program application.
“(3) Courses on applied Kinesiology, Hellerwork,
Ortho–Bionomy, Polarity Therapy, Touch for Health, Visceral Manipulation,
and other similar areas are eligible for approval only if they specifically
include massage therapy techniques for professional practitioners. Only the
number of hours spent on teaching, explaining, or demonstrating massage therapy
techniques are eligible for continuing education credit and must be specifically
described and scheduled in the continuing education program
application.
“c. Unacceptable subject matter may include but is not
limited to: meditation, Feng Shui, personal development, practice management,
communication, government regulation, insurance, collective bargaining,
community service presentations or courses that do not deal with
manipulation.
“d. Courses about energy–based techniques
performed without physical manipulation of tissue are not eligible for
approval.
“e. Excluded from approval are programs involving
modalities listed but not limited to: Alexander Techniques, Barbara Brennan
Healing Sciences, Breema Bodywork, Feldenkrais, Healing Touch, Jin Shin Jyutsu,
Reiki, Rosen Method, Therapeutic Touch, Trager Approach and Zero Balancing.
Also excluded are other modalities which involve emotions or
energy.”
• Paragraph “7”
of rule 645—133.6(152C) was reworded to be consistent with the
reinstatement table found in 645—subrule 131.10(6). The paragraph reads
as follows:
“7. If the license has lapsed for four or more
bienniums, the licensee shall successfully complete the National Certification
Examination for Therapeutic Massage and Bodywork within one year immediately
prior to reinstatement.”
• The wording in subrules
133.10(4) and 133.10(5) was corrected and reworded to be consistent with the
reinstatement table found in 645—subrule 131.9(6). The subrules read as
follows:
“133.10(4) Provide verification of license(s)
from every state in which the licensee has practiced since the Iowa license was
placed on inactive status; and
“133.10(5) Furnish in the application evidence
of one of the following:
“a. Satisfactory completion of continuing education
requirements during the period since the license became inac–tive. The
total number of continuing education hours required for license reinstatement is
computed by multiplying 12 by the number of bienniums a certificate of exemption
has been in effect to a maximum of three bienniums or 36 continuing education
hours; or
“b. Successful completion of the National Certification
Examination for Therapeutic Massage and Bodywork within one year immediately
prior to reinstatement.”
These amendments were adopted by the Board of Examiners for
Massage Therapy on June 4, 2002.
These amendments will become effective July 31,
2002.
These amendments are intended to implement Iowa Code chapters
17A, 147, 152C and 272C.
EDITOR’S NOTE:
Pursuant to recommendation of the Administrative Rules Review Committee
published in the Iowa Administrative Bulletin, September 10, 1986, the text of
these amendments [130.4 to 130.8, Chs 131 to 135] is being omitted. With the
exception of the changes noted above, these amendments are identical to those
published under Notice as ARC 1286B, IAB 1/23/02.
[Filed 6/5/02, effective 7/31/02]
[Published
6/26/02]
[For replacement pages for IAC, see IAC Supplement
6/26/02.]
ARC 1727B
PUBLIC SAFETY
DEPARTMENT[661]
Adopted and Filed
Pursuant to the authority of Iowa Code section 321.4 , the
Department of Public Safety hereby amends Chapter 7, “Devices and Methods
to Test Body Fluids for Alcohol or Drug Content,” Iowa Administrative
Code.
During 2000 and 2001, the Department of Public Safety
completed a comprehensive assessment of all of its existing administrative
rules. This assessment was provided for in the Department’s
Administrative Rules Improvement Plan, which was adopted in accordance with
Executive Order Number 8. In the course of the assessment, staff of the
Division of Criminal Investigation Criminalistics Laboratory identified a need
to update certain requirements related to calibration of preliminary breath
testing equipment. Certain of the changes anticipated to be made in Chapter 7
were identified as being needed urgently and were adopted through emergency
rule–making procedures. In particular, the language previously found in
subrules 7.5(1) and 7.5(2) regarding procedures for calibration of preliminary
breath testing equipment was obsolete, in that the equipment now in use requires
different calibration procedures and the equipment previously used, which
adhered to the old procedures, is no longer available. Since preliminary breath
testing equipment is integral to enforcement of Iowa Code chapter 321J,
Iowa’s drunk driving statute, incorporation of language recognizing the
new procedures in the administrative rules was a matter of urgency.
Consequently, two amendments to Chapter 7 published in the Iowa Administrative
Bulletin on February 6, 2002, as ARC 1372B were adopted through emergency
procedures and became effective February 1, 2002. Those amendments are included
in this filing as Items 2 and 3. In addition, an amendment to subrule 7.2(1)
allows persons designated and trained by the Division of Criminal Investigation
Criminalistics Laboratory to train and certify peace officers to operate breath
testing devices.
Notice of Intended Action for these amendments was published
in the Iowa Administrative Bulletin on February 6, 2002, as ARC 1373B.
The language of Item 1 is modified from the language which was proposed in the
Notice of Intended Action.
A public hearing on the proposed amendments was held on March
1, 2002. One person spoke at the hearing and written comments were also
received. Concern was raised regarding Item 1, the proposed amendment to
subrule 7.2(1). In the Notice of Intended Action, the proposed change in
language would have enabled a person other than an employee of the Division of
Criminal Investigation Criminalistics Laboratory to train other persons to
operate breath testing devices and to provide the required annual certification
that a device is in proper working order. A point of concern was that persons
not trained as forensic scientists would be allowed to calibrate and certify
breath testing devices. The Department does not agree with the contention that
persons who are themselves not forensic scientists, but who have received
detailed instructions in the procedures needed to perform the annual
certifications from a qualified forensic scientist, would be unable to do so
reliably. However, it is not the current intention of the Criminalistics
Laboratory to delegate the annual certifications of breath testing devices to
persons other than Laboratory personnel. The Laboratory does intend to allow
persons trained in the operation of breath testing devices to, in turn, train
other law enforcement personnel to operate the devices. The language of the
amendment adopted herein to subrule 7.2(1) is changed from the proposed
amendment to this subrule so that it applies to training persons to operate the
devices and not to performing annual certifications of the devices.
These amendments are intended to implement Iowa Code section
321J.5.
These amendments will become effective August 1, 2002, at
which time the amendments Adopted and Filed Emergency as ARC 1372B are
hereby rescinded.
The following amendments are adopted.
ITEM 1. Amend subrule 7.2(1) as
follows:
7.2(1) A peace officer desiring to perform direct
testing of a subject’s breath for the purpose of determining the alcohol
concentration shall employ, or cause to be used, a breath testing device of a
type meeting the minimum performance requirements established by Highway Safety
Programs; Standard for Devices to Measure Breath Alcohol, Federal Register, Vol.
49, No. 242 (December 14, 1984), pp. 48854–48855, or by Highway Safety
Programs; Model Specifications for Devices to Measure Breath Alcohol, Federal
Register, Volume 58, No. 179 (September 17, 1993), pp. 48705–48708. All
devices so used must be certified to be in proper working order within a period
of one year immediately preceding use. The operator of the device shall proceed
in accordance with the instructions furnished by the division of criminal
investigation criminalistics laboratory, and shall have been certified as
competent in the operation of the breath testing device. All certifications of
devices and operators shall be made by the division of criminal
investigation criminalistics laboratory, established by Iowa Code
chapter 691. All certifications of operators shall be made by the
division of criminal investigation criminalistics laboratory or a designee. A
designee shall be a person trained and certified by the division of criminal
investigation criminalistics laboratory.
ITEM 2. Rescind subrule 7.5(1), first
paragraph, and adopt in lieu thereof the following:
7.5(1) A peace officer desiring to perform a
preliminary screening test of a person’s breath shall use a device
approved by the division of criminal investigation criminalistics laboratory.
Such devices are approved for accuracyand precision using a dry gas standard or
breath simulating device. The division of criminal investigation criminalistics
laboratory shall employ scientifically established tests or methods appropriate
to a particular device in determining whether the device meets an acceptable
standard for accuracy, or the laboratory may, at its discretion, accept test
results from another laboratory. The standards shall include the requirement
that in all cases where the level is over 0.12 alcohol concentration, the device
shall so indicate and in all cases where the level is under 0.08 alcohol
concentration, the device shall so indicate. Devices must be of a type that can
be calibrated on a monthly basis by officers in the field.
ITEM 3. Rescind subrule 7.5(2) and adopt
in lieu thereof the following:
7.5(2) Any peace officer using an approved device
shall follow the instructions furnished by the manufacturer for use of such a
device. Each unit shall be calibrated at least once per month using either a
wet alcohol standard or a dry gas standard. The officer or officer’s
department shall keep arecord of each calibration. This record shall include:
a. The identity of the officer performing the
calibration.
b. Date.
c. The value and type of standard used.
d. Unit type and identification number.
[Filed 6/5/02, effective 8/1/02]
[Published 6/26/02]
EDITOR’S NOTE:
For replacement pages for IAC, see IAC Supplement 6/26/02.
AGENCY
|
RULE
|
DELAY
|
General Services Department[401]
|
Rule 3.4 [IAB 5/15/02, ARC 1624B]
|
Effective date of July 1, 2002, delayed 70 days by the
Administrative Rules Review Committee at its meeting held June 11, 2002.
[Pursuant to
§17A.4(5)]
|
Previous Bulletin
Table of Contents
Next Bulletin
© 2002 Cornell College and
League of Women Voters of Iowa
Comments about this site or page?
lsbinfo@legis.state.ia.us.
Please remember that the person listed above does not vote on bills. Direct all comments concerning legislation to State Legislators.
Last update: Tue Jun 25 23:00:01 2002
URL: /Rules/2002/Bulletin/ACB020626.html
rfc